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1 RESOWTION NO.
2 RESOWTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SEQUOIA PACIFIC SYSTEMS
3 CORPORATION RELATING TO ELECTION SUPPLIES AND SERVICES FOR THE
PRIMARY MUNICIPAL ELECTION TO BE HELD ON MARCH 3, 1987.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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7 SECTION 1. The Mayor of the City of San Bernardino is
8 hereby authorized and directed to execute on behalf of said
9 City an Agreement with Sequoia Pacific Systems Corporation
10 relating to election supplies and services for the Primary
11 Municipal Election to be held on March 3, 1987, a copy of
12 which is attached hereto, marked Exhibit "A" and incorporated
13 herein by reference as fully as though set forth at length.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16 Bernardino at a
the
meeting thereof, held on
, 1986, by the following vote, to
day of
wit:
AYES:
Council Members
City Clerk
12/10/86
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1 The toreqoinq resolution is hereby approved this day
2 of , 1986.
Mayor of the City of San Bernardino
Approved as to form:
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h ty A torney
12/10/86
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AGREEMENT
(Election Supplies and Services)
THIS AGREEMENT is made and entered into this
day
4 of
, 198__, by and between the CITY OF SAN
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BERNARDINO, a municipal corporation, hereinafter referred to
as "City", and SEQUOIA PACIFIC SYSTEMS CORPORATION, a Delaware
corporation, referred to as "Contractor".
The parties agree as follows:
1. Recitals.
(a) The Mayor and Common Council desire to enter
into an agreement to procure election supplies and services
for the Primary Municipal Election (hereafter the "election")
to be held on March 3, 1987 in the City of San Bernardino.
(b) Contractor is in the business of furnishing
election supplies and services and has offered to furnish
supplies and services upon the terms stated in this agreement.
2. City agrees to purchase certain election supplies and
services required for the election from the Contractor at the
prices and upon the terms stated in this agreement at a cost
not to exceed $40,000.00. Contractor agrees to prepare and
furnish necessary supplies and services in sufficient time to
enable City to comply with all requirements of the California
Elections Code, the California Government Code, the
Constitution of the state of California, the Charter of the
City of San Bernardino, and the San Bernardino Municipal Code.
3. Unit prices shall be as set forth in Contractor's
attached proposal, marked Exhibit "I". The required
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quantities of supplies shall be determined after the total
number of registered voters in the City has been ascertained.
Actual quantities required may vary from those estimated in
the proposal.
4. In addition to the supplies and basic services set
forth in Exhibit "I", Contractor will, at no additional
charge, furnish the following special services, if and when
requested by the City Clerk of City:
(a) Provide a detailed calendar of election events,
setting out dates and requirements of the California Elections
Code.
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(b) Assist in the conduct of election officers'
instruction classes as to proper use of DATAVOTE Voting System
and general polling place procedures.
(c) Provide a qualified computer operator on
election day for ballot tabulation, and supervise all counting
center procedures.
(d) Provide all materials (logs, seals, procedures,
etc.) necessary for the central counting center.
ee) Make arrangement for delivery of sample ballot
booklets to the U.S. Post Office in San Bernardino.
(f) Package official ballots, precinct supplies, and
other necessary materials, ready for delivery to inspectors.
(g) Furnish general guidance throughout the election
process.
5. Payment for all supplies and services shall be made
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1 upon a bill or claim filed by Contractor with City's Director
2 of Finance. The bill or claim shall show the quantity and
3 character of each supply and service furnished and the sum
4 payable computed at the appropriate unit price. The bill or
5 claim may be filed at any time after all of the particular
6 supply or service has been furnished. The Director of Finance
7 shall verify the claim. If it is correct, he shall pay it.
8 6. Contractor is not required to provide or pay for
9 indexes to the Great Register, precinct maps, postage expense
10 for mailing of election officer's foras, compensation of
]] election officers, sums payable for use of pollinq places or
]2 costs of publication of notices.
]3 7. Contractor agrees that it will place on file with the
]4 City Clerk of City, within ten days after the execution of
]5 this agreement, a corporation surety bond or an irrevocable
]6 instrument of credit in a form satisfactory to the City
]7 Attorney, in the amount of $15,000.00 to guarantee the
]8 performance of the work contracted to be performed.
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1 IN WITNESS WHEREOF, the parties hereto have executed this
2 aqreeaent on the day and year first above written.
3 CITY OF SAN BERNARDINO
ATTEST:
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5 By
Mayor
6 City Clerk
7 SEQUOIA PACIFIC SYSTEMS
CORPORATION
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By
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12 By
Approved as to form:
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City A1!tor ey
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SEQUOIA PACIFIC SYSTEMS CORPORATION
CITY OF SAN BERNARDINO - MUNICIPAL ELECTIONS
MARCH 3, 1987 I MAY 5, 1987
1. Cost for 65,000 official ballots, including
3,000 absentee ballots, based on having six (6)
ballot types.
2. Cost for 62,000 sample ballot booklets, based
on having six (6) ballot types with a total of
twenty (20) candidate statements.
3. Rental of 50,000 ballot secrecy envelopes for voted ballots.
4. Rental cost for machines or other devices used to
mark ballots at polls and to mark absentee ballots.
520 ballot punches
5. Cost for 100 precinct supply sets.
6. Absentee supplies - 3,000 sets
7. Rental cost for ballot counting equipment on
election night. Includes on site staff support
and programming of ballot counting program
8. Cost of services prior to and during election day.
9. Extimated sales tax @ 6\
TOTAL EACH ELECTION
HUGH DENTON
California Sales Manager
Sequoia Pacific Systems Corporation
$ 7,250.00
l2,lOO.00
400.00
2,600.00
2,900.00
3,000.00
4,000.00
500.00
1,935.00
$ 34,685.00
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