HomeMy WebLinkAbout19-Police Department
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Prom: Lee Dean, Chief of Police
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino awarding a purchase order to
MGF Construction in an amount not to
exceed $41,168 for the remodeling of the Area
'D' Community Service office.
Dept: Police Department
Date: September 14, 2000
Synopsis of Previous Council Action
May 8, 1991 - Resolution No. 91-268 authorizing the execution of an agreement with the Smart and
Pinal Shopping Center to lease certain real property to be used as a Police Community Service
Office for Area 'D'.
May 5, 2000 - Resolution No. 00-100 authorizing the execution of an agreement with GASKA Inc.
to lease certain real property to be used as a Police Community Service Office for Area 'D' and
repealing Resolution No. 91-268.
Recommended Motion:
Adopt Resolution.
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Contact person:
Lt. Jenifer Aragon
Phone: 384.5692
Supporting data attached: Yes
Ward: Second
FUNDING REQUIREMENTS: Amount: $41,168 (total)
$25,000 - Acct. 123-529-5505 (1998!99 COPS Option Grant!
Renovation of 'D' COP)
$16,168 - Acct 630-262-5502 (Facilities Management's Professional!
Contractual Services)
Council Notes:
Pinance
Agenda Item No. J q
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT: Approval of Resolution for the Expansion of Area "D" Community Service Office.
BACKGROUND: We have an opportunity to expand and remodel the Area "D" Police
Community Service Center to enhance the area command and provide an attractive, functional
environment for department personnel and community members. The expansion of the facility
will provide a permanent structure and bring Area "D" into alignment with the other area
commands.
Since 1984, the Police Department has adopted Community Oriented Policing and established
area commands throughout the city. Currently there are five area commands, each having at least
one Community Service Office. In December 1987, a study entitled "An Analysis of Community
Oriented Policing in the City of San Bernardino" was conducted to determine the appropriate
location for the community offices based on established criteria. The specific criteria included
optimal visibility, adequate parking, and a location within the area command that is convenient
to the public. The "D" Area community service office was in its present location prior to the
study being conducted. This office met all of the criteria in the study. A determination was
made to maintain the current location for this community service office.
The Area "D" Community Service Office is located at 334 W. Baseline Street in a leased office
at the cost of $1 per year. The lease has expired. The "D" Area Community Service Office staff
has grown to include two Area Detectives, a Crime Prevention Specialist, and the Distressed
Neighborhood Grant Team, which increased the number of personnel by twelve. The size of the
current office is inadequate to provide efficient working space for this number of employees.
GASKA Inc. (our current landlord) has generously offered to allow the Area "D" office to
expand to include 336 W. Baseline St. Remaining at this location complies with the site selection
criteria as established in the December 1987 study. In addition GASKA will provide $13,000
towards the remodeling / expansion effort. The remodeling will include:
. Adding offices to accommodate the increase in personnel.
. Repainting the interior.
. Replacing damaged / etched glass in storefront.
. Replace / refurbishing existing fixtures / equipment as needed.
. Adding new storefront signs.
CHRONOLOGY OF EVENTS:
. August 1999 The determination was made to improve or relocate the existing office. A
location was identified at 711 W. 2nd Street. The landlord agreed to provide it for five years
at $1.00 per year. Koston Construction submitted a construction estimate of$16,715.87.
. January 2000 Area businesses voiced an objection to the relocations of the office.
GASKA expressed interest in expanding the existing office and agreed to assist with some of
the costs.
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. February 2000 Relocation ofthe office to the 2nd street site was posed to the City Council.
The Council denied the move and the decision was made to renovate and expand the existing
office. Renovation particulars were worked out with the property owner. Koston
Construction submitted a construction estimate of $39,073.00 solicited by the Police
Department
. March 2000 Renovation plans were finalized with the property owner who agreed to
contribute $13,000 toward the cost. A lease agreement was completed and signed with the
owner expecting approval in April.
. May 2000 The proposal was presented to the City Council with $25,000 renovation
cost funded through ProfessionaVContractual Services Account and $13,000 through the
property owner. The City Council approved the request and signed a 5-year lease. (Res. 00-
100).
. July 2000 Bid package RFQ F-01-32 was sent to five San Bernardino firms: H&H
General, French's, Ken's, Koston, and MGF Construction. Bid packages were also sent to
Moody in Banning, Tiger Wall in Rancho Cucamonga and Cogley & Son in San Dimas. The
bid specs were advertised in the Sun newspaper and posted on the City Web Page. Four
contractors attended the mandatory job walk. Only one bid was returned. That bid for
$54,168 was received from MGF Construction. The cost is for office renovation and
expansion only and does not include signage or any furnishings.
FINANCIAL IMPACT: The improvements will include removing walls and doors between
rooms to create offices and a break room, a conference room, paint, wallpaper, telephone and
computer lines. Identified funding sources are $25,000 from Professional/Contractual Services
(Acct. #5505) from the fiscal year 1998-1999 COPS Option Grant and $16,168 is for the
telephone wiring, computer wiring and associated costs and will come from Facilities
Management's ProfessionaVContractual Services (Acct #630-262-5502). An additional $13,000
to be paid to the contractor by GASKA Inc.
There is no significant change in the annual operating expense.
RECOMMENDATION:
Adopt the resolution.
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RESOLUTION NO. 2000- i
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF I
SAN BER."ARDINO AWARDING A PURCHASE ORDER TO MGF I
CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $41,168 FOR THE I
REMODELING OF THE AREA 'D' COMMUNITY SERVICE OFFICE. !
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SECTION I. The Mayor and Common Council of the City of San Bernardino authorizes the
Purchasing Manager to award a purchase order to MGF Construction in an amount not to
exceed 541.168 for the remodeling of the Area 'D' Community Service Office, pursuant to
Bid #F-O 1-32. This section of the resolution is rescinded if the parties to the purchase order
fail to execute it within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AWARDING A PURCHASE ORDER TO MGF
CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $41,168 FOR THE
REMODELING OF THE AREA 'D' COMMUNITY SERVICE OFFICE.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the
_ day of
2000 by the following vote, to wit:
Council Members
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2000.
Judith Valles, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
24 City At orney
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2000-289
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
COIlTRACT DOC1JIIB1lTS
PLUS AND SPECIAL PROVISIONS NO. P 01-32
POR
POLICE SUB-STATION RBKODEL
POR
POLICE DEPARTMENT
JUNE 20, 2000
BIDS WILL BE RECEIVED UP TO THE HOUR OF 3:00 P.M.
ON JULY 19, 2000
s
BID FOR UNIT PRICE CONTRACT
DATE:
PLACE: SAN BERNARDINO
7-19-00
PROJECT NO. F 01-32
Proposal of M G F CONSTRUCTION (hereinafter called
"Bidder")* a corporation, organized and existing under the laws
of the State of CALIFORNIA, a partnership, or an individual
doing business as
AN INDIVIDUAL
To the Purchasing Manager of the City of San Bernardino,
California (hereinafter called "Owner").
Gentlemen:
The Bidder, in compliance with your invitation for bids for the
construction of :
POLICE SUB-STATION REMODEL
Having examined the Plans and Specifications with related
documents and the site of the proposed work, and being familiar
with all of the conditions surrounding the construction of the
proposed project, including the availability of materials and
labor, hereby propose to furnish all labor, materials, and
supplies, and to construct the project in accordance with the
contract documents, within the time set forth therein, and at the
prices stated below. These prices are to cover all expenses
incurred in performing the work required under the contract
documents, of which this proposal is a part.
Bidder hereby agrees to commence work under this contract on or
before a date to be.specified in written "Notice to Proceed" of
the Owner and to fully complete the project within 100 Workina
Davs, thereafter as stipulated in the Specifications. Bidder
further agrees to pay as liquidated damages, the sum of $100.00
for each consecutive calendar day thereafter as hereinafter
provided in Paragraph 19 of the General Conditions.
Bidder acknowledges receipt of the following addenda:
N/A
*Insert corporation, partnership or individual as applicable.
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BASIC BID SCHEDULE
POLICE SUB-STATION REMODEL
ITEM #1:
BASE BID: Provide all labor, materials and supervision to perform
a complete remodel as detailed in this specification and scope of
work for the LUMP SUM OF:
$54,168.00
In words: $ FIFTY FOUR THOUSAND ONE HUNDRED SIXTY EIGHT DOLLARS********
ITEM #2:
BID DELETION: None
TOTAL BID: $ N/A
In words: $
The unit price must be written in
in figures. The total price must
item of work and the total of all
space provided.
In case of discrepancy between words and figures, the words shall
prevail.
NOTE:
words and also shown
be extended for each
items inserted in the
It is the understanding of the undersigned that the work
hereinafter described shall be commenced within 10 working days
from the date of the "Notice to Proceed", and shall be completed
within 100 working days from the date of said notice.
The undersigned further agrees that in case of default in
executing the contract, or furnishing necessary bonds, all within
the specified time, the proceeds of the Bidder's Guarantee
accompanying this proposal shall be paid to the City of San
Bernardino as liquidated damages.
Licensed in accordance with an act providing for and registration
of Contractor, License No. 740153
Classification No. II
I
FIRM NAME: M G F CONSTRUCTION I
BUSINESS ADDRESS: 1372 W. 26TH "if~EiT
SIGNATURES OF BIDDERS:
/'
MIKE j,'lSCHER
If an individual, so state. If a firm or co-partnership, state
the firm name and give the names of all individuals, co-partners
composing the firm. If a corporation, state legal name of the
corporation, also the names of the president, secretary,
treasurer, and manager thereof.
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AN INDIVIDUAL
Telephone Number (909)882-6840 Fax Number (~)881-5761
Dated: JULY 19, 2000 ,2000
BIDDERS ACKNOWLEDGEMENT OF ADDENDtlHS:
ADDENDUM NO. 1
ADDENDUM NO. 2
ADDENDUM NO. 3
N/A
DATE:
DATE:
DATE:
14
M G F CONSTRUCTION
BIDDERS FIRM NAME
DESIGNATION OF SUB-CONTRACTORS
In compliance with the provisions of Section 4100-4110 of
California Public Contract Code of the State of California, and
any amendments thereof, each bidder shall set forth the name and
location of each sub-contractor who will perform work or labor or
render service to the Contractor.
Name & Address
Under which
Sub-contractor
Licensed
Agency of
MBE/WBE
Certification
and number
(If Applicable)
Sub-Contractor
Telephone No.
Sub-contract Specific
Amount pescription
KOSTON CONSTRUCTION
(909)884-0559
(909)889-1123
(909)824-2041
CARPET CENTER
FALCON PAINTING
R.T. ENTERPRIZES
(909)208-7098
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CERTIFICATION
I am aware of, will comply with, Section 3700 of the Labor Code, requiring every employer to
be insured against liability for Worker's Compensation or to undertake self-insurance before
commencing any of the work.
Contractor: <,. 1
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NAME OF~:,
Ft....
BY:,. f "
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M~ F CONSTRUCTION
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MIKE FISCHER
TITLE: OWNER
DATE: 7-19-00
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(This affidavit shall be executed by all bidders at the time of bid submittal. Failure to execute
the affidavit on this page will result in rejection of bid.)
NON-COLLUSION AFFIDAVIT
To the Division of Public Works, Department of Development Services, City of San Bernardino,
State of California:
The undersigned in submitting a bid for performing the following work by contract, being duly
sworn, deposes and says:
That he has not, either directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free competitive bidding in connection
with such contract. .' /1
MIKE F;r:SCIlER /
1312j~/~~THi~TREET
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Signature ofBiader
SAN BERNARDINO,
92405
CA.
MIKE FISCHER
M G F CONSTRUCTION
1~7? W ?hTH STRF.F.T ~ ~ ~A.
Business Address 92405
1372 W. 26TH STREET S.B. CA.
Place of Residence 92405
Subscribed and sworn to before me this 19
day of JULY
,2000.
Notary Public in and for the Coun
(BETH DOOLEY)
SAN BERNARDINO
, State of California.
My commission expires on 2-09-01
,20~.
~ f)' .. ~. . BETH DOOlE~' "1:
-' ." Comm. # 1125794
(J) -If! . Nomv PUSlI.C CALIFORNIA ~
... San Bernardino Counly ..
. My C&mm. Ell.plfeS Feb. 9. 2001
17
CERTIFICATION OF BIDDER REGARDING
EQUAL EMPLOYMENT OPPORTUNITY
INSTRUCTIONS
This certification is required pursuant to Executive Order 11246 (30 F.R 12319-25) The
implementing rules and regulations provide that any bidder or prospective contractor, or any of
their proposed subcontractors, shall state as an initial part of the bid or negotiations of the
contract whether it has participated in any previous contract or subcontract subject to the equal
opportunity clause: and, if so, whether it has filed all compliance reports due under applicable
instructions.
Where the certification indicated that the bidder has not filed a compliance report due under
applicable instructions, such bidder shall be required to submit a compliance report within seven
calendar days after bid opening. No contract shall be awarded unless such report is submitted.
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CERTIFICATION BY BIDDER
Bidders Name: M G F CONSTRUCTION
Address and Zip Code: 1372 W. 26TH STREET SAN BERNARDINO,
CA. 92405
1. Bidder has participated in a previous contract or subcontract subject to the Equal Opportunity
Clause. Yes No x (If answer yes, identify the most recent contract)
2. Compliance reports were required to be filed in connection with such contract or subcontract.
Yes_ No X (If answer is yes, identify the most recent contract)
3. Bidder has filed all compliance reports due under applicable instructions, including SF-IOO.
Yes_No NoneRequired X
4. If answer to item 3 is "No" please explain in detail on reverse side of this certification
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Certification - The informati6n above is true and complete to the best of my knowledge and
belief.
MIKE FISCaER' (OWNER)
Name and title of signer (please type)
Signature
MIKE FISCHER
7-19-00
Date
19
CERTIFICATION OF BIDDER REGARDING
EQUAL EMPLOYMENT OPPORTUNITY
INSTRUCTIONS
This certification is required pursuant to Executive Order 11246 (30 F.R. 12319-25). The implementing rules and
regulations provide that any bidder or prospective contractor, or any of their proposed subcontractors, shall state as
an initial part of the bid or negotiations of the contract whether it has participated in any previous contract or
subcontract subject to the equal opportunity clause; and if so, whether it has filed all compliance reports due under
applicable instructions.
Where the certification indicated that the bidder has not filed a compliance report due under applicable instructions,
such bidder shall be required to submit a compliance report within seven calendar days after bid opening. No
contract shall be awarded unless such report is submitted.
CERTIFICATION BY BIDDER
Bidders
Name: M G F CONSTRUCTION
Address and Zip Code: 1372 W. 26TH STREET SAN BERNARDINO, CA. 92405
1. Bidder has participated in previous contract or subcontract subject to the Equal Opportunity
Clause. Yes No x (If answer is yes, identify the most recent contract)
2. Compliance reports were required to be filed in connection with such contract or subcontract.
Yes No x (If answer is yes, identify the most recent contract)
3. Bidder has filed all compliance reports due under applicable instructions, including SF-I00.
Yes No None Required x '
4. If answer to item 3 is "No", please explain in detail on reverse side of this certification.
Certification - The information above is true and complete to the best of my knowledge and
belief.
MIKE FISCHER ( OWNER)
:! Name and Title of Signer (Please Type)
SignatUre
MIKE FISCHER
7-19-00
Date
42
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, FORM.QF BID BOND
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KNOW ALL MEN BY THESE PRESENT,lhat we, the undersigned,
M.G.F. CONSTRUCTION uPrinciple,and
".Lb"''''.LfY ..:Me. !)]!;l'OSrr COMPKlU 0" S' ...." are "---by and firmly bound
MlI'RYT.lINn u U,w." litO'"
unto CITY OF 'SAN BERNARDINO' u owner in
the penal sum ofTEN PERCENT OF THE TOTAL AMOUNT BID for the payment of
which, weIl andtrulyto be made, we hereby jointly and severally bind ourselves, our hein,
executors, iuimiiUstrators, successors and assigns. Signed, this 30TH day of JUNE
2000. ' .'A'~ ,,;' . ...'. , , . "
':.;",,;rl~1r ,. .-.,....:. -. ,: . ~ . \...~"\r..:'~.;:l,.
The condition of'the 8bQv,:,obligatipn is Such that whereaS the Principal hu submitted'to~:~. .
CITY OF SAN BERNARD:i:NO" . .', ""... .
. .' a,certam"
Bid, attached hereto and hereby made apart hereof to enter into a contract in writing. for the '
RFQ FOl-32, POLICE SUB-STATION REMODEL.
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NOW, THEREFORE,
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a., ,lf~~~!dshal1berejectcd,or.inthealternltti; '. .". '., . ,;,,. ';,1C,
b. If8&1d Bjd shall be accepted and, the Principal shaIl execute and deliver a ~ntl'llCt 1ft
the Forni o(contract.ttaeticcfheicto (properly c:Ompleted in accordance with said
Bid) and shall furnish a bond for his faithful performance of said COIllrllct, and shan in ,
all other rcspects perform the agreement created by the acceptance of said Bid,
then this obligation shall be void; otherwise, the same shall remain in force and effect; it being
expressly understood and agreed that the liability of the Surety for any and all claims hereunder
shall, in no event, exceed the penal amount of this obligation u herein stated.
The Surety, for value received, hereby stipulates and aarecs that the obligations of said Surety,
and its bond shall be in no way impaired or affected by any extension of the time within, which
the Owncrmay accept such Bid; and said Surety docs hereby waive notice of any 8Uch '
extension. '
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IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and scala,
and such of them as are corporltioos have caused their corporate seals to be hereto affixed and
these present to be signed by their proper oftic:.ers, the day and year first mentioned.
M.G.F. CONSTRUCTIO~
Principal i
f..
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By;
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SEAL-
FIDELITY AND DEPOSIT COMPANY OF
, 'MARYLAND
Surety
-
BY:
D~~T~~ ~
ATTORNEY-IN-FACT
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of San Bernardino
} 85.
On
JUNE 30, 2000, before me.
-
Susan Puqh, Notary Public
Name and r.... 01 OII'ar(e.g., ...... Doe. '**'Y PublIc,
Reilly ------------__________________
.
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personally appeared Dwight
Ill! personally known to me
o proved to me on the basis of satisfactory
evidence
:J@~-' - -s~~u~~'
- Commission 1112139:8
i Notary Public - CaIIIanb
! Son llemadlno ~ -
- _ _ _My_~~Ma25.2ID1
-----
to be the personls) whose namele) isla
subscribed to the within instrument and
acknowledged to me that he/aabclr executed
the same in hisJlledtbeir authorized
capacity(.. and that by hisll101JJhojc
signature(lrl on the instrument the person(~. or
the entity upon behalf of which the pe.r'son(~
acted, executed the instrument.
, WITNESS my hand and o~cial
, / ).J1 ( ."" ..{'U
"'--.....- -"-
SUSAN PUGH
OPTIONAL
Though the InfonnaI/on below is not RJqU/t8d by law, H may prove w1uable /0 person& ~ng on the document
and could prevent _nt I8IIIOV8I and f88l/achment of this fonn to another document,
Description of Attached Document
Title or Type of Document
BID BOND
Document Dste:
JUNE 30, 2000
2
Number of Pages:
Signsr(s) Othsr Than Named Above: None
Capaclty(I..) Claimed by Signer
Signer's Nams: Dwiqht Reilly
o Individual
o Corporate OfIlcsr - Titls(s):
o Partner - 0 Lim~ed 0 General
XI Attorney in Fact
o Trustee
o Gu8ldlan or Conservator
o Othsr:
-------------------------
1llIl oIl1lumb ....
Signsr Is Representing:
FIDELITY AND DEPOSIT (,;QMPANY OJ!'
MARYLAND,
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o 1117 NIttcNI Nawy ~. DID 0. s....-.. P.O'... 240Z. ~ CA 91313-2402
Prod. NIl. 5107 RIIordIr. ColI 1bI-F,.. 1..aoo.t71-11Z1
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Power of Attorney
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
HOME OFFICE: P.O. BOX 1227, BALTIMORE, MD 21203-1227
Know ALL MEN BY THESE PRESENTS: That the FiDELITY AND DEPOSIT COMPANY OF MARYLAND, a
corporation of the State of Maryland, by W. B. WALBRECHER, Vice-President, and T. E. SMITH, Assistant Secretary,
in pursuance of authority granted by Article VI, Section 2, of the By-Laws of said Company, which are set forth on the
reverse side hereof and are hereby certified to be in full and efti the date hereof, does hereby nominate,
constitute and appoint Dwight REILLY, of Upland, Car , its ttu ~ awful agent and Attorney-in-Fact, to make,
execute, seal and deliver, for, and on its behalf as sur as its deed: any and all bonds and undertakings
and the execution of such bonds or undertakings in p ce of the ents, shall be as binding upon said Company, as
fully and amply, to all intents and purposes, as if Q been ecuted and acknowledged by the regularly elected
officers of the Company at its office in Baltimo ., in the' proper persons. This power of attorney revokes that
issued on behalf of Dwight REILLY, dated M ,995.
The said Assistant Secretary does here~ify that ~ct set forth on the reverse side hereof is a ttue copy of
Article VI, Section 2, of the By-Laws of ~ompany~ now ir. force.
IN WITNESS WHEREOF, the said~e-Pres~'d ~ -AsSistant Secretary have hereunto subscribed their names and
affixed the Corporate Seal of the~FiDELI D DEPOSIT COMPANY OF MARYLAND, this 15th day of
October, A.D. 1998. 1!fVv
ATIEST: FIDELITY" AND '" 0511 COMPANY OF MARYLAND
ttN~ By: awat{.ck
Q
-=
T. E. Smith
State of Maryland } ss,
CoWlty of Baltimore
W. B. Walbrecher
Vice-President
On this 15th day of October, A.D. 1998, before the subscriber, a Notary Public of the State of Maryland, duly
commissioned and qualified, came W. B. Walbrecher, Vice-President and T. E. Smith, Assistant Secretary of the
FiDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers
described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and
being by me duly swom, severally and each for himself deposeth and saith, that they are the said officers of the Company
aforesaid, and that the seal affixed to the preceding insttument is the Corporate Seal of said Company, and that the said
Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the
authority and direction of the said Corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above
written.
Carol J. Fa r Notary Public
My Commissi ' Expires: August 1, 2000
Ll428-012-8798
l=i1e Name: GARCIASC.ES',
Qty Craft @ Hours Unit .__~aterlal
KOSTON CONSTRUCTION CO.
1633 WEST RIALTO AVE.
SAN BERNARDINO ,CA., 92410
909-884-0559 AND FAX
JERRY KOSTON
#367500
Construction Estim..
Labor Equipment
5/29/00 PROJECT NO. #237-1
CONSTRUCTION CONSULTING SERVICE
Page 1
Total
Attn; LT. STevE KLETTENBERG ,
SGT, GARCIA
BIDDING DOCUMENTS
PROJECT: epl If!: SUB STATIQN:@ 334 W. BASELlNE,SAN BERNARDIN9
1. REMODEL EXISTING 1200 SO/FT.
2. BUILD OUT 1373 SQlFT OF UNIT SPACE NEXT TO EXISTING & TIE TOGEATHER.(totaI2573
SCVf.t).
SCOPE OF WORK
ITEM #1. ;EXISTING 1200 SQlFT
(A) DEMO; ffi" I 3' 0" 3'-0"
1.remove window from front 0 ce.,or new tim ey - x .
2.cut 5'-O"x3'-6" hole in front wall for receptionest counter.
3.remove all carpeting, vinal,vet tile.
4.remove all base.
5.remove all ceiling tiles.
6.cut 3'-O"x3'-0" holes in two office walls for timley windows & frames.
7.remove 4'-0" of sargents rear east & west wall for hall way.
S.cut out wall in so.lwest comer for door.
9.demo sink, faucet, and cabinets for new unit.
1 O.removewater heater for relocation,demo exist. stand.& piping to above ceiling.
11.remove shelving for relocation.
12.remove all electrlcal,data,& telco in areas of wall removal,cap in box above ceiling.
13.remove all alc regesters,grills and save.
14,remove all door latch sets,for ADA replacement type.
15.
(B) INTERIOR BUILD OUT;
1.frame in wall on north end of sargents office to create hallway to new space. 14' +.
NOTE;all framing to be 25ga.,metal studs.braced S' o.c. ea. way.to structure above.walls to be 10'.
Install R-13 sound bats In all new walls.stud size per plan.
2.frame In wallin sO./west end of waiting area for interview rm..11' +.with door opening.
3.drywall all areas with 5/8" type X,gyp. board. tape ,texture, and patch all areas to a paint
ready condition.
4.check and repair or adjust all exist. doors and jams for proper fit.patch & prep. for paint.
5.instaIl3, 3'-0"x3'.0" timley metal frames & 1/4" glass,all frames to be bronz.
6.install 2 ,3'-0"x 6'-8" timley rated metal jams and sc doors pre finished lite oak.
7.install reception counter 5'-0"x 1'-6",with cabinet shelving on no. side.adjustable,w/doors.
NOTE;counter to meet ADA requirements.
S.install6 new lock sets,lever type, meet ADA.brushed alum..w/door stops.
9.install new stainless steel modular kitchen unit(king brand type)with sink/faucet ,2 elect.
bumers, 120v outlet,refrigeratorlfreezer.
10.instaIl4'-0"x3'-0" cabinet above sink unit.pre finished lite oak.
11.ir.stall water healer (exist.unil)above ceiling over kitchen/bath wall.install overflow and p&t drain
per code. plumb. hot for new restroom to west also.
12.relocate exist. shelving to no. wall ,secure for earthquake.
13.repair or replace all plumbing items not in good working order. meet ADA.requirements.
14.
(C) ELECTRICAL;
1.L1GHT FIXTURES;remove and replace all tubes,and lens with new. repair fixtures as needed.
replace bad ballests. relocate lites as per plan. remove S' strlp.unlt from kitchen.
NOTE;all wiring to be in conduit(emt or a!. flex.) where concealed. #12 thhn min. wire size. all boxs
4" .
sq.mtn..
2.install switchs as per plan.single pole and 3 way.
3.instaJl120v outlets per plan, gfi where required.
4.install power for kitchen unit,240v.1ph,423kw,20amp cir,
5.install power for water heater. 120v..1 ph., 1650kw,2Damp.cir.
6.redo existing light and power circuits so as to provide space in existing panel for new addition.
"
..., .
File Name: GARCIASC.ES I Construction Estim...~
Qty Craft @ Hours ~~~~_. Material Labor Equipment n____._.._._
clean ,paint,and relable panel. install new breakers as needed for panel to carry new load.
7.check all exist.electrical, (light,power,vent fans,covers,ect;)replace as needed.
8.install all telco,data Iines(cat-5 cable and outlets w/plates)in walls per plan or were needed.
hookup to there existing system. cabling to be in conduit to above walls.
g,alann by others.
10.
(D) PAINTING;
1.clean , prep.,and paint t-bar ceiling grid,with semi-gloss enamel.
2.prep,sand,caulk and spot prime where needed ~II walls,exist. doors .and jams. paint. two coats of
enamel simi-gloss. walls to be white,doors and Jams to match new timley best posslable.
3.clean,prep.,and paint all grills,regesters,ect.,to match ceiling grid. '.
4.
(E) FLOORING;
1.install carpet(neyland 2, 260z, un),glued down ,include all prep for a finished product.
2.install vinyl flooring in kitchen area, and bath.commerical grade.include all prep..
3.install rubber base 4" in vinyl areas.(no vinyl base allowed).
4,install carpet base to match carpet in all other areas.
5.all old flooring to be removed ,befor new installed.
6.
(F) FIRE SPRINKLERS; per napa #13,
1.relocate heads as needed for new room layout,new ceiling escutcheons as needed;
Page 2
Total
(G) AlC SYSTEM;
1.check exist. systems and clean colis, change filters, repair as needed. roof work included.
(H) CEILING SYSTEM. '
1.install new ceiling tiles complete area. repair grid system as required ,secure all items,elect.
lights,grills,ect. per code with wires. tiles to be 2'x4' second look style.
2.lnstall R-19,2'x4' insulation bats over tiles,
(I) CLEANING;
1.haul away all trash and debri to dump.
2.clean all areas for tennant use ready.
3.trash bin.
.
(J) PERMITS, PLAN CHECK,& FEES.;
1.do all final plans and requirements to obtain plan check and pennit.
2.put allowance in bid for permit, plan check,and fees.(any overage to be paid by city as extra cost)
ITEM #2. BUILD OUT OF 1373 5Q/FT,TIE TO EXISTING SPACE;
(A) DEMO;
1.remove complete all interior walls & covering to concrete block on north,south,and west areas,
east wall remove all items to existing 2x6 demising wall(save drywall this wall were possiable.)
2.demo ceiling complete.tile,t-bar,wires,grills,regesters,all items except sprinklers.
3.demo all existing electrical complete,conduits,wire,boxs,panels,main panel,lighting fixtures
feeder main(conduit,wire)to service head(have edison cancell power)call edison
1-800-990-7788 (meter #TP-705-7630).
4.demo all vent piping,cooler ducts,ducklng,gas Iines,water lines not needed,old insulation,and
any item not mentioned in ceiling area not needed for t~is project.
5.demo all vct tiles or any flooring to concrete clean and ready for new flooring.
6.demo all equipment pads to below finished floor line for repair.
7.demo all plumbing drain,waste and vent lines to below floor line and cap if not needed.or
relocate to interior of new wall.
8.demo exist. restroom complete,walls,ceiling,and fixtures,ect;.
9.demo existing water line,2" copper,to below floor line,cap and t,urn off water meter.
1 O.get with gas co. and demo gas meter used for piror laundramat .business.relocate
small gas meter as needed to not intrude into interior. pay all fees.
11.demo wall and framing at gas meter location.(to be closed in with new interior wall. per plan.
12.demo all items not in use on roof,(vents,piping,ducts,ect.)
13.
(B) INTERIOR BUILD OUT;
1.CONCRETE FLOOR;scrape,grind,patch,float and prep. cement floor to a smooth leval finished
floor ready for carpet and vinyl flooring.large holes fill with min. 2500psi concrete.
2.ROOF;patch all roof penatrations with rnin 16 ga.9al. sheet metal and vandel proof screws, rain
File Name: GARCIASC.ES'1 Construction Estim.,,~
Qty Craft @ Hours Unit Material Labor
--------
tight,or remove and roof over match existing roofing.
3.cover over all roof holes with 5/S" or 3/4" plywood from undemeath .secure against break in.
4.FRAMING;install metal studs,25ga.,and track to 10' x 3 5/S".(west side of office #1&2 to be
2 1/2")do to interior block facing. brace walls @ S'oc ea, way to structure above.
framing per plan. install blocking were needed.all fasners to be ICBO approved.
5.insulate all walls with R-13 sound bats.
6.DRYWALL;cover all walls with 5/S" type X gyp.board,tape,texture,prep to a paint ready
condition. (area at gas meter to be green board on exterior.)
7.installS new timley 3'-0"x6'-S" jams(bronz)rated and sc. lite oak doors.
S.install S new lock sets,lever ADA type, brushed alum..w/door stops.
9.install FRPwaIl covering w/trim in restroom to 4' all walls.
10.install handie cap bars at toilet per ADA code.
11.install mirror 1S"x24" per ADA code.
12.install toilet paper holder per ADA code.
13.install ADA signs per code.(bolth restrooms)
14.
(C) ELECTRICAL;
1.install new lighting fixtures,21, paracube, 3tube,t-8,meet title 24 requirements.
2.install all switchs per plan,single pole & 3 way.(14)commerical grade. meet ADA.
3.install all 120v outlets(COmmerical grade) per plan(25)meet ADA.& GFI code.
4.install cat #5 cabling for telco and data,w/jacks & covers to telco backboard, hook up to
existing system.or as directed.
NOTE;all wiring of any kind to be in conduit(emt or al.t1ex)were consealed in walls.all boxs to be
4" sq.type wi plaster ring.secure all work per code.
contractor to run all wiring and new circuits to existing panel that has been reworked to accept
new circuits under item #1 work.
5.run new circuit for new ale system.240v.4 ton.
6.ck.circuit for sign, repair as needed.on time clock.
7.install new bath vent fan sized, compleat system.
S.
(D) PAINTING; .
1.sand ,prep,all walls,prime,and paint with two coats of simi-gloss enamel. . iJ. ',t tl:l{ ,/
2. .'. ":,'~;.t:;~/i*~_~~":~-/'>:;..+.)t."!!,: '
(E) FLOORING;
1 .install carpet (neyland 2,260z,un.)glued down, include all prep, for a finished product.
2.install vinyl flooring in restroom, include prep,commerical grade.
3.install rubber 4" base in restroom.
4.install carpet base to match carpetinclude all prep.
5.
(F) FIRE SPRINKLERS;per napa #13,
1.install fire sprinklers as required for new room lay out.all new heads and escutcheons.
2.include all plans, permits, testing for a complete system required for tennant to move in.
Equipment
Page 3
Total
(G) AlC SYSTEM;
1.install new 4 ton alc system,complete with all ducts,regesters,grills,thermostat(set back type)
and all items needed for a complete useable system.electrican to supply power to unit on roof.
(H) CEILING SYSTEM;
1.1nstall new t-bar system per code,with 2'x4' second look tiles.
2.install new insulation R-19,2'x4' bats over tiles.
3.install all wires needed for lights and any other items that need securing,elect.boxs,conduit,
regesters,ect;.
(I) CLEANING;
1.haul away all trash and debri to dump.
2.dean all areas for tennant use ready.
3.trash bin.
.
~
.
(J) PERMITS,PLAN CHECK,& FEES.; "
1.do all final plans and requirements to obtain plan check and permit
2.put allowance in bid for permit,plan check,and fees.(any overage to be paid by city as extra cost)
(I<) NO EXTERIOR WORK OR STORE FRONT WORK,EXCEPT AS MENTIONED ABOVE..
,"
.'
fUe Name: GARCIASC.ESl
Qty Craft @ Hours Unit
Construction Estima..:
Material Labor Equipment
Page 4
Total
PRIVATE DESIGNERS NOTES TO CONTRACTOR AND CITY
THE EXISTENCE AND LOCATION OF ANY UNDERGROUND PIPES,CONDUITS,OR
STRUCTURES SHOWN ON THF~F PLANS OR DOCUMENTS ARE FOR BIDDING INFORMATION
,,' ONLY AND SHOULD No'fBE RELIED O"N-,THE CONTRACTOR IS REQUIRED TO TAKE DUE
( 'PRECAUTIONARY MEASURES TO PROTECT ALL PROPERTY AND VERIFIY ALL MEASUREMENTS..
~ECONTRACTOR FURTHER ASSUMES ALL LIABILITY AND RESPONSIBILITY FOR ALL UTILITY
. ~ ",Il, PIPS,CONDUITS,OR STRUCTURES S~WN O~ NOT )~OWN,CONTRACTOR MUST VISIT SITE
:, 1',r;.J? s-NOALLOWANCE'S WILL BE MADf' 0' \,I."Cl.it[ ~/ .
CONTRACTOR AGREES THAT HE SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR
JOB SITE CONDITIONS DURING COURSE OF TijE..~ONSTRUCTION OF THIS
PROJECT,INCLUDING SAFETY OF ALL PE5AND PROPERTY;THAT THIS REQUIREMENT
SHALL APPLY CONTINUOUSLY AND NOT LIMITE. TO NORMAL HOURS;AND THAT THE
CONTRACTOR SHALL DEFEND,INDEMNIF OLD THE CITY,THE OWNER,AND THE
DESIGNER HARMLESS FROM ANY LIABILlTY,REAL OR ALLEGE5NECTION WITH
PERFORMANCE OF WORK ON THIS PROJECT,EXCEPTING FO IBILl1;Y ARISING FROM THE
SOLE NEGLIGENCE OF THE OWNER OR CITY.CITY TO PROVIO RITY IF REQUIRED,
THANK YOU; JERRY KOSTON
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): -.9-\~-t:o 1Iem # \ q Resolution #
Vote: Ayes 1--5 l f) Nays..e-- Abstain ~
Change to motion to amend original documents:
?"OOtr 2 g q
Absent G-,
Reso. # On Attachments: ~
Contract term:
~
NulllVoid After: Il-II- 0 0
Date Sent to Mayor: 9- Zo - 00 Date Returned from Mayor:
Date of Clerk's Signature: q -~ 1-00 Reso, Log Updated:
q.::il-oo
V
Date of Mayor's Signature:
Seal Impressed: ~
(l-;>o-oo
Date Memo Sent to Department for Signature:
-..'-.
See Attached:
Date Returned:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: f Date Returned:
See Attached:
See Attached:
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -
-
Yes ./ No By
Yes No ----1L By
Yes No ./ By
-
Yes No v By
Yes No 7 By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney v
Parks & Rec,
Code Compliance Dev. Services
Police ,/ Public Services Water
EDA
Finance
MIS
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: (Y)T
Date: q- 2'Z't(')