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HomeMy WebLinkAbout49-Council Office ~ r . - - c o o ~ A MEN D MEN T WAYS & MEANS May 26, 1987 ATTENDEES: Councilman Dan Frazier - Chairman; Councilwoman Esther Estrada; Councilman Jess Flores; Councilwoman-Elect Norene Miller; City Attorney-Elect James Penman; City Admini- strator - Ray Schweitzer, Deputy City Administrator - Jim Richardson; Deputy City Attorney Loren McQueen; Public Works Director - Roger Hardgrave; Public Services Director - Jr. Moreno; Recreation Supt. - John Kramer; Public Buildings Supt. - Wayne Overstreet; Purchasing Agent - Dean Meech; Council Executive Assistant - Phil Arvizo; Mayor's Executive Assistant Richard Bennecke; Marshall Julian; James French (Rapid Rail System); Frank Hernandez, Al Pedroza (softball); Police Lt. John Klein. 1. REVIEW OF OUTSTANDING PURCHASE ORDERS - A briefing was presented by Mr. Dean Meech, Purchasing Agent, regarding vendor tracking, method of listing vendors by commodity code, and advancements made in purchasing process under the Management Information System. Mr. Meech recommended that the City adopt a program that would upgrade turned-in vehicles. The process would be similar to that used by the California Highway Patrol. It would bring better return to the City with minimal investment to prepare the vehicles for sale. The Committee recommended that a proposal be drafted and pre-sented at the second meeting in June. 2. AUTO EXPENSE - CITY ATTORNEY-ELECT, JAMES PENMAN The Committee recommended that the City Administrator study this issue in concert with Attorney penman. A recommendation was to be brought back to the Committee. Prior to adjourn- ment of the meeting, Mr. Penman requested withdrawal of his request. Item tabled. 3. DISCUSSION - SOFTBALL FEES Item continued. The Committee requested a report from Mr. Kramer, parks, Recre- ation and Community Services Department, spelling out the Special Interest Program; the costs incurred and what City and user pay. Park, Recreation and Community Services Depart- ment will include comparisons from other cities on cost of lights, equipment, administration, cost of out-of-town players in their report to be brought back to the Committee on June 8th. Additionally, Mr. Kramer is to meet with the softball managers in an attempt to identify optional plans the teams can use to raise money. ~~ . .' c - - 1""\ V o :) 4. MATERIAL AND EQUIPMENT AT CONVENTION CENTER - Item continued. The City Administrator will draft a letter for the Committee to send to the city bankruptcy attorney, Mr. Simon, requesting an opinion. The opinion is to be presented to the Committee on June 8th. The City Administrator and Public Buildings Superintendent were requested to provide an itemized price list of all the equipment presently stored in the Convention Center. 5. CANCELLATION OF CUSTODIAL CONTRACTS AERIAL, GIBSON, AMERICAN BUILDING MAINTENANCE - The Committee recom- mended that Public Buildings resume costodial services effective July 1, 1987 for FY 87/88 (Report attached). A review and evaluation of services from using departments will be presented to the Council at the mid-year budget review. 6. RESOLUTION FIXING AND DETERMINING FEES AND CHARGES FOR COLLECTION AND DISPOSAL OF REFUSE: REPEALING RESOLUTION 83-245 AND AMENDMENTS THERETO The Committee recommended setting a public hearing for increasing fees on June 15, 1987. Public Services will provide the Committee a full report comparing the fees proposed with other cities for once a week service. The report is to provide information for residential and commercial fees separately and will recommend options available to the City. An historical view with past costs (from 1983), costs absorbed by the City, cost of equipment, labor, landfill, etc., will be included. This report is due back to the Committee on June 8th. Mr. James French gave a presentation and distributed a study on a mechanized refuse collection system. 7. FUTURE USE PROFILE - AVAILABLE STUDIO AT OPERATION SECOND CHANCE BUILDING - Item continued. The City Admini- strator is to provide a full report on the Public Enterprise Center Building One, after coordination with the Redevelop- ment Agency regarding the use of this building for City functions and to move the Wests ide Drop-In Center/Utility Collection Center/Post Office/CATV Studio: and have Re- development Agency to manage during interim period while recruiting for an operator. Meeting adjourned. Cou il razier Chairma Ways & Means Committee DF:ej