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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
o i. II.., . . " .. L
Subject: Resolution authorizing the
execution of a purchase order to McNeilus Truck
and Manufacturing Company of Colton,
California for two (2) roll-off refuse trucks and
bodies.
From: Lynn Merrill, Director
Date: August 23, 2000
Council Meeting Date: September 5, 2000
Synopsis of Previous Council Action
Recommended Motion:
Adopt resolution
~J1J
Lynn Merrill
Contact person:
Arlington Rodgers, Solid Waste Manager
Phone:
5327
Supporting data attached: Staff Report and Resolution
Ward:
All
FUNDING REQUIREMENTS:
Source:
One estimated pa}'Illent
of $37,900 in FY2000/2001
527-413-5803
Refuse Commercial
Lease Payments
Amount:
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FU{; IJ)?
ance
Council Notes:
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Agenda Item No.1?
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a purchase order to McNei1us Truck and Manufacturing
Company of Colton for two (2) roll-off refuse trucks and bodies.
BACKGROUND
The Public Services Department provides roll-off refuse service to commercial and industrial
customers throughout the City. Services include providing 10-, 20-, 30- and 40-cubic yard open box
service for refuse, commingled recyclables and green wastes, as well as provision of services to
commercial compactors located at major retail and industrial customers. The Department operates a
fleet of seven roll-off trucks. Recent economic growth has increased the demand for these services
and a lack of trucks capable of meeting this growth has resulted in longer than desirable delays in
providing service to customers, with a corresponding loss of business to the two other private waste
firms operating in the City. This loss of business results in a loss of revenue for the Refuse
Enterprise Fund.
The Department is proposing to add two additional roll-off trucks to the operation in order to
increase our capability of providing services to our customers as well as continuing to assist the
Mayor and Common Council in the weekly neighborhood clean-up program, Free Dump Day and
annual "Just Do It" City-wide clean-up day. As part of the FYOO-01 budget, the Mayor and Council
approved the addition of three Refuse Operator III positions in order to meet this growing demand
and the Mayor and Common Council on August 5, 2000 authorized the purchase of 10
additional! replacement roll-off containers.
Notices inviting bids for two (2) Roll-off Refuse Trucks, Bid No. F-00-53, were mailed to 27
vendors, the San Bernardino Chamber of Commerce and advertised in The San Bernardino County
Sun newspaper and the City's Web page. Bids were received and opened on June 22, 2000.
lbree bids were received; however, two of the vendors submitted "No Bid." One completed bid
was received from McNei1us Truck and Manufacturing Company of Colton, California. Upon
review of the bid and inspection of a demonstration wUt, staff determined that the McNeilus unit
met the minimum specifications set forth in F-00-53 and was acceptable. The total price for the two
trucks is $263,031 including tax; the Department is anticipating use of a lease-purchase agreement to
acquire these vehicles, with an estimated delivery date of March, 2001.
FINANCIAL IMPACT
Annual lease payments will be determined once the Purchasing Manager obtains lease-purchase
quotes. Semi-annual lease payments are estimated to be $37,900. Funding for the estimated lease
payments for two roll-off trucks was included in the Refuse Budget Account #527-413-5803
(Refuse Commercial Lease Payments).
RECOMMENDATION
Adopt the resolution authorizing the Purchasing Manager to issue a purchase order for two (2) roll-
off refuse collection trucks to McNeilus Truck and Manufacturing of Colton, ailifornia in the
amount of $263,031; and authorize the Purchasing Manager to solicit competitive rate quotes to
lease-purchase the two new trucks.
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Resolution No. ~ ~ l.J If
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO MCNEILUS TRUCK AND
MANUFACTURING COMPANY OF COLTON FOR TWO (2) ROLL-OFF REFUSE
TRUCKS AND BODIES.
BE IT RESOLVED BY mE MAYOR AND COMMON COUNCIL OF mE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That McNeilus Truck and Manufacturing of Colton, California is the
lowest and best responsible bidder for the furnishing and delivel}' of two (2) each, roll-off refuse
trucks and bodies in accordance with Bid Specification F-OO-53 for the total amount of $263,031;
pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue
a purchase order for said two (2) each, roll-off refuse trucks and bodies to McNeilus Truck and
Manufacturing Company; such award shall only be effective upon the issuance of a Purchase
Order by the Purchasing Manager, and all other quotations therefore are hereby rejected.
SECTION 2. That the Purchasing Manager is hereby authorized to solicit competitive
rate quotes for the lease-purchase of the three new front load refuse trucks for a period of up to
five (5) years.
SECTION 3. The authorization to execute the above referenced purchase order
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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August 24, 2000
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO MCNEILUS TRUCK AND
MANUFACTURING COMPANY OF COLTON FOR TWO (2) ROLL-OFF REFUSE
TRUCKS AND BODIES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
,2000, by the following vote, to wit:
Council Members:
Abstain
Ayes
~
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
McCAMMACK
Rachel Clark, Cityderk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
,2000.
Approved as to form and
Legal content;
James F. Penman, City Attorney
Judith Valles, Mayor
City of San Bernardino
August 24, 2000
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CITY OF SAN BERNARDINO
ESTIMATED AMORTIZATION FOR Roll-Off Trucks
Four Year teRn, SemI-annual ments
Estimated Interest Rate: 6.5%
Total Amount Financed:1 21units l!II: 1$ 131,515.50 I $263,031.00 I
Payment Interest Princioal Balance
263,031.00
02101/2001 $37,886.64 8,548.51 29,318.13 233,712.87
08/01/2001 37,886.64 7,595.67 30,270.97 203,441.91
02101/2002 37,866.64 6,611.86 31,254.78 172,187.13
08101/2002 37,866.64 5,596.08 32,270.56 139,916.58
02101/2003 37,866.64 4,547.29 33,319.35 106,597.23
08/01/2003 37,866.64 3,464.41 34,402.23 72,195.01
02101/2004 37,866.64 2,346.34 35,520.30 36,674.71
08/01/2004 37,886.64 1,191.93 36,674.71 0.01
39,902.09 263,030.99
Payment
($37,866.64)
NOTE: This payment schedule is an estimation, and may be
dramatically affected by market conditions and interest
rates at the time rate quotes are solicited.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): Q-5-C:O
Vote: Ayes 2-'\ Nays
Item # lC\
.G-
Resolution #
2CX:b- US
Absent I
Abstain
--Gr
Change to motion to amend original documents:
Reso. # On Attachments:
,/
Contract term:
-
NullNoid After: t-.:X'>u. 3, 2roo
Date Sent to Mayor: q -10 -00
Date of Clerk's Signature: q-II-ro
Date Returned from Mayor:
Reso. Log Updated:
q-&-(X)
/
Date of Mayor's Signature:
Seal Impressed: ~
q-!;;-(Jj
Date Memo Sent to Department for Signature:
See Attached: ---.::::- Date Returned:
Date Letter Sent to Outside Party for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attache :
See Attached.
Date Returned:
Note on Resolution of Attachment stored separately: --==--
Direct City Clerk (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
See Attached: -
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Yes / No By
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Yes No ,/ By
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Yes No 1 By
Yes No y- By
Yes No / By
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ,/
Parks & Rec.
Finance /
MIS
Code Compliance
Dev. Services
EDA
Public Services /
Water
Others:
Police
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: Irl:5:........ Date: ~ III 00