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,. C1rV OF SAN BERNARIV~O - REQUF.ctT FOR COUNCIL Acr 'ON
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From:
Thelma Press, Liaison
Fine Arts Commission
Subject: Grant Allocations - Fine Arts
Commission Recommendations for
Fine Arts Grants - $12,250.00
Dept:
Date:
Synopsis of Previous Council action:
Recommended motion:
That the following grant allocations, as recommended by the Fine
Arts Commission, with accompanying resolutions, be approved:
Black Culture Foundation
Junior University
Sturges Center Theatre
450.00
1 ,800. 00
Company 10,000.00
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Signature
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Contact panon:
ThQ'mi Pr~i[
Phone: 1;114
Supporting dete eUlChed:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount$12 ,250. 00
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Finance: L)""
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Council Notel:
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Agenda Item No.
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Applications were made by two qroups to the San Bernardino
Fine Arts Commission to be the sturqes Center Theatre Group.
Repertoir Theatre Group
Sturqes Center Theatre Company
After careful deliberation, the Fine Arts Commission selected
the sturqes Center Theatre Company.
The Commissioners felt that the Board of Directors of this
company consisted of outstandinq community leaders, business-
men and women, many with excellent theatre backqrounds.
Many have performed in on-qoinq television series and have
movie credits.
This Theatre Group will be San Bernardino's Theatre Group
such as the Mummers, in Fontana, and the Redlands Foot-
liqhters.
Many members of the corporate board are attorneys, business
people in the area, such as TRW, Systems, Norton Air Force
Base, Public Affairs and Proqramminq with Metro Media Tele-
vision. Members also include professional actors and actre-
sses in theatre, films and television.
In addition to mountinq staqe productions at the sturqes
AUditorium, Sturqes Center Theatre Company will encouraqe the
development of the theatrical skills of the community. More-
over, they will strive to apply the talents of the wide
variety of cultural heritaqes represented in our population.
The amount asked by the Sturqes Center Theatre Group was
$25,112. Fine Arts Commission awarded them $10,000 to qet
them orqanized and produce two plays, after which they can
approach the Fine Arts Commission for additional funds and
their request will be reviewed aqain.
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12/17/87
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE BLACK CULTURE FOUNDATION FOR
THE PROROTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
herby authorized and directed to execute on behalf of said City
an Agreement with the Black Culture Foundation for the promotion
of arts and culture, a copy of which is attached hereto, marked
Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
day of
, 1987, by the
following vote, to wit:
AYES:
NAYS:
ABSENT:
City Clerk
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12/17/87
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Resolution Authorizing the Execution of Agreement etc (Black
Culture Foundation) Cont'd
The foregoing resolution is hereby approved this
day
of
, 1987.
Mayor of the City of San Bernardino
Approved as to form
and legal content:
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AGREEMENT
(Fine Arts Funding)
THIS AGREEMENT is entered into between the CITY OF SAN
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15 proposal is on file in the Office of Cultural Affairs. The terms
16 of the proposal are incorporated herein by reference and shall
17 govern the uses of the funds provided herein. The financial
18 assistance provided for in this agreement is made on a one-time
19 only basis, and receipt of said funds shall not imply a
continuing obligation of the City beyond the terms of this
Agreement.
BERNARDINO, a municipal corporation, referred to as "City", and
BLACK CULTURE FOUNDATION, a California non-profit organization,
referred to as "Organization".
The parties agree as follows:
1. Recitals.
A. Organization has requested financial assistance
from City for the fiscal year 1987-1988, in order to assist in
defraying the expense of certain concerts, shows, festivals or
events or activities sponsored by Organization as set forth in
Organization's grant proposal (hereinafter "the proposal")
approved by the Fine Arts Commission of the City, a copy of which
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25 2. Payment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the budget
27 for the 1987-1988 fiscal year, the total sum of FOUR HUNDRED
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B. The expenditure is for : valid municipal public
purpose, to wit: for the promotion of arts and culture, as more
fully set forth in the proposal submitted by Organization.
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FIFTY DOLLARS ($450.00) at such time or times and in such
periodic amounts as determined by the City Administrator and
Finance Director of the City, consistent with the grant proposal
approved by the Fine Arts Commission.
3. Use of Funds.
The funds paid to Organization shall
be used solely for the purposes set forth in Paragraph 1 and in
strict compliance with the provisions set forth in the proposal.
No deviation from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds shall be
expended by June 30, 1988, and any unexpended funds shall be
returned to City by Organization.
4. Accountinq. At such time or times as may be requested
by the City Administrator or Director of Finance of City,
Organization shall submit to the City Administrator, with a copy
to the Director of Finance and the San Bernardino Fine Arts
Commission, an accounting of the proposed and actual expenditures
of all revenues accruing to the Organization for the fiscal year
ending June 30, 1988. Financial records shall be maintained in
accordance with generally accepted accounting principles by
Organization in such a manner as to permit City to easily trace
the expenditures of the funds. All books and records of
Organization are to be kept open for inc?ection at any time
during the business day by the City or its officers or agents.
5. Hold Harmless. Organization covenants and agrees to
indemnify and save harmless the City and its employees and agents
from all liabilities and charges, expenses (including counsel
fees), suits or losses however occurring, or damages arising or
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growing out of the use or receipt of the funds paid hereunder and
all o.perations under this agreement. Payments hereunder are made
with the understanding that the City is not involved in the
performance of services or other activities of Organization.
Organization and its employees and agents are independent
contractors and are not employees or agents of the City in
performing said services.
6. Termination. City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for any
reason by mailing a ten-day written notice to Organization and
this agreement shall terminate ten days after the mailing of such
notice. In the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
City shall be returned to City. In addition, Organization shall
reimburse to City any funds expended wt~ch were used for any
purposes other than those authorized under this Agreement.
7. Assianment. Organization shall not assign its interest
in this Agreement without the prior written approval of City.
8. Final Report. Prior to June 30, 1988, Organization
shall provide a final report on the pro:ect funded by this
Agreement in accordance with the Criter-~ for Financial Support
heretofore provided by City to Organiza:ion.
9. Notices. All notices herein required shall be in
25 writing and delivered in person or sent by certified mail,
26 postage prepaid, addressed as follows:
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City Administrator
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
DATED:
CITY OF SAN BERNARDINO
ATTEST:
City Clerk
By
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Black Culture Foundation
Mr. James King, President
P. O. Box 7288
San Bernardino, CA 92411
By
Ti tle
BLACK CULTURE FOUNDATION
Approved as to form
and legal contftnt:
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,/y Attorney
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