The URL can be used to link to this page

Home My WebLink About31-City Administrator ciCr' OF SAN BERNARI()O - REQUOT FOR COUNCIL Aa:)ON From: JAMES ROl?BINS Deputy C~ty Administrator/ Administrative Services Subject: Revised Preliminary Budget Dept: Date: June 18, 1987 rrrl t Synopsis of Previous Council action: Budget workshops held June 11, 20, 22 and 27th. Recommended motion: Direct staff to prepare a revised preliminary budget for review on July 20, 1987 and schedule final adoption of budget for August 3, 1987. ;) f') ':;1; hll -- , 1/ / -; C~'.h.-..{.--:-\ v' Ct-....- {,LV""" , / Signature J Contact penon: James Robbins Phone: 5122 Supporting datllttlched: no Ward: FUNDING REQUIREMENTS: Amount: Source: (ACCT. NO.) (ACCT. DESCRIPTION) Finance: Council Notel: I Anon". ho_ M_ 3/, '0 ' c ~ ~ STAFF REPORT This item provides the opportunity for Council to discuss the preliminary proposed budget and set a timeline for final adoption. Revisions and adjustments will be provided to aid the decision-making process. It is anticipated that the session today will be used to give guidance and direction for final adjustments of the budget to staff. The review on the 20th would be to make any final corrections prior to printing and adoption on the third of August. 6/18/87 o c - - - -------- " .--,-r.... '-- ~ .. .. -- ~ ,-: >'- / ~. - , '_; 1 :.... L' 1 ,,,.., 'V ENGINEEEING - ., ,', r. ^. ",_ :.... l'::';C. ,.-, :~" ; ", c FOSITICi-'! :~,cA'::At.i PEF'OFT A/ ,...: {. ':--,c: :) JUi.- , .... -, ,. ._---~---- :) ---------~~~~--~~~~IIQ~________Y6~~G~~__~Q~~~~I_______---------________!L~Q~_____ JO.DMINI:=:TF:.A,- SA.FET'" .:::"i .....1 P,A.F:,..., HECPEA-;-rOi-J i.' '.::: E F.' \/ 1 CEf_ < GARAGE : ;';.r,:T i :;_ t C TO ;- c -1-_ =:; e.-: t- e t ci. i- \' -,~ E' l,.,' hi e w (::ierlet-ai E:ui l(llfl3 04/:37 Ins pee t c;.;' BUI iding Inspec- 06/87 t (; c- See re ta~-l Su,.vey Fat-t.y e C' Il Tr? flc Engi- fie':- Su ~ i F' a r- J. TEe Litl~-ar;ar; .J u r! I () r Lib r a:- a- F' '- r-r:",- "-I F'a,' rTi~ bH ~- F' Ii t" ~1 c. , '." W k- A.CC('ur:t Clf'~-k III II ..:. Cornmun I ty Set"\/, Cl?S Su~, e~-\'- i s ('r F'at-k tila i nt :3u~,vr Recreation Center Mana.get' Superintendent of Community Svcs F'at'k Mai nt Lead- worker Recreation Super- \,i j S I) t- Lea.d Equipment Mechanic Equipment Mech- anic I ).=,; :", 0': , ',' I C, " ~ "'--.' '.", (! .~, IO:'~ n';' / ., 1.1 ~~ ~. '.oJ ",!,-.., ,~ !:: '+.- 04./ ::: ;~, O!:' ::: (. 'J :~, _ ():=:/':, 12/:,:6 05/::::7 07/:::7 KeCtUiti!iS ~:ecruittns Vacant ReCt-uitlns ( N e......,' H;) ! 'J ',,; a [ a L t F: F ': '..lac ant Fect-uitln:3 F: E c, F; eel-" lJ i t i I! '3 F;eC~-ultln3 Va c a ri t Vac ant \;.;i c: ant F:eC!""Llting Vac ant Vacant Vacant 06/:=:6 Vac an t 05/87 Vac arl t J J,~36 /,783 2,451 2.4s1 /,763 /,rH 1,1,40 2,284- ~,/72 1,1>,4 /,74/ 7,03/ 'i"" ~,"~ 2,S'fQ I,HI ~,421 6,201 2,/q<f 2,340 /,812- / ) , c V PUBLIC BUILDINGS .......POLICE VPLANNING ....... PUBLIC SERVICES t ANIMAL CONTROL - ./ c"c, ft1I' i'; ~,:. MAN.A.GEMENT t/ PURCHASHjG V "IC:E V CITy ,0..TTDRNE'{ v 6c.,J. F".,.,J, - - c o .::: Maintenance Pain- 08/:::6 Recruiting tor Custodian 06/87 Vacant " Police Officer Pol ice Ass istant Dispatcher- I Complaint Desk c: e'l) t- ,j j n a t I) r .:::. I 1 Planner I F't-I DC i pa I PI anner See reta.t-y 1 1 M.",t. Wkc III T,"ee Abatement Ai ,j e Maint. Wkr- II Refuse Operator I Refuse Operator II MaintWkrI Animal S~lelter >\tteodent 12/86 Vacant 04/:::7 Ree t-U i t i fig 01/:::7 Recruiting 02:/87 Vacant 05/::::7 Vac an t 0:,/:::7 Ree r-U j t I fig 06187 '.lac ant 11/:::6 Vacant 11/8!~, Vacant 02/:::7 Vacant 01/::::7 Vaca.nt 03/:37 Vac ant 03/:37 Vac ant 02/:::7 Recruitin~3 Animal Control 03/87 Vacant Off ice t- An i roa I She Iter 05/:::7 '.lac an: Office Special ist Director of Ani - 07/87 Recr~it i n3 m 3.! C ':' n t r-;) ! I::'irector of ....1::!.nagement Risk F'ut-chasing Clerk Typ ist Cler~ iII Legal See II ENDI! x 6 /11ost'7 ,~. ~,J J 07 ,-.... -.! V=. e an t 07/87 (Ne~ Ho! j for OK) ,::7 F:eCt-d;tl,"~ ,),)/ :'1 Fee r-U i t i ;'1:3 :) /,9Ir 4,39;L 23,391 "b~1 J,/'51 /,14/ 4,S/,8 3/~" J,783 2,otr ,'/74/ 5,34r 1,183 1,9'7 3,).3f 1,(,17 vn1 ,,3'12- 2,Q81 "j..8 /,s,6 I,S56 2,01;1.. $ 138,833 CITY OF SAN BEI\JIARDINO:>- MEMORANDUftO To Raymond D. Schweitzer REC'O.-AOMIN. Off, City Administrator _ Subject Animal Shelter AttendaI1!~E7 JUL -6 ,';" ii: -::.. From Tobe Collins Animal Shelter Operations Mgr. Date July 6, 1987 Approved Date The Animal Shelter Attendant was recruited to fill an existing vacancy. The shelter is presently manned with two (2) Animal Shelter Attendants. The loss of this position would severely handicap the level of service provided to the public and the care and welfare of the animals maintained at the shelter. Inaddition to their representative duties of cleaning, sanitizing kennels, impounding, showing dogs to the -public, assisting with adoptions and reclaims, assisting the Health Technicians with euthanasia, daily feeding and watering of the animals, they are used to fill in other divisions when shortage due to sick or vacation periods. We are expecting to impound, house and care for over 18,000 dogs, cats, and livestock for the fiscal year and with two (2) Shelter Attendants assigned the proper level of service could not be provided. Our scheduling of personnel would be difficult to meet the Fair Labor Standards Act guidelines of not assigning personnel to work over forty (40) hours per work week without paying overtime. With two (2) Animal Shelter Attendants assigned we could not cover the workload during periods of sick leave and vacations. The kennel area and kennel runs are the "show place" of any shelter operations. That is where the majority of the opinions and expressions are formed by the public of this facility. For the above reasons, I strongly recommend retaining the position of Animal Shelter Attendant. c!7b{J<</~ TOBE COLLINS Shelter Operations Manager .ClTY OF SAN BERCARDINO 0 MEMORANDUM) To RAYMOND D. SCHWEITTER, CITY ADMINISTRATOR Subject SALARY RANGE/STEP ADJUSTMENT - DEBRA MEYER From DAVE THOMAS, CAPTAIN Date JULY 6, 1987 Approved Date Debra Meyer resigned Tuesday, March from the re-employment list for the Range 1057 Step "5". 31, 1987. She requested to be re-hired position of Intermediate Typist Clerk A Personnel Action Form was sent to re-hire Ms. Meyer with a starting date of June 2, 1987, at Range 1057 Step "5". During the time she was off of the job her position was reclassified to a Police Records Clerk I, Salary Range 1065 Step "4". This adjustment is to put her in the proper classification and step for her job as reclassified. DT: sm CITY OF SAN BERNARDINO -( ~ ,.,1 MEMORANDU~) - '--, To Ray Schweitzer City Administrator Subject LIFEGUARD PERSONNEL ACTIONS From John A. Kramer Recreation Superintendent Date July 6, 1987 Approved Date Council Personnel Actions for Aquatic Staff are critical to the continued operation of the City pools this summer. The department is currently operating with a minimum number of staff and does not have adequate staff to substitute for illness or days off. Additionally, the department usually experiences personnel reduction due to return to school or other personal reasons. Hiring of these staff now will assure a safe staffing level in current operations and assist in maintaining this level throughout the summer. JAK:ta cc: Evlyn Wilcox, Mayor Annie F. Ramos, Director Parks, Recreation and Community Services c c ,:> ~o /) c>. ~<'? () . , ~ ~ \ ~ 6' ~ <C'- 0- .:-:. ..(\ C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8707-201 TO: Raymond D. Schweitzer, City Administrator FROM: Wayne Overstreet SUBJECT: JUSTIFICATION FOR PERSONNEL ACTIONS ON THE JULY 6, 1987 AGENDA DATE: July 6, 1987 (7127) COPIES: Director of Public Works The appointment of Electrician II, Leonard P. Munz, and the promotion of Electrician I to Electrician II, Fabian L. Briggs, is necessary to provide journeyman electrician to head up a street light relamping crew and sports and recrea- tional electrical services crew. A journeyman is required in to perform maintenance and systems and to meet CAt-OSHA order to have sufficient repair on high voltage requirements. sk ill s circuit The appointment of Vashtie M. Dowdy as Sr. Custodian is essential in order to implement the proposed organization that was approved by the Council June 1, 1987, Agenda Item S- 3. Position was also approved under the city reclassifica- tion system. This action is necessary to complete personnel classification actions that the Mayor and Common Council. the reorganization and have been approved by The appointment of the Sr. Security Officer and four (4) Security Officers is required for continual security support required for the downtown parking district security system as previously approved by the Mayor and Common Council. The appointment of the Custodial Aides is a continual action implementation previously approved on June 1, 1987 by the Mayor and Common Council for the Public Buildings Division to assume the custodial maintenance of city owned facilities. c o o o INTEROFFICE MEMORANDUM: 8707-201 JUSTIFICATION FOR PERSONNEL ACTIONS ON THE JULY 6, 1987 AGENDA July 6, 1987 Page 2 T T, Supt. Public Buildings/Parking Control WO:ma1 File: Corrsp. I-B #3 Prsn1. 9-6 C";,TY OF SAN BIDNARDIN<O - MEMORAN~M .~.. From Mary Jane Perlick Director of Personnel June 18, 1987 To r Honorable Mayor and Common C~uncil Personnel Action List for Council Meeting July 6, 1987 Subject - Date Approved Date FORM MOTION: That the Personnel Actions submitted by the Director of Personnel in accordance with all administrative regulations of the City of San Bernardino be approved,and ratified. NAME AND JOB TITLE ~Munz, Leonard P. Electrician II DEPARTMENT Public Works! Public Buildings Rice, Rosemary Animal Shelter Attendant Animal Control Rybak, Robert W. Engineering Aide ~riggS' Fabian L. Electrician II Public Works/ Engineering Public Works/ Public Buildings ~DOWdY, Vashtie M. Senior Custodian Public Works/ Public Buildings Meyer, Debra L. Police Records Clerk I Police Aston, Patricia A. Intermediate Stenographer Clerk Public Works/ Engineering Gandy, David L. Staff Analyst I (JTPA) SBETA - Admin. ACTION A~~ointment E ective 7-7-B7 Range 1077, Step 1, $1415/mo. A~~ointment E ective 7-7-87 Range 1069, Step 1, $1 283/mo. A~~ointment E ective 7-7-87 Range 1085, Step 1, $1561/mo. Promotion Effective 7-7-87 From Electrician I to Electrician II Range 1095, Step 1, $1 768/mo. Promotion Effective 7-7-87 From Lead Custodian to Senior Custodian Range 1073, Step 4, $1561/mo. Salary Adjustment Effective 6-2-87 From Range 1065, Step 5, $1486/mo. To Range 1065, Step 4, $1415/mo. L.O.A.W.O.P./lnjury Effective 6-8-87 Duration: 6-8-87 through 9-8-87 Range 1065, Step 4, $1415/mo. L.O.A.W.O.P.jExtension Effective 5-30-87 Duration: 5-30-87 through 8-1-87 CII'Y' 011 I'HI=-..,. /., ~ER~ON~EL A~TION LIST (CON'T) c:J JUNE 18, 1987 NAME AND JOB TITLE DEPARTMENT o Page 20 ACTI ON t , Johnson, Richard A. II Lifeguard/Part-Time Senior Lifeguard/Part-Time Roberts, Kendall A. Peters, Maurice R. Jr. Senior Lifeguard/Part-Time Finwal1, Thomas J. Karns, Robert S. !1cPeters, Jill K. Supervising Lifeguard/ Part- Time ~ Montecino, John R. Senior Security Officer .t/" Securi ty Offi cer Nichols, Gloria Payne, Gregory J Prieto, Eileen M. Ramirez, Janet E. ~ustodial Aide Anaya, Armando Gonzales, RiC~ A. Gray, Wade E. ~ Hoepfner, Stephen L. Ingenthron, David M. Knight, Guy W. Lopez, Alfredo Loya, Fernando Miller, Thomas E. Perez, George L. J' Perez, Modesto'- Sarmiento, Daniel A. Williams, Craig M. Lifeguard Houser, Michael Phil ippi, David Parks, Recreation & Community Svcs. Parks, Recreation & Community Svcs. Parks, Recreation & Community Svcs. Parks, Recreation & Community Svcs. Public Works/ Public Buildings Public Works/ Publ ic Buildings Public Works/ Pub 1 i c Buil di ngs Parks, Recreation & Community Svcs. A~~ointment/Tempurary E ective 7-7-B7 Range "Flat", $5.0000/hr. A~~ointment/Tempbrary E ective 6-24~87 Range "Flat", $5.7500/hr. A~~ointment/TempOrary E ective 6-24-87 Range "Flat", $5.7500/hr. A~~ointment/Tem~Orary E ect i ve 6-24- 7 Range "Flat", $6.5000/hr. A~~ointment/TempOrary E ective 7-7-87 Range "Fl at", $7. 5000/hr. Appointment/Temporary Effective 7-7-87 . Range "Flat", $7 .2500/hr. AP~ointment/TempOrary Ef ective 7-7-87 Range "Flat", $3.5000/hr. A~~ointment/TempOrary E ective 7-7-87 Range "Flat", $5.0000/hr. ! -;- :CITY OF SAN BERNARDINO ,~ --C RAY SCHWEITZER, City Administrator "F' To 'CD.-ADMlt!. OF . Subject position Justification andcl~~1t~!loS: ~~ Recruit Junior Engineerinf A'ide " MEMORANDUM~ ROGER G. HARDGRAVE, Dir From Pub 1 i cWo r k s / City En g . Date March 13, 1987 File No. 9.03 Approved Date o;:~ In late December of 1986, an in-house promotion created a vacancy in the position of Jr. Engineering Aide. This position is the entry level in the Field Section Survey Department. Presently, the salary range is 1075 (1382-1683), and the position is funded for the year. Wi thin the Survey Department, the Field Crews are made up of the Chief of Party, a Senior Aide, a Engineering Aide, and a Junior Aide position. During the months of January and February, an attempt was made to function without the Junior Aide position. The results were less than satisfactory. Any absence on the crews part resulted in a two-man crew trying to complete work, and in the event of two absences in staff, only one crew could be fielded. The Junior Aide position is used to fill in the gaps and to provide a training ground for advancement to Aide or Senior Aide as vacancies develop. Departmental and Section strengths are listed below: Department strength: 74 - 75 36 79 - 80 33 84 - 85 35* 75 - 76 36 80 - 81 33 85 - 86 36* 76 - 77 35 81 - 82 33 *Less six 77 - 78 34 82 - 83 35 Tra ffi c Signal 78 - 79 32 83 - 84 34 positions transferred Section strength is as follows for the same time periOd. 74 - 75 75 - 76 76 - 77 77 - 78 14 14 13 13 78 - 79 79 - 80 80 - 81 81 - 82 12 12 12 12 82 - 83 83 - 84 84 - 85 85 - 86 14 13 13 14 1 C'FY ON FHI~~". prr o :) RAY SCHWEITZER, City Ad~istrator March 13,1987 Re: Position Justification and Request , Engineering Aide File No. 9.03 to Recruit Junior At the present time, the Department has functioned without the Junior Aide for two months and will very likely be without the position another two months during the recruitment and selection process. Salary savings will accrue during this period. It must also be considered that the two survey parties will function at less than optimum during this period and that illness, vacation or injury will further reduce their effectiveness. The Junior Aide position is entry level into the Section and provides a pool from which qualified candidates for the higher positions may be drawn. We would, therefore, request that the position be filled as quickly as possible. ROGER G. HARDGRAVE Director of Public Works/City Engineer ~~ GENE R. KLATT Assistant City Engineer GRK:pa 2 , - - ~ITY OF SAN BEFOARDINO 0- MEMORANDUrD , TOKAY SCHWEITZER, City Administrator Su~ectJUSTIFICATION AND REQUEST TO FILL VACANT POSITIONS OF TRAFFIC ENGINEER, SURVEY TECH II AND SURVEY TECH I From ROGER G, HARDGRAVE, Dir. of Public Works/Engineering Date July 1, 1987 F~le No. 9.03 Approved Date ~~ ( In light of the present freeze on hiring imposed by the Mayor and Common Council, we submit the following information as justification and a request to be allowed to fill the presently vacant positions. Survey Tech I - Attached is the original justification and request to recruit for this position. Testing is complete and a list is prepared. Additi ona lly, we have made i ni ti a 1 contact with the top selection for the position and we anticipated his being included on the July 20th Agenda. The justification for the position remains unchanged other than the position has been offered and it would seem unfair to withdraw the offer at this time. Survey Tech II - Again, we have attached the original justification and request to recruit. Once approved, we discovered there was an existing list and made a selection from the list. The appoi ntment appears on the July 6th Agenda. However, on June 29th, the selected individual rejected the appoi ntment. The second person on the 1 i st also refused the positi on and we have now requested the recrui tment process to fill the vacancy. Traffic Engineer - Upon the resignation of the Traffic Engineer in late May, a standard recrui tment was processed from your offi ce. We assume this was based on your insight into the importance of this position and the need to fill it immediately, During the initial recruitment, 6 applications were received with only 2 applicants meeting the bare minimum qua 1 i fi cati ons, the Department requested a ~Ii der exposure and longer application period in hopes of securing more qualified applicants. It is anticipated that the wider exposure will require at least two months before a selection can be made. We, therefore, request that the recrui tment process be allowed to continue and that the position be allowed in the event we have a suitable applicant. As you know, the Traffic Engineer is the support staff for the Mayor's Traffic Safety Committee, the Central City Parking Place Commission, and the City Representative at SANBAG, TTAC, Rte. 215 and Rte. 30 Study Teams, and is res- ponsi b 1 e to respond to many, many Council Acti on Requests related to traffic conditions. In addition. he is responsible for the review of traffic impact studies sub- mitted on various projects and the coordinator on OTS grants and prepares necessary documents on FAU funded projects. . C 0 RAY SCHWEITZER, City Administrator Re: Justification to Fill Vacant Positions July 1, 1987 Page 2 of 2 o File No. 9.03 o We hope that the abov~ and the attached documents are sufficient to warrant our request that the processing continue and that the positions be filled as quickly as possible. ROGER G. HARDGRAVE Direc~~f P~l~~rkS/City <~~~ /:td~- GENE R. KLATT Assistant City E2ngineer Engineer GRK/ckc Attachments 61TY OF SAN BE~ARDINO 0- MEMORANDU~) To RAYMOND D. SCHWEITZER CITY ADMINISTRATOR Subject CLERK II I POSITION ..~&HU. Off, REC.O.-........". ,^ o~ \? ji ,'~q I'''' 31 [, ,- ,,,,,,, From GERALD M. NEWCOMBE FIRE CHIEF Date JUNE 30, 1987 Approved Date f- ';; l' It is imperative that the Fire Department be allowed to fill a vacant Clerk III position. The Fire Department has three clerical positions. The Senior Secretary and one Clerk III assigned to Fire Administration and one Clerk III assigned to Fire Prevention. The Prevention Clerk III position will become vacant on July 6, 1987, due to a resignation. The three personnel handle all clerical work for Administration, Prevention, Suppression, Vehicle Maintenance, and Dispatch; and, in addition, share telephone answering duties and lunchtime relief. It is not possible for only two people to provide the attention necessary to meet citizen demand and also all other requirements of this group, i.e.. payroll, bill paying, correspondence, record keeping, etc. Therefore, a Fire Inspector will be relegated to this position, which reduces even more our abil ity to perform the necessary life-safety inspections. It has become very evident during the last several years that the clerical staff cannot keep up with the required workload. In fact, a Receptionist position has been requested in the last five budgets, but to no avail. Temporary help has been used to supplement the full-time people for such projects as budget typing, personnel rosters, etc. Once again, I want to emphasize the need to fill this position as quickly as possible. o C I T Y o F~ A N B E R Nf"\ R INT~FFICE MEMO~UM 8707-1601 DIN 0 () TO: Raymond D. Schweitzer, city Administrator rO' FROM: Dean Gray, CATV, Telcom Coordinator SUBJECT: Console Operator DATE: July 2, 1987 (7123) COPIES: ------------------------------------------------------------- For the past three weeks the City of San Bernardino has been paying $200.00 per day to fill the position of console operator. I bring this to your attention to express the need for a permanent City employee to fill this position as quickly as possible. Also needed is a primary and secondary back-up to the Console operator to cover the position during vacations, illness and normal daily breaks. I would suggest that a formal plan depicting the primary and secondary back up personnel be issued, to avoid the predicted confusion later on. ~~ CATV, Telcom Coordinator mtb CITY OF SAN BE~ARDINOo- MEMORANDUO To Ray Schweitzer, City AdministraMC'D.. ADMIN; OFF. From REQUEST TO FILL POSITIONS AND Ex~b~~L i1I.rrJt;s2:, Date R. Ann Siracusa, Director of Planning July 2, 1987 Subject Approved Date ~~ I The Planning Department is requesting authorization from the City Council to proceed with recruitment and appointment of the following vacant positions, purchase of certain equipment and specific use of travel funds, as described herein. GENERAL PLAN PROGRAM The Mayor and Council are well aware of the restrictions placed on the City by OPR and the court, and the lifting of those restrictions are con- tingent on the City meeting its General Plan update schedule. Several vacant positions and equipment are essential to the Planning Department's ability to proceed on the General Plan program. 1. Planner I - One full time, regular Planner I position, currently vacant, is allocated to the General Plan program. Filling this position immediately is critical to adhering to the schedule approved by OPR. Recruitment for this position is complete and a list has been pre- pared by the Personnel Department. If allowed to proceed, the Plan- ning Department will interview the applicants on the list and make a selection. 2. Typist Clerk II - One full time clerical position is included in the General Plan Program budget for the duration of the update (18 months). This position will be responsible for all of the clerical work for the plan update, including minutes of the Citizen Advisory Committee and all documents. If allowed to process, this position will be select- ed from an existing list or will be hired as a temporary employee for the 18 month period. 3. Typewriter and Word Processing Station - This equipment is necessary for the clerical person assigned to the General Plan Update to pre- pare documents, minutes, and typing for the program. This equipment was ordered on May 4, 1987. CURRENT PLANNING The Planning Department has three additional vacancies related to the Current Planning function. 1. Secretary - The incumbent in the Secretary position recently trans- ferred to the Administrative Office, leaving the department with only two regular clerical employees, a Senior Secretary and a Typist Clerk II. The vacant Secretary position is responsible for preparation of c.ry Oil rHI::Ml>>-V,. c o o '~ Ray Schweitzer, City Administrator July 2, 1987 Page 2 major documents, all Planning Commission agendas and staff reports, and other duties essential to the provision of Planning services to the public. A temporary clerical has been hired to fill in until the position can be filled, but the temporary person is untrained on the word processor and unable to perform the duties required of this position and the Administrative Office has had to "loan" the Secretary back to Planning in order to prepare the packet for the July 7 Planning Commission meeting. Also, the purchase order for the temporary position will run out in the near future. The Planning Department had previously requested the Secretary list from Personnel, had interviewed all persons on the certified list, and was ready to make an offer. If allowed to proceed, the offer will be made and the individual requested to start on July 21. 2. Principal Planner and Planner I The Planning Department has two additional vacancies for Principal Planner and Planner I. Since one of the Senior Planners and other existing staff as needed will be assigned to the General Plan up- date as their first priority, sufficient staff must be maintained in Current Planning to sustain the application workload. Although the department anticipates that the number of applications will be reduced during the preparation of the plan, due to the OPR restric- tions, it is very important to the City's cash flow and revenue picture that projects which can proceed are processed quickly. In addition, certain processing procedures need to be revised in order to comply with state requirements and to avoid further suits based on failure to comply. The Principal Planner recruitment period has closed. Planning is requesting that Personnel proceed with testing and the development of a list during the next month be authorized. The Planner I list has been established. I am requesting that Plan- ning be allowed to proceed with interviewing for this position, with the intent of making an offer some time after the 87-88 budget has been adopted. TRAVEL The City of San Bernardino is hosting the City and County Planning Commissioners' Association dinner in July. I would like authorization to pay for Planning Commissioner and staff attendance at a cost of $16 per attende (fixed rate). I anticipate that six staff members and four l[ Co ;'~' Direc.tor lanning c o 0 C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8707-106 TO: FROM: RAYMOND D. SCHWEITZER, CITY ADMINISTRATOR WARREN A. KNUDSON, DIRECTOR OF FINANCE SUBJECT: VACANCY IN FINANCE - PURCHASING AND STORES DATE: COPIES: JULY 6, 1987 (7127> ~o ~ c:'>i) . , ~ ~ , ~ 6' "+ /.l . ';"'" ~ 8 .....\ '~ ------------------------------------------------------------- The Purchasing and Stores Division of the Finance Department currently has a vacancy. During 1986-87, the position was a half-time Intermediate Typist Clerk. Review of Purchasing and Stores workload by the Ways and Means Committee resulted In a recommendation that the position be Increased to ful'- time. The Personnel Committee recently recommended that position be reclassified to Purchasing Clerk to comply with the results of the classification study. The resolution to establ Ish the full-time Purchasing Clerk position Is on the July 6, 1987 agenda. The position has been vacant for approximately two weeks as the person resigned to relocate. A transfer from another City department Is In process which could result In filling the position on July 20 depending upon the action taken on July 6. The funds for the full-time position are Included In the proposed 1987-88 Budget. The position performs duties In the areas of Purchasing and Central Stores. At present the one Purchasing Clerk on staff performs all of the compiling of bid packages, computer Input of purchasing transactions, bid activity, and distribution of materials to vendors. Clerk and previously There Is presently no backup for the Purchasing when she I s absent due to III ness or vacat Ion, the mentioned activities are delayed. The half-time Intermediate typist clerk worked both with the Purchasing and Central Stores area. Functions performed Include computer Input for Central Stores, ethnic activity o o o '~ INTEROFFICE MEMORANDUM: 8707-106 VACANCY IN FINANCE - PURCHASING AND STORES J u I Y 6, 1987 Page 2 Input, and ass I stance and part I a I re II ef for the Purchas I ng Clerk. The full-time position will allow for cross training and continuity In the support areas of Purchasing and Central Stores. The posItion Is Intended to support the total management InformatIon which Is available through the computer system. Workload and backlog, which the addItional half-tIme position was Intended to address, will be adversely affected. The ab I I I ty to respond to requests for purchases In less than a timely manner will affect all departments. /1- &' M- WARREN A. KNUDSON Director Of FInance vm