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- REQUC)T FOR COUNCIL A~
Subject: Grant Allocations - Fine Arts
Commission Recommendations for Fine
Arts Grants
CI\./ OF SAN BERNAADCO
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From:
Thelma Prt!ss, Liaison,
Fine Arts Commission
t,1ayor's Offi ce
Dept:
Date: October 13, 1987
Synopsis of Previous Council action:
See Attached
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Balance, Fine Arts Funds = $93,437.95
Less 43,988.00 = $49,449.95
Recommended motion:
That the following grant allocations, as recommended by the Fine Arts Commission,
with accompanying resolutions, be approved:
Evergreen Singers
Community Arts Productions
Canto Bello Chorale
Ballet Fo1k10rico Cultural de
San Bernardino
Arrowhead Opera Institute
More Attractive Community Foundation
Inland ~~ster Chorale
Sturges Auditorium
Brochure/Cultural Activities of
San Bernardino
$ 5,100
17,500
3,000
5,000
4,675
7,000
700
3,013
3,000
.j ,/ $~, 938 ,
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Signature
Contact person: Thelma Press
Supporting data attaChed:~,
FUNDING REQUIREME S
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Phone:
5004
Yes
Ward:
SOurce:---A....J ~...-......
Finance: I.) .. ~ ~ .I
Amount: -1 'f r. ~ U
Council N tes:
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Agenda Item No. / - 't
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75-0262
GRANT RECOMMENDA(:oNS BY THE FIe) ARTS COMMISSION
llli
Ballet Folklorico CUltural
Music for Whistle, Pipes & Flutes,
Cal State
Community Arts Productions
Theatre Festival for Young AUdiences,
Theatre Arts, Cal state
San Bernardino Art Association
Inland Empire Symphony
San Bernardino Valley Community
Concert Association
Sub total:
.
1985
,
Ballet Folklorico Cultural
Me~can American Heritage Pageant
City Library Art EXhibit
Inland Empire Symphony (Sinfonia)
Inland Empire Symphony (Sinfonia)
San Bernardino Valley Concert Assoc.
Community Arts Productions
5/85 Inland Empire Symphony
12/85 Inland Empire Symphony
City Fair
Metropolitan Opera/Western Regional
Auditions
San Bernardino Grand Opera Company
Wurlitzer Pipe Organ
Dr. Barnes/Cal State/Theatre Arts
Sub total:
1986
Gallery Tour Program
Saturday Morning Studio Program
Summer Theatre Academy
Summer Music Academy
Inland Empire Symphony
Inland Empire Symphony
(Sinfonia Mexicana
Civic Light Opera
San Bernardino Valley Concert Assoc.
Cole Miner Cloggers
Community Art Productions
Ballet Folklorico Cultural
Dr. Barnes/Cal State/Theatre Arts
Norm Baffrey, Roosevelt Bowl
Arrowhead Opera Institute
Sub total:
$ 4,000
600
12,000
2,500
8,000
16,000
6,500
$49,600
3,500
5,000
1,000
1,000
3,000
4,500
17,000
16,000
20,000
2,000
2,500
4,000
6,750
5,000
91,250
1,200
6,000
4,000
8,000
28,000
2,000
3,575
4,500
1,000
17,500
3,500
6,400
6,000
5,600
97,275
GRAND TOTAL: $238,125
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1987
Co1eminer C10ggers
Community Arts Productions
Sinfonia ~~xicana
Inland Empire Symphony
Metropolitan Opera/Western Regional
Sturges Foundation
,
.....,..;
,
.)
$ 1,000
15,000
5,000
20,000
4,000
18,910
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE BALLET POLKLORICO CULTURAL DE
SAN BERNARDINO POR PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1 The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Agreement with the Ballet Folklorico Cultural de San
Bernardino for the promotion of arts and culture, a copy of which
is attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
day of
, 1987, by the
following vote, to wit:
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AYES:
NAYS,
ABSENT:
City Clerk
11/12/87
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Approved as to form
6 and legal content:
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The foregoing resolution is hereby approved this
day
of
, 1987.
Mayor of the City of San Bernardino
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1 AGREEMENT
2 (Fine Arts Funding)
3 THIS AGREEMENT is entered into between the CITY OF SAN
4 BERNARDINO, a municipal corporation, referred to as WCityW, and
5 the BALLET FOLKLORICO CULTURAL DE SAN BERNARDINO, a California
6 non-profit organization, referred to as WOrganizationw.
7 The parties agree as follows:
8 1. Recitals.
9 A. Organization has requested financial assistance
10 from City for the fiscal year 1987-1988, in order to assist in
11 defraying the expense of certain concerts, shows, festivals or
12 events or activities sponsored by Organization as set forth in
13 Organization's grant proposal (hereinafter Wthe proposa1W)
14 approved by the Fine Arts Commission of the City, a copy of which
15 proposal is on file in the Office of Cultural Affairs. The terms
16 of the proposal are incorporated herein by reference and shall
17 govern the uses of the funds provided herein. The financial
18 assistance provided for in this agreement is made on a one-time
19 only basis, and receipt of said funds shall not imply a
20 continuing obligation of the City beyond the terms of this
21 Agreement.
22 B. The expenditure is for a valid municipal pUblic
23 purpose, to wit: for the promotion of arts and culture, as more
24 fully set forth in the proposal submitted by Organization.
25 2. Pavment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the budget
27 for the 1987-1988 fiscal year, the total sum of FIVE THOUSAND
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DOLLARS ($5,000) at such time or times and in such periodic
amounts as determined by the City Administrator and Finance
Director of the City, consistent with the grant proposal approved
by the Fine Arts Commission.
3. Use of Funds. The funds paid to Organization shall
be used solely for the purposes set forth in Paragraph 1 and in
strict compliance with the provisions set forth in the proposal.
No deviation from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds shall be
expended by June 30, 1988, and any unexpended funds shall be
returned to City by Organization.
4. Accountina. At such time or times as may be requested
by the City Administrator or Director of Finance of City,
Organization shall submit to the City Administrator, with a copy
to the Director of Finance and the San Bernardino Fine Arts
Commission, an accounting of the proposed and actual expenditures
of all revenues accruing to the Organization for the fiscal year
ending June 30, 1988. Financial records shall be maintained in
accordance with generally accepted accounting principles by
Organization in such a manner as to permit City to easily trace
the expenditures of the funds. All books and records of
Organization are to be kept open for inspection at any time
during the business day by the City or its officers or agents.
5. Hold Harmless. Organization covenants and agrees to
indemnify and save harmless the City and its employees and agents
from all liabilities and charges, expenses (including counsel
fees), suits or losses however occurring, or damages arising or
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growing out of the use or receipt of the funds paid hereunder and
all operations under this agreement. Payments hereunder are made
with the understanding that the City is not involved in the
performance of services or other activities of Organization.
Organization and its employees and agents are independent
contractors and are not employees or agents of the City in
performing said services.
6. Termination. City shall have the right to terminate
this Agreement and any funding remaining unpaid hereunder for any
reason by mailing a ten-day written notice to Organization and
this agreement shall terminate ten days after the mailing of such
notice. In the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
City shall be returned to City. In addition, Organization shall
reimburse to City any funds expended which were used for any
purposes other than those authorized under this Agreement.
7. Assianment. Organization shall not assign its interest
in this Agreement without the prior written approval of City.
8. Final ReDort. Prior to June 30, 1988, Organization
shall provide a final report on the project funded by this
Agreement in accordance with the Criteria for Financial Support
heretofore provided by City to Organization.
9. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
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City Adminstrator
City of San Bernardino
300 North wOw Street
San Bernardino, CA. 92418
DATED:
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Inez Lucero, President
Ballet Folklorico Cultural
de San Bernardino
476 South Mt. Vernon Avenue
San Bernardino, CA. 92410
ATTEST:
CITY OF SAN BERNARDINO
By
City Clerk
BALLET FOLKLORICO CULTURAL
By
Title
Ci
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