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HomeMy WebLinkAboutRS05-Public Works -- .-- ~ . CI. OF SAN BERNARDeO File No. 6,1450 - REQU.T FOR COUNCIL A~ON , From: .: ROGER G. HARDGRAVE, Director Subject: Approval of Change Order No. Four __ Construction of Two Racquetball Courts at Boys Club per Plan No. 6684 SCC GENERAL CONTRACTOR Public Works/Engineering Date: 2/28/86 Synopsis of Previous Council action: 01-18-85 Plans approved and authorization granted to advertise for bids. 09-09-85 Report of Competitive Bid Opening accepted and filed; and matter of required supplemental funding referred to RDA Committee Supplemental funding in the amount of $40,000 approved. Resolution No, 85-392 adopted awarding the contract to the low bidder for the low bid price of $138,760.00, (See page 2) 09-23-85 10-07-85 Recommended moti,on: . That Change Order No. Four to the contract with SCC General Contractors, for the construction of two racquetball courts at the Boy's Club, in accordance with Plan No. 6684 be approved; to authorize the contractor to reconstruct the existing air conditioning system reinstall existing electrical lights, outlet fixtures, thermostat and install 75 L,F. of gas line to the new air conditioning unit, at a net increase in contract price of $2,154.58, from $142,392.63 to $144,547.21. cc: Ray Schweitzer, Assistant City Administrator (A~ Signature Contact person: Rogl'r G. Hardgrave Phone: 5025 Supporting data attached: Staff Report Ward: 6 FUNDING REQUIREMENTS: Amount: $?' Q~ ~R Source: r.nRG Fllnd~ Finance: WCil Notes: 75-0262 Agenda Item No. RS- 5 . . . ~~ . 02-17-86 03-03-86 03-03-86 . . . Change Order No. One referred back to Staff for cost renegotiation with contractor, Change Order No, Two, on the agenda for approval to authorize the contractor to construct windows into two doors at an increase in contract price of $228.44, from $140,968,44 to $141,196.88. Change Order No, Three, on the agenda for approval to authorize the contractor to fur the court walls to meet the required dimension necessary to install the courts at an increase in contract price of $1,195.75, from $141,196.88 to $142,392.63. -2- -~ ( CI. OF SAN BERNARDeO - REQU.T FOR COUNCIL A~ON . . . 15-0264 STAFF REPORT The plans and specifications for the room adjoining the racquetball courts do not direct relocation of the eight existing florescent light fixtures; re-arrangement of the eight air-conditioning ducts and registers; relocating existing electrical outlets (located in the concrete floor); relocating the thermostat for the air-conditioning unit; and installing about 75 lineal feet of a 3/4-inch gas line, from the crawl space. located above the control section of the existing building, to supply the two new air-conditioning units to be installed under this control. A suspended ceiling with compatible light fixtures was installed when the building was originally constructed. The plans for the two racquetball courts direct the removal of this suspended ceiling and in- stallation of a normal drywall ceiling. However, the plans do not direct the installation of the necessary framing details to accommodate the lights and air-conditioning registers, An interior wall has been removed to provide a lobby for the courts, It will be necessary to install a conduit in the floor to accommodate necessary revisions to the electrical circuit, It will be necessary to saw cut the existing concrete floor, install a conduit, and pull new conductors in order to maintain electrical power to this circuit. The plans also do not indicate how the eight existing A/C ducts and registers, in the room to be remodeled as a lobby, will necessarily be modified, The registers must be framed in and the A/C duct system reconstructed to be compatible with the new drywall ceiling, The Archi- tect has issued a verbal instruction on how the Contractor is to complete this work, consisting of sealing off six of the existing ducts and extending two ducts to the new registers. The existing thermostat also had to be relocated, as it was on a wall that was removed. The plans also do not direct installation of a gas line to provide service to the two new A/C units. Seventy-five feet of 3/4" gas line must be plumbed from a point near the existing kitchen and a connection must be made at that point. The Contractor has quoted a price of $2,154.58 to do these items of work. We feel this is a fair and reasonable price for the amount and type of work involved, The total estimated project cost, based upon the actual low bid price, contained an amount of $22,140 for contingencies, which can be used to finance the cost of this extra work. We recommend this change order be approved. A copy of the Estimate for Change Order, by Michael Murphy, Archi- tect, with a breakdown of this cost is attached for reference. Change Order No, One was referred back to staff for renegotiation with the Architect. The Architect has been contacted, and recommends that negotiations be deferred until the end of the project when all change orders can be done at one time. -3- - - - . Project: Construction of Two R.etball Courts at the Boy's Cl . ,Da te: 2-28-86 . 6684 No. File No. 6.1450 ~ '.. ... EN GIN EE R IN G 0 I V I S ION ...' , DEPARTMENT OF PUBLIC WORKS CITY OF SAN BERNARDINO, CALIFORNIA CONTRACT CHANGE ORDER NO, Four (thange necessitated because of field conditions) To: SCC General Contractor 22816 La Pa i x Grand Terrace, CA 92324 Gentlemen: You are hereby authorized and directed to reconstruct the existing A/C system, reinstall existing electrical lights, outlet fixture, thermostat and install 75 L,F. of gas line to the A/C unit at an agreed price of $2,154.58. ~ Total extra work cost added to contract"...";..,,..,..$ 2,154.58 Previous Contract Price.................................$ 142,392.63 Am end e d Co s t P ri c e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 144,547. 21 Additional time to complete contract due to change orderS 5 days CONTRACTOR ,CITY OF SAN BERNARDINO By: Title: 'By: ROGER G, HARDGRAVE Director of Public Works . '. Accepted Date: Approved Date: