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C 0 FQ No. 2.100 14.40-03 :)
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date:
5-19-87
_~~rd of Contract -- Maintenance of
REC'D.-M1I4Yh: otrandscaping in Portions of University
I~arkway. C?llege Avenue, 48th Street,
19S11\~Y 21 PM '1!<.ehl1all Dnve, Northpark Blvd. and
Little Mountain Drive, per Plan 6056-A
(1987-88) - Assessment District No. 952
--MFNTONF TIIRF SIIPPI Y
/N'~
From: ROGER G. HAROGRAVE
Dept:
Public Works/Engineering
Synopsis of Previous Council action;
5-21-84 --- Resolution No. 84-190 adopted awarding a contract for maintenance of
landscaping in Assessment District No. 952 to Sandahl's Landscape
and Maintenance for the low bid price of $13,800.00, from 7-1-84 to
6-30-85.
06-03-85
Resolution No. 85-200 adopted awarding a contract to J & R Landscape
Maintenance Co., Inc. for the low bid price of $16,800.00
Resolution No. 86-208 adopted awarding a contract to J & R Landscape,
for the low bid price of $16,800.00.
06-02-86
Recommen<:led motion:
Adopt resolution.
cc; Ray Schweitzer, City Admin.
Warren Knudson, Dir. of Finance
Jim Penman, City Attorney
Annie Ramos, Dir. of Parks, Rec. & Comm. Svcs.
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Contact person:
Verne Nadeau
Phone:
5026
5
Supporting data attached: Staff Report & Resolution
Ward:
FUNDING REQUIREMENTS:
~~_count ~~251-621-53925
Amount: $30.300
Source: Assessments on the Parcel s
Finance: tJ a........-' c: /: ~~__
Council Notes:
75-0262
Agenda Item N'O~ '
, Clti- OF SAN BERNARDI~ - REQuOsT FOR COUNCIL ACOoN
STAFF REPORT
Bids for this landscape maintenance project were opened at 2:00 p.m.
on Tuesday, 5-12-87.
I
A total of 4'bids were received, ranging from $19,800.00 to
$35,088.00. The low bid price of $19,800.00 is 31.4% under the Engineer's
Estimate of $28,850.
Listed below is an estimate of the total cost of providing these
landscaping maintenance services from 7-1-87 to 6-30-88, based upon the
actual low bid price:
Maintenance Contract
$ 19,800
Incidental Costs (Assessment engineering,
publishing & recording fees, supervision
by Parks, Recreation & Community Services
and advertising for bids)
TOTAL tSTIMATED PROJECT COST
10,500
$ 30,300
The Notice to Proceed will be effective on July 1, 1987. The contract
will be in effect until June 30, 1988. Bids will be solicited for a new
contract commencing on July 1, 1988.
Funding for the costs incurred on this project will be provided pur-
suant to Resolution No. 81-235, adopted on June 15, 1981, which orders the
installation and maintenance of the landscaping. The landscaping was in-
stalled under a previous contract. Costs for maintenance will be pre-funded
by the City, as set forth in the Resolution of Intention (Resolution No.
81-33), and the amount reimbursed through assessments levied on all parcels
within the, district for the following fiscal year.
Supervision of the maintenance effort will be provided by the Depart-
ment of Parks, Recreation and Community Services, who has reviewed the bids
and agrees to awarding a contract.
We reoommend that a contract be awarded to the low bidder.
5-19-87
75.0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO MENTONE TURF & SUPPLY FOR MAINTENANCE OF LANDSCAPING
IN PORTIONS OF UNIVERSITY PARKWAY, COLLEGE AVENUE, 48TH STREET,
KENDALL DRIVE (STATE ROUTE 206), NORTHPARK BOULEVARD AND LITTLE
MOUNTAIN DRIVE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Mentone Turf & Supply is the lowest
resonsible bidder for construction of a public project, to-wit:
Maintenance of Landscaping in Portions of University Parkway,
College Avenue, 48th Street, Kendall Drive (State Route 206),
Northpark Boulevard, and Little Mountain Drive, Assessment
District no. 952, in accordance with Plan No. 6056-A (1987-88)
for the total amount of $19,800.00, a contract is awarded to said
bidder accordingly, but such award shall be effective only upon
the contract being fully executed by the parties; all other bids
therefor are hereby rejected; and the Mayor is hereby authorized
and directed to execute said contract on behalf of the City; a
copy of the contract is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at
length.
SECTION 2. The contract authorized by this resolution
shall not take effect until fully signed and executed by both
parties.
Neither party shall be obligated hereunder unless and
until the contract is fully executed and no oral agreement
thereto shall be implied or authorized.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
meeting thereof, held on
Bernardino at a
day of
, 1987, to the following
the
5/19/87
o
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/....
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Vote, to-wit:
AYES:
Council Members
NAYS:
ABSENT:
8
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11 day of
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City Clerk
The foregoing resolution is hereby approved this
, 1987.
Mayor of the City of San Bernardino
Approved as to form:
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City Attorney
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5/19/87