HomeMy WebLinkAbout28-Public Works
c 0 FiONO. 2.120 & 14.40-20 ,:)
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
!. . .
From: ROGER G. HARDGRAVE
REC'D -ADMIN "
. S'uDJecf!'l'.tfrd of Contract -- Naintenance of
n07 HAY 21 PH j.,.al/~scaping in Tri-City Corporate
'torhP'l ex, per Pl an No. 6244 (1987-88)
--Assessment District No. 956 --
J & R LANDSCAPE MAINTENANCE CO., lNC.
Dept: Publ ic Works/Engineering
Date: 5-19-87
Synopsis of Previous Cguncil action:
06-03-85 Resolution of lntention adopted.
07-01-85 Protest hearing continued to 7-15-85.
07-15-85 Protest hearing continued to 7-22-85.
07-22-85 Protest hearing held. Resolution No. 85-284 adopted making a finding
that public convenience and necessity require the maintenance of
landscaping, Resolution No. 85-285 adopted authorizing acceptance of
agreement with Evelyn Brier, providing for maintenance of landscaping
installed by A.D. No. 956.
06-02-86 __ Resolution No. 86-210 adopted awarding a contract to J & R Landscape
Maintenance Co. for the low bid price of $59,652.
rr'~
Recommen<:led motion:
Adopt resolution.
cc: Ray Schweitzer, City Administrator
Warren Knudson, Dir. of Finance
Jim Penman, City Attorney
Annie Ramos, Dir. of Parks, Rec. &
Community Svcs.
Phone:
5026
Contact person:
Verne Nadeau
Supporting data attached: StafLReport & Report of Bids
Ward:
1
Finance:
Assessments on the Parcels
/) " C- !~~ c
- '
FUNDING REQUIREMENTS:
-A~uni,No.~_1-627-53925
Amount: $104,917.00
Source:
Council Notes:
, ~l
Agenda Item N~ "
75-0262
ceo :>
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Bids for this project were opened at 2:00 p.Dl. on Tuesday, 5-12-87.
A total of 5 bids were received, ranging from $64,417.00 to $81,600.00.
The low bid of $64,,417.00 is 12.2% under the Engineer's Esti,mate of $73,382.00.
Listed bel~w is an estimate of the total project cost, based upon the
actual low bid priFe:
Incidental' Costs (Assessment engineering,
publishing & recording fees, water and
electricity, supervision by Department
of Parks, Recreation & Community
Services, & advertising for bids)
$ 64,417
40,500
Contract Cost
TOTAL ESTIMATED PROJECT COST
$ 104,917
The Notice to Proceed will be effective on July 1, 1987. The contract
will be in effect until June 30, 1988. Bids will be solicited for a new con-
tract commencing ~n July 1, 1988.
Funding for the costs incurred on this project will be provided pur-
suant to Resolution No. 85-284, adopted July 22, 1985, which orders the
maintenance of the landscaping. The landscaping was installed under a
previous contract under Assessment District No. 961. Costs for maintenance
will be pre-funded by the City, as set forth in Resolution of Intention No.
85-198, and the amount reimbursed ghrough assessments levied on all parcels
within the district for the following fiscal year.
Supervision of the maintenance effort will be provided by the Depart-
ment of Parks, Recreation ,and Community Services, who has reviewed the bids
and agrees to awarding the contract.
We recomm~nd that a contract be awarded to the low bidder.
I
5-19-87
15-0264
9
,,'~
o '-.'
z
o
~ \' V'I 0
z- '"
a: ! u..
: ~ ~
~ C:I i5
... :;E'
o <(
~
(.)
\" \j
If
~'~
\.)",
~'
c\.
. '--
''\( ~
z
'"
...
o
o
'"
..J '"
U >
Z j::
=> j::
0",'"
UO'"
Z,...:;E
0<(0
::;:"'(.)
::;:t;...
0-0
U~,...
C:;E'"
ZOO
<(C~
c:~'"
~U~
<( .. ~
::;::;;;...,
..Oell
oc:=>
""...Ul
W
I-
<(
C
~
Z
Z
W
0..
o
C
ell
o
-..L
\,
~
~
jt'J
~
JI
f.. \
~Jb~
'1 ~'-l
::: ~I
~~l ~
~ ~
~! Z
~ ~
..J
__~ CL
Z c:
o 0
j:: Z
0.. 0
c: ~
U U
~ ii:
c U
C w
_ 0..
ell
\ g ~ ~ ~ ~P
~'~6 ~I>,O
';f~ '-0
I t'~ (b '} ~
-- f~J~~~""
I I
i
,t
!
1
I
,
Ul
;:)
I I
~
'---'--,
--I-
\ '
,
I
I
"I " -i -I .1 J"I 0
::>
.
10
I" ,10 I.u 1-,:
, t;:t' ~ ~\
I ~ u ~l
_I~I ~ ~\
~ 1~8:11
1"-1
, ~ Cd -1
, ::;:
, I C:('
C
ell
:;:
o
..J
I-
Z
LiJ
c:
<(
0..
0..
<(
"
z
~
:<
(J
a:
::l
0.
,
I
. \~! \l\~\'\1
-r!'- ~ \0
I I I '- ~
I . Q. '0
1 I 0 ~ -t \"
1\ ~)~::2\1
~' ~ '~'~ ~ '3 '<
<:31 \1 ~,,'tJ
!"'-;
~ J - 0 ~
~ \u ~() ~
_____.1____ ~
v -
"'- ~
~ '~
\U "I~~
\! \:J
(l~~l~
c: ~\'U~C'i. "-
Wi...! _ ct c......
g . '<I ~ J 1:
ell 't 'I'" ,-, 1J,
... ,~ ~ " ?1 VI
~ '01 .~1 ~ ~
~ ,vi .) ,,~ '-J <t
Z I'~l I~ ~'-.\
......1 1'1 " 'I I
, t;I\~ ~ ('jl Q
, ~ 1" ~I -::tI,l ~,
G'I, <tl ~\ ~
1 i I
1"'"1' NI ("f"'}..;. -.:t \t')
'i,
I
:>:
ell
C
w
C
c:
o
U
w
c:
Ul
c
iii
::;:
<(
Z
::;:
c:
~
c
c
a:
z
w
C
....
o
"
J-
Z
w
:;
J-
a:
..
0.
W
C
I
I;
\~
~~
..; ,
1;; ;a I ~
fa c:: I.J ~
~ ell ~'
~ ~ I iii
~ ~. \~ i
;~I ~ \'J1 5
. \1 r'C>l :>: z
'\JI -.()I ell 0
U\I ,i C ~
;:li. ~ ~ ~
t-~ '"'I => z
I I \ (\1 0 :!:
~ VI Z C
<( I I Z ..
~ 'C) ~ t
I ~ ~I ~ ~
~ . c
Z 0 W Z
Z Z 0
0::: .- W ~
W Z Q.. ;j
W ::::> 0 ~
z 0 (fJ a:
~ C.!) U 0 t;
r5 ~ to C
'"
z
0:
'<t
.-<
c
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
'\
-
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO J & R LANDSCAPE MAINTENANCE CO" INC. FOR MAINTENANCE
3 OF LANDSCAPING IN PORTIONS OF VANDERBILT WAY, HOSPITALITY LANE,
CARNEGIE DRIVE, BRIER DRIVE, HARRIMAN PLACE; WATERMAN AVENUE,
4 TIPPECANOE AVENUE, AND ALONG GAGE CANAL AND INTERSTATE HIGHWAY 10.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. J & R Landscape Maintenance Co., Inc. is
the lowest responsible bidder for maintenance of landscaping in
portions of Vanderbilt Way, Hospitality Lane, Carnegie Drive,
Brier Drive, Harriman Place, Waterman Avenue, Tippecanoe Avenue,
and along Gage Canal and Interstate Highway 10, in accordance
with Plan No. 6244 (1987-88) for the total amount of $64,417.00,
a contract is awarded to said bidder accordingly, but such award
shall be effective only upon the contract being fully executed by
the parties; all other bids therefor are hereby rejected; and
the Mayor is hereby authorized and directed to execute said
contract on behalf of the City; a copy of the contract is
attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. This contract and any amendments or
modifications thereto shall not take effect or become operative
until fully signed and executed by the parties and no party shall
be obligated hereunder until the time of such full execution.
No oral agreements, amendments, modifications or waivers are
intended or authorized and shall not be implied from any act or
course of conduct of any part.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
5/19/87
c
1
2
3
4
5
6
7
8
9
10
11
12
Bernardino at a
the
day of
vote, to-wit:
AYES:
NAYS:
ABSENT:
o
:)
:)
meeting thereof, held on'
, 1987. by the following
Council Members
,
City Clerk
The foregoing resolution is hereby approved this
13 day of
14
15
16
, 1987.
Mayor of the City of San Bernardino
17 Approved as to form:
5/19/87
- 2 -