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Home My WebLink About42-Public Works n Ie I~O. L.ll!:! . CI'T' OF SAN BERNARDll.J - REQUr IT FOR COUNCIL AC' JON From: Roger G. Hardgrave REC'D.~ADHIN. O@6bject: Publ ic Works/Engineerinil86 NOV -6 f..M 7: S9 Status Report -- Construction of New Fire Station in the Tri-City Corporate Complex Dept: Date: 1l-05-86 Synopsis of Previous Council action: 02-17-86 Resolution of Intention adopted. 03-17-86 -- Protest hearing closed, for assessment district to provide funds for construction of new fire station, and a finding made that formation of a district is required for public necessity. 05-l9-86 Resolution No. 86-185 adopted authorizing execution of an agreement with Kurt Meyers Partners, relative to providing architectural services. 09-23-86 Report on preliminary results of the geotechnical investigation by Geofun, Inc. accepted and filed. Recommended motion: That the status report on construction of a new fire station in the Tri-City corporate complex be referred to the Legislative Review Committee for a recommendation on the overrun in estimated construction costs. cc: Ray Schweitzer Warren Knudson Cra i g Graves Gerry Newcombe Gl enda Saul Contact person: ~oger S HarrlgY'a\1'" Supporting data attached: <;t~ff R",pnY't Phone: t:\n?I; Ward: 1 FUNDING REQUIREMENTS: Amount: $ l"".nnn Source: Tn hp elptprm; "Pel Finance: Council Notes: 75-0262 Agenda Item No. ~~ CIT\...-OF SAN BERNARDIK..., - REQUa.. ~T FOR COUNCIL AC\-.bN STAFF REPORT Page 1 of 2 funds: The Engineer's Report for the assessment district listed the following Construction Contract $ 490,000 Special Foundation Treatment 70,000 Sub- Tota 1 $ 560,000 Architect Fees (8%) 44,800 Construction Eng i neeri ng & Inspection (10%) 56,000 Sub-Total $ 660,800 Construction Contingencies (5%) 33,000 Total Estimated Construction Cost $ 693,800 Fire Apparatus Vehicles 225,000 Equipment & Furnishings 15,000 $ 240,000 These amounts were based upon a preliminary estimate of cost made in 1984. The current estimated cost is in excess of the above total, due to the following reasons: I. Inordinate time required for formation of assessment district. 2. Unexpected time required for site selection and acquisition. 3. More stringent regulations for methane gas monitoring system and protection of ground water from pollution by buried refuse. The original estimate of cost included an amount of $70,000 for special foundation treatment required of the presence of the land fill site. Recent legislation has imposed more stringent regulations on installation of a methane gas monitoring system and protection of the ground water from pollution by the buried refuse. These regulations will increase the cost. At the Design Conference Meeting of lO-l5-86, the Architect provided the following updated estimate: Building Foundations & Slabs Methane Gas Vent/Membrane Drainage Barrier (over buried refuse) $ 485,000 240,000 $ 725,000 that were not reflected in the $ 60,000 15,000 10,000 Building Construction Site Development Total Construction Cost Th i s total i nc 1 udes the fo 11 owi ng items original estimate: 75-0264 . CITY OF SAN BERNARDIU - REQUL...iT FOR COUNCIL AC~..JON STAFF REPORT Page 2 of 2 Earthwork (due to buried refuse) Development of Extra 3l,000 S.F. Sub- Total $ 25,000 70,000 $ 180,000 Copies of the minutes of the meetings of the Design Development Team, of 10-9-86 and lO-15-86, are attached for reference. Based upon this estimate, the project is currently $165,000 over the budget. A portion of the extra 3l,000 sq. ft. of area will be a joint access along the east side of the station. It has been reported that the Tri-City Corporate Complex will finance the improvements in this access easement, at an estimated cost of $32,000. The remaining $38,000 is for development of the back portion of the site. This improvement of this area could be deleted from this project. Having the access road funded by the Tri-City Corporate Complex, and deleting the rear portion from the project, 'would result in cost savings of $70,000, which would reduce the overrun to $95,000. We recommend that this matter be referred to the Legislative Review Committee for direction to proceed or identify necessary supplemental funding at this time. 75-0264 , KURT MEYER PARTNERS ARCH [I ICTS rL\:\'L1~S Clifton r Allen, APA Kurt W. Meyer. FAIA Keith R, McClure, AlA DESIGN CONFERENCE MEETING 2:00 p.m., Wednesday, 15 October 19B6 PARK CENTRE FIRE STATION Attending: Roger Hardgrave, Public Work \ Mark Beizer, SCS Engineers Wayne Overstreet, City of San Gerald Newcombe, Fire Chief Keith McClure, Architect, KMP _~Lr)1 '-., J "~ "':.'.... ,<' 1. Discussed some of the possible costs of project site regarding the methane gas problem over the old dumpsite. A price range of construction cost of $25,000 - 45,000 for rock fill, perforated pipe, membrane and monitoring sensors, should be considered as a budget type cost. ' 2. ' Mr. Beizer also indicated that there may be a need for an environmental report due to the construction over the old dumpsite. 3. The Geotechnic Investigation Report indicated that the trash from any overexcavation could be seperated and disposed of on the adjacent site. (This is assuming that Tri-City Corporate Center would allow it). Mr. Beizer indicated that it would take a special permit to dispose of the seperated trash whether it is disposed of on an adjacent site or a an approved landfill site operated by the county. 4. The Project Scope for the project in the Architectural Agreement sets forth a project of 5,000 s.f. with a budget limit of $560,000. The Architect's cost estimate for the project as it is now set forth at 5,700 s.f. and on an expanded site of 1.5 acres (original site requirement was for 36,000 s.f.) with the anticipated extra costs involved due to the site being over the old dumpsite is as follows: Site Development, Building $ 240,000 485,000 $ 725,000 5. Additional Project Costs are estimated as follows: Building Foundations & Slabs 60,000 Methane gas vent/membrane 15,000 Drainage barrier 10,000 Earthwork 25,000 Additional site Development of 31,000 s.f. 70,000 $ 180,000 Corporate Office' 2690 Beachwood Drive. Los Angeles, California 90068 . (213) 467-7151 Inland Empire Division. 440 West Court Street, Suite 307. San Bernardino. California 92401 . (714) 381-1797 DESIGN CONFERENCE MEETING PARK CENTRE FIRE STATION 15 October 1986 , Page 2 6. It would appear that the project at 5,700 s.f. in size on the 1.5 acre site is $165,000 overbudget and the costs do not have any contingency amount figured in. The fact that it has been indicated that Tri-City Center would provide the cost of development of the Easterly 45' of the site (estimated to cost about $32,000), the amount over bUget could be reduced to $133,000. 7. It is important that before any further progress can be made on the design of the fire station, that this budget problem be resolved. Respectfully submitted, Wf2-.~~?r Keith R. McClure I , KURT MEYER PARmERS ARCHITECTS PlA:-'~ERS Oifton P. Allen, APA Kurt W. Meyer, FAIA Keith R McClure. AlA DESIGN CONFERENCE MEETING 9:00 a.m., Thursday, 9 October 1986 PARK CENTRE FIRE STATION Attending: Wayne Overstreet, City of San Bernardino Charlie Dunham, Building and Safety Don Johnson, Building and Safety Dick Moon, Fire Department Roger Hardgrave, Public works John Hoeger, Redevelopment Agency David Anderson, Planning Department Keith McClure, Architect 1. Building setback from Vanderbuilt to be minimum 20' from propertyline. 2. Planning Department to advise as soon as possible whether side walk is required along Vanderbuilt Way. 3. Tri-City Corporate Center (L. D. Wainscot, Engineer) is to provide parcel map of site. 4. Tri-City corporate Center will develop the easterly 45 feet of the property - Landscaping, sprinkler system, curb, gutter three driveways and street base and paving. 5. City requests that there be two levels of lighting at night. General parking lot lighting through parking lot fixtures, with additional task lighting over the apparatus bay doors for night use. 6. Fire sprinkler system is required for buildings over 5,000 s.f. 7. Provide a fire hydrant near the center or rear of the site for training purposes. 8. Next meeting to be at 2:00 pm., Wednesday, 15 October. Architect will provide some budget cost figures for the building and site development. City will contact and environmental engineer to discuss methane gas system and requirements of the Regional Wate~ Quality Control Agency. Respecfully submitted, W(2,,~OQ,-~ . Keith R. McClure Corporate Office' 2690 Beachwood Drive, Los Angeles. California 90068 . (213) 467-7151 Inland Empire Division' 440 West Court Street. Suite 30'7, San Bernardino. California 92401 . (714) 381-1797