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HomeMy WebLinkAbout01-Mayor's Office REQUC)T FOR COUNCIL A~ Subject: Grant Allocations - Fine Arts Commission Recommendations for Fine Arts Grants CI1...' OF SAN BERNARD(:O - .' From: Tht!lma Prt!ss, Liaison, Fine Arts Commission t,1ayor I s Offi ce Dept: Date: October 13, 1987 Synopsis of Previous Council action: See Attached - Balance, Fine Arts Funds = $93,437.95 Less 43,988.00 = $49,449.95 Recommended motion: That the following grant allocations, as recommended by the Fine Arts Commission, with accompanying resolutions, be approved: Evergreen Singers Community Arts Productions Canto Bello Chorale Ballet Fo1k10rico Cultural de San Bernardino Arrowhead Opera Institute More Attractive Community Foundation Inland ~1aster Chorale Sturges Auditorium Brochure/Cultural Activities of San Bernardino $ 5,100 17,500 3,000 5,000 4,675 7,000 700 3,013 3,000 .~ ",/ $~~, 938 fl ~~r~ Signature Contact person: Thelma Press Supporting data attaChed:~, FUNDING REQUIREME S - " I ,~ Council N~tes: , i \ " Phone: 5004 Yes Ward: SOurce:----4.~.1 t:..~....... Finance: I.) .. ~,::: .I Amount: Agenda Item No. / - '1 75-0262 GRANT RECOMMENDA\:ONS BY THE FI:) ARTS COMMISSION llli Ballet Folklorico CUltural Music for Whistle, Pipes' Flutes, Cal State Community Arts Productions Theatre Festival for Young AUdiences, Theatre Arts, Cal State San Bernardino Art Association Inland Empire Symphony San Bernardino Valley Community Concert Association Sub total: . 1985 , Ballet Folklorico Cultural Me~can American Heritage Pageant City Library Art Exhibit Inland Empire Symphony (Sinfonia) Inland Empire Symphony (Sinfonia) San Bernardino Valley Concert Assoc. Community Arts Productions 5/85 Inland Empire Symphony 12/85 Inland Empire Symphony City Fair Metropolitan Opera/Western Regional Auditions San Bernardino Grand Opera Company Wurlitzer Pipe Organ Dr. Barnes/Cal State/Theatre Arts Sub total: 1986 Gallery Tour Program Saturday Morning Studio Program Summer Theatre Academy Summer Music Academy Inland Empire Symphony Inland Empire Symphony (Sinfonia Mexicana Civic Light Opera San Bernardino Valley Concert Assoc. Cole Miner Cloggers Community Art Productions Ballet Folklorico Cultural Dr. Barnes/Cal State/Theatre Arts Norm Baffrey, Roosevelt Bowl Arrowhead Opera Institute Sub total: $ 4,000 600 12,000 2,500 8,000 16,000 6,500 $49,600 3,500 5,000 1,000 1,000 3,000 4,500 17,000 16,000 20,000 2,000 2,500 4,000 6,750 5,000 91,250 1,200 6,000 4,000 8,000 28,000 2,000 3,575 4,500 1,000 17,500 3,500 6,400 6,000 5,600 97,275 GRAND TOTAL: $238,125 - ) "'..., \......." 1987 Co1eminer C10ggers Community Arts Productions Sinfonia r1exicana Inland Empire Symphony r,jetropol itan Opera/Western Re9ional Sturges Foundation . , ..) '>.",/ $ 1 ,000 15,000 5,000 20,000 4,000 18,910 ."~" \../ -......, ,) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE EVERGEEN SINGERS FOR PROMOTION OF ARTS AND CULTURE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1 The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City an Agreement with the Evergreen Singers for the promotion of arts and culture, a copy of which is attached hereto, marked Exhibit WAn and incorporated herein by reference as fully as though set forth at length. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 1987, by the following vote, to wit: AYES: NAYS: ABSENT: City Clerk 11/12/87 /. 1 2 3 " 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ... " I of The foregoing resolution is hereby approved this day , 1987. Approved as to form and legal content: $~~~.J a Attorn 11/12/87 Mayor of the City of San Bernardino -2- ...-. (' r-." '--' \-......~. ) 1 AGREEMENT 2 (Fine Arts Funding) 3 THIS AGREEMENT is entered into between the CITY OF SAN 4 BERNARDINO, a municipal corporation, referred to as .City., and 5 the EVERGREEN SINGERS, a California non-profit organization, 6 referred to as .Organization.. 7 The parties agree as follows: 8 1. Recitals. 9 A. Organization has requested financial assistance 10 from City for the fiscal year 1987-1988, in order to assist in 11 defraying the expense of certain concerts, shows, festivals or 12 events or activities sponsored by Organization as set forth in 13 Organization's grant proposal (hereinafter .the proposal.) 14 approved by the Fine Arts Commission of the City, a copy of which 15 proposal is on file in the Office of Cultural Affairs. The terms 16 of the proposal are incorporated herein by reference and shall 17 govern the uses of the funds provided herein. The financial 18 assistance provided for in this agreement is made on a one-time 19 only basis, and receipt of said funds shall not imply a 20 continuing obligation of the City beyond the terms of this 21 Agreement. 22 B. The expenditure is for a valid municipal public 23 purpose, to wit: for promotion of arts and culture, as more fully 24 set forth in the proposal submitted by Organization. 25 2. Pavment. Upon presentation of a claim to the City 26 Finance Director, City shall pay to Organization from the budget 27 for the 1987-1988 fiscal year, the total sum of FIVE THOUSAND ONE 28 1 r-- , ~. ......... \",..,..-' j 1 BUNDRED DOLLARS ($5,100) at such time or times and in such 2 periodic amounts as determined by the City Administrator and 3 Finance Director of the City, consistent with the grant proposal . approved by the Fine Arts Commission. 5 3. Use of Funds. The funds paid to Organization shall 6 be used solely for the purposes set forth in Paragraph 1 and in 7 strict compliance with the provisions set forth in the proposal. 8 No deviation from the proposal shall be made without the express 9 approval of the City of San Bernardino. Said funds shall be 10 expended by June 30, 1988, and any unexpended funds shall be 11 returned to City by Organization. 12 4. AccountinQ. At such time or times as may be requested 13 by the City Administrator or Director of Finance of City, 14 Organization shall submit to the City Administrator, with a copy 15 to the Director of Finance and the San Bernardino Fine Arts 16 Commission, an accounting of the proposed and actual expenditures 17 of all revenues accruing to the Organization for the fiscal year 18 ending June 30, 1988. Financial records shall be maintained in 19 accordance with generally accepted accounting principles by 20 Organization in such a manner as to permit City to easily trace 21 the expenditures of the funds. All books and records of 22 Organization are to be kept open for inspection at any time 23 during the business day by the City or its officers or agents. 24 5. Hold Harmless. Organization covenants and agrees to 25 indemnify and save harmless the City and its employees and agents 26 from all liabilities and charges, expenses (including counsel 27 fees), suits or losses however occurring, or damages arising or 28 2 \ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~ ~ 24 ~ 26 27 ~ / ' ) ~ , / growing out of the use or receipt of the funds paid hereunder and all operations under this agreement. Payments hereunder are made with the understanding that the City is not involved in the performance of services or other activities of Organization. Organization and its employees and agents are independent contractors and are not employees or agents of the City in performing said services. 6. Termination. City shall have the right to terminate this Agreement and any funding remaining unpaid hereunder for any reason by mailing a ten-day written notice to Organization and this agreement shall terminate ten days after the mailing of such notice. In the event this Agreement is terminated for reasons of improper use of funds or use of funds for any purpose other than those authorized, any unexpended portion of the funds provided by City shall be returned to City. In addition, Organization shall reimburse to City any funds expended which were used for any purposes other than those authorized under this Agreement. 7. Assianment. Organization shall not assign its interest in this Agreement without the prior written approval of City. 8. Final Reoort. Prior to June 30, 1988, Organization shall provide a final report on the project funded by this Agreement in accordance with the Criteria for Financial Support heretofore provided by City to Organization. 9. Notices. All notices herein required shall be in writing and delivered in person or sent by certified mail, postage prepaid, addressed as follows: 3 \, 1 2 3 4 5 6 7 8 9 10 11 12 Ci 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 r- "- City Administrator City of San Bernardino 300 North -0- Street ' San Bernardino, CA 92418 DATED: '\, ,j Executive Director Evergeen Singers 747 Parkda1e Drive San Bernardino, CA ATTEST: CITY OF SAN BERNARDINO By City Clerk EVERGEEN SINGERS By Title 4 ) 92404