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CIT~ OF SAN BERNARDlt' ) . REQUEf ~ FOR COUNCIL ACTr )N
From: Councilman Dan Frazier
Subject: Ways & Means Committee Report
Oept: Council Office
DMe: November 25, 1986
Synopsis of Previous Council action:
Recommended motion:
1. That minutes of Ways & Means Committee meeting held November 24,
1986 be received and filed.
2. That Committee recommended actions be approved and appropriate
departments implement these actions as necessary and as soon as
possible.
~ ('\ ",-f"-
~ ~y--~-~
Contact person:
Phil Arvizo
Phone:
383-5168
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount:
Sou rce:
Finance:
Council Notes:
75-0262
Agenda Item No.~3~=
WAYS & MEANS COMMITTEE
November 24, 1986
ATTENDEES: Councilman Dan Frazier - Chairman; Councilwoman
Esther Estrada; Acting City Administrator - Ray Schweitzer;
Assistant City Attorney - Bill Sabourin; Director of Parks,
Recreation & Community Services Annie Ramos; Recreation
Supt. John Kramer; Fire Dept. - Chief Gerald Newcombe;
Mayor's Administrative Assistant - Richard Bennecke; Council
Executive Assistant - Phil Arvizo; City Attorney's Secretary
_ Libby Rodriguez; International Council - Thelma Press; Pro-
ject Early Outreach - Dr. Mildred Henry and Alonzo Thompson;
Debkar Investment - Joe Levesque; Mercury Savings & Loan
Gerard Berens; Attorney Bret H. Reed, Jr.
1. FUNDING FOR PROJECT EARLY OUTREACH - The Committee
requested the Acting City Administrator present a report to
the full Council on December 8, identifying the sources of
funding available, the alternatives and contingencies where
dollars are presently going and coordinate, if necessary, a
legal agreement from the City Attorney's Office. Addition-
ally, the Committee asked for identification of funding on a
temporary basis (November and December) to keep the program
alive.
2. STATUS OF COMPREHENSIVE HOUSING POLICY - The Commit-
tee recommended approval and asked staff to proceed.
3. TRI-CITY FIRE STATION - The Committee recommended the
project proceed with architectural drawings. At that time,
before bidding, there will be a more realistic evaluation of
what the cost will be. Staff is optimistic that the cost
overrun will not be as high as indicated in Council Action
Request.
4. REVISED FEES FOR STURGES AUDITORIUM - The Committee,
after extensive discussion, requested staff to provide a
complete cost analysis, schedUling table, policies and pro-
cedures for use of the auditorium and recommendations/alter-
natives so the Committee will have a better base from which
to make a decision. The many variations of groups, schedul-
ing of rehearsals, great demand, Fine Arts fee subsidy and
general needs are not yet clear. Report will come back to
Committee the first meeting in January.
5. SANDALWOOD PROJECT - This item was referred to Com-
mittee to consider refund of the $10,000 IDB fee the
developer had paid. Staff indicated the amount was not
refundable based on a past Council directive. Councilman
Frazier felt that because of the uniqueness of this
particular project the $10,000 should be refunded.
Councilwoman Estrada disagreed since she did not know what
the costs to the City have been. Staff was to determine what
actual costs have been, research policy and present to
Council on December 8.
Meeting adjourned.
Counci
Acting
Ways &
DF: jv
11~/f(,
.
C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8611-315
TO: Ways and Means Committee
FP.OH: Kenneth J. Henderson, Di rector, Communi ty
Development Department
Sr:BJECT: Request for Proposals _Ce",,~~l.........:..,........ ~o~..,\ V.~
Dh7E:
November 21, 1986
(6900)
COPIES:
Ray Schweitzer, Acting City Administrator; Maurice
Oliva; File
At the last Ways and Means Committee meeting, staff provided
a status report in connection with the development of a
cc~prehensive housing policy for the City, with particular
e~phasis on the development techniques and/or incentives for
upscale single family housing. Based upon the information
provided and the ensuing discussion, staff was directed to
develop a "Request for Proposals" (RFP) and bring back same
tc the Committee at its next regular meeting.
Attached please find a "draft" RFP prepared by staff for
Cowmittee consideration. It is felt that receipt by the City
of the information requested in the RFP will form the ne-
cessary data base which will facilitate an informed decision-
making process by the Mayor and Common Council, and allow for
the effective implementation, in whole or in part, of the
City's comprehensive housing policy.
Kenneth J. Henderson
Community Developmen
Director
Department
KJHllb
attachment
.
DRAFT
REQUEST FOR PROPOSAL
for
"HOUSING ~IARKET STUDY"
A. ?urpose
7he City of San Bernardino is seeking consulting services to
undertake a study of the potential demand for certain types
of housing within the City limits. The study should also
include recommended strategies for promoting future
development of certain types of housing.
B. Backaround
The City of San Bernardino is in the process of formulating a
comprehensive housing policy to guide the City in its efforts
to promote a full mix of housing options for its present and
future residents. In contrast to other Southern California
cities, particularly coastal cities, San Bernardino has a
considerable supply of housing for low and moderate income
families. A number of programs are currently in place to
support a further increase in this type of housing, including
infill and mortgage revenue bond programs to support new
construction as well as rehabilitation programs to preserve
the condition and affordability of the present housing stock.
The City plans to continue to operate these programs and
provide appropriate financial support.
As a supplement to these programs and in order to ensure the
full range of housing options as described above, the City is
interested in encouraging the development of housing
affordable to those at higher income levels. A quantity of
this type of housing presently exists in the City. However,
without additional expansion to keep pace with the corre-
sponding increase of low and moderate income housing, the
City may lose the balance which, in the past, has provided
for economic integration in San Bernardino.
In order to guide the development of the comprehensive
housing policy described above, the City needs to know the
demand and supply characteristics for each of the housing
market segments, as described further below.
C. Expectations of the Contract
The consultant will estimate the demand and supply charac-
teristics for various types of housing in San Bernardino.
Market segments to be analyzed include, 1) custom single-
family detached homes in the $200,000(+) range; 2) upscale
subdivisions or "move-up" homes in the $125,000 to $200,000
Tange; 3) townhomes, or two story attached homes, in the
$90,000 to $125,000 range; patio homes in the $65,000 to
$85,000 range; townhomes in the $90,000 to $125,000 range;
Ilk/PI..
condominiums in the $65,000 to $90,000 range; apartments with
rents in the $350.00 to $600.00 range; low and moderate
income ownership housing in the $30,000 to $70,000 range; and
low and moderate income rental housing in the $250.00 to
$400.00 range. It is expected that the study will examine the
supply and absorption rates for existing and recently
constructed homes in these categories in San Bernardino as
well as in other comparable Inland Empire cities. It is
further expected that, based on the study's findings, the
consultant will recommend techniques and/or incentives that
the City might use to attract and encourage developers
interested in building upscale housing in San Bernardino,
specifically for custom homes, move-up homes and townhomes.
Accordingly, specific location, size, design and amenity
characteristics required to make such housing attractive and
marketable should be included as part of the consultant's
recommendations.
D. Proposal Criteria
Consultants responding to this "RFP" should provide evidence
of their qualifications as evidenced by previous studies of a
similar nature conducted for other cities or counties or for
private developers. Names and phone numbers of references
should be provided. Specific knowledge of the City of San
Bernardino or the other cities and counties in the Inland
Empire would be helpful but is not required.
Consultants should explain in their proposals the methodology
they would employ if selected to perform this study. Such
methodology should specify what primary and/or secondary data
sources the consultant intends to use, how the availability
of private sector financing will be assessed, how absorption
rates will be estimated, and any other key aspects of the
methodology the consultant intends to employ.
The City estimates that this study can be completed in three
(3) months time following contract approval. Ten thousand
dollars ($10,000) has been reserved for conducting this
study. Payment will be made following completion of the
study and submission of an acceptable final report. The
consultant should state the estimated time and cost of
conducting this study and explain any deviations from the
City's estimates as stated above.
E. Deadline for Submission
To be considered, proposals must be complete, signed by a
person with responsibility to commit the necessary resources
to undertake the study if selected, and be received by the
Community Development Department of the City of San Bernar-
dino, City Hall Building, 300 North "D" Street, San Bernar-
dino, California, 92418, attention Maurice Oliva, no later
than 4:30 p.m. on , 19_
Any questions regarding this "RFP" should be directed to Mr.
J/ iJ.t' / &
Oliva at 714/383-5065. Collect calls will not be accepted,
and proposal costs will not be reimbursed.
KJH/JRTllb
file: rfphousmarketst
//~tlN
~
~ NO. ~.!!~ ~J
. REQUEST FOR COUNCIL ACTION
CITY OF SAN BERNARDINO
Foom:
Roger G. Hardgrave REC'D.~ADMIN. O\ll6bject:
Publ ic Works/Engineerinfl86 NOV -6 AM 7: 59
Status Report -- Construction of ~ew
Fire Station in the Tri-City Corporate
Complex
Dept:
~: 11-05-86
Synopsis of Previous Council action:
02-17-86 Resolution of Intention adopted.
03-17-86 -- Protest hearing closed, for assessment district to provide funds for construction
of new fire stftion, and a finding made that formation of a district is required
for public necessity.
05-19-86 -- Resolution No. 86-185 adopted authorizing execution of an agreement with Kurt
Meyers Partners, relative to providing architectural services.
09-23-86 -- Report on preliminary results of the geotechnical investigation by Geofun, Inc.
accepted and filed.
Recommended motion:
That the status report on construction of a new fire
station in the Tri-City corporate complex be referred to
the Legislative Review Committee for a recommendation on
the overrun in estimated construction costs.
cc: Ray Schweitzer
Warren Knudson
Craig Graves
Gerry Newcombe
Gl enda Saul
Contact person: Roger 5 IIn<lgr~ve
Supporting data attached: c:.hft' ll"pQrt
Phone:
"n,l:\
Ward:
1
FUNDING REQUIREMENTS:
Amount: ~ 1 f;~ ,nnn
Source: Tn h.. t\..t..rmi n..t\
Finance:
unci! Notes:
75-0262
Agenda Item No.
CIT~ )F SAN BERNARDIN::.' . REQUEf" FOR COUNCIL ACT~ )N
STAFF REPORT
Page 1 of 2
fu nds:
The Engineer's Report for the assessment district listed the following
Construction Contract
Special Foundation Treatment
Sub- Total
Architect Fees (8%)
Construction Engineering & Inspection (10%)
Sub- Tota 1
Construction Contingencies (5%)
Total Estimated Construction Cost
Fire Apparatus Vehicles
Equipment & Furnishings
$ 490,000
70,000
$ 560,000
44,800
56,000
$ 660,800
33,000
$ 693,800
225,000
15,000
$ 240,000
These amounts were based upon a preliminary estimate of cost made in
1984. The current estimated cost is in excess of the above total, due to the
followin9 reasons:
1. Inordinate time required for formation of assessment district.
2. Unexpected time required for site selection and acquisition.
3. More stringent regulations for methane gas monitoring system and
protection of ground water from pollution by buried refuse.
The original estimate of cost included an amount of $70,000 for special
foundation treatment required of the presence of the land fill site. Recent
legislation has imposed more stringent regulations on installation of a methane
gas monitoring system and protection of the ground water from pollution by the
buried refuse. These regulations will increase the cost.
At the Design Conference Meeting of 10-15-86, the Architect provided
the following updated estimate:
Building Construction
Site Development
Total Construction Cost
This total includes the following items
original estimate:
$ 485,000
240,000
$ 725,000
tha t were not reflected in the
$ 60,000
15,000
10,000
Building Foundations & Slabs
Methane Gas Vent/Membrane
Drainage Barrier (over buried refuse)
75.0264
Itk/J(,
.
CI'It OF SAN BERNARDI~ ') - REQUE''T FOR COUNCIL Acr ON
STAFF REPORT
Page 2 of 2
Earthwork (due to buried refuse)
Development of Extra 31,000 S.F.
Sub- Tota 1
$ 25,000
70,000
$ 180,000
Copies of the minutes of the meetings of the Design Development Team,
of 10-9-86 and 10-15-86, are attached for reference.
budget.
Based upon this estimate, the project is currently $165,000 over the
A portion of the extra 31,000 sq. ft. of area will be a joint access
along the east side of the station. It has been reported that the Tri-City
Corporate Complex will finance the improvements in this access easement, at
an estimated cost of $32,000. The remaining $38,000 is for development of the
back portion of the site. This improvement of this area could be deleted from
this project. Having the access road funded by the Tri-City Corporate Complex,
and deleting the rear portion from the project, would result in cost savings of
570,000, which would reduce the overrun to $95,000.
We recommend that this matter be referred to the Legislative Review
Committee for direction to proceed or identify necessary supplemental funding
at this time.
75.0264
IIIrJrl,
KURT \'lEYER
PARTI'<ERS
ARC,",: I CTS
:~ :,'. 'I.l~S
Clifton P. Allon. APA
Kurt W. Moyer. FAIA
Keith R, McClure. AlA
DESIGN CONFERENCE MEETING
2:00 p.m., Wednesday, 15 October 1986
PARK CENTRE FIRE STATION
. \
Attending: Roger Hardgrave, PublIc Work
Mark Beizer, SCS Engineers
Wayne Overstreet, City of San
Gerald Newcombe. Fire Chief
Keith McClure, Architect, KMP
1. Discussed some of the possible costs of project site
regarding the methane gas problem over the old dumpsite.
A price range of construction cost of $25,000 - 45,000
for rock fill, perforated pipe. membrane and monitoring
sensors, should be considered as a budget type cost.
2. Mr. Beizer also indicated that there may be a need for
an environmental report due to the construction over the
old dumpsite.
3. The Geotechnic Investigation Report indicated that the
trash from any overexcavation could be seperated and
disposed of on the adjacent site. (This is assuming that
Tri-City Corporate Center would allow it). Mr. Beizer
indicated that it would take a special permit to dispose of
the seperated trash whether it is disposed of on an
adjacent site or a an approved landfill site operated by
the county.
4. The Project Scope for the project in the Architectural
Agreement sets forth a project of 5,000 s.f. with a
budget limit of $560,000. The Architect's cost estimate
for the project as it is now set forth at 5,700 s.f.
and on an expanded site of 1.5 acres (original site
requirement was for 36.000 s.f.) with the anticipated
extra costs involved due to the site being over the
old dumpsite is as follows:
Site Oevelopment,
Building
$ 24\l,GGO
485,000
$ 725,000
5.
Additional Project Costs are estimated
Building Foundations & Slabs
Methane gas vent/membrane
Drainage barrier
Earthwork
Additional site Development
of 31,000 s.f.
as follows:
60,000
15,000
10,000
25,000
70,000
$ 180,000
Corporate Office' 2690 Beachwood Drive, Los Angeles. California 90068 . (213) 467.7151
Inland Empirf Division' 440 West Court Street. Suite 307, San Bernardino. California 92401 . (714) 381-1791
DESIGN CONFERENCE MEETING
PARK CENTRE FIRE STATION
15 October 1986
Page 2
6. It would appear that the project at 5,700 s.f. in size
on the 1.5 acre site is $165,000 overbudget and the
costs do not have any contingency amount figured in.
The fact that it has been indicated that Tri-City Center
would provide the cost of development of the Easterly
45' of the site (estimated to cost about $32,000), the
amount over buget could be reduced to $133,000.
7. It is important that before any further progress can
be made on the design of the fire station, that this
budget problem be resolved.
Respectfully submitted,
un- .~~
-
~
Keith R. McClure
KURf MEYER
PARTNERS
ARCHITICTS
I"'...AS:>:ERS
CIiftan P. AIIon. Af'A
Kurt W. ~ FAIA
K.IIh R. M<CIun, AlA
DESIGN CONFERENCE MEETING
9:00 a.m., Thursday, 9 October 1986
PARK,CENTRE FIRE STATION
Attending:
Wayne Overstreet, City of San Bernardino
Charlie Dunham, Building and Safety
Don Johnson, Building and Safety
Dick Moon, Fire Department
Roger Hardgrave, Public works
John Hoeger, Redevelopment Agency
David Anderson, Planning Department
Keith McClure, Architect
1. Building setback from Vanderbuilt to be minimum 20' from
propertyline.
2. Planning Department to advise as soon as possible whether
side walk is required along Vanderbuilt Way.
3. Tri-City Corporate Center (L. D. Wainscot, Engineer) is to
provide parcel map of site.
4. Tri-City corporate Center will develop the easterly 45 feet of
the property - Landscaping, sprinkler system, curb, gutter
three driveways and street base and paving.
5. City requests that there be two levels of lighting at night.
General parking lot lighting through parking lot fixtures,
with additional task lighting over the apparatus bay doors
for night use.
6. Fire sprinkler system is required for buildings over 5,000 s.f.
7. Provide a fire hydrant near the center or rear of the site for
training purposes.
8. Next meeting to be at 2:00 pm., Wednesday, 15 October.
Architect will provide some budget cost figures for the
building and site development.
City will contact and environmental engineer to discuss
methane gas system and requirements of the Regional Water
Quality Control Agency.
Respecfully submitted,
-"'W(2.~~OQ'-1
.
Keith R. McClure
Corporate Office . 2690 Iluchwood Ori..., Lao Ana-In, C.lifomia 90068 . (213) 467-7151
rnlancl Empire Division' 440 Wool Court Street, Suite 307, Son Bernardino. C.bEomio 92401 . (714) 381.1'19'7
C I T Y
o F SAN B ERN A R
INTEROFFICE MEMORANDUM
8611-1106
DIN 0
"0". - AD MIN."...
vr,F.
1985 DEe -I All/I: 46
rll~ /'
TO:
Raymond D. Schweitzer, Acting City Administrator
FROM:
Gerald M. Newcombe, Fire Chief
SUBJECT: Estimated cost of Fire Station #11 in the Tri-City
Corporate complex
DATE:
November 25, 1986
(6904)
COPIES:
Evlyn Wi Icox,
Engineer
Mayor; Roger
Hardgrave,
City
-------------------------------------------------------------
The cost estimate by the architectural firm of Kurt Meyers
Partners for the fire station in the Tri-City Corporate
complex is acknowledged to be a maximum figure. Roger
Hardgrave, City Engineer and I feel that the actual bid could
very wel I be lower than the estimate. I recommend that the
architect complete the necessary plans and the bid procedure
go forward.
The norma I process wi II
Counc i I for approva I. At
the estimated cost, the
identified.
bring the bid to the Mayor and
this time if the bid is higher than
additional funding source can be
erald M. N~O~~
ire Chief re
c I
C{ Y OF SAN BERNARD' '10 - REQUr 1T FOR COUNCIL AC. JON
\
From: Kenneth J. Henderson, Director
Subject: Funding for Project Eady Outreach
(Provisional Educational Services, Inc.)
Dept:
Community Development
Date:
December 1, 1986
Synopsis of Previous Council action:
On April 23, 1986, the Ways and Means Committee recommended to
the City Attorney be directed to prepare an agreement between
Educational Services, Inc.
the Mayor and Common Council that
the City and Provisional
On May 5, 1986, the Mayor and Common Council adopted Resolution No. 86-165, authorizing the
execution of an agreement with Provisional Educational Services, Inc., relating to CDBG funding
for Project Early Outreach.
On November 3, 1986, the Mayor and Common Council considered supplemental CDBG funding for
Project Early Outreach and referred the matter to the Ways and Means Committee.
Recommended motion:
That the Mayor and Common Council consider various funding alternatives for
Project Early Outreach , ~nd authorize Mayor to execute agreement in a form
approved by the City Attorney.
Contact person:
'J{pn HpnnPT~nn
Phone:
0;060;
Supporting data attached:
~t".qff Rp.pnrt
Ward:
1-7
FUNDING REOUIREMENTS:
Amount:
$43,232
Sou rce:
Unknown
Finance:
Council Notes:
12/8/86 Council Mt
75.0262
Agenda Item No.
43
Cll Y OF SAN BERNARD" 10 - REQUr ',T FOR COUNCIL AC", ,oN
STAFF REPORT
On November 3, 1986, the Mayor and Common Council considered
supplemental CDBG funding for Project Early Outreach. The
staff recommendation was to deny supplemental CDBG funding
for Project Early Outreach based upon the fact that the City
had reached the maximun allowable for public/social service
programs for Fiscal Year 1986/1987. The matter was referred
to the Council's Ways and Means Committee.
Since the action taken by Council on November 3, 1986, the
Ways and Committee has twice considered this matter.
Initially, staff was directed to consult with the County
Housing and Community Development Department to determine
whether the County would participate in the City/SBUSD Stay-
In-School program at a level of $50,000 which would allow the
City to fund project Early Outreach for a like amount. The
County has indicated it suffered a $1.2 million cutback for
1986/1987 and other budgetary considerations limit the
County's participation to the purchase of a van for trans-
portation assistance. This assistance, however, would be
contingent upon the City funding the program.
At the second meeting of the Ways and Means Committee, staff
was directed to develop alternatives for the Council to
consider at its December 8, 1986 meeting. Said alternatives
are set forth below:
1. Consider funding Project Early Outreach out of antici-
pated salary savings. The Director of Finance advises
that approximately $45,000 per month is realized by the
City in salary savings. Salary savings has been desig-
nated by the Mayor and Common Council for use either
toward increasing the City's reserve level or toward
specifically designated projects. Funding for the
painting and restriping of the Central City Mall parking
lot was appropriated from salary savings ($65,000).
2. The Committee also requested that the Mayor and Common
Council consider reappropriating funding from the Stay-
In-School program to Project Early Outreach. Funds would
be taken from years three (3) and four (4) of the City
agreement with SBUSD. It is assumed the $50,000 in
funding to the school district would be replaced at some
future date.
3. That Project Early Outreach be directed to consult with
SBUSD to determine feasibility of participating in Stay-
In-School program.
4. That additional City funding for Project Early Outreach
be denied.
12/1/86
75-0264
In addition to the proposed funding of $35,232, the Committee
requested that $8,000 in funding be made available immedi-
ately to cover program costs in November and December.
Should the Mayor and Common Council take action to fund
Project Early Outreach, staff recommends that the funding be
for the period beginning January 1, 1987 and ending June 30,
1987. Said funding not to exceed $43,232.
~
G.
Kenneth J. Henderson, Director
Community Development Department
KJH/lb
file: SRPROJEARLYOUT.
12/1/86