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CI'Cl OF SAN BERNARDl~O - REQUl:;T FOR COUNCIL AC::lON
From:
Raymond D. Schweitzer
Acting City Administrator
Administrative
Subject: Authorization to enter into
contract for consultant services
-- Waste-to-Energy Project --
Marshall W. Julian
Dept:
Date:
November 13, 1986
Synopsis of Previous Council action:
NONE.
Recommended motion:
Adopt resolution.
Contact person: Raymond D. Schweitzer
Supporting data attached:
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Ward:
FUNDING REQUIREMENTS:
Amount: $11,500
Source: Rpfll"'" Fllnn
Finance: t.. ) "-
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Council Notes:
75.0262
Agenda Item No.
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cl(.r OF SAN BERNARD~:;O - REQUlJT FOR COUNCIL ACJON
STAFF REPORT
The City of San Bernardino is currently engaged in a series
of preliminary meetings relative to a proposed Waste-to-
Energy project for the San Bernardino Valley area. The
project is designed to replace the traditional method of
disposing of refuse at landfill sites with a process utiliz-
ing the waste as fuel to produce energy.
The magnitude of the potential costs and operations consider-
ations to the City necessitate the hiring of an experienced
municipal analyst to adequately represent the city with
respect to the critical planning stages of this project. The
consultant will also keep the City informed as to the pro-
gress and various stages of development.
In addition, it is proposed that the consultant perform an
analysis of the organizational structure, component func-
tions, major programs and activities, staffing and procedures
of the Public Services Department. Said analysis to be
conducted for the purpose of relating current structure,
procedures and personnel to changed and changing problems and
conditions. The consultant will prepare recommendations on
the basis of said analysis and submit a report to the Mayor
and Common Council.
JUSTIFICATION FOR PLACEMENT ON SUPPLEMENTAL AGENDA
Finalization of the Waste-to-Energy project appears to be
imminent, therefore it is essential that a consultant be
hired at the earliest possible date.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH MARSHALL W. JULIAN FOR CONSULTING
SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized to execute for and on behalf of said City an
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Agreement with Marshall W. Julian for consulting services, a copy
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of which is attached hereto as Exhibit "An and incorporated
herein by reference as though fully set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1986, by the following vote, to
wit:
Council Members
AYES:
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day
of
, 1986.
Mayor of the City of San Bernardino
Approved as to form:
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Ci ty A torney
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CONTRACT FOR
()
CONSULTANT
SERVICES
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THIS CONTRACT is entered into this
day of
1986, by and between the CITY OF SAN BERNARDINO, a municipal
corporation (hereinafter "CITY") and MARSHALL W. JULIAN, an
individual (hereinafter "JULIAN"):
R E C I TAL S
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This contract is made and entered into with respect to the
following:
1. CITY is currently engaged in a series of preliminary
meetings and inter-jurisdictional deliberations regarding a
proposed Waste-to-Energy project for the San Bernardino Valley
area designed to replace the traditional method of disposing of
refuse at landfill sites with a process utilizing said waste as
fuel to produce energy; and
2. CITY has determined that the magnitude of the potential
costs and operational considerations to the City is such that the
i services of an experienced municipal analyst are necessary in
order that best interests of the CITY are adequately represented
in the planning stages and the CITY is informed on a timely basis
as to the progress and development of the project; and
3. CITY'S Public Services Department, which has responsibility
for the collection and disposal of refuse in addition to a variety
of other maintenance and Public Works operations, has emerged from
a divisional status to departmental and has undergone a number of
functional changes and realignments during the past few years;
and, in the interests of organizational efficiency and effective-
ness, a study and update of the structure and staffing of the
Department is considered essential; and
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1 4. The commitments and day-to-day obligations of the CITY are
2 such that the management staff time necessary to participate in
3 additional studies at this time is not available, and it has
4 been recommended that the CITY contract with a qualified indiv-
5 idual to perform the liaison duties involved with respect to
6 the Waste-to-Energy project and to also perform a management
7 study and update of the Public Services Department; and
8 5. JULIAN was formerly employed by the City of San Bernardino
9 for more than ten years as City Administrator and also has an
10 extensive municipal management service and consulting background
11 by reason of his work with other California Cities and therefore
12 lis competent and well qualified to perform the consulting services
13 desired by the CITY.
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15 NOW, THEREFORE, the parties do hereby agree as follows:
16 1. CLARIFICATION OF CONSULTANT STATUS. JULIAN shall begin
17 service as a Consultant for the City of San Bernardino effective
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the
day of
, 1986. As Consultant, his duties
19 and responsibilities shall be generally those outlined under
20 SCOPE OF SERVICES, as set forth herein.
21 2. SCOPE OF SERVICES. JULIAN shall serve the CITY as a
22 Consultant in the two following areas:
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A. Waste-to-Enerqy Prolect. JULIAN shall attend, on behalf
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of CITY, all regular and special meetings called by the County
land Cities of San Bernardino County relative to the Waste-to-Energy
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Project; act for the CITY at said meetings, as appropriate, in
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laccordance with such policies and directions as may be set forth
by action of the Mayor and Common Council; research and review
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reports, documents and other material in order to be informed
on the subject matter scheduled for discussion at meetings;
counsel with CITY personnel, Council Committees and the Mayor;
meet with County officials and the representatives of other
Cities; prepare periodic progress reports and recommendations
for action; and perform such other duties as may be required to
assure adequate representation for the CITY.
B. Manaqement Study and Update - Public Services Department.
JULIAN shall perform an analysis of the organizational structure
icomponent functions, ~ajor programs and activities, staffing
and procedures of the Public Services Department for the purposes
of relating current structure, procedures and personnel to changed
and changing problems and conditions; prepare recommendations on
the basis of said analysis; and submit a report to the Mayor and
Common Council.
3. TERM. This contract shall be for a period of ninety (90)
calendar days beginning on the
day of
,1986. The
parties recognize and agree that the services to be performed
hereunder will be on a monthly retainer basis, as regards the
Waste-to-Energy portion, and on an hours-worked basis with respect
to the Management Study and Update portion.
4. TERMINATION. This contract may be terminated at any time
by either party, upon seven (7) calendar days written notice.
5. COMPENSATION. JULIAN shall be entitled to compensation as
follows for the services indicated:
A. Waste-to-Enerqy project. JULIAN shall be entitled to
compensation of one hundred seventy-five dollars ($175.00) per
month for services rendered under this portion of the contract.
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B. Management Study and Up-date. JULIAN shall be entitled
to compensation of twenty-five dollars ($25.00) per hour for ser-
vices rendered under this portion of the contract, not to exceed
one hundred fifty (150) hours per month.
6. METHOD OF BILLING AND PAYMENT. JULIAN shall submit to
the City Administrator within five (5) calendar days following
the close of each month, a billing for services rendered during
the preceding month. The billing advice submitted by JULIAN shall
designate the timing of payments, and it is understood and agreed
both parties that no interest shall accrue or be paid to JULIAN
Iby
I.
Iln
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the event he shall designate payment at a future date (s).
REIMBURSEMENT OF EXPENSES.
No reimbursable expenses are
foreseen at this time. There may be occasions, however, when
the CITY shall reimburse JULIAN for all sums necessarily incurred
or paid by him as a result of his attendance at special meetings,
lor while traveling out of the San Bernardino County on CITY
Ibusiness under the direction of the Mayor and Common Council.
I 8. NOTICES. Notices under this contract shall be by personal
Iservice or United States mail, postage prepaid, addressed as
follows:
CITY:
The Honorable Mayor and Common Council
City of San Bernardino
Attention: Mayor
300 North "0" Street
San Bernardino, CA 92418
JULIAN:
Marshall W. Julian
3150 Valencia Avenue
San Bernardino, CA 92404
9.
If any provision in this contract is
PARTIAL INVALIDITY.
held by a court of competent jurisdiction to be invalid, void or
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unenforceable, the remaining provisions shall nonetheless continue
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in full force.
EXECUTED at San Bernardino, California, on the
, 1986.
ATTEST:
City Clerk
Approved as to form:
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City t orney
day of
CONSULTANT
By
Marshall W. Julian
CITY OF SAN BERNARDINO
By
Mayor
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