HomeMy WebLinkAbout19-Police Department
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Dept: Police
Date: October 24, 2000
OR/Cl,'/AL
Subject: Resolution of the Mayor and Common
Council of the City of San Bernardino authorizing
the execution of a memorandum of understanding
(MOU) with the County of San Bernardino
Probation Department that defines the operating
agreements between the two organizations as they
administer the grant funded juvenile accountability
program known as Intervention and Management of
Probationer Accountability and Compliance of
Terms (IMPACI).
Council Meeting Date: November 20, 2000
From: WAYNE HARP
ASSISTANT CHIEF OF POLICE
Synopsis of Previous Council Action
Resolution #2000-56, ratified 3-20-00, authorizing the Mayor to submit an application to accept the FY 1999/00
Juvenile Accountability Incentive Block Grant OAIBG) Program.
Recommended Motion:
Adopt Resolution.
Contact person:
Captain Mike Kinsman
Phone: 388-4928
Supporting data attached: Staff Report, Resolution, MOU
Ward:
All
FUNDING REQUIREMENTS:
Amount:
TOTAL:
$922,461 (City & County funding
sources)
Source: $ 104,015 (Acct # 123-559 - City JAIBG Grant)
$ 18,446 (Acct #108-271- City Asset Forfeiture)
$800,000 (County Night Light Grant)
fjb~c/~L
Fmance
Council Notes:
IMPORTANT NOTE - RESO 2000-329
is null and void because it was
not executed within the time
specified (See Reso 2001-73)
II~D)OD
Agenda Item No. J'
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of a memorandum of understanding (MOU) with the County of San Bernardino
Probation Department that defines the operating agreements between the two organizations as
they administer the grant funded juvenile accountability program known as Intervention and
Management of Probationer Accountability and Compliance of Terms (IMPACT).
BACKGROUND
On 3-20-00, the City Council ratified Resolution #2000-56, authorizing the Mayor to submit an
application to accept the FY 1999100 Juvenile Accountability Incentive Block Grant (JAlBG).
This grant provides $104,015 in federal funding designated to cover the salary and benefits of
one police officer and one county probation officer. An additional $18,446 in Asset Forfeiture
funds will be used to cover the mandatory cash match and a portion of the salary and benefits of
the police officer not covered by federal grant funding. The project total is $122,461.
On 9-26-00, the County of San Bernardino Probation Department received a $800,000 Bureau of
Justice Assistance Innovative Concept Grant for the San Bernardino County "Night Light"
program. The program is modeled after the successful Boston "Night Light" Grant, which
deployed teams of probation officers and police officers who work in partnership to reduce crime
among juvenile and young adult offenders in the late evening and early morning hours. The
Probation Department grant provides funding for one police sergeant, four police officers, four
probation officers, and necessary support equipment.
The Police and Probation Departments will use this combined grant funding to deploy five police
officer Iprobation officer teams within the City of San Bernardino. This local program known as
Intervention and Management of Probationer Accountability and Compliance of Terms
(IMP ACT) will conduct accountability compliance checks on juvenile probationers and young
adult offenders. Programs will include enforcement, diversion, counseling and referral
components involving a partnership between juvenile justice agencies, city schools, and non-
profit service providers.
Probation and Police Department representatives have prepared the attached MOU that defines
the operating agreements between the two organizations as they administer the IMPACT
Program. The major points ofthe MOU include:
. Shared supervisory responsibilities
. Staffing commitments by each agency to include
~ One police sergeant - City
~ One supervising probation officer - County
~ Five police officers - City
~ Five probation officers - County
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. JAIBG Program grant reporting and disbursement of funds
. Bureau of Justice Assistance grant reporting and disbursement of funds
. Equipment retention
. Overtime
~ Responsibility of agency supplying staffing
~ Effective and efficient administration will be used to avoid unnecessary overtime costs
. Liability
~ Each participating agency retains liability for their respective employees while assigned
to the program
~ Reciprocal indemnification and hold harmless agreements
. Distribution of program assets
. Standard operating procedures
FINANCIAL IMP ACT
Outlined below are the costs of the IMPACT Program. The City's Police Department and the
County's Probation Department will combine their respective grant funds to provide the
$922,461 needed to operate the program for FY 2000101.
On 3-20-00, the Mayor and Council authorized the Police Department to accept the JAIBG grant
and utilize JAIBG grant funds ($52,008) and FY 2000101 Asset Forfeiture Funds ($18,446) to
fund one (1) police officer position (position and funding was included in the FY 2000-01
adopted budget). JAIBG grant funds will provide funding ($52,007) for one (I) probation officer.
County Probation has agreed to cover one-half of the cash match ($5,779) for the JAIBG grant,
which will increase the Police Department's miscellaneous revenue collected for FY 2000101.
By entering into this MOD with the County, the City will be committing an additional $354,940
in annual resources (4 additional officers and 1 sergeant.). The County's Night Light grant will
contribute $337,412 in funding towards these positions (positions and funding are not included in
the FY 2000-01 adopted budget). Actual personnel costs for the five additional positions will be
less than the $337,412 in County grant funding due to delays in commencing the IMPACT
Program and staggered hiring.
The impact to the General Fund is minimal and consists primarily of costs associated with using
existing equipment (one vehicle, police radios, safety equipment) and estimated overtime costs
totaling $7,500 (both items are included on the FY 2000-01 adopted budget). Overtime will be
managed and kept at a minimum.
County Probation has received preliminary notification that federal funding will be available to
continue the Night Light grant in FY 2001/02. If the Night Light Grant (or the JAIBG grant) is
not renewed/fUnded in FY 2001/02, there is no requirement or obligation that the police officers
hired under the grant are retained or the IMPACT Program continued.
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JAIBG COUNTY ASSET TOTAL
(Approved by NIGHT FORFEITURE
Mayor/Council LIGHT
3/20/00)
CITY RESOURCES:
Five Police Officers $52,008.00 $258,049.24 $ 6,888.00 $316,945.24
One Sergeant -0- $ 79,362.76 -0- $ 79,362.76
Cash Match -0- $ -0- $11.558.00 $ 11.558.00
Total $52,008.00 $337,412.00 $18,446.00 $407,866.00
COUNTY
RESOURCES:
Five Probation Officers $52,007 $241,748 -0- $293,755
Operating Expenses -0- $ 84,740 -0- $ 84,740
Equipment -0- $136,100 -0- $136,100
Total $52,007 $462,588 -0- $514,595
TOTAL $104,015 $800,000 $18,446 $922,461
RECOMMENDATIONS
Adopt Resolution.
Attachments: Proposed MOD
County Night Light Grant
IMPACT Prospectus
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUIHORIZING THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING (MOU) WITH THE COUNTY OF SAN
BERNARDINO PROBATION DEPARlMENT THAT DEFINES THE OPERATING
AGREEMENTS BETWEEN THE TWO ORGANIZATIONS AS THEY ADMINISTER
THE GRANT FUNDED JUVENILE ACCOUNTABILITY PROGRAM KNOWN AS
INTERVENTION AND MANAGEMENT OF PROBATIONER ACCOUNTABILITY
AND COMPLIANCE OF TERMS (IMPACT).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council of the City of San Bernardino
authorize the Mayor to execute an agreement between the City of San Bernardino Police
Department and the County of San Bernardino Probation Department, to administer the grant
funded juvenile accountability program known as Intervention and Management of Probationer
Accountability and Compliance of T erms (IMPACT).
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SECTION 2. The authorization to execute the above referenced memorandum of
understanding is rescinded if the parties to the memorandum of understanding fail to execute it
within sixty (60) days of the passage of this resolution.
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C 27 November 20, 2000
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUlHORlZING THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING (MOV) WITH THE COUNTY OF SAN
BERNARDINO PROBATION DEPARTMENT THAT DEFINES THE OPERATING
AGREEMENTS BETWEEN THE TWO ORGANIZATIONS AS THEY ADMINISTER
THE GRANT FUNDED JUVENILE ACCOUNTABILITY PROGRAM KNOWN AS
INTERVENTION AND MANAGEMENT OF PROBATIONER ACCOUNTABILITY
AND COMPLIANCE OF TERMS (IMPACT).
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fann and legal content:
26 JAMES F. PENMAN,
City A mey
By: '?-
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2000, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this _ day of
,2000.
Judith Valles, Mayor
City of San Bernardino
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MEMORANDUM OF UNDERSTANDING
C Introduction
This memorandum of understanding (MOD) between the San Bernardino Police Department (SBPD)
and the County of San Bernardino Probation Department (Probation) defmes the operating agreements
between the two organizations as they administer the grant funded juvenile accountability program
known as IMP ACT (based on a successful program in Boston called "Night Light").
A police sergeant provided by The San Bernardino Police Department and a supervising probation
officer provided by Probation will share supervision responsibilities.
The sergeant will provide field supervision for all subordinate members assigned to the program and
provide necessary input for probation officer (PO) performance evaluations to Probation. The
Probation supervisor will provide input to the program to insure goals are achieved. This supervisor
will also be responsible for probation issues normally handled by Probation. These include, but are not
limited to, completion of reports, payroll, and the court filing of probation violations and other court
documents.
StamDl!
In addition to the police sergeant and supervising probation officer, qualified personnel recommended
for assignment by the participating agencies will staff the program. Five police officers from SBPD
C and five probation officers from Probation staff the program.
In order to minimize disruption to the program, assignment to the program will normally be at least
one year. SBPD and Probation, however, retain the right to move personnel to accomplish individual
agency needs and to conform to City of San Bernardino and County of San Bernardino personnel rules.
Each agency agrees that placement in the program should be based on past favorable job performance,
specialized experience which will enhance the accomplishment of the goals of the program, and the
ability to work with others in a close, team environment.
Personnel not meeting acceptable standards of performance or refusing to comply with program
policies and procedures may be removed from the program and transferred back to the parent agency.
FISCAL PROCEDURES
A Program Funds
SBPD retains sole responsibility and accountability for the reporting and disbursement of
Juvenile Accountability Incentive Block Grant (JAlBG) funds acquired by the City of San
Bernardino. Each agency agrees to the following in regards to those JAIBG funds:
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1. Periodic grant reporting to the funding source and auditing processes conducted by the
funding source remain the responsibility of SBPD.
2. Any provision of this MOD deemed in conflict with (1) agreements ratified by the San
Bemardino County Board of Supervisors, (2) the City of San Bemardino Common Council,
or (3) grant requirements will be null and void.
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3. The MOU assumes that one half of the JAlBG award will be disbursed by the City of San
Bernardino to the County of San Bernardino (as sub-grantee). The intent of each half is to
fund one police officer and one probation officer position.
Probation retains sole responsibility and accountability for the reporting and disbursement of
grant funds acquired by the County of San Bernardino to fund their portion of the program.
Each agency agrees to the following in regards to those specific grant funds:
1. Periodic grant reporting to the funding source and auditing processes conducted by the
funding source remain the responsibility of Probation.
2. Any provision of this MOU deemed in conflict with (1) agreements ratified by the San
Bernardino County Board of Supervisors, (2) the City of San Bernardino Common Council,
or (3) grant requirements will be null and void.
3. The MOU assumes the Probation grant will fund four police officer positions and one
police sergeant position (the City of San Bernardino receiving the funds as a sub-grantee of
the grant acquired by Probation) as well as Probation personnel and equipment.
Equipment acquired by either agency (paid for with grant funds) remains the property of the
acquiring agency.
B.
Salaries and Benefits
Increases of salaries or benefits during the project remain the responsibility of the individual
agency.
Participant Claims for Reimbursement
Each agency agrees to cooperate in providing infonnation or administrative support to assist in
claims for reimbursement to the grant funders.
D. Right to Audit
Each agency retains responsibility to comply with audits required by the grants. Each agency
agrees to cooperate in providing information or administrative support to assist in audits
required by either the City of San Bernardino or County of San Bernardino.
E. Overtime
Overtime costs not covered by either grant remain the responsibility of the agency responsible
for the individual employee. Each agrees to work cooperatively in the effective and efficient
administration of the project in order not to unnecessarily incur overtime costs.
F.
Indirect costs
Indirect costs (i.e., administrative overhead, garage charges, etc.) remain the individual
responsibility of each agency.
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LIABILITY
e, Each participating agency shall retain liability responsibility for their respective employees while
assigned to the program. This includes industrial injury claims, vehicle accidents, and third party
claims for monetary damages arising from vehicle accidents and other alleged torts. Additionally, the
parent agency shall also be responsible for any and all workers compensation claims of their respective
employee if helshe should become injured in the course and scope of his/her duties while assigned to
the program.
The County of San Bernardino agrees to indemnify and hold harmless the City of San Bernardino, its
officers, employees, agents, and volunteers from any and all liabilities for injury to persons and
damage to property arising out of any negligent act or omission of the County, its officers, employees,
agents or volunteers in connection with this agreement, but only in proportion to, and to the extent
such liability, loss expense, attorney's fees, or claims for injuries or damages are caused by or are the
result of the negligent or intentional acts or omissions of the County, its officers, agents or employees.
The City of San Bernardino shall defend, indemnify, and hold harmless the County of San Bernardino
and its officers, employees and agents from and against any and all liability, loss expense, attorney's
fees, or claims for injuries or damages arising out of the performance of this agreement, but only in
proportion to, and to the extent such liability, loss expense, attorney's fees, or claims for injuries or
damages are caused by or are the result of the negligent or intentional acts or omissions of the City, its
officers, agents or employees.
OPERATION LOCATION
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The program will utilize existing physical assets of SBPD and Probation to conduct briefings and
complete administrative tasks including completion and filing of reports.
EQUIPMENT
The program supervisors will be accountable for the equipment assigned to the program and will use
approved applicable procedures for procuring, accounting, and safeguarding fixed assets.
VEHICLES
Vehicles will be purchased using grant funds through approved procurement procedures. Maintenance
and fuel costs of vehicles assigned to the program will be the responsibility of the acquiring agency.
COMMUNICA nONS EQUIPMENT
Communications equipment acquired will be maintained and repaired by the County of San
Bernardino. Communications equipment acquired remains the property of the acquiring agency at the
end of the project.
OTHER EQUIPMENT
C Each agency agrees to cooperate in the acquisition, maintenance and disposition of any other
· , equipment necessary for the effective administration of the project.
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DISTRIBUTION OF PROGRAM ASSETS
At the conclusion of the project, each agency agrees to distribute program assets (i.e., equipment) in
accordance with grant requirements. If distribution rules are not specified in either grant, the assets
remain the property of the acquiring agency.
ASSET FORFEITURE SHARING
Program operations, which result in either state or federal asset seizures, shall be shared equally by
both agencies (i.e., 50% net disbursement to each agency) in accordance with asset forfeiture laws and
regulations. Asset forfeiture processes and required court filings and reports will be completed by
SBPD. Both agencies understand that asset forfeiture sharing amounts are specified by law and this
section simply defines an agreement to share equally in those net assets generated as a result of the
program.
STANDARD OPERATING PROCEDURES
The program supervisors will examine applicable policies for the individual agencies. Any policies
which conflict significantly will be evaluated by the program supervisors to create an applicable
program policy or practice. Each agency agrees to cooperate in the development of program policies
that do not significantly conflict with the mission, vision, or values of either agency. In the event only
one agency has a policy addressing a specific issue that policy will be reviewed for adoption by the
program.
In cases where the policies or procedures conflict with the employee's parent agency, the employee
shall abide by the policies of his or her agency. The parties may adopt a policy that reconciles any
conflict. If so, the reconciled policy will be followed.
The investigation of uses of force, particularly those involving injury or death to either an employee or
another, shall be conducted by the law enforcement agency having jurisdiction of the incident. Vehicle
accidents will be handled by the agency having jurisdiction at the location where the accident occurs.
Nothing in this MOU precludes further investigation or concurrent investigation by the employee's
agency. The program supervisor will ensure the agency of the involved employee has been promptly
and appropriately notified of either a use of force or injury.
Injured personnel will be taken to the most immediate and competent medical facilities available. The
employee's agency will be immediately notified of any injury to their personnel. The program
supervisor from the injured employee's agency is responsible for completion of applicable intemal.
forms.
Program member evaluations and investigations of citizen's complaints or internal investigations shall '
be investigated jointly by both agencies. Either the SBPD lieutenant assigned to the program or the
supervising probation officer for Probation will determine primary internal affairs investigation
responsibility. In the event of disagreement on this issue, the participating agencies may elect to
conduct concurrent investigations or resolve the issue between the Chief of Police and the Chief
Probation Officer. Disciplinary actions against individual employees remain the responsibility of the
employing agency.
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REPORTING
The program supervisors will be responsible for implementing a reporting system which tracks team
activities, statistics, and accomplishments of program operations.
Each agency agrees to cooperate with each other in the preparation of reports deemed necessary to
provide accountability to SBPD, Probation, or the grant authority.
AMENDMENTS TO THE MOU
This MOU may be amended in writing at any time with the concurrence of both agencies. Any
amendment shall be in writing and approved by the Board of Supervisors and the City of San
Bernardino Common Council.
TERMS OF AGREEMENT
The MOU will remain in effect until the program ends or either agency agrees to terminate the project.
SIGNATURES
The undersigned certify they represent and have the authority to execute this agreement on behalf of
their respective agencies and, in signing this agreement, concur with and support the IMPACT
program as set forth in this agreement and for the period and purposes as stated herein.
Judith Valles, Mayor
City of San Bernardino
Date
Jon D. Mikels, Chairman
County Board of Supervisors
Date
Approved as to form and legal content
JAMES F. PENMAN
City Attorney
BY:
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OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
Agree. 00-997
September 26, 2000
FROM: RAYMOND B. WINGERD, Chief Probation Officer
Probation Department
SUBJECT: ACCEPT U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE
ASSISTANCE, SAN BERNARDINO COUNTY NIGHT LIGHT PROGRAM GRANT
AWARD IN THE AMOUNT OF $800,000 (GRANT NO. 2000-DD-VX-0022); ADD
VARIOUS POSITIONS
RECOMMENDATION:
1. Accept U.S. Department of Justice, Bureau of Justice Assistance, San Bernardino County
Night Light Program Award of $800,000 (Grant No. 2000-DD-VX-0022).
2. Authorize Raymond B. Wingerd, Chief Probation Officer to sign award documents and request
for payments
3. Recognize revenues and authorize the Auditor/Controller to increase appropriations and
revenues by $857,786 as shown in Financial Impact.
4. Authorize five (5) Probation Officer II positions.
BACKGROUND INFORMATION: On May 23, 2000, the Board of Supervisors approved the
submission by the Probation Department of a Grant Application to the U.S. Department of Justice,
Bureau of Justice Assistance in the amount of $800,000. The grant request was for money
specifically set aside for San Bemardino County to develop a "Night Light" Program. The program
is to consist of five (5) Probation Officers and (5) City of San Bernardino Police Officers, who will
work to reduce crime among Juvenile and young adult offenders in the late evening and early
morning hours.
The primary focus of the program is directed towards minors. who are wards of the Juvenile Court,
and young adults on probation from the age of 18 to 21 years of age. The program is based upon
the Boston Night Light Program, a nationally acclaimed program which has proven to be
successful in reducing crime. The previous Board Agenda Item on this matter, dated May 23,
2000, provides additional background information. It is noteworthy that Congressman Baca has
submitted a request to the U.S. Department of Justice requesting an extension of funding forNight
Light for the next budget year.
cc:
Probation-Joe Lenz w/agree.
U.S. Dept. of Justice, Bureau of
Justice Assistance w/agree.
c/o Probation
Auditor w/agreement
SBD w/agreement
EMACS-Eberhard re Rec. #4
Human Resources-Montoya (4)
SBPEA
Risk Management
, CAO-Hall
File w/agreement
mil
Page 1 of 2
Move Aye
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BY
ITEM 054
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ACCEPT U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, SAN
BERNARDINO COUNTY NIGHT LIGHT PROGRAM GRANT AWARD IN THE AMOUNT OF
$800,000 (GRANT NO. 2000-DD-VX-0022); ADD VARIOUS POSITIONS
____ SeptiRnber26; 2000----.- --. - -- .-- -- --- ----.----- - .--- ,,_m - -----------
Page 2
The City of San Bernardino Police Department is participating with the Probation Department and
a Memorandum of Understanding and contract for services are being refined for presentation to
the Board of Supervisors within the month. The City of San Bemardino will submit one-half of
their April 2000 through March 2001, Juvenile Accountability and Incentive Block Grant allocation,
or $57,786, which is dedicated to the cost of salaries and benefits of the probation officers.
REVIEW BY OTHERS: This item has been reviewed by the County Administrative Office (Steve
Hall) and County Counsel (Susan L. Nash) on September 15, 2000.
FINANCIAL IMPACT: The grant will not impact the County General Fund. In the absence of a
continued funding source, staff hired from the grant money will be assigned to vacant positions,
demoted or laid off at the end of the grant time period.
Increase Appropriations
Regular Salaries
Mileage
Equipment
Other Professional Services
Overtime Costs
AAA-PRB-PRB-1010
AAA-PRB-PRB-2920
AAA-PRB-PRB-2125
AAA-PRB-PRB-2445
AAA-PRB-PRB-1035
$282,913
$ 10,120
$138,020
$354,033
$ 72,700
Increase Revenue
Other Govemments
Federal-Other
AAA-PRB-PRB-9045
AAA-PRB-PRB-9150
$ 57,786
$800,000
SUPERVISORIAL DISTRICT(S): 5th
PRESENTER: Raymond B. Wingerd, Chief Probation Officer
SEPTEMBER 26, 2000
ITEM 054
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E New
M X Change
X Cancel
County Department
PROBATION
County Department Contract Representative
Vendor Code
Dept
Contract Number
C PRB A
Dep!. Orgn.
PRB PRB
Ph. Ex!.
00-997
Contractor's License No.
Amount of Contract
County of San Bernardino
FAS
CONTRACT TRANSMITTAL
Rick LaCues
Fund Depl Organization
AAA PRB PRB
Appr.
367- 5655 $600,000
Obj/Rev Source Activity GRClPROJ/JOB Number
Commodity Code
FY
Estimated Payment Total by Fiscal Year
Amount lID FY Amount
Project Name
NIGHT LIGHT PROGRAM
GRANT
110
2001-02 $800,000
CONTRACTOR UNITED STATE DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE
Birth Date
FederallD No. or Social Security No.
16-580
Contractor's Representative JEFFREY HALL, PROGRAM MANAGER, BUREAU OF JUSTICE ASSISTANCE
Address UNITED STATES DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
BUREAU OF JUSTICE ASSISTANCE
WASHINGTON D.C. 20531
Phone (202) 307-6059
Nature of Contract: (Briefly describe the general terms of the contract)
The United States Department of Justice will provide $800,000 to fund a "Night Ugh" P og~n the City of San
Bernardino through the Bryne Discretionary Grant Program. This project inclu~fo obation Officers, four
(4) Police Officers, one (1) Sergeant and the necessary eqUiPment~o I . ie wards of the court and
young adult offenders in the late evening and early morning ho~ p' p se of the program is to reduce
crime. The funding period is for twelve (12) months. G U
U.S. DEPT. OF JUSTICE GRAN~~1,.OO!:VX"022'0N~~\\->'t
"\ \"0 CO\-""'
(Attach this transmittal to all contracts n t p ~~he "Standard Contract" form.)
Approved as to Legal Form
;~.Ma1l1 L-, lh4~
County Counsel
Date '5 0::1\', 00
Reviewed for Processing
~
Agency Administrator/CAO
Date
Date
OFJ'ICZ OJ' JO'S'l'IC1l: PROGRAMS
o OJP 0 BJA 0 OJ,mp
o a.. 0 HI' 0 ovc
CHEot APPllOPRu''l'Z BOX
1. QltAH'l'EB mKB AND 1J)DUSS (Inc.luding Zip Code)
San Bernardino CCl1,lDty Proba.tion Dep&rtment
175 wast-Fifth Street
San BernB.rdiuo, CA 9H15
U.S. PEPAR~ OF ~u~.~~.
AWAKlJ
@ OR1oN1'
. 0 CQOPZ,RA'I'I'V'Z AGUDtEN'r
PAGB -L or ..!...
". AlO..B.D HOXBER
2000-DD-VX- 0022
2. SUBCR>>rtU N'AHZ ANtl ADDUSS (Includ.ing' Zip Cod.)
.. PROJECT PERIOD t ?- 0'/01/2000 TO 0./30/..01
B'O'CGZT PDXOD: J'IlOM 07/01/2000 TO 06/30/2001
B. AWARD DATHI 18, 2000 7. ACTION
Au ust @ INI'rIAt.
.. SUiPt.EMEN'r NCMBER.
0 S'UPPt.EKEHTAt.
1A. GRAln1l:B IRS/v:sNDOR NO.
21. StmGRAN'l'ZS ns/VZ1fDOR NO.
So
PRZVIOVS AWI.lm AKOtJN'r .
10. DQUft or '1'K%S AWARD $
0.00
800,000.00
3. PROJEC'l' ~I'1't..1
SaD Ber:c.u4ino cO'lmty wight. Light. Program
11.
TO'r.AL AWAlU)
.
BOO,OOO.OO
la. SIZC~ CO~ITIONS (Cb.ck, it applicabl.)
~ '1'IDI uew GlWn' 'llOJEC'f IS .APl'J.CMm SVSJJlC'l' '10 SUCK COblDI'1'IOlfS OR LIla'1'ATt01ltS AS A1lB SET FORTH
01l' 'mB A'1"l'AODID 1 PAG>> (S) .
U. STATD"l'OJ.Y AtJ'1'BOU'rY roa Q1Wft'
~ '1'ITU :r: OJ' 'l'KB OHHnUS C1lIKI c:mrmox. AND SAlB S'1'UB'I'S ACT or 19&8.
~Z V.S.C. 3101, B'I. SSQ., AS )HENDBD.. .
o 'fXT!." II 01' '11IZ J'tJ'Ymrtt..B aaSTIC'I AND D3LntQm:NCY 'RXVBN'l'lON ACT OJ' 19'74.
4:a U.S.c. 5601, ft. SBQ., AS >>D!:Nt)Bn
.0 V:tC'l'IWI or CR.DSB ACT 01' 1984, 4:2 'O.s.c. 10601, BT. SSQ., ~LIC L>>I S8-U3, AS >>mND1!lD.
o OTKBI. (Specify) I
14. :rtrrmLB rXSCAL nAll(S) S'QIlIOI.':,
S3Cmm YJ:AllIS B'DtIG'ft ll'U.Iotll
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TU QlWft'U mI.I. UCBrvB CASK v:tA A t.ftTE:R. 01' CUDt'r ~ YES
ONe
1I1111l... .. . . IUlll AGENCY AJ'JiIROVAL . . . ..
16. Tn!:]) DP ~ TI'I'tol!l OF APpaOVXNG oJ? orrICn.t.
H&XY Lou LUry
Acting As.tatant Attorney GC8ral
SIGNATORB or A>>PR 0J1l XC
GlWlTBB ACCXPT>NCll ... ........ 1111.1
GRAN'l'D 01'l'ICIAL
00-997
19A. DA'1'B
SEP 2' 6 2000
fISCAL FDND
YEAR CODE
BOD. DXV.
ACT. ore. BEG.
S'0'8. POHS
x
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so
00
00
OJP laRK 4000/2 (REV. 5-17) PREVIOUS ZDITIONS AlB OBSOLETS.
, .
~.s. DE~ART.KENT or JOSTICS
OFi~CB Oi JUS~ICB ~ROGRAMS
AWARD CONTINUATION
SHEET
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@ G!Wt'1' 0 COOPERATIVZ AGREEKEN'I'
iROJECT NtlKBEI.
AWAlUJ DA't3
August 18. 2000
2000-DD-VX-0022
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and
administrative requirements set forth in the effective
edition of .the OJP Financial Guide.
2. The recipient agrees to 'comply with the organizational audit
requirements of OMB Circular A-133, Audits of States, Local
Governments and Non-Profit Organizations, as further
described in OJP's Financial Guide, Chapter 19.
3. The recipient acknowledges that failure to submit an
acceptable Equal Employment Opportunity Plan (if recipient
is required to submit one pursuant to 28 CFR 42.302), that
is approved by the Office for Civil Rights, is a violation
of its Certified Assurances and may result in the suspension
of the drawdown of funds.
4, The recipient agrees to comply with all confidentiality
'requirements of 42 U.S,C. section 3789g and 28 CFR Part 22
that are applicable to the collection, use,' and revelation
of data or information. The recipient further agrees, as a
condition of grant approval, to submit a Privacy certificate
that is in accord with the requirements of 28 CFR Part 22
and, in particular, section 22.23.
5. The recipient agrees to comply with the requirements of 28
CFR Part 46 regarding the protection of human research
subjects, including the obtainment of Institutional Review
Board approval, if appropriate. In addition, if the
recipient is an institution with (Department of Health and
Human Services) HHS-approved assurances on file, the
recipient agrees to abide by the provisions of 45 CFR Part
46, Subparts A-D.
OJP rOEK '000/2 (REV. S-81) PRZVIOUS EDITIONS ARB OBSOLBTE.
~ o.s. DEPA1THENT or JOS~ICB GRANT MANAGER'S MEMORANDUM, PT. I:
, - OP'i'IClI Oi' JtlS'I''!CE PROGRAMS
PROJECT SUMMARY
. "" . D
~ D 0 D 0 .0"""" COOn:RA'I'IVE AGUEKZN'1'
'" OJ1' BJA OJJll'
~'m
D BJS D NtJ D ave PROJl:CT NUMBER 2000-DD-VX-0022
omCE .APPROPR.!ATB :&ox
0 This project. b supportad under 'lith I of tha Omuib1.l.s Crtma Con~l and S&fa Streets ~ct, U
vse 3101, .. am8ud.ed.
0 'I'M. proj act io !Iuppcrta4 und.er the Ju.vanila Justice. &Del t1eliuquancy PrBveutiotl. Act of 1974, IU am.ndad.
0 Otherl
1. S'l'UJ' CON'l'AC'r tN'''', ..dd.re.. , telephone mmberl 2. i:RO.JEC'r nIUCTOR (Nall., addx... lie telephone n\.lmharl
Brian Crane :R:lch&:c'd LaCUea
Su.ra&u of ~stic. A.ai.tme. San Ba:nardino county prob..tiou Dllpa.rtmcmt
810 Saventb Street, NW 1'5 Welt Jiftb Street
Waahingtou, pC 2QS~:L San Bexna.:rdino I CA 92.415
(20~)307-6059 ('09)317-5855
3 a. "rITLZ or TSB 'iB,QG:R1\K 3b. paKS CCltlll (S'&I tNSnaCTIONS
rY 2QQQ B~. niscratia.a&ry Grant 'ro~ ON uvm<SB)
.. TXTLlI 07 p:aOJlCT
Su BUtl...r4ino County Night:. ll:Lght iZ'C15JZ'UL
5. )WG .. ADDl.BSS Olf G:a>>rrn. Ii. HAKI. Ir. ADDDSS 01' SlJBQa>>rrEB
SaA lunaZ'd:L1lCt CQ1mty Jzoobatiou Department
175 w..t:. Fifth Str..t.
SaD 18%Z1&%'l!iI1Cl, 0. 9241.5
7. IROGlWl 'DXOD S. BWGzor 'UIOD
~1 01/01/2000 TOI 06/3a/~o01 FROM, 01/01/2000 TO. OS/30/2001
,. ~ OJ' AWA!UJ 1.0. nM:B or AWAlm
. 100,000.00 August 18. 2000
11. SECon YZAR' S BWGB'l' 12. SJ:C01IlI) YEU'S BvtlG~ """"'"
1II/A 1II/A
13. 'l'HX1U) YBAR'S BtmG3'r PZRXOD ... 'l'IttBD Y'B.,U.' S B'DJ)Qft AMOtJJrr ,
H/A 1II/A
15. SlDlJ.O.1tY DISCll.Il''r:ION OJ' PllOJBC"l (Sa. inatJ:'UCtiClll. C1U Z'eve.:ua)
'1'ha s~ B.::u.z:4ina County Wlght:. Light:. :Program h a pax-blat.hip 'b.bf.1m the SIU1 Sarnardiuo county Probation
t1apartmant and the San SernarcU:no Po1.:l.o. Deput::meJlt d.d1ca.ted,- t:.a mc=.itor:LDg ~uvmU.le and. yoQ.~l ad.u1t oUend.us
engaged. in .traat cr:lJu, .......ult., 'bomic:l.d.., g-rdf:l.ti, vand&li.., and. the illegal un of fi:ea.=u. Ho4el~ aft.r
t:ha 'io.tol:), "Niiht. t.ight.- P:Cg::-Ul, t.his initiative lIIaeks to expan4 the role of poli.ce cUi.cen and. proba.tiou
officer. in reducing crime. -Night. t.ight. t..~, conaist.ing of cue police officer and Due prQbaticn officer, ~k.
coutact with youthful, oUender. ou probat.:Lou i~ tha ..-unity. Contacts are generally ma4e during 'che eveniug a.ncl
aarly mo:ruing hourll when crime routinely occure.
Tb.a SaA Saxna.rdino Ccunty Probation :De.pa.rbaent and. the Sa=. Bernardino Police t1e.partment will create five "Night
Light- te.mll, e.B.cb. udsned t.o one. of the ~iv. police reporting districts ia. the city of San Bexuardi:nc. Th. teams
will C011t&ct juvenile and. youthful adult prob&tioner. to monit.or the:b: activit.i.. and compliance wit:b: court-ordexed
probation couc1i tioD.lll . In addition to .trict ~forcement of ~. la.w, the "Night. Light- te.aJIlJI wi11 ..180 :l.dentify
at~riskycu~ ~4 refer them to education..l and recre.ational progra=a and re.~C.S ..v..il~l. through the S~
Ee.=ardino County Probl.tiou :Department.'s "youth Jultice Center" and. other co:llllllUnity-based. organiza.tiona.
=/1lC.
OJ&! PODS' 4000/1 (BSV. 4.BB)
~~~~
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Memorandum
Subject:
Final Financial Clearance on A,Pplication #:2000-1671-CA-DD
San Bernardino County ProbatiOn Dellartment
"San Bernardino County Night Light Program"
Date:
June 27,2000
To:
Brian Crane
BJA
From:
~:~"'AidaAbdalla
i OC/FSB
A final budget of the above application has been completed. The costs appear allowable,
reasonable and consistent with OJP regulations.
The approved budget is as follows:
Bud~et
Personnel $ 195,528
Fringe 46,220
Travel 11,360
Equipment 136,100
Supplies 1,920
Consultants/Contracts 337,412
Others -0-
Total Direct Costs $728.540
Indirect Costs $71,460
Total Project Costs $800.000
Total Federal Funds Requested $800,000. Match is not required for this grant program.
The applicant is a government entity; therefore, a financial capability review is not required.
Fiscal integrity review was performed and no exceptions were noted.
The applicant is a C!-ot.t IV -rV and is not required to submit an indirect cost proposal. The
applicant must retain the cost allocation plans on file for audit purpose.
IFMIS revealed the following information is correct for this applicant.
Name: San Bernardino County Probation Department
Address: 175 West 5th Street
San Bernardino, CA 92415
Vendor#: 956-002-749.
All financiallbudget issues brought to the attention of the program office during the initial review
process has been resolved. Details concerning this resolution are contained in the official file.
,>
. ,
NIGHT LIGHT PROGRAM
Grant Narrative
PROBLEM STATEMENT
The City of San Bernardino is located in Southern California in an area known as the Inland Empire.
San Bernardino City encompasses 57 square miles, has a population of approximately 200,000 and is the
County seat for the County of San Bernardino.
The city has over the past 10 years, experienced one of the highest homicide rates in the nation for cities
with a population of over 100,000.
Street crime, gang activity and narcotics violations continue to be one of the most significant problems
for law enforcement of the community as a whole.
In 1995, the San Bernardino City Police Department arrested 133 juveniles for street crimes involving
<erious assaults and homicide. The majority of these crimes involved the use of a firearm by a juvenile. Over
two-thirds (2/3) of the homicides involved the use of firearms.
Blight, principally caused by various forms of graffiti and vandalism, has increased to an unprecedented
level and has had a maj or negative economic impact on the business community as well as the community as a
whole.
Much of the criminal activity targeted in this proposal is committed by adults and juveniles who are
under the jurisdiction of the Courts through either formal or informal probation. On any given day, there are
over 500 juvenile and 300 youthful adult offenders under probation supervision residing in the City of San
Bernardino.
An analysis of the San Bernardino City Police Department crime reporting data has revealed that most
violent crimes, graffiti and vandalism occurs after dark and frequently on weekends.
Probation Officers responsible for supervising adult and juvenile offenders in the County have standard
Monday through Friday, day time tours of duty and work at night and on weekends only on an "ad-hoc" basis.
1
be San Bernardino County Probation Department supervises approximately 3,000 juvenile offenders and
10,000 adult offenders that reside within San Bernardino County and the 24 cities situated within the County.
This broad geographic responsibility and large number of persons under probation supervision has constrained
the Probation Department's ability to consistently target offenders in the City of San Bernardino who are
responsible for a disproportionate amount of the street crime occurring within the city during the time periods
which the crimes are most likely to occur.
In an effort to address this problem, the San Bernardino County Probation Department and San
Bernardino City Police Department periodically have formed informal collaborative partnerships to deal with
specific issues such as daytime loitering, truancy, warrant service, probation compliance checks and gang
activity. This has been done on a reactive rather than proactive basis.
The San Bernardino County Probation Department and San Bernardino City Police Department have
ontinued to assess the problem by frequent analysis of crime statistics within the city, gathering of intelligence
information on gang activity by the Police and Probation Specialized Gang Units and analysis of probation case
data.
The City of San Bernardino is divided into five (5) police reporting districts. The data used in the
ongoing assessment of the problem is archived and analyzed by each of the five (5) reporting districts.
GOALS AND OBJECTIVES
Goals
. Establish an ongoing collaborative partnership between the San Bernardino Police Department and the San
Bernardino County Probation Department that is dedicated specifically to monitoring juveniles and youthful
adult offenders engaged in street crime, assaults, homicides, graffiti, vandalism and illegal use of firearms.
2
"
Provide the "Boston Night Light" violence reduction strategy in each of the five (5) police districts within
the City of San Bernardino by dedicating a team of one probation officer and one police officer to each
district.
. Remove firearms from the hands of juveniles and youthful adult offenders in the City of San Bernardino.
. Reduce assaults and homicides committed by juveniles and youthful adult offenders in the City of San
Bernardino.
. Reduce gang activity in the City of San Bernardino.
. Reduce graffiti in the City of San Bernardino.
. Reduce vandalism in the City of San Bernardino.
. Provide educational, recreational and restorative justice programming to at-risk youth who reside in the City
of San Bernardino.
, The "Boston Night Light" program referenced above centers around the partnership between the probation
officers and police officers in the City of Boston, Massachusetts. Teams, each consisting of one police and
one probation officer, make contact in the community with youthful offenders, who are on terms of
probation. These contacts are accomplished in the evening and early morning hours when crime routinely
occurs. Through this type of surveillance, crime is reduced and the community is provided with additional
protection.
PROJECT STRATEGY OR DESIGN
The San Bernardino County Probation Department and San Bernardino Police Department will create
five (5) teams consisting of one probation officer and one police patrolman. Each team will be assigned to one
of the five (5) police reporting districts in the City of San Bernardino. (See Appendix A).
The ProbationIPolice teams will be supervised by a San Bemardino Police Sergeant and a San
3ernardino County Supervising Probation Officer.
3
I ..~
.
, '
The ProbationIPolice teams will use Police Department crime data to identify crime trends in the five (5)
police reporting districts and identify gang activity, acts of violence by or against youth in the City of San
Bernardino.
The ProbationIPolice teams will contact juvenile and youthful adult probationers within their respective
reporting districts to monitor their activities and compliance with court ordered probation conditions.
The ProbationIPolice ''Night Light" teams will work regular San Bernardino City Police Department
shifts during which the crime analysis data indicates gang related activities are occurring most frequently.
In addition to strict enforcement of the law, the ''Night Light" teams will identify "at risk youth" who
have not become entrenched in the criminal and gang life style and refer them to programs available through the
San Bernardino County Probation Department's ''Youth Justice Center." These programs include day
reporting, alternative education, anger management, victim awareness, gang reduction, community service,
ecreation and other components designed to assist youth and families in developing positive lifestyles.
4
'r ,t
TASK
APRIL
MAY
JUNE
JULY
\UG
SEPT
OCT
NOV
DEC
JUNE
2001
IMPLEMENTATIONfTIME TASK PLAN
Use Chart Form
Develop Obtain Identify Purchase Training Develop Design Complete Night
Cooperative Necessary Project Equipment Project Evaluation Data 90 Day Light
Agreements Approvals Staff Staff Methodology Collection Progress Program
From SB Methodology Review
BOS and
SBMCC
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IDDITIONAL RESOURCE COMMITMENT
The Bureau of Justice Assistance allocation of$800,000 will be utilized to nmd four (4) of the five (5)
ProbationIPolice "Night Light" teams. The fifth team will be funded through Juvenile Accountability Block
Grant (JAIBG) funds.
The San Bernardino County Probation Department and San Bernardino City Police Department will
provide frontline supervision of the project by assigning a Supervising Probation Officer and Police Sergeant to
the proj ect.
Educational counseling and recreational programming will be provided by the San Bernardino County
Probation Department's "Youth Justice Center" which is a county funded program that also utilizes resources
provided by a number of community based organizations (CBO's).
The San Bernardino County Probation Department Gang Unit and San Bernardino City Police
)epartment Gang Unit resources will provide their resources in support of the "Night Light's" project including
intelligence information on gang activity occurring within the City of San Bernardino.
The San Bernardino City Unified School District and the San Bernardino County Schools will provide
resources to the ''Night Light" program through information sharing, alternative education programming and
academic counseling.
PROGRAM EVALUATION
The ''Night Light" teams will record and document all contacts with juvenile and adult probationers, "at
risk youth", parents and victims. This will q,e done through field interrogation (FI) cards, field notes, police
department crime statistic database and Probation Department database.
All referrals of "at risk youth" to programming at the "Youth Justice Center" will be documented.
Arrests for criminal violations and violations of probation will be documented.
6
An analysis of the data collected will be done quarterly to determine any trends in criminal activity by
me targeted population.
All weapons and other contraband (drugs, graffiti materials) seized as a result of''Night Light" activities
will be documented and reported quarterly.
Incidents of acts of violence by or against youth in the City of San Bemardino will be documented and
reported on a quarterly basis.
Participation in and completion of programming at the "Youth Justice Center" by youth identified by
''Night Light" teams will be documented and reported on a quarterly basis.
The number of hours of community service performed by persons referred to the ''Youth Justice Center"
by the ''Night Light's" teams will be recorded and reported quarterly.
PROJECT MANAGEMENT STRUCTURE
The project will be managed by Richard LaCues, Division Director II of the Central Juvenile Services
Division. Assisting will be David Oberhelman, Division Director I. Greg Levers, Supervising Probation
Officer, will provide direct supervision of the five (5) probation officers supported by this grant.
The San Bernardino County Probation Department will work with the San Bernardino City Police
Department, sub-contracted. That agency will provide a Sergeant to assist in supervision and five (5) police
officers, who will work in teams consisting of one (1) probation officer and one (1) police officer.
Richard LaCues has 28 years of experience in the field of corrections. He has nine (9) years experience
as a Supervisor and has been a manager for 16 months. He coordinates the lA.I.B.G. Grant and the DOJ/COPS
Grant.
David Oberhelman has in excess of30 years of experience with the San Bernardino County Probation
Department. He was a Supervisor in excess of 20 years and he has been a manager for 13 months. He oversees
he Challenge Grant Program and assists in managing the J.A.I.B.G. and DOJ/COPS Program.
7
,
, J-,
.
,
Greg Levers has in excess of 25 years experience with the San Bernardino County Probation
Department and he has been a Supervisor for two (2) years. His experience includes working as a S.E.T. Team
member which required working with a local police department. He currently supervises the Gang Unit, which
is similar in approach to the proposed Night Light based program.
Subordinate staff will be selected based upon their experience and proven competence. Their
responsibility includes direct contact with court wards and youth at-risk to insure that they comply with the law
and court ordered terms of probation. Mr. Levers will oversee this effort and he will be monitored by
Mr. Oberhelman. Mr. LaCues will coordinate efforts with Mr. Oberhelman and liaison with Brian Crane of the
Federal Department ofJustice.
ORGANIZATIONAL CAPABILITY
The San Bernardino County Probation Department has 213 sworn officers providing supervision of
.,000 juvenile offenders and 14,000 adult offenders, throughout the County of San Bernardino. San Bernardino
County encompasses 20,000 square miles ofland and has a population of 1,600,000 of which 547,288 are under
the age of 18. In addition to providing supervision of adult and juvenile offenders, the Probation Department
provides adult and juvenile presentence investigation services for the San Bernardino Courts. The Probation
Department also operates two fully secure detention facilities for juvenile offenders and four (4) in-custody
juvenile treatment facilities.
The San Bernardino City Police Department provides general law enforcement services for the City of
San Bernardino which consists of 57 square miles and has a population of approximately 200,000. The San
Bernardino City Police Department has a sworn staff of258.
Over the past lO years, the San Bernardino County Probation Department has received in excess of
$15 million in Federal and State grants and has successfully administered those grants with no significant
naterial deficiencies reported by the granting agencies. The granting agencies for these grants include
8
.
)epartment of Justice, Office of Criminal Justice Planning-California, Board of Corrections-California.
Over the past 10 years, the San Bernardino City Police Department has received over $10 million in
Federal and State grants and has successfully administered these grants.
The San Bernardino County Probation Department will be providing the administrative and fiscal
oversight for this grant and will designate a specific fiscal grant with extensive grant experience.
9
,. I
....
, .
1"'1,
,
OMS Approval No ~
APPLICATION FOR .
2. Df\TE SUBMITTED AppI1cant ldenlifier
FEDERAL ASSISTANCE 4;6/00 San Bernardino Countv Probation Dep
1. TYPE OF SUBMISSION: . 3. D\TE RECEIVED BY STATE State ApplIcation IdenUf..r
Application PreBPPllcstlon 4/6/00 . California
o Constr\lCllon o ConstNctlon -4. DAn RECErvEO BY FEDEAAL. AGENCY. Fedet'BI1denUfier
GI: Non-ConstNcllon 0 Non-COOstr\JctIon
5. .AI'PIJCAHT' IHFORM..-.noH
Legal Name: Organizational Unit
San Bernardino County Probation Department Central Juvenile Services
klclraS (sivo '* ~ sial<. ond zip code): Name and telephone number of the person to be contacted on matters InvoMng
IhIs1i,lItatlon (give BI88 code)
175,West 5th Street Ric ard LaCues
San Bernardino Division Director II
San Bernardino County, California 92415 (909) 387-5855
e. EMPL.OYER IOENTlFlCATlON NUMBER (EIN): 7. lY~e OF APPUCAN'T: (enter eppt'f3pM~ '-ft.r In boJt) mJ
GIiJ-1610101 4 I 9\ A. Slals H. tnclependenl School DIst.
2 7 B. County 1. State Controlled lnsUtuUon of Higher leaming
8. TYPE OF APPUCATlON: C. Municipal J. Private UniYllcslty
D. Township K. tncllanTribe
1iI N.w 0 Continuation o R.vIolari E. Inlel$lale L IndMdusl
0 0 F. Intemunlclpal M. Profit Organization
tt Revision, enler oppropriale lette<(s) In box(es): G. SpecIsI DIstl1ct ~. Othsr (Speclly):
A. Increase Awasd B. Deaease AWOld C. t_ DuraIlon
D. Decr.... DuraIlOn Other (sp<<:ify): I. NAME OF FEOERAL AGENCY:
Bureau of Justice Assistance
,0. CATALOG OF FeDERAL. DOMESTIC 1T 6 .1 5 I 8 I 0 11. DescRIPTIVE~OFAPPUCANrS PROJECT:
ASSISTANCE NUMBER:
1) San Bernardino County Night Light Progran
~ Byrne Discretionary Grant Program 2) Fiscal Year: 7/1/00 to 6/30/01
3) Agency ,providing San Bernardino County
12. AREAS AFFECTED BY PROJECT (em-. t:OUtJtla. .tilM.. etr:.): Probation Department with most funding:
San Bernardino U.S. Department of Justice
San Bernardino County, California
13. PROPOSED pROJECT: 14. CONGRESSIONAL. DISTRICTS OF:
SlartDale EndIng Date L AppI1cant b. Project
7/1/00 6/30/01 42nd 42nd
15. EST1MATED FUNDING: 18. IS APPlJCATION SUBJECT TO REVIEW BY STATE EXECUTtVE ORDER 12372 PROCESS?
L Federal $ 800,000 .00 L YES: 'THIS PREAPPUCA'IlOi'VAPFUCATlON W~ MADE AVAIlABLE ro 'THE
STAiE EXEClITlVE ORDER 12372 PROCESS FOR REVtEW ON:
b. Apptlcant $ .00 4/6/00 "
DAiE
c. State $ .00
b NO. D . PROGRAM IS NOT COVERED BY E.O.I23n
d. Local $ .00 . D OR PROGRAM HAs NOT BEEN SElECTED BY Bl'AiE FOR REVIEW
e. Other $ -aee, aee .00
I. Progr1l1l1noome $ .00 17. IS '!liE APPUCANl' DEUNOUElll' ON JHI FEDERAL DEB"
g.TOTAl. S ~ 00(0':>0 .00 D Ves If "Y.... atlach an exp1anaUon. ~ No
18. TO lliE BESTOF MY ICNO'M.EDGE ANO BEUEF, AU. DATA INllilS Al'Pl.lCA'T1ON/PREAPPUCATION ARE TRUE ANO CORRECT, '!liE DOCUMEKT HAS BEEN DULY
AUTHORIZED BY1llE GOVERNING BOOY OF '!liE Al'FUCANT AND '!liE APPl.ICANT Will. COMPLY WITH '!liE .<rTACHED ASSURANCES IF lliE ASSISTANCE IS AWARDED
L 1i'\>O<I Name cI_ed R_nlallve lb. Tl1Ie . c. Telephone number
Raymond B. Wingerd Chief Probation Officer
d.~~d-.d~A e. Date Signed
/1",;, ~ - - iotLllfficer 'I -7.."!r- e,o
Raym . u.ager
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APPENDIX 8 I
Assurances
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o~s APPROVAL NO. 1121.0140
EXPIRES: 113119& .
ASSURANCES
The Applicant hereby,assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and require ents
Including OMS Circulars No. A-21 , A-110, A-122, A-12B, A-87; E.O..12372 and Uniform Administrative Requirements for Grants and
Cooperative Agreements-28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds forthis
federally-assisted project. Also the Applicant assures and certifies that:
. 1.
It possesses legal authority 10 apply for the grant; that a
resolution. motion or similar action has been duly adopted or
passed as an official act of the appllcant's governing body,
aulhorlzing the filing of the application, Including all under-
standings and assurances contained therein and directing'
end authorizing the person Identified as the of II cia I represen-
tative 01 the applicant to act In connection with tha application
, and to provide such additional Information as may be re-
quired.
It wUl comply with requIrements of the provIsions of the
Uniform Retocatlon Assistance and Real Property Acquisi-
tions Act of 1970 P.L. 91-646) which provides for fair and
equitable treatment of persons displaced as a result of Fed.
eral and federally-assIsted programs.
It wUl comply with provisions of Federal law which limit certain
political acllvltles of employees of a State or local unit of
government whose principal employment Is In connection
with an activity financed Iii whole or In part by Federal grants.
(5 USC 1501, et seq.)
tt will comply with the minimum wage and maximum hours
provisions 0 the Federal Fair Labor Standards Act If appli..
cable.
tt will establish safe9uards to prohibit employees from using
their positions for a purpose Ihatls or give the eppearance 01
being mollvated by a desire for private gain lor themselves or
others, particularly those with whom tney have family, busi'
ness. or other ties. "
2.
3.
4.
5.
It will give the sponsoring agency or the Comptroller General,
througll any authorized represenlatlve, access to and the right
to examine all records, books, papersl or documents rela,ted to
the grant.
7. It will comply with all requirements Imposed by the Federal
Sponsorln9 egency concerning specIal requirements 01 law,
pr9gram requirements, and other administrative requirements.
6. It will Insure ihat the facilities under Its ownership, lease or
superylslon which shall be utilized In the accomplishment of
the project are not listed In the Environmental protection
Agency s (EPA,lIst of Vlolallng FacUlties and that It will nomy
the Federal grantor agency onhe receipt of any communica-
tion from the Director of the EPA Office of Federal Activities
Indicating that a facll1ty to be used In the project Is under
consideration for listing by the EPA. .
9. It will comply with the flood Insurance purchase re",ulremenls
of Section 102(a) of the Flood Disaster Protecllon Act of
1973, Public Law 93-234, 87 Stat. 975, approved December
31, 1976. Secllon 102(a) requires, on and after March 2,
1975, the purchase of flood Insurance In communities where
such Insurance Is available as a condition for the receipt of
any Federal financial assistance for construction or acquisi-
tion purposes for use In any area that had been Idenllfled by
the Secretary of the Department of Housing and Urban De~el.
opment as en erea having specIalllood hazards. The phrase
'Federal financial assls~ance' Includes any form 01 loan,
grant, Quaranty, Insurance paym.ent. rebate, subsidy, disas-
ter assistance loan or grant, or any other form of alrect or
Indirect Federal assistance.
6.
10. It will asslstlhe Federal grantor agency In Its compliance with
Section 106 of the Nallonal Historic Preservation Act of 1966
as amended \'6 USC 470),. Execullve Order 11593 and the
Archeologlca and Historical Preservallon Act of ;966 (16
USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservallon Orncer on the conduct of Invesllgalions as
necessary,to Identify ~ropertles lIsted In or eligible for Inclu.
sIon In the, Natlonel Register of HistorIc Places that are
subject 10 adverse effects (see 36 CFR Part 800.8) by the
activity, and notifying the Federal grantor agency of Ih.
existence of any such properties, and by \b) complying wIth
all requirements establIshed by the Federa granloragency to
avoid or mitigate adverse'elfects upon such properties.
I 1. It will comply, and assure the compliance of all Its subgrantees
and contractors, with the applicable ~rovlslons of Title I of the
OmnibUS Crime Control and Safe Streets Act of 1968, e.
amended, the Juvenile Jusllce and Delinquency Prevenllon
Act, or the VIctims of Crime Act, as approprlate; the provi.
slons of the current edition of the Office 01 Justice Programs
Financial and AdmInistrative Guide for Grants, M71 00.1; and
all other applicable Federal laws, orders, circulars, or regula.
tlons.
12. It will comply with the provisions of 28 CFR applicable to grants
and cooperative agreements Including Part 18, Administrative
Review Procedure; Part 20, CrIminal Jusllce Information Sys.
tems; Part 22, Confidentiality of IdentIfiable Research ano
StatIstlcellnformatlon; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of D..
partment of Jusllce Programs and Acllvltlea; Part 42, Nondis.
crlmlnation/Equal Employment Opportunity Policies end Pro.
cedures; Part 61, Proceaures for Implementing the NetIona:
Environmental Policy Act: Part 63, Floodplain Managemen:
end Wetlend ProtectIon Procedures; and Federal laws or regu.
lations applicable 10 Federal Assistance Programs.
t3. It will comply, 'and all Its contractors will comply, with the'
nondlscrlmlnallon requirements of the Omnibus Crime Con-
trol and Safe Streets Act of 1968, as amended, 42 USC
3789Cd), or Victims of Crime Act (as approprlate); Title VI 0:
the CiVil Rights Act of 1964, as amended: Secllon 504 of Ih.
Rehabllltallon Act of 1973, as amended; SubtltIe A, Title 11 01
the Americans WIth Disabilities Act (ADA) (1990); Title IX 01
the Education Amendments of 1972; the Age Discrimination
Act of 1975; Department of Justice Non,Dtscrlmlnallori Regu-
lallons, 28 CFR Part 42, Subparts C, D, E, and G; and
Department of Justice regUlations on dlsablllly dlscrlmlna.
tion, 28 CFR Part 35 and Part 39.
14. In the event a Federal orState court or Federal or Stale
administratIve agency makes a IIndlng of discrlmlnallon after
a due process hearing on the grounds of race, color, religion.
nallonal origin, aex, or disability agaInst a recipient of funds.
the recipIent wUlforward a copy of the finding to the Office fOI
Civil Rights, Office of JustIce Programs.
IS. It will provIde an Equal Employment Opportunity Program i
requIred to maintain one, where the applicatIon Is for $500,OO(
or more.
16.
It will comply with the provisions of the Coastal Barrie
Resources Act (P.L. 97.348) dated October 19, 1982 (16 US~
3501 et seq.l which prohibits the expenditure of most ne'
Federal funds within the units of the Coaslal Barrier RI
sources System:
t.I -'L'6'-OO
Signatu
Raymond B. Wingerd, Chief Probation Officer
Date
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APPENDIX C
.certifications .Regarding Lobbying; Debarment, Suspension, and
Other Responsibility Matters; and Drug-Free Workplace Requirements
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUGFREE WORKPLACE REQUIREMENTS
,
Applicants shoulcl refer to the regulations cltecl below to cletermlne the certlflcatlon to whIch they are requlrecl to
attest. ApplIcants shoulcl also review the InstructIons for certification IncIucleclln the regulatIons before completing thIs
fonn. SIgnature of thIs fonn provlcles for complIance with certlflcatlon requIrements uncler 28 CFR Part 69, "New
RestrIctions on Lobbying" ancl 28 CFR Part 67, "Government-wlde Debarment ancl SuspensIon (Nonprocurement) ancl
Governmen-twlcle Requirements for Drug-Free Wor1<place (Grants)." The certifications shall be treatecl as a material
representatIon of fact upon whIch relIance wlll be placed when the Department of JustIce detennlnes to awarcl the
covered transactIon, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, TI\Ie 31 01 the U.S. Code, and
Implemented at 28 CFR Part 69. lor persons enlering Inlo a 9rant or
cooperative egreement over $100,000, as defined at 28 CFR Part 69,
tha appRcant certifies that
(a) No Federal appropriated !unds have been paid or WI'U be paid, by or
on behaW 01 the undarsigned, 10 any person lor Innuendng or
attempting to influence 8n omcer or employee or any agency. a
Member of Congress, en omcer or employee of Congress, or an
employee of 8. Member or Congress In con-nedlon with the maldng of
any Federal grant, tha antering Inlo 01 any cooperative agreement, and
the extension. conUnuaUon. renewal. amendment. or modification of
any Fecleral grant or cooperative agreement:
(b) W any !unds other than Federal appropriated !unds have been paid
or wlll be paid 10 any person lor Inftuenclng or at-tempUng 10 Inftuen""
an ollicer or employee 01 any agency, a Member 01 Congr~ss. an
ollicer or employee of Congress. or an employee of a Member of
Congress In connection wlth this Fedaral grant or cooperalive
agraament, the undersigned shan complete and submit Standard Form
LLL. "Dlsc1osure of lobbying AclMUes: In accordance wlth Its
InstnJdIons;
(c) The undersigned chall require thai the language of this certif'lCOtlon
belncluded In the award documents lor aRaubawards at aU Ders
(including subgrants, conlrac:ls under grants and cooperative
agraements, and subconlrac:ls) and that an sub-<odplents shan certify
and disclose accordingly.
2. DEBARMENT, SUSPENSION. AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by exacutive Order 12549, Debarment and Suspension,
and implemented at28 CFR Part 67, for prospective pariicipants In
primary covered lransacllons. as defined al28 CFR Part 67, Section
67.510, -
A. The app6cant cerUfias that ft and Its p~pals:
(a) Ala not presenUy debarred, suspended, proposed lor debarmen~
declared inefiglble, sentenced to a denial 01 Federal benefits by a
State or Federal court. or voluntarily axcluded !rom covered
lransactions by any FaderaI depariment or agency;
(b) Have not wlthln a threayear period preceding this appfieation been
convicted of or had a dvI1 Judgemenl rendared against them for
commission ollraud or e criminal o~ense In connection wlth obtaining.
attempDng to obtain. or performing a pubic (F edara~ Stale, or 10caQ
lransacUon or conlracl under a pubfic lransacllon; vIolaUon of Federal
or State antitrust statutes or commission of embezzlement. theft
lorgery, bribery, falsifioetlon.or destruction 01 records, making falSe
statemenls, or receMng sto1en property:
(c) Ala not presanUy indicted for or otharwlsa criminally or dvllly
charged by a governmental anUty (Federal, Stata, or 10caQ with
commission of any of the olfanses enumeraled In paragraph '(1 Xb) 01
this certlficatlon; and '
(d) Have not wlthln a three year period preceding this eppficaUon had
one or more pubUc lransactio"" (Federal. State, or 1ocal) tarmlnated
for.eause or delauft; and
B. Where the appUcant ts unable 10 cer1lfy to any of the sta'tem.nls In
this cer1lllcallon, he or she shan ettach an explanatlon 10 this
eppfieaUon.
3. DRUG FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the DrugFree Worlcplace Act of 1988, and Implemented
at 28 CFR Part 67, SubpartF, lorgranlees, as defined at 28 CFR Part
67, Sections 67.615 and 67.620-
.
A. The appReanl certifies that 11 wlll or wlU continue to provide a dNg-
free worlcplace by:
(a) publishing a statement noUfylng employ..s that the unlawful
rnanufadure, distribution, dispensIng, possession, or use of a
controlled cubslance Is prohibited In the grantae'c wor1<place and
cpedfylng the actions that wm be taken egalnstemployees lor
vIolatlon of such prohibltlon; '. '
(b) EstabUshlng an ongoing dNgfree awareness program 10 Inlorm
employees about - .
(1) The dange", 01 dNg ebuse In the wor1<place;
(2) The gran lee's poficy 01 maintaining a dNgfree worIcplace;
(3) MY available dNg counseUng, rehablUtaUon, and amployee
assistance programs; and
(4) The penalties thai may be Imposed upon employees for dNg
abuse v1olaUoris occun1ng In the wor1<place;
(c) Making ft 8 requirement thalaach employee to be engaged In the
performanCe 01 the grant be given a copy 01 the ctalemenl required by
paragraph (e);
(d) NoUfylng lhe amployee In the ctalement required by paragraph (a)
that, as a condltlon of employment under the 9rant, the employee wll~
, I.
DISCLOSURE OF LOBBYING ACTIVITIES
Approved by OMs
0348.0046
Complete this form to discloselobbytng activities pursuant to 31 U.S.C.1352
(See reverse for publlc burden disclosure)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report type:
EJ a. contract EJ a. bidloffer/appllcatlon G a. InItial ming
b. grant b. Initial award b. material change
c. cooperative agreement c. post award For Material Change Only:
d. load
e. load guarantee year Quarter
f. loan Insurance date of last report I
4. Name and Address of Reporting Entity: 5. I! ReportIng Entity In No.4 Is SUbawardee,
Enter Name and Address of Prime:
[1!1 prime 0 Subawardee
ner _ ,If known
San Bernardino County Probation Department
175 West 5th Street
San Bernardino, California 92415
CongressIonal District ,If known: 42nd Cbngresslonal Dislrlct . If known:
6. F.deral Department/Agency: 7. Federal Program NamelOescripllon:
U.S. Department of Justice/OJP Night Light Program
, CDFA Number, If applicable:
8. Federal Action Number, If known: 9. Award Amount, If known:
$
'10. a. Name and Address of Lobbying Entity b. Indlvlduals PerformIng ServIces
(rt Individual, last name, tlrst name, MI) (Including address If different from No. 10a)
(Jast mime, tlrsl name, MI)
None None
..
11. In(ormaUan requested through this tonn Is authortzecl by uu.
31 U.S.C. HcUon 1352. this dlsclosure of lobbying acUvlUes Is Signature:
. . material rwprtMnbtfon of thtIflct upon which nUance was
placoed br the V.r abow wben this transac:Uon was made or Print Name:
antll"ld Into. this dlseSosun Is rtqulMld pursuant to 31 U.s.C.
1352. ThIs InfonnatJon wiQ 1M reported to the CORgl'W" semi.. 11tle:
annually and wtD be anllable for pubDc Inspection. Any person
who bl" to Ilk the required dlsclo.ure .h.l1M subject 10 ·
cMI penalty of not..... tMn $10.000 and not me" than Telephone No.: .Date:
$100.000 foe' .ach such fallun.
- - - - ----- - - - ~- - -- -- - --- - -_.-----~- .--
Federal Use Only: :
"lIlho<Iud 10< Lo<alll.p~.<
Slandanl Form.W.
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INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reportIng entity. whether subawardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a rnaterial change to a previous Iillng,
pursuant to title 31 U.S.C. section 1352. The Iillng of a form Is required for each payment or agreement to
rnake payment to any lobbyIng entity for Innuenclng or attempting to Innuence an officer or employee of any
agency, a Member of Congress, an officer or ernployee of Congress, or an employee of a Member of
Congress In connection with a Federal action. Use the SF-LLL-A Continuation Sheet for additional
Information If the space on the form Is inadequate. Complete all Items that apply for both the Inltiallillng and
material change report. Refer to the Implernenting guidance published by the Office of Mana'gement and
Budgetfor additlonallnformation. ." '
1. Identifying the type of covered Federal action for whIch lobbyIng activity Is and/or has been secured
to Innuence the outcome of a covered Federal action.
c Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this Is a follow-up report caused by a material
change to the Information prevIously reported, enter the year and quarter In which the change
occurred. Enter the date of the last prevIously submItted report by this reporting entity for this
covered Federal action.
4. Enter the full name, address, city, state .and zip code of the reporting entity. Include Congressional
District, If known. Check the appropriate classification of the reporting entity that desIgnates If It Is,
or expects to be, a prime or subaward recipient. Identify the tier of subawardee, e.g., the first
subwardee of the prime Is the 1st tier. Subawards Include but are not limited to subcontracts,
subgrants and contract awards under grants.
5. If the organization filing the report I n Itern 4 checks "subawardee", then enter the full name, address,
city, state and zip code of the prime Federal recipient. Include Congressional District, If known.
6. Enter the name o,f the Federal agency makIng the award or loan cornmltrnent.lnclude at least one'
organIzational level below agency name, If known. For example, Department of Transportation,
United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal actIon (Item 1). If known,
enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative
agreernents, loans, and loan comrnltments.
,8. Enter the most appropriate Federal IdentifyIng number available for the Federal action Identified In
Item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement.
. 'number; the contract, grant or loan award number; the application/proposal control number assIgned
by the Federal agency). Include prelixes, e.g., "RFP.OE.90..o01".
9. For a covered Federal action where there has been an award or loan commitment for the prime entity
Identified In Item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the
. . .reporting entity Identified In Itern 4 to Influence the covered Federal action. ,
(b) Enter the full names of the Individual(s) performIng services, and Include full address If different
from 10 (a). Enter Last Narne, First Name, and Middle InItial (MI)>
11. The certifying official shall sign and date the fonn, print his/her name, title, and telephone
number.
Public reporting burden for this collection of Infoonatlon Is estimated to average 30 mInutes per response
Including time for reviewing Instructions, searching exlstlng data sources' gathering and maintaInIng the data
needed, and completlng and reviewIng the collection of Informatlon. Send commenls regardIng the burden
..tlmate or any other aspect of this collection of Infoonatlon, Including suggestlons for reducIng thIs burden, to
the Office of Management and Budget, Paperwor1< Reductlon Project (0348-0046): Washington, D.C. 20503.
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APPENDIX D
l
Budget Detail Worksheet and Sample Budget
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OMB Approval No. 1121-0188
Expires 5-98 (Rev. 12/97)
Budget Detail Worksheet
purpose: The Budget Detail Worksheet may be used as a guide to assist you in tlJ,e preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form
odn the format of your choice (plain sheets, your own form, ora variation oftbis form). However,
all required information (including the budget narrative) must be provided. Any category of
expense not applicable to your budget may be deleted.
A.. Personnel- List each position by title and name of employee, if available. Show the annual
salary rate and the percentage oftirne to be devoted to the project. Compensation paid for empioyees
engaged in grant activities must be consistent with that paid for similar work within the applicant
.organizatio.n, .
NameIPosition
Computation
($48.882 x 100% x 4)
Cost.
$195,528
4 Probation Officers 11
The Probation Officers will supervise minors on terms of probation in the
evening and early morning hours to ensure eompliance with court orders.
The presence of these officers with officers of the San Bernardino Police
Department with whom we will sub'-contract is intended to reduce juvenile crimes.
TOTAL
$195,528
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Budget Summary _ When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs, Indicate
the amount of Federal requested and the amount of non-Federal funds that will support the
project
Budget Category
Amount
Federal Request
$800,000
Non-Federal Amount
-0-
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B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula Fringe benefits are for the persoonellisted in budget category (A) and only for the
percentage oftii:ne devoted to the project Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation. .
Survivor's Benefit
Indemnification Plan
Short Term Liability Insurance
Medicare
Workmen's Compensation
Life Insurance
Computation
($3,480 x 4)
($2,220 x 4)
($ ,49 x 4)
($3,350 x 4)
($ 248x4)'
($ 600 x 4)
($1,452 x 4)
($ 156 x 4)
Cost
$13,920.00
$ 8,880.00
$ 196.00
$13,400.00
$ 992.00
$ 2,400.00
$ 5,808.00
$ 624.00
NameIPosition
Indemnification
Employer's Retirement.
'TOTAL $46,220.00
(See Section "A" for Justification)
Total Personnel & Fringe Benefits
$241,748.00
C. 'Travel- Itemize travel expenses" of project personnel by purpose (e.g.; staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-
day training at $X mare, $X lodging, $X subsistence). In training projects, travel and meals for
trainees should be listed separately. Show the number of trainees and unit costs involved.
Identify the location of travel, ifknown. Indicate source of Travel Policies applied, Applicant or
Federal Travel Regulations.
Training
~cation llim . Computation. ~
Bo'ston Airfare ($700 x 4 x 2 trips) $5,600
Rotel ($100 x 4 x 2 trips) $ 800
Meals ($40!day x 5. days
x 4.people x 2 tripS) $ ,360
Baltimore Airfare ($700 x 2 x 2 trips) $2,800
Rotel ($100 x 2 x 2 trips) $ 400
Meals ($ 40 x 2 x 2 trips) $ 100
Pur:pose of Travel
Training
Members of the Night Light Team will travel to Boston and Baltimore to review
the programs in existence in those cities so that we can adapt their models to
our area.
TOTAL ,$10.120
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Cars purchase and replacement cost + per mile
D, Equipment - List non-expendable items that are to be pw::chased. (Note: Organization's own
capitalization policy for classification of equipment should be used). Expendable items should
be included in the "Supplies" category. Applicants should analyze the cost benefits of
purchasing versus leasing equipment, especially high cost items and those subject to rapid
technical advanqes. Rented or leased equipment costs should be listed; in the "Contractual"
category. Explain how the equipment is necessary for the success of the project. Attach a
narrative describing the procurement method to be used.
Item
Computation
Cost
Laptop Computers
($460' x 4)
. ($50'0' x 4)
$18,40'0'.0'0'
$ 2,0'0'0.0'0'
Software (Microsoft
.office, Geo-Finder)
Randie Talkie Hand Held
800' Mghz Radios
($2,680' x 4)
$10,720'.00'
Safety Equipment
(Vest, Handcuffs,
Pepper Spray, etc,)
($620 x 4)
$ 2,480'.00'
Ar1Iiing Equipment
, , include's '9mm
Glock, Holster
($625 x 4)
$2,500.00"
Ford Crown Victoria
($25,0'0'0 ~ 4)
$100',00'0.0'0'
(All of the above equipment.is dedicated to 'and would be,in the
possession of the San Bernardino County Probation Department)
TOTAL $136,0'00.0'0'
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E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
other expendable items such as books, hand held tape recorders) and show the basis for
computation. Generally, supplies include any materials that are expendable or consumed during
the course of the project.
Supply Items
Computation
Cost
General Office Supplies
(Paper, Staplers, Pens)
($480 x 4)
$1,920
Office supplies are needed in order to record case information and to prepare
reports ,for the court.
TOTAL
$1.970.00
F. Construction - As a rule, construction costs are not allowable. . In some cases, minor repaits
or renovations may be allowable. Consult with the progt'l!ID office before budgeting funds in this
category.
purpose
Description oCWork
Cost
KIA
TOTAL
-0-
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G. Consultants/Contracts - Indicate whether applicant's fonnal. written Procurement Policy or
the Federal Acquisition Regulations are followed.
ConSultant Fees: For each consultant enter the name. ifknown, service to be provided, hourly or
daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of$450 per
day require additional justification and prior approval from OJP.
Name of Consultant
Service Provided
Computation
Cost
Subtotal
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in
addition to their fees (i.e., travel, meals, lodging, etc.)
Item
Location
Computation
Cost
Subtotal
Contracts: Pi-ovide a description of the product or services to be procured by contract and an
estimate of the cost.. Applicants are encouraged to promote.free imd open competition in
awarding contracts. A separate justification must be provided for sole source contracts in excess
of$IOO,OOO. '
Item
Cost
, San Bernardino Pol,ice Department (Salary $41,769.11 x
.4 Patrolmen
(Benefits)
_ Medicare ($937,77 x 4)
_ Worker's Compensation ($2.263.59 x 4)
_ Health Insurnace ($6,182.83 x 4)
_ PERS Retirement ($13,358.41 x 4)
Subtotal
$167,078.84 (Salary)
- 3, 751.08~
- 9,054.36
- 24,731.32 (Benefil
- 53,433.64.
Sergeant - San Bernardino Police Department
. . - .
TOTAL
$258.949.24
,Salary $61,991.26
- Med
- Unemployment
- Workmens' Comp
$1,391. 77
$ 239.96
$3,359.44
Health Ins -
Retirement -
TOTAL
$ 9,176.07
$19,825.00
$33,992.24
(SEE ATTACHED)
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The Patrolmen are necessary as each probation officer will team with a police officer in
order to network and for mutual support. The Boston Night Light Program is based upon
probation officerlpolice officer teams.
The salary and benefits for the Sergeant who will supervise the teams in the field totals
$95,984.00. The grant money will only be able to support $79,362.76 due to other
expenses.
t.!
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H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For
example, provide' the square footage and the cost per square foot for rent, and provide a monthly
rental cost and how many mqnths to rent.
Description
Computation
Cost
- NONE -
TOTAL -0-
L Indirect Costs - Indirect costs m;e allowed' only iftheappUcant bas a Federally approved
indirect cost rate. A copy of the rate approval, '< a fully executed, negotiated agreement), must be
attached. If the applicant does not have an approved rate, one can be requested by contacting the
applicant's COgY'17..nt Federal agency, which will review all documentation and approve a rate for
the appliCant organization, or if the applicant's accounting system permits, costs may be
allocated in the direct cOstS categories.
Description
Computation
Cost
10% of.Personnel and
:Fringe Benefits'
.$727,300 x 10%
< $72,700
TO'TAL $72,700
--
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To:
Capt. Michael Kinsman
From:
Lt. Wes Fanner
Copies:
"IMPACT" Prospectus
September 28, 2000
Sgt. Waldo, Supervising Probation Officer George Torbett
Subject:
Date:
PROGRAM OVERVIEW
Pan of the mission of the San Bernardino Police Department is to provide
" ... progressive, quality police service." To be "leaders in setting the standard
for excellence in policing" is more than simply a vision statement. It reflects
the high commitment of San Bernardino Police officers to making a difference
in our community.
This history of the San Bernardino County Probation Department is full of the
accomplishments of individuals who are firmly committed to bettering the lives
of people they are charged with serving. The effective and heartfelt
combination of efforts by the two organizations is a reflection of the noble
pledge by probation and police officers to improving the lives of young people
who make wrong choices.
IMP ACT is a unique opportunity to combine the talents, energy and
enthusiasm of two great law enforcement organizations towards those ends.
The San Bernardino Police Department and San Bernardino County Probation
Department will collaborate to provide five teams of police/probation officers
(in pairs) to conduct a program based on the Boston "Night Light" program.
The teams wOIk together to conduct law enforcement and Probation
Department accountability compliance checks on juvenile offenders and to
provide effective intervention. The team is called IMPACT (Intervention and
Management of Probationer Accountability and Compliance to Terms).
TIlE SBPD IS COMMI1TED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE TIlE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
"
The funding for this program is an $800,000.00 federal grant awarded to
Probation, and a $104,015.00 JAIBG grant (personnel) and Local Law
Enforcement Block Grant (equipment) awarded to The San Bernardino Police
Department. The funding is divided between the two organizations to pay for
equipment and personnel.
QIDECTIVES
The Probation Officers identify youthful offenders, up to the age of 21, who
have been sentenced by the court system. The Probation Officer intervenes
with the juvenile and his/her family, monitors progress in school, and makes
referrals to appropriate programs and/or services that support positive social
and educational development. The Probation Officer remains responsible for
reporting to the courts as required by law and! or probation department policy.
The Police Officers accompanying the Probation Officers provide
reinforcement for Probation Officers as they intervene in the life of the
offender, as well as investigate and take appropriate enforcement action on any
new criminal behavior discovered. Police Officers remain responsible for
compiling police reports, seizing evidence and taking other actions as defined
by law and! or police department policy.
Police Officer/Probation Officer partnerships enhance efficiency and
effectiveness of the San Bernardino Police Department and San Bernardino
County Probation Department by holding juvenile offenders accountable,
providing appropriate consequences, and reinforcing appropriate progress and
behaviors.
OUTCOMES
IMP ACT expands operations of both Police and Probation Officers,
maximizes existing resources, and implements new strategies. In addition to
enforcing curfew and other conditions of probation, officers will remove
unlawful firearms and track illegal firearm sources. While enforcing a "no
tolerance" policy for illegal gang activities and violence, the program
emphasizes alternatives to incarceration including house arrest, electronic
monitoring and effective social program intelVention.
Recognizing juvenile offenders need alternatives to gang activities and other
behaviors leading to criminal acts, Probation Officers will work with
.
.'
community organizations to develop posItlVe recreational, social, and
educational options. These reinforce community ties, strengthen families, and
improve educational achievement.
The teams keep records of their contacts and these will be used to compile
quarterly progress reports. These reports help gauge the effectiveness of the
program and provide waypoints to determine the need for modifications.
PROGRAM INTEGRATION
IMPACT seeks to excel through capit:l1i?:ing on synergy created when other
successful programs are integrated. Constant vigilance for opportunities will
result in greater impact on the lives of young people.
QUARTERLY REPORT
TIlls report (first one due on October 31 documents successes using the
following headings:
OVERVIEW
This section briefly summarizes the program and any significant events since
the last report.
DEPLOYMENT
This documents the shifts and hours worked by the teams and discusses any
changes in scheduling. Deployment is based on expectations of best success
using crime analysis as well as Police/Probation Officer experience. Once the
program is at full staffing, there will be six day/week coverage.
OUTCOMES
This section describes desired outcomes and waypoints for success and
assessment. While primarily statistical, it should not ignore other success
parameters not easily measured ~.e., successful life intervention narratives).
This section will include a description of the numbers of clients who have
successfully completed probation, gone back to schoo~ and referrals with
successful closures. At least twice per year, this section will include an analysis
of the success rates of IMP ACT clients compared with those in the normal
(non-IMPACT) Probation caseload.
J
...
Statistical measurements include:
Total Arrests
Probationer Arrests
Other Juvenile Arrests
Other Adult Arrests
Violations
New charges
Completed Home Contacts
Attempted Home Contacts
Subject Contacts (other than home)
Public Curlew
Gtations
Searches
Drug Seizures
Weapons Seizures
Other Information
,
f.ROGRAM INTEGRATION:
This section describes any interaction with previously or newly created police
department or probation department programs. Successful integration
resulting in synergy is emphasized.
REFERRALS
This section discusses the various types of referral programs available and
documents the number of referrals (and to whom) made in the reporting
period.
SUMMARY /RECOMMENDATIQNS
This section summarizes the activity of the program during the reporting
period. It documents recommendations for the next reporting period. It
includes assessments of benchm.a1ks as a method for determining
recommendations for future changes.
.' .'
Taylor Mi
From:
Sent:
To:
Cc:
Subject:
Follow Up Flag:
Due By:
Flag Status:
Farmer_We
Tuesday, February 20, 2001 3:00 PM
Taylor _Mi
Kinsman_Mi; Mankin_Fr; Waldo_Ow; David Oberhelman (E-mail)
RE: MOU - IMPACT Program
Follow up
Wednesday, February 21, 2001 4:30 PM
Flagged
Michelle,
I still have the original MOU. I can return it to you, if you wish. However, the county is still trying to work out some issues
before sending it to their board of supervisors.
I'll hang on to it for now. If you want to place a reminder In your "tickler" file for one month, that might be helpful.
Thanks,
Wes
--Original Message--
From: Taylor_MI
Sent: Tuesday, February 20, 2001 13:25
To: Farmer_We
Subject: MOU - IMPACT Program
Hello Captain,
It is ~ ~thtt the orifimJ MOO ~ the IMPA cr Prugam'URS sent to)W sClTl!l:im! inIJexr:rrb!r
2000. If the MOO has lwls~ am)W please jUrwmJ it to the City C1eJk 5 qjiJ:e.
Thanks,
Michelle Taylor (Legardy)
Sr. StmtaI)l CIty Gerk s qr,a,
(909)384-5002, eeL 3206
TAYlC":W MldbQSAN_RFRNARDINOCA us
1
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 11 -;;l() -Of)
Vote: Ayes 1 3-1 Nays
.J
Change to motion to amend original documents:
Item #---1L-
~ Abstain
Resolution # e<DOD - .3.2. q
(J--- Absent 2-
Reso. # On Attachments: ,/ Contract term: / NulllVoid After: (p 0 ~
1--10..-2001
Date Sent to Mayor: ~ Date Returned from Mayor: ~ Date of Mayor's Signature: II-;l/-QU
Date of Clerk's Signature: 1(""'.;2-) -CI) Reso. Log Updated: V Seal Impressed: V
MDo,). Ilk
Date l\i&:lIRJ Sent to ~ for Signature: JJ ..-;;L 7 ;O[) See Attached:
Date Returned:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder L~tt~/S~t on 30th day: '). - ). a '0 \
90 Day Reminder Letter Sent on 45th day:
See Attached: Date Returned:
See Attached: ./
See Attached:
,"....
Note on Resolution of Attachment stored separately: _
Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
YesL
Yes
Yes
Yes
Yes
No
No v
No v
No V-
No/
By_
By_
By_
By_
By_
Copies Distributed to:
City Attorney
Parks & Rec.
Code Compliance
Dev. Services
EDA
Finance
MIS
Police Public Services
Water
Others:
~
BEFOR FILING. REVIEW FORM TO ENSURE ANY NOT A nONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
ReadytoFile:~ Date:SIJq 101
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