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HomeMy WebLinkAbout21-Public Services • CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTIo-RIGI From: Ken Fischer, Director Subject: Resolution of the Mayor and Common Council of the City of San Dept: Public Services Bernardino ratifying submittal of the 2009-10 Used Oil and Filter Recycling Date: July 7, 2009 Block Grant Application for grant funds from the California Integrated Waste Management Board. Meeting Date: August 3, 2009 Synopsis of Previous Council Action: 04/21/03 Resolution 2003-99 approving the application for grant funds provided by the California Integrated Waste Management Board. 06/07/04 Resolution 2004-150 ratifying the application for grant funds provided by the California Integrated Waste Management Board. 05/18/05 Resolution 2005-120 authorizing submittal of the application for grant funds provided by the California Integrated Waste Management Board. 05/15/06 Resolution 2006-141 authorizing submittal of the application for grant funds provided by the California Integrated Waste Management Board. 05/23/07 Resolution 2007-166 authorizing submittal of the application for grant funds provided by the California Integrated Waste Management Board. 07/21/08 Resolution 2008-287 authorizing submittal of the application for grant funds provided by the California Integrated Waste Management Board. Recommended Motion: Adopt Resolution. J Signature Contact person: Deborah Allen, Phone: 3424 Environmental Project Manager Supporting data attached: Ward: All Staff Report, Resolution and Grant Application FUNDING REQUIREMENTS: Amount: $30,000 Source: Grant Funds - No matching funds required by the City. Finance: /,2 Council Notes: PSO ,;2 UCH ?P Agenda Item No. 2 1 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino ratifying submittal of the 2009-10 Used Oil and Filter Recycling Block Grant Application for grant funds from the California Integrated Waste Management Board. Background: The California Oil Recycling Enhancement Act mandates the California Integrated Waste Management Board (CIWMB) to provide annual Block Grants to local governments for establishing and maintaining local used oil collection programs that encourage recycling and/or appropriate disposal of used motor oil and filters. The utilization of Used Oil Recycling Block and Opportunity grant funding in previous years has enabled the City to provide a curbside collection program for residents, provide residents with used oil and filter collection containers, maintain certified used oil collection centers throughout the City, and provide public and school education programs. The 2009/2010 Used Oil Recycling Block Grant Application, if approved, will provide approximately $30,000 to enhance and maintain the City's current Used Oil and Filter Recycling Program. A portion of these funds will be used to offset personnel costs within the Environmental Projects Division. The remaining will be utilized to purchase materials and supplies necessary for program implementation and promotion. The City has received Used Oil Recycling block grant funds from the CIWMB for the past 14 years. During the 2008/2009 funding cycle the City received $51,659. Due to the current State budget deficit, the funds have been reduced by approximately $21,600 for FY 09-10. The City has met the grant application deadline date of July 31st. However, because the item will not be presented to the Mayor and Common Council until August 3rd, it is necessary for the Mayor and Common Council to ratify the application to July 1, 2009. To complete the application process, an approved resolution must be submitted to the CIWMB no later than August 31, 2009. Proposed projects include the continuation of the used oil and filter curbside collection program, distribution of used oil and filter collection containers for residents, school and public education programs, and community events, such as the Route 66 Rendezvous. The grant term is from July 1, 2009 through June 30, 2012. The City will receive approximately $30,000 for the grant term and will have three years to expend the funds. Staff met with the Grants Ad Hoc Committee on July 14, 2009 and they recommend that the Council ratify the 2009-10 Used Oil and Filter Recycling Block Grant application. Financial Impact: The amount of grant funding requested is $30,000. There are no matching funds required by the City. Recommendation: Adopt Resolution. RESOLUTION NO. C \to/ 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 •AN BERNARDINO RATIFYING SUBMITTAL OF THE 2009/10 USED OIL AND 3 ILTER RECYCLING BLOCK GRANT APPLICATION FOR GRANT FUNDS FROM HE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 5 •F SAN BERNARDINO AS FOLLOWS: 6 WHEREAS, the State of California Oil Recycling Enhancement Act provides 7 unds to cities and counties for establishing and maintaining local used oil collection 8 •rograms that encourage recycling of used motor oil and filters; 9 10 WHEREAS, the California Integrated Waste Management Board has been 11 •elegated the responsibility for the administration of the program with the State, setting 12 p necessary procedures governing applications of cities and counties under the 13 rogram; 14 WHEREAS, the City of San Bernardino, as applicant, will enter into the 15 .greement with the State of California for the implementation and maintenance of a 16 17 Used Oil Recycling Program that offers used oil and filter recycling opportunities for 18 esidents and encourages the proper disposal of used motor oil and filters; 19 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 20 •F SAN BERNARDINO AS FOLLOWS: 21 SECTION 1. That the Mayor and Common Council of the City of San Bernardino atify the submittal of an application to the California Integrated Waste Management 23 :oard for the 2009/10 Used Oil Recycling Block Grant, a copy of which is attached 24 25 ereto as Exhibit "A". The City Manager, or his designee, is hereby authorized to 26 -xecute in the name of the City of San Bernardino all necessary contracts, payment 27 equests, agreements, and amendments hereto for the purposes of securing grant 28 unds to implement and carry out the purposes specified in the grant application. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING SUBMITTAL OF 2009/10 USED OIL AND 1 FILTER RECYCLING BLOCK GRANT APPLICATION FOR GRANT FUNDS FROM THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD. 2 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 4 Mayor and Common Council of the City of San Bernardino at a meeting 5 thereof, held on the day of , 2009, by the following vote, 6 to wit: 7 Council Members: AYES NAYS ABSTAIN ABSENT 8 ESTRADA 9 10 BAXTER 11 BRINKER 12 SHORETT 13 KELLEY 14 JOHNSON 15 MCCAMMACK 16 17 18 19 Rachel G. Clark, City Clerk 20 The foregoing resolution is hereby approved this day of 2009. 21 22 Patrick J. Morris, Mayor 23 City of San Bernardino pproved as to Form: 24 25 By. I 26 P� 27 Ja' 'As F. Penman, Ci Attorney 28 STATE OF,CALIFORNIA CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD GRANT APPLICATION FORM CIWMB 243(Rev.6/09) Exhibit "A" USED OIL RECYCLING BLOCK GRANT PROGRAM — UBG15 (FY 2009/10) Com.lete and submit all sections. APPLICANT]ORGANIZATION INFORMATION APPLICANT NAME(MUST MATCH RESOLUTION): REQUESTED GRANT City of San Bernardino AMOUNT: PARTICIPATING JURISDICTIONS(FOR REGIONAL PROGRAMS ONLY): (ROUND AMOUNTS TO THE NEAREST WHOLE DOLLAR) • $30,000 MAILING ADDRESS: 300 North"D" Street CITY: San Bernardino COUNTY: 1 ZIP CODE: 'I San Bernardino II 92418 PRIMARY CONTACT NAME: SIGNATURE AUTHORITY NAME: (AS AUTHORIZED IN RESOLUTION) Deborah Allen Ken Fischer TITLE: TITLE: Environmental Projects Manager Director of Public Services TELEPHONE NUMBER: TELEPHONE NUMBER: 909-384-5549 909-384-5140 FAX NUMBER: FAX NUMBER: 909-384-5190 909-384-5190 E-MAIL ADDRESS: E-MAIL ADDRESS: Allen de @sbcity.org Fischer_ke @sbcity.org AUTHORIZED DESIGNEE NAME: CONTRACTOR CONTACT NAME: (IF APPLICABLE,AS AUTHORIZED IN LETTER OF DESIGNATION [LOD]) Charles E. McNeely TITLE: TITLE: City Manager TELEPHONE NUMBER: TELEPHONE NUMBER: 909-384-5122 FAX NUMBER: ( FAX NUMBER: 909-384-5138 E-MAIL ADDRESS: E-MAIL ADDRESS: McNeely_Ch @sbcity.org INDICATE WHICH TYPE OF ENTITY YOU ARE(CHECK ONLY ONE): CITY ❑ COUNTY ❑ CITY& COUNTY ❑OTHER(LIST TYPE) LEGISLATIVE DISTRICT NUMBERS (TO FIND YOUR DISTRICT, FEDERAL TAX IDENTIFICATION NUMBER: USE MAILING ADDRESS ABOVE AND GO TO www.Ciwmb.ca.00v/Profiles/Juris/) 1 Used Oil Recycling Block Grant Program(FY 2009/10) ASSEMBLY: SENATE: 62 and 63 31 and 32 95-6000772 Used Oil Recycling Block Grant Program(FY 2009/10) 2 `. " ':moist-� f y ! ` ;. ADVANCE P YMENT p O PTION ` For Grantees receiving$20,000 or less, and multgurisdictional and regional grantees whose individual jurisdictions would have received$20,000 or less had they applied individually—advance payment may be available at CIWMB Grant Manager discretion. Check box Request Advance Payment Option. --PERMITS & LETTERS OF AUTHORIZATION CERTIFICATIO Applicable permits and letters of authorization may be necessary to carry out collection activities funded by the .I Used Oil Recycling Block Grants. Your jurisdiction has or will obtain all the necessary permits for Used Oil Recycling Block Grant funded activities or those entities with which you contract for collection activities have the applicable permits. If requested, these documents must be made available for review. Must check box L._.._-- We acknowledge that our organization will obtain the necessary permits and letters of authorization to carry out collection activities. ENVIRONMENTAL JUSTICE CERTIFICATION `` CIWMB Grantees tnust in the performance of the Grant Agreement conduct their programs,policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the State. (Govt. Code§65040.12(e) and Public Resources Code§ 71110(a)) Must check box We acknowledge that our organization will comply with these principles of Environmental Justice. RESOLUTION REQUIREMENT f w Submit an approved Resolution, valid up to 5 years, with your application or the following acknowledgement (If applicable, submit a current Letter of Designation (LOD)for signature designee) t = Must check " See Used Oil Recycling Block Grant Supplemental Information and Application rCuideluzeSor tniaAt ns,or one N Resolution and Letter of Designation(LOD)information and examples. ❑ We acknowledge that an approved Resolution and, if applicable, LOD designating additional signature authority is enclosed in the application. We acknowledge that our approved Resolution must be received by the CIWMB no later than August 31, 2009. We further acknowledge that if our Resolution is received after this date, our application will be disqualified. ACCEPTANCE OF GRANT PROVISIONS By checking this box, Applicant acknowledges that submittal of this application constitutes acceptance of all Grant Agreement provisions as contained in the Terms and Conditions and Procedures and Requirements. To download these documents see: www.ciwmb.ca.gov/Usedal/GrantslBlock/l 5thCycle/default.htm Used Oil Recycling Block Grant Program(FY 2009/10) 3 r .acs' �d $ a, -x ''�, g$ l' . *+F .tR�- ✓ = 'gyms";' ENVIRONMENTALLY PRA :ERABLE R 1010 ), S,ESAND RACTICFS POLICY r= s S CKNOWLEDGEMEix Acknowledgement that your organization has an Environmentally Preferable Purchases &Practices Policy Must check one .., , f._ E Yes, our organization has an Environmentally Preferable Purchases and Practices Policy. Date adopted: ® No,our organization does not have an Environmentally Preferable Purchases and Practices Policy. APPLICATION�.CERTIFICATION Certification: I declare, under penalty of perjury under the laws of the State of California, that I have read all information in the Application Guidelines and Instructions and that all information submitted for the CIWMB's consideration for award of grant fund ' rue and accurate to the best of my knowledge. 7 If o, x - Signature uthority- s authorized in.Resolution; or Da e Authorized Designee-as authorized in submitted Letter of Designation Ken Fischer __ Director of Public Services Print Name Print Title 4 Used Oil Recycling Block Grant Program(FY 2009/10) APPLICATION CHECKLIST This application checklist is provided for your convenience and is not intended to be all inclusive. Prior to submitting your application,check the Used Oil Recycling Block Grant website at http://www.ciwrb.ca.gov/UsedOil/Grants/Block/15thCycle/for additional information. You are res.onsible for com.letm t and submittm• all re•uired documentation Gran#Application Form (CIWMBrv243j k r � � _ ^ >. ! All applicable information and documents are provided; applicable boxes are checked. ® Application Certification is signed by the: 1) Signature Authority as authorized in Resolution, or • j 2)Authorized Designee. Authorized Designee may sign only if the Letter of Designation has been submitted to the CIWMB. Advance Payment Option ' • ❑ I Box is checked, if applicable. !.Permits & Letters of Authorization Certification; ® Box is checked. Environmental Justice Certification ,.. ® Box is checked. Resolution Letter of Authorization or Letter of Designation Requiremen e U Lt 4 Rec*A4Bl lnformat`rin andAPplrcatron Guidelines&Instructions fitr '•ezgnatto (COIF rrcfor'matton an �xamp�e � 5 ❑ Approved Resolution is included with Application;box is checked, or ® j If applicable,approved Resolution is not submitted with Application but will be submitted to the CIWMB for receipt by August 31,2009;box is checked. 1=11 For Regional Applicants, Letters of Authorization are included with Application;box is checked,or If applicable,Letters of Authorization is not submitted with Application but will be submitted to the ❑ ; CIWMB,for receipt by August 31, 2009;box is checked. • If applicable,Letter of Designation(LOD)is included with Application. ❑ A LOD is not required to be submitted with the Application; however, it must be submitted prior to Designee's exercise of his/her authority. • " rn.10, 4-ea i acceptance of Grant Provisions ® i Box is checked. EnvronmentaltygPreferable Purchases and Practices Policy . ® � Appropriate box is checked. Used Oil Block Grant Funds.Projected Expenditures (CIWMB 644A) ® ! Box is checked. Used Oil Recycling Block Grant Program(FY 2009/10) .5 • s'r APPlicatlon Format & Submtt_ � � � �° ° . . � ® Copies: One application with original signature (blue ink preferred) • Paper: 8'/2 X 11, printed double-sided, single spaced, on 100%post consumer fiber,and numbered consecutively ® Font: Comparable to 12 pt.Times New Roman Addressed to the appropriate mailing address as follows: For delivery by the U.S. Post Office: California Integrated Waste Management Board Attn: Jo Glenn Financial Assistance Division, MS 9A Used Oil Recycling Block Grant FY 2009/10 (15th Cycle) P.O. Box 4025 Sacramento, CA 95812-4025 For hand delivery and common carrier: California Integrated Waste Management Board Attn:Jo Glenn, MS 9A Used Oil Recycling Block Grant FY 2009/10 (15th Cycle) 1001 I Street Sacramento, CA 95814-2828 Used Oil Recycling Block Grant Program(FY 2009/10) 6 • STATE OF CALIFORNIA CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD CIWMB 644A(Revised 5/08) Used Oil Block Grant Funds: Projected Expenditures in FY 2009/10 Grantees are required to submit projected expenditures for the activities to be conducted the upcoming Fiscal Year. The projected expenditure calculations document is part of the Used Oil Recycling Block Grant(UBG or Block Grant) 14th cycle application. It provides an evaluative tool for program staff assigned to manage the grant. 1. Grantee/Jurisdiction: 2. Active Grant Funds To Be Expended From: 13th cycle: UBG- 06 14th cycle: UBG- 07 15th cycle: UBG- 08 $30,000 3. Expected Expenditures From July 1, 2009 through June 30, 2010 Estimate expenditures in both dollars and percentages of the total for each activity that applies to your program. Include staff costs in total dollars spent. PROGRAM EXPENDITURES (a)Certified Collection Center(CCC) Support $ 1,500 % ® Site Visits ❑CCC Employee Training El Abandoned Oil Interventions El Other: (b)Oil Collection Events:Total Events: Total attendees: ® Oil Collection Containers®Oil/Filter Coupons®Oil Funnels/Oil Rags $ 15,000 % Z Events w/filter: El Events w/o filter: (c)Used Oil Hauling/Collection Cost: ®Certified Collection Centers ❑HHW Permanent Facility/ABOPS ® Residential Curbside Route El Door-to-door/On-call❑Agricultural Collection El Non-Certified Collection Centers(Non-Ag) $0 % ®Temporary/Mobile Events❑ Small Quantity Generators ❑Airports El Marinas El Other: (d)Used Oil Filter Hauling/Collection Cost ®Certified Collection Centers ®HHW Permanent Facility/ABOPS ®Residential Curbside Route El Door-to-door/On-call ❑Agricultural Collection ❑Non-Certified Collection Centers(Non-Ag) $9,000 % El Temporary/Mobile Events ❑ Small Quantity Generators El Airports❑Marinas El Other: (e)Equipment Purchase and Facility Construction/Expansion: El Oil Tank El Filter Crusher ❑Oil/Filter Drums ❑ Contaminated Oil Detection Kits $0 % El Facility Construction El Facility Expansion El Other Equipment (f)Oil Use Reduction Program: $0 % ❑ Extended Oil Change Education El Other: (g)Storm Water Mitigation Program: El Storm Drain Marking El Storm Drain Stenciling El Debris Screen El Catch Basin Inlet Insert El Vertical Drop-In Parking Lot Inlet Insert $0 % El Publicity and Education El Auto Engine Leak/Drip Prevention ❑ Other: (h)Grant Planning and Management—Staff time related costs billed to the grant only. Program- related section such as surveys,program evaluation,and annual report preparation should not be billed to $ 500 % this section.(Please include in-kind staff contribution costs on page 3 only) (i)Other Grant-Related Expenses not included above: Please explain $0 Dollars Spent PUBLICITY AND EDUCATION EXPENDITURE MASS MEDIA (j) MEDIA TYPE: LANGUAGES used for mass media advertising/outreach: OUTREACH: El Radio ®English ❑TV ❑Cambodian ®Newspaper ❑ Chinese ®Newsletter El Hmong PennySaver ❑Korean El Post Card/Direct Mail ❑Punjabi ❑Posters/Flyers El Russian ®Utility Bill Inserts ® Spanish ® Billboards El Tagalog ❑ Website ❑Vietnamese ❑ Other: El Other: $2.000 (k)TARGET AUDIENCES Venue/Methods LANGUAGES used for PERSON TO ( ) PERSON FOR PERSON TO ®Point of Purchase Advertisin g p ersonalized outreach: OUTREACH: PERSON OUTREACH: El English As Second Language ®English ❑ Immigrants Classes El Cambodian ❑ Ethnic Group(s) ®Auto Parts Store Collection El Chinese ® Shade Tree Mechanics Event ❑Hmong ®Auto Enthusiasts ® Car Club/Auto Events ❑Korean El Boaters El Boater Shows/Meeting ❑Punjabi El Agriculture/Growers El Driver Training/Auto Shop ❑Russian Classes El Spanish El Truckers ❑Agricultural/Small Grower El Tagalog El Fleet Managers Meetings ❑ Small Businesses ® Environmental Events ❑ Vietnamese El Other: El Cultural Events El Other: ®Other Route 66 Rendezvous Behavior-Change Outreach Strategies: El Personal Pledges El Premium or Sign Prompts El Community Member Endorsements ® Persuasive Messages $2000 % El Other: (I)K-12 School Outreach: ❑Classroom Presentation(Curriculum) ❑School Presentation $0 % 0 Disney's Environmentality Challenge(5`h Graders)❑Other: (m)Premiums:(Non-oil collection related- should be kept to minimum) $0 TOTAL ESTIMATED EXPENDITURES: July 1,2009—June 30,2010 (May include more than one Block Grant Cycle) $ 30,000 2 ESTIMATE OF IN-KIND CONTRIBUTIONS Specify type(e.g.printing,staff time,etc.,)source and dollar amount: 1)Type: from for$ 2)Type: from for$ 3)Type: from for$ 4)Type: from for$ $0 % 5)Type: from for$ Instructions for Completing Projected Expenditure for July 1, 2009—June 30, 2010 Work Completed From July 1, 2008 -June 30, 2009: This section contains a breakdown of funds to be expended during the next fiscal year from one or more active block grants. Its categories may vary from those that appear on the EIS documents. This section will give program staff improved data to identify potential areas for development. PLEASE PROVIDE DOLLAR AMOUNTS AND PERCENTAGE OF TOTAL ESTIMATED EXPENDITURES FOR EACH LINE ITEM. (a)Certified Collection Center(CCC) Support: Report all expenses and check boxes related to Site Visits, CCC Employee Training, Abandoned Oil Intervention, and Other Related Activities. (b) Oil Collection Events: Report all expenses and check boxes related to Oil Collection Containers, Oil/Filter Coupons, Oil Funnels/Oil Rags, Events w/filter and Events w/o filter. Also include the total number of events in which you participated and the estimated total number of attendees at the events. (c) Used Oil Hauling/Collection Costs: Report all expenses and check boxes related to Certified Collection Centers, HHW Permanent Facility/ABOPS, Residential Curbside Route, Door-to-door/On- call, Agricultural Collection, Non-Certified Collection Centers (Non-Ag), Temporary/Mobile Events, Small Quantity Generators, Airports, Marinas and Other Related Activities. (d) Used Oil Filter Hauling/Collection Cost: Report all expenses and check boxes related to Certified Collection Centers, HHW Permanent Facility/ABOPS, Residential Curbside Route, Door-to-door/On- call, Agricultural Collection, Non-Certified Collection Centers (Non-Ag), Temporary/Mobile Events, Small Quantity Generators, Airports, Marinas and Other Related Activities. (e) Equipment Purchase and Facility Construction/Expansion: Report all expenses and check boxes related to the purchase of eligible equipment and the construction or expansion of facilities related to Oil Tank, Filter Crusher, Oil/Filter Drums, Contaminated Oil Detection Kits, Facility Construction, Facility Expansion and Other Equipment. (f)Oil Use Reduction Program: Report all expenses related and check boxes related to Extended Oil Change Education and Other Related Activities. (g)Storm water Mitigation Program: Report all expenses and check boxes related to Storm Drain Marking, Storm Drain Stenciling, Debris Screen, Catch Basin Inlet Insert, Vertical Drop-In Parking Lot Inlet Insert, Publicity and Education, Auto Engine Leak/Drip Prevention and Other Related Activities. (h)Grant Planning and Management: Report all expenses of staff time related costs billed to the grant only. Program-related cost related to Surveys, Program Evaluation and Annual Report Preparation should not be billed to this section. 3 (i) Other Grant-Related Expenses not included above: Report all estimated expenses not covered in one of the categories listed above. Publicity and Education Expenditure (i) Mass Media Outreach: Report all expenses related to mass media outreach and check all boxes that describe your efforts regarding target audiences, media type, and languages utilized. (k) Person to Person Outreach: Report all expenses related to your efforts at personal contact with individuals from target audiences. Check off boxes that describe your efforts during the past fiscal year. Community Based Social Marketing (CBSM) or Behavior-Modification Tools Used during outreach: Check boxes that describe your efforts, if any, during the past fiscal year. (I) K-12 School Outreach: Report all expenses related to school outreach and check appropriate boxes. For more information about Disney's Environmentality Challenge, a public/private partnership between the State of California and the Walt Disney Company, visit http://disnev•qo.com/environmentality/dec/discover.html. (m) Premiums: (Non-oil related): Report all estimated expenses related to the design, purchase, and dissemination of premiums not previously included in section 3b. These should be kept to a minimum. Estimate of In-Kind Contributions Estimate of In-Kind Contributions: List type of in-kind service, the source for it (such as, city funds, volunteers, donations, etc.) and the estimated value in dollars. • 4