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CITY OF SAN BERNARDINO -
o File No. 2.119 :)
REQUEST FOR COUNCIL ACTION
From: Roger G. Hardgrave
REcrobilADMftlpl(JRi) of Plans & Authorization to
Advertise for Bids -- Construction of
19B7 HAY 21 llMHjlit!l Fire Station, Per Plan No. 7270
Dept: Pub lie \~orks/Engi neeri ng
Data: 05-21-87
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Synopsis of Previous Council action:
02-17-86 Resolution of Intention adopted.
11-17-86
Protest hearing closed, for assessment district to provide funds for con-
struction of new fire station, and a finding made that formation of a district
is required for public necessity.
Resolution No. 86-185 adopted authorizing execution of an agreement with
Kurt Meyers Partners, relative to providing architectural services.
Report on preliminary results of the geotechnical investigation by Geofon,
Inc., accepted and filed.
Status Report showing total estimated cost was $165,000 over budget referred
to Legislative Review Committee for a recommendation.
03-17-86
05-19-86
09-23-86
Recommended motion:
That the plans for construction of the Tri-City Fire Station (No. 11),
in accordance with Plan No. 7270, be approved; and the Director of
Public Works/City Engineer authorized to advertise for bids.
cc: Ray Schweitzer, City Administrator
Warren Knudson, Dir. of Finance
Gerry Newcombe, Fire Chief
C. Graves, City Treasurer
,L~
Roger G. Hardgrave
Phone:
5025
Contact person:
Staff
Supporting data auached:
Report & Map
Ward:
1
FUNDING REQUIREMENTS:
Amount:
$924,600
,lit
Sourca: (ACCT. NO.) 251-644-53925
(ACCT. DESCRIPTION) Tri-City Fire Station
Flnanca: tJ" C K- / - ~
Council Notas:
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7S-0262
Agenda Item NO'~
CIT~F SAN BERNARDI to - REQlQT FOR COUNCIL AUION
STAFF REPORT
Plans for this building have been prepared by Kurt Meyers Partners,
architects, and the project is ready to be advertised for bids.
This facility will be constructed on a 1.5 acre site on the north side
of Vanderbilt Way, west of Carnegie Drive. Only the front 166 feet will
be developed at 'this time, in order to reduce costs. This site was
acquired by the Redevelopment Agency from the Tri-City Corporate
Complex, at no cost to the City.
The fire station will have 6,300 square feet. Accommodations will be
provided for 9 personnel and 3 apparatus bays. The bays were designed
to accommodate a ladder truck, whenever one is acquired for this sta-
tion. Tri-City has requested an opportunity to review the final plans
in order to verify that the architectural treatment will be compatible
with other buildings being constructed within the complex.
A landfill for residential refuse was operated within this general area.
The parcel for the fi re station is at the edge of the 1 andfi 11 site. An
amount of $70,000 was included in the original estimate for special
construction features required, due to the buried refuse. Two alter-
nates were presented by the Architect. The first included removing
refuse to a depth of 9 feet under the building, and constructing a
structural mat foundation. The second was to remove all refuse under
the building (to a depth of about 23 feet) and spreading it on the
remainder of Parcel 31. Since the estimates of cost for both alter-
nates were about the same, the second was sel ected because it el im-
inated the possibility of differential settlement.
The County Health Department has recommended that a methane gas monitor-
ing system be provided, due to the possible horizontal migration of gas
generated from the buried r'efuse. A supplemental design contract was
issued to SCS Engineers to design and certify this system.
listed below is an estimate of the total project cost.
CONSTRUCTION CONTRACT
On-Site Work:
1. General Requirements $ 20,000
2. Site \~o rk 185,000
3. Concrete 53,000
4. Masonry 80,000
5. Metals 18,000
6. Wood s & Plastics 65,000
7. Thermo,l & Moisture Protection 34,000
8. D 00 r s and Windows 56,000
9. Finishes 40,000
10. Specialties 15,000
11. Equipment 5,000
12. Furnishings 3,000
13. Mechanical & Plumbing 80,000
14. El ectl'ical 50,000
TOTAL ON-SITE $ 684.000
5/21/87
75-0264
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Off-Site Work:
Special Items of Work
SUB-TOTAL
$ 36,000
18,000
$ 54,000
------ - -----
-----.-------
$ 746,000
$ 59,680
$ 5,500
$60.000
$ 871,000
$ 43.600
$ 914,600
1. Access Road
2. Methane Gas System
TOTAL SPECIAL ITEMS
TOTAL ESTIMATED CONTRACT COST
ARCHITECT'S FEE (8%)
GAS SYSTEM FEE
INSPECTION & TESTING
CONTINGENCIES (5%)
TOTAL ESTIMATED CONSTRUCTION COST
Certificates of Participation were sold to raise funds for the fire
station, computer-aided dispatch system, and new telephone system for
City Hall. Funds to make the annual debt service payments for the fire
station (including apparatus and furnishings) will be provided from
assessments on parcels within Assessment District No. 971.
TOTAL FUNDS RAISED
of Participation, for the
$ 693,800
$ 225,000
$ 15.000
$ 933,800
Funds raised through the sale of Certificates
fire station, are approximately as follows:
Total Construction Cost
Fire Apparatus
Equipment & Furnishings
Tri-City Corporate Complex has agreed to finance the cost of the access
road, since it will be used to provide access to their parcels to the
east and north. This participation will increase the construction funds
to $729,800. Some savings may be realized from the sale of the appar-
atus which could be applied to the construction cost.
The total estimated construction cost is $184,800 in excess of available
funds. It was the recommendation of the Legislative Review Committee
that the project be advertised for bids and the matter of supplemental
funding addressed after the low bid price is known.
5/21/87
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All bidders will be required to submit a breakdown of their lump sum bid
price within 24 hours after bid opening. This will allow us to identify
items of higher than expected costs and negotiate a change order with
the low bidder to reduce the contract price.
The fin a 1 est i mate 0 f cost ish i g he r t h an t he 0 ri gin ale s t i mate, due to
the costs of handling the buried refuse being more than anticipated,
inordinate amount of time required to establish the assessment district
and acquire the land, and increase in size of the building to accommo-
date future additional personnel and larger apparatus.
We recommend that the plans be approved and authorization granted to
advertise for bids.
5/21/87
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