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Home My WebLink About34-Council Office ~ - . PERSONNEL COMMITTEE OCtober 22, 1987 ATTENDEES: Councilman Jack Reilly - Chairman1 Councilman Tom Minor1 Councilwoman Valerie Pope-Ludlam1 City Treasurer - Craig Graves1 City Administrator - Ray Schweitzer1 Acting Personnel Director - Roger De Fratis1 Deputy City Attorney - Cynthia Grace1 Recreation Superintendent John Kramer1 Community Development Director Ken Henderson1 Council Executive Assistant - Phil Arvizo1 Mayor's Executive Assis- tant - Richard Bennecke. 1. SALARY RATE STUDY FOR POSITION OF CITY TREASURER - The Committee recommended a salary range increase for the City Treasurer to 4164, Step,3, effective January 1, 1988. Additionally the Committee recommended a study on tracking political officials salaries. 2. SALARY RATE STUDY FOR POSITION OF DIRECTOR OF COMMUNITY DEVELOPMENT - The Committee recommended, based on a strong recommendation by the City Administrator, an increase in the salary range of the Director of Community Development to Step 4, Range 4165. No benchmark had been established for this position by the salary study and documentation presented to the Committee overwhelmingly indicated a discrepancy in the salary for this position. 3. DEPARTMENT HEAD EVALUATIONS - Continued. 4. RECOGNITION OF EMPLOYEES - Continued. 5. APPROVAL PART-TIME SALABcrES FOR PARKS, RECREATION , COMMUNITY SERVICES - FOOD SERVICE WORKERS AND SUPERVISORS The Committee recommended approval. 6. APPROVAL OF PART-TIME SECRETARIES - CUSTODIANS AND SECURITY GUARDS - Continued. Meeting adjourned. ounci1man Jack R Chairman Personnel Committee JR:ej Attch. Items 1,2,5 ~~ . ' CI BERN ARD IN 0 300 NOOlTH '"D'" STREET. SAN eERNARDINO, CALIFOR_ .m.-, .;J ..' . --.0\ _". CRAIG A. GRAVES CITY TREASURER October 19, 1987 Mr. Jack Reilly Personnel Committee Dear Jack: The question of salary adjustments for the full-time elected officials was raised last March. The following month, the Personnel Committee recommended a thirteen step increase for the City Clerk and that the new City Attorney be brought in at the .E. Step. After earlier aeetings had been postponed, the committee met for the above actions when I was attending the California Municipal Treasurers Association State Meet- ings. Upon returning, I met with the Personnel Committee and the Committee decided to wait until after the Salary Survey. As I mentioned in my attached letter to the Personnel Commit tee, salary surveys can be very misleading and this is especially true for administrative elected officials. With the completion and implementation of the Management Salary Survey, the concern ~out parity in tbe salary structure level bas become worse not better. In the survey just completed, the average management position increase was 20'. Tbe City Treasurer's was 3.75'. Tbe City Administrator and City Attorney each received 1" increase witb the Director of Pinance receiving a 17' increase. Th. Director of Personnel received a 2'.5' increase, the Assistant Director of Personnel a 20' increase and the Director of Planning ~ 23'. The data Consultant which are attached a used in the survey was very limited. based their recommendation on just two two of the lowest in Los Angeles County. salary study done by the City of Torrance The cities, I have and as PHONE f7UI 383-1;221/383-&021 co ,.-1 -0 ~. ., (.,:, N . - . ;..;. . ~' .; ~~ ~ - ~~ ~ ..: ":- ;.:;--: :-; .- ~,.., ~ -a -::1'/ ~ Hr. Jack Reilly October 19, 1987 Page 2 you can see my salary is 18t below the average. The City Treasurer of Torrance was recently granted a 9 1/2 t raise. The Consultant also did not include the cities of Pomona and Pasadena, which would have affected the results. This consultant also did the classification study and I had to appeal two of her proposed classification recommendations and won both appeals. The implementation of management salary study created further loss of parity for the position of City treasurer in the City's structure. In 1978, there were twelve positions ahead of the City Treasurer, with only two being Assistant Department Beads. There are now thirty-three positions that receive higher compensation than the City Treasurer. OUt of these thirty-three, there are thirteen division heads above me and eight positions that are staff positions. The closest non-elected department head position is 14 ranges or 19t higher. The City Treasurer receives less compensation than a Deputy City Attorney I. The City Administrator earns $3,156 a month more than the Treasurer, which is almost triple the differential of the positions in 1978. The City Attorney's monthly differential has over tripled from a difference of $815 to $2,737. The difference between the Planning Director and the City Treasurer in 1978 was only $104 monthly, where today it is $1,499 difference monthly. The management salary survey raised the City Administrator to an annual salary of $83,340, while the Treasurer's is at $45,568 almost 1/2 less. The City Attorney's annual compensation is now $78,312. As I stated in an earlier letter, I bave provided stability and experience over the past six and 1/2 rears. We bave tripled the portfolio while having one les8 staff aember than the prev'tous Treasurer. I have vorked to bring innovative, proven ideas into tbe Treasurer'. Office. W. bav. generated over $14 million in interest income duriDg tbat time vbile still preserving tbe portfolio in an everchanging market. . I am also responsible for the administration of all City Bonds and have worked extensively on various financings during this time. My background and experience is unique for an elected City Treasurer and there are few fUll-time elected City Treasurers ~r. Jack Reilly October 19, 1987 Page 3 in the state. The recent salary survey does past oversights with compensation to this created even more differences. I would like appropriate parity that this office has had be compensated properly. Thank you for your time and I look forward to meeting with you to answer further questions. not correct office and to regain in the past the has the and .' c: ) .....,,; 300 NORTH -0" STREET. $AN IERNARDINO. CALIFORNIA 12411 CRAIG A. GRAVES CITY TREASURER Rarch 31, 1987 Councilman Jack Reilly Personnel Committee Dear Jack: In 1979, the City Treasurer's salary was on the same level as the Planning Director. There were also only eight other department heads or assistants between the City Treasurer's position and the City Administrator's position. The salary difference between the City Treasurer and the City Administrator was $1,112 a month. The salary level between the City Treasurer and the elected City Attorney was $815 per aonth. In the past eight years, there has been a significant change in the City Treasurer's position in the salary struc- ture and in compensation as compared to the other management employees. While I elected in 1981, other department heads bave since had to be recruited. In order to recruit or retain individuals in various management positions, raises bave been given. An inequity has been allowed to occur, since this position has not been vacant. Where there were nine positions equal or above me in 1978, there are now twenty. Twelve positions have either been raised equal to or past me. Recently, the Building and Safety Director and the Risk Management Director were both given salary increases. In pay differential, the City Administrator now .2,182 more a month at the -8- step, which is double previous difference between the City Administrator and City Treasurer. Tbe City Attorney monthly differential almost tripled from a difference of $815 more monthly $2,279 . earns the the has to ~~PRCENP~ 2.:;.\.,~--.-tf 1'f;'ji'~ PHONE .7141 ~2211313-6021 ""./ Councilman Jack Reilly "arch 31, 1987 Page 2 Over the past six years I have provided stability and experience to the Treasurer's position. The office now bandIes a portfolio three times the size from when I was first elected and has one less staff member. The portfolio is now around $30 million. Our investments brou9ht the City over $3 million in revenue in the last fiscal year. In addition, I am extensively involved in the bond issues bein9 done by the City. OVer the last year alone, I was the coordinator and staff person for the Tri-City Fire Station Certificates, the Tri-City 1915 Act Bond Refundin9, the South Valle Certificates Refundin9, two 1911 Act Bond Issues and arran9in9 for financin9 of various loan options. I am also now currently involved in the Police Station Financin9 and the Central City South Assessment District proposal. This office was only minimally involved in these financin9s before .y administration. 'These issues, however, have a 10n9 range impact on the City. I have a Bachelor's de9ree from the Oniversity of Redlands and a Master of Public Administration in Finance and Budget from the Oniversity of Southern California. I am also a certified California Municipal Treasurer. There are only currently 54 certified Treasurers in the State of California. Salary surveys with other cities can be misleadin9 if appropriate functions, duties and cities are not found. Many of the City Treasurers today have their duties combined with the Director of Finance or if elected they are part-time. This allows only for a limited number of cities that can be compared with. I am one of the few full-time Treasurers of a City the size of San Bernardino. ,I would lih to regain the" parity this olfice had' with the Director of Plannin9 only a few sbort years a90 and keep tbat relative paritywitb the Director of Plannin9, City Attorney~d other managers in the future. " Thank you for your time and 1 look forward to answerin9 any further questions dealin9 with this subject. lY'/1/'/ _ G'"lA~ c ......./ SALARY RANXINGS - 1978 POSITION ANNUAL MONTHLY 1. City Administrator 2. City Attorney 3. Director of Public Works 4. Deputy City Administrator Director of Community Development. 6. Director of Finance 7. Assistant City Attorney -- 8. Director of Park and Recreation 9. City Clerk Planning Director 11. City Librarian Assistant City Engineer - 13. CITY TREASURER 14. Deputy City Attorney II .- Equipment Superintendent . Refuse Superintendent - Street Superintendent - 18. Director of Personnel Recreation Superintendent- Park Superintendent · Director of Human Services Director of Communications - 23. Director for CETA - Electrical Superintendent . 25. Traffic Engineer .. Senior Engineer .. Senior Field .. 28. Building and Safety Superintendent 29. Assistant Plannning Director .- 30. Loss Prevention Coordinator . Public Buildings Superintendent - Purchasing Agent . 33. Civil Service Board Chief Examiner 34. Council Executive Assistant -_ 35. Accounting Manager - Deputy City Attorney I -- 37. Mayor's Executive Assistant -- Senior Administrative Assistant-- $42,132 38,496 36,792 35,208 35,208 32,172 31,428 30,768 28,716 28,716 28,104 28,104 27,468 25,092 25,092 25,092 25,092 24,540 24,540 24,540 24,540 24,540 23,976 23,976 24,132 24,132 24,132 23,940 22,932 21,960 21,960 21,960 21,492 20,988 20,532 20,532 20,064 20,064 $3,511 3,208 3,066 2,934 2,934 2,681 2,619 2,564 2,393 2,393 2,343 2,343 2,289 2,091 2,091 2,091 2,091 2,045 2,045 2,045 2,045 2,045 1,998 1,998 2,011 2,011 2,011 1,955 1,911 1,830 1,830 1,830 1,791 1,749 1,711 1,711 1,672 1,672 · Division Head ... Staff Position " / POSI':' ION SALARY RANKINGS - 1987 1. C~ty Administrator 2. City Attorney 3. Deputy City Administrator - Admin * Deputy City Administrator - Devel * 5. Director of Public Works 6. Senior Assistant City Attorney ** 7. Director of Personnel Director of Finance Director of Planning Director of Public Services 11. Assistant City Attorney ** 12. Assistant City Engineer * 13. Director of Park, Recreation and Comm. 14. Deputy City Attorney IV ** Ci ty Librarian 16. Traffic Engineer * 17. Director of Building and Safety Data Systems Manager * 19. Deputy City Attorney III ** 20. City Clerk Director of Risk Management * 22. Deputy City Attorney II ** Field Engineer ** Senior Civil Engineer ** 25. Assistant Director of Personnel * 26. Public Buildings Super indent * Director of Community Development* 27. Deputy City Attorney I ** 28. Principal Planner * 29. F1eet Manager * Park Superintendent* Recreation Superintendent* 13. CZTY TREASURER ~uncil's Executive Assistant ** ~yor's Executive Assitant ** 36. Executive Director for Federal Programs* ~chasing Agent * Director ~ Emergency Services * Assistant Director of Finance * Assistant City Librarian ** Director of Animal Control* · Division Head .. Staff Position ANNUAL MONTHLY $83,340 78,312 70,908 70,908 70,032 69,180 63,456 63,456 63,456 63,456 62,688 60,420 58,212 55,416 55,416 54,744 54,072 54,072 52,728 51,444 51,444 50,208 50,208 50,208 49,584 48,396 48,396 47,808 47,808 46,044 46,044 46,044 45,468 45,468 45,468 44,904 44,904 44,904 44,904 44,904 44,094 $6,945 6,526 5,909 5,909 5,836 5,765 5,288 5,288 5,288 5,288 5,224 5,035 4,851 4,618 4,618 4,562 4,506 4,506 4,394 4,287 4,287 4,184 4,184 4,184 4,132 4,033 4,033 3,984 3,984 3,837 3,837 3,837 3,789 3,789 3,789 3,742 3,742 3,742 3,742 3,742 3,742 wc:&,nouc n n ,j ".../ c::- ......~. ~. ~. _""0::1111., ... ... :II: ....c ::ltll '< '< 110 ~t'l... ::l 0 )10 )10 '< _ r. '< of ~. ... 0 ::l 0 i::l 0 ... ~ ., ~.,n .0., ... ~. 0 ~. III pO... CO ., ::l ....'< c~...., ::l ~. l'l cr. :Ill ., tll III )C III .,,)10 l'ltll.., '< ... ell .... C ...:IlI 0 ~. ., r; ell .,... "'::l 01 . ....0 o 01 ... '<0., ., ::l 0 )10 ::l ::l 0 ., III lI>::ltll tll lD c:: C'< ~. 'tl .... lD ell .... ... .. .... . ~ IV IV W W ... ... VI VI '" '" -oJ .., CO CO 0 Con 0 VI 0 VI 0 VI 0 VI 0 VI 0 VI ~ - ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .... \D -oJ CO tIl ~ )10 := >< n ::c > z G"l t>l tIl .... '" CO '" .... '" CO -oJ ( \"c-./ C:ln ft&AS~_~nlo. un-n PI-.~ _fIlL' 1AJAa' AIID "NUl" ANAHEIM: S271 1&.. 361 PERS 330 ae.lth . Dent.l 32S C.r Allow.nee 629S SANTA ANA. S2S8 .... 361 'DS 27S a..lth . Dent.l It7 'onu.-baa.d on perform.ne. Uti LONG 'EAC:H. USO '..e 333 ,EllS 260 He.lth . Dental 300 Car Allow.nee S6U SANTA MONICA. 4436 1&.. 310'DS 2S3 H..lth . Dent.l 180 Car Allow.ne. 221 Ionua-baa.d on perforaane. HOO CULVER CITY. 4646 I&a. 32S PDS 258 a..lth . Dental "ffi'i . , I j GL2NDALB. 3146 1&.. nt ,... 442 "alth 1 Dental 312 Car AUowane. --1! Iona.-ba.ed on perforaane. nlS I I ....__..~ .UR.ANJ(. 3836 I&.e 269 'ERS 3t8 a..lth . Dent.l 31 Other i514 WUT COVINA. 3413 1&.. 239 'DS 221 a..lth . Dent.l 277 C:ar Allow.ne. SO Ionu. 420S 'ASADEIlA. 3lt6 1&.. 273 'DS 204 a.al th . Dental 300 C:ar Allowane. 234 Ionua n07 AVERAGE TOTAL PACKAGE. $S,264/ao. . !'OIUl1\JlCll. 3745 .... 375 .... 2" llealth 1 DeJul 217 Car Ul........ 100 otJler .,n AVIlRAGIl 0. lna C:U'US - U264 StIJlVDD C:ln CIP "".'I'a - - I , SAR IDNAIlDDIO - "'3 -lOt 3654 .... 251 .... 243 I.alth 1 Denul -0- Car Ulowanee 23 Other - Lif. In.urane. iT'll Avera9. S.lary - $430t -18' -2" f , C I T Y o F ,.S AN B E R }l,""" R D I II 0 INTGFFICE MEMOR.. .-DUM 8710-1117 TO: Raymond D. Schweitzer, City Administrator f1l.0M: Kenneth J. Development Henderson, Director of Community S~BJECT: SALARY RATE STUDY FOR POSITION OF DIRECTOR OF COMMUNITY DEVELOPMENT DATE: October 21, 1987 (7234) COPIES: File ------------------------------------------------------------- Ray, the purpose of this memorandum is to summarize to date, for you and the Personnel Committee, certain events as they relate to the above referenced study. Earlier this year, Personnel Research Center (PRC) was hired to conduct a salary rate study for executive management and confidential classes. Said study was recently approved by the Mayor and Common Council and implemented in September of this year. Prior to the implementation of the study, I raised certain concerns relative to my position. In speaking to and corre- sponding with PRC staff (Ms. Anita Johnson), it was indicated that the Director of Community Development position was not studied and that there was considerable overlap between community development, economic development and redevelop- aent. Correspondence from Ms. Johnson further suggested that we review my position and handle the matter internally, inasmuch as you would have a better idea about certain issues, such as degree of independence, level of complexity and internal comparability. A survey was conducted utilizing the same methodology (and c~ties) employed by PRC. That information was previously provided to you and the Personnel Committee and is also attached to this memorandum. At the initial Personnel Committee~eeting, the Committee deferred action on this ..tter until the Redevelopment Agency completed its salary survey (specifically, the Deputy Director position). The Redevelopment Committee has twice considered data submitted , J I,A by Agency staff and on each occasion has continued the matterlr~ and directed Agency staff to take certain actions. fi f ' ~ - ~~I A Redevelopment Committee meeting has been schedule or 4,<0 111' October 22, 1987 at 4:00 p.m. The~4ry. ~ recommended 1 for the Deputy Director position is $4,287-$5, er month (range 4176). Additionally, the ~6onnel-e ee might be Lnterested to know that the City of Riverside, whose Re- -#~ ZNTEROFFICE MEMORAND~ 8710-1117 SALARY RATE STUDY ...~ POSITION "-/ DIRECTOR OF COMMUNITY DEVELOPMENT OCtober 21, 1987 Page 2 ., ) development Agency was recently brought under the administra- ~ive control of the City Manager as the Department of ~velopment, recently established an Assistant Director for Eousing position with the annual salary at the top step being $54,700. I am sure you will note that this position includes only one (1) of the eight (8) major areas of responsibility assigned to my position. This information has been submitted to you for information and action as appropriate. Henderson of Community Development JUH/l ab 10. 0" Z il o ~ 1= E. ;;:;,r C ~I ll. .' ..! ~~ &a. .:, > c; Cl :0, :> E: I- E' '" 01 U. ~- CO '" ~ >-t: '" E c- ,.JCl C' '" Cl CIoI ~~ Z'" "'z 20 ~I= cU Q,Z "':> Clio. o :5 .,; ... ... .. '" I- Z '" 2 2 o U . 2 - ; :;; 4 '" ~ a: .. . ! o X 10. 10. 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" i '" < g - I 1 t l ! , ii ...! -1 i_ :; I <I ~lil 't ~C 1 t lu:z:", E I I I e U . .. 1 o >-" , " o S - o "l. ~ .. - e j u .! ~ ! - tI C . . --s -e... = · e ue_ It: "'_tI ~:1 =tI'" n' c'" ~ITY OF SAN BEPNARDINC' - MEMORANDJO~ To Roger DeFrat is Assistant Personnel Director PAY RATES/SENIOR NUTRITION PROGRAM WORKERS From John A. Kramer Recreation Superintenden: October 1, 1987 Subject Date Approv~ Date I request that the following pay rates of full time and part time Senior Nutrition Program positions be modified to conform to approved 1987/88 Senior Nutrition budget. These pay rates are in conforMance with and recommended by the County of San Bernardino acting as the area Agency on Aging through its Office on Aging. Salary and increases are fully funded by the Senior Nutrition Grant. POSITION CURRENT PROPOSED HOURLY RATE HOURLY RATE Food Svc. Supervisor II (1) $7.82 $8.50 8 hours daily Food Svc. Supervisor I (1) 6.02 6.50 8 hours daily Food Svc. Worker I I (1) 5.44 5.72 8 hours daily Food Svc. Worker I (2) 4.94 5.19 5 hours daily Kitchen Helper (1) 4.70 4.94 5 hours da ily Kitchen Hel per (3) 4.70 4.94 4 hou rs da il y Salary increases have been funded by the County Office on Aging for the July 1, 1987-June 30, 1988 Fiscal Year. I request that these increases be made retroactive to July I, 1987. This request was not submitted pre- viously due to final budget adoption after July 1, 1987. ~~{~ ~ . Recreati~erintendent JAK:OJP:ta cc: Annie F. Ramos, Director Parks, Recreation and Community Services I i~ :( "d 9- DO L~bl ''''.-rl'' s:- ". "" l C I T Y 0 FAN B ERN (,\R DIN 0 INT~FFICE MEMO~ 8711-1201 ~"l TO: Councilman Committee Jack Reilly, Chairman Personnel FROM: Raymond D. Schweitzer, city Administrator SUBJECT: SALARY RATE STUDY DATE: November 2, 1987 (7246) COPIES: Personnel Committee Members; File The Personnel Committee asked that I provide information relating to a salary rate adjustment (Range 4166. Step 5) for the Director of Community Development position and why this situation is unique and different from the recently approved salary rate adjustments for all City executive management positions. originally, when the Mayor and Common Council commissioned the salary rate study, a classification study of the affected positions was conducted and that information was utilized by the Personnel Reseach Center (PRC) in doing a comparative analysis of similar positions in other cities and the County of San Bernardino listed in the study itself. The Director of Community Development positions was not included in the classification studv because at that time, the position was in the Redevelopment Agency. In addition, when the salarv rate studv was conducted, the position was not studied because information was not available from the classification study. I previously provided to the Personnel Committee a letter from PRC dated August 15, 1987. The letter concluded with the following statement: "The Director of Community Development Class was not studied when our firm conducted a classification study for the city. You are more familiar with the responsibility level of the position and may, therefore, be in a better position to recommend an appropriate and equitable internal salary relation- ship level for the class." c INTEROFFICE MEMORANDUM:~711-1201 SALARY RATE STUDY November 2, 1987 Page 2 In closing, this situation is unique because the position was not included in the classification study and was not compared to similar positions during the salary rate study previously described. RDS/KJH/cmp