HomeMy WebLinkAbout64-Parks and Recreation
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AMERICAN YOUTH SOCCER ORGANIZATION
a nonprofit corporation dedicated to YO:Jth soccer
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American Youth Soccer Organization
Region 130 - San Bernardino
P.O. Box 2930
San Bernardino, California 92406
City of San Bernardino
The Honorable Mayor and Common Council
Care of: City Administrator
300 North 0 Street
San Bernardino, Californ1a 92418
August 2, 1988
To whom it may concern,
We, the American Youth Soccer Organization - Region 130, would like
help from the City of San Bernardino to alleviate the costs of maintaining
the soccer fields located at, AYSO PARC, 3228 East Pacific Avenue, San
Bernardino, California. We would like the Honorable Mayor and the Common
Council to consider our requests at the next Common Council meeting.
We are a Non-Profit Corporation which is dedicated to teaching soccer
to the youth in the City of San Bernardino. We enroll approximately one
thousand to one thousand five hundred players each year. The majority of
our games are played at AYSO PARC in the Fall and Spring seasons. Our
enrollment has been declining over the past three years due to high
registration costs. The major portion of these costs arise from the
maintenance of the soccer fields.
We would like help from the City of San Bernardino in the following
areas:
1, We would like the soccer fields mowed by the City of San
Bernardino.
2. We would like the irrigation system on the soccer fields maintained
by the City of San Bernardino.
3. We would like the City of San Bernardino to pay for the water used
to irrigate the soccer fields.
4, We would like the lights on the soccer fields maintained and
repaired by the City of San Bernardino.
5. We would like the City of San Bernardino to pay for the electricity
used by the lights on the soccer fields.
6. We would like to have input into future planing
recreational parks and facilities that are developed by
San Bernardino.
of other
the City of
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If you have any questions,
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cc: Ms, Annie Ramos, City of San Bernardino Parks and Recreation
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AMERICAN YOUTH SOCCER ORGANIZATiON
a nonprofit corporation dedicated to youth soccei'
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AYSO Region 130
P.O. Box 2930
San Bernardino, CA
92406
City of San Bernardino
The Honorable Mayor and Common Council
300 North D Street
San Bernardino, CA
92418
August 9, 1988
To the Honorable Mayor and Common Council,
We have enclosed information that might be helpful to you in
considering our request, letter dated August 2, 1988, for
financial assistance for the maintenance of AYSO PARCo
Our major concern is the mowing of the soccer fields at AYSO
PARCo Since we received notification, on June 15, 1988, that the
City Parks and Recreation Department would no longer mow the
fields, we have been looking into alternate ways of having the
fields mowed. Since our season begins in September, this is a
critical item to us.
We apologize for not submitting a complete package to you at this
time, but we have a very short time to solve this problem.
Thank you for your
feel that this would
San Bernardino.
time and understanding on these matters. We
be beneficial to the youth in the City of
Sincerely,
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~o;gr Itaya
Regional Comm ssioner
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AMERICAN YOUTH SOCCER ORGANIZATION
a nonprofit corporation dedicated to youth soccer
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AYSO REGION 130
BUDGET
1988 FALL SOCCER SEASON
Dec., 1987
INCOME
Registration fees
Sponsor contributions
Fund raisers
Concession stand
50/50 raff I e
Fireworks booth
Dance
$34,750.00
7425.00
$4,800.00
1,800.00
18,000.00
3.600.00
28,200.00
28,200.00
200.00
Interest
Tota I Income:
$70,575.00
EXPENSES
AYSO Inc. Fees
Fund raiser supplies
Concession stand
50/50 raffle
Fireworks booth
Dance
$7,000.00
$2,500.00
200.00
12,000.00
3.200.00
17,900.00
17,900.00
3,000.00
2,.250.00
2,500.00
13,800.00
500.00
2,225.00
13,800.00
3,060.00
7,200.00
700.00
Pictures
Trophies
Playing equipment
Uniforms
Coaches training
Referee training & uniforms
Water-fields
Electricity-lights
Irrigation maintenance
Postage
Total Expenses:
$71,235.00
To ta I Income
Total Expenses
$70,575.00
71. 235.00
Net Profit or (Loss>
($860.00>
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AMENDMENT NO.3
TO LEASE AGREEMENT
(Highland Jr. High Athletic Fields)
The Lease Agreement between the SAN BERNARDINO CITY UNIFIED SCHOOL
DISTRICT and the AMERICAN YOUTH SOCCER ORGANIZATION, dated December 3,
1982 is hereby amended in the following manner:
1. Exceptions:
Paragraph 2 is hereby amended to read: Term. The tera of
this lease shall be for a period of five (5) years, commencing
on November 3, 1987 and ending on November 2, 1992. This
lease may be extended for two additional five (5) year periods
for a maximum total of twenty (20) years upon written .utual
agreement of the parties hereto. .
Paragraph 3 is hereby amended to read: Right to Terminate.
The District and Lessee reserve the right to terminate this
lease and all rights hereunder, at any time by wr~tten notice
to the other party given at least sixty (60) days prior to
the effective date of termination; provided, however, that
on any termination of this lease, all improvements on said.
pr"perty installed by Lessee, or its licensees, shall become
the property of the District. The District reserves the right
to terminate use of the locker/shower facility by Lessee with
thirty (30) days written notice. The Lessee shall be respons-
ible for the restoration of the property to its original
condition upon termination of the lease, at Lessee's sole cost
and expense, if so requested by District.
Paragraph 6 is hereby amended to read: Use. The property
shall be used solely for recreational purposes by Lessee, its
agents, employees, assigns or permittees. Lessee's activities
shall not interfer in any manner with the operation of normal
school business at the San Andreas and/or the Highland Pacific
sites. It is further hereby agreed that the District shall
have reasonable access to u.se the said faCilities. not to
exceed eight (8) hours per month, as stipulated by school site
officials. .
Paragraph 7 is hereby amended to read: Location and ownership.
The athletic facilities installed as provided herein shall be
maintained on the aforedescribed Highland Jr. High School
grounds and shall at all times be and remain the property of
the District, subject Lo Lessee's right to use the facilities
as provided herein. District may, at its discretion, add
improvements to said school grounds.. Cargo containers, con-
cession stands and/or any new construction, alterations,
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modifications, and/or revisions to the leased facilities
must be reviewed and approved by the District in writing
prior to such changes.
2. All other terms and conditions of the Agreement described
herein shall remain in full force and effect.
A}ffiRICAN YOUTH SOCCER ORGANIZATION
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
By:
Title: Regional Commissioner 130
HAROLD L. BORiNG, Ed.D.
Assistant Superintendent
Administrative Services
Date:
JAN 1 9 1988
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AMENDMENT NO. 2
TO LEASE AC::RE>>lENT
(Highland Jr. High Athletic Fields)
The !.ease J\aree:rent between the SAN BERNARDINO CITY UNIFIED SCHOOL DIS'mICl'
and the A:'sRrC~'l YOUTH SOCCER ORGANIZATIOO, dated Decenber 3, 1982, 'is hereby
arrended in the follewing manner:
1. Exceptions:
Paragraph 1.:
Effective JUly 1, 1986, the real property described below shall, be
excluded fran the above-described !.ease Agreement: .
Along Orange Street, 180 feet north to the intersection
of the boundary line as it changes direction and prooeeds
northwest, fran this intersection point" 615 feet along
a straight line west to the intersection of this line
with the existing northsouth fence that divides the
Highland-Pacific site fran t.i;le San Andreas site.
2. All other terms and conditions of the h]reeIrent described herein
shall remain in full force and effect.
AMERICAN YOUTH SOCCER ORGANIZATION
SAN BERNARDINO CITY UNIFIID
SOiOOL DISTRIcr
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Assistant SUperintendent
Mninistrative services
NaIre: -;1R.AlJI.t.- I. Loo-k.. ..
Title: Rej,o",~l ("'......./..s'ont'L \30
Date: 10 -,;).. '"" - yV.
JlbV 2 5 1986
Date:
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AMl!J)~lENl' NO. 1
TO IJ11SE AGREEMENT
(Highland Jr. High Athlet~c Fields)
The Lease ;'.greerrent between the SAN BERNARDINO CITY UNIFIED SCHOOL
DISTRICT and AMERICAN YOUTH SOCCER ORGIINIZATIOO, dated DeceIrtler 3, 1982, is
hereby amended il1 the follCMing manner.
I. Paragraph lO is hereby amended as follows:
10. Water, Electricity and Gas. Lessee shall supply and bear
the cost of all water used at the Highland Jr. H1.gh School site for
the tem hereof. District shall bear the cost of all electricity
used on the leased premises until such time as Lessee installs
lighting on sports f~elds pursuant to paragraph 4. Upon c:arpletion
at said installation, Lessee shall bear the cost of all electricity
used for illuminating the sports fields. Lessee shall be responsible
for installation of any necessary electrical !teters, and for all
charges for such electricity. District shall bear the cost of all
natural gas used in the locker rooms for the term hereof.
II. Pm:"qrc<ph 11 is hereby deleted and a new paragraph 11 J.S added as
follo.rs:
11. Incienmity. Indemnity and insurance shall be provided as
follCMS:
a. Lessee shall indenmify, hold hannless, and defend the
District against any and every claim, demand, action
or liability for damages or injuzy, and any cost or
expense in connection therewith, which arises out of
or results fran (1) the use of the leased premises,
(2) work done or anitted to be done upon the premises,
(3) any business or other activity upon the leased
premises, or (4) any defective condition of the
leased premises, by Lessee, its agents, employees,
assigns or permittees, during the tem of this lease
or any extension thereof.
b. Lessee shall, at its CMn expense, obtain and keep in
effect, during the tem of this lease or any exten-
sion thereof a policy of liability and property
damage insurance with the single l1Il1J.t of $1,000,000.
The Lessee will funush the District with Certlfi-
cates of Insurance naming the District as an addi-
tional insured party.
c. Said policy set forth in paragraph 11 (b) shall be in
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form satisfactory to District, and a cerhfied copy
of such policy shall .be delivered to District at
least fifteen (15) days prior to its effective date.
III. All other terms and conditions of said !.ease llo;,1:ee.llent dated
December 3, 1982, shall remain in full force and effect.
LESSEE
A. Y. S. O.
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SAN BERNARDINO CITY UNIFIED
sarooL DISTRICT
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L. IlQRIOO., D.
Assistant Superintendent,
Mninistrative Services
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LEI\SE AGREEMENT
(Highland Jr. High Athletic Fields)
THIS LE.;""'E is rrade and entered into this 3rd clay of DeceM.er
1982, by and between the SAN BERNARDINO CITY UNIFIED SOiOOL DISTRlCl', here-
inafter referred to as "District", and American Youth Soccer Organization,
hereinafter referred to as "Lessee".
WITNESSETH
1, Rights Granted. District does hereby grant to Lessee the non-
exclusive right to the use, for the purposes hereinafter set forth, of the
real property, including field house locker roans, l6cated in the City of
San Bernardino, County of San Bernardino, State of California, c'lescribed as
follONS and as shown on the map attached hereto and marked Exhibit "A".
That certain property situated in the City of San Berriardino,
County of San Bernardino, State of California, to wit:
That portion of the southwest one-quarter of the northeast one-
quarter of section 32, Township 1 North, Range 3 West, San
Bernardino Base and Meridian according to the official govexn_
survey thereof, lying southwesterly of the Atcheson, 'lbpeka and
Santa Fe Railroad right-of-way and southerly of. that certain
land conveyed to the State of Califomia for higlvay purposes by
deed recorded February 24, 1969 in Book 7186, Page 456, official
records of said county.
EXcepting therefran the following described: Beginning at a
point OIl the south line of the southwest ~ of the north-
east one-quarter of Section 32, being the centerline of Pacific
Ave,11ue, which lies south 89047'30" east a distance of 323.76 feet
fran the center of said section 32; thence north 00012'30" east
a distance of 182.21 feet to a point; thence north 88046'29" east
a distance of 37.69 feet to a point;'. thence north 00023'25" east
a distance of 475.61 feet to a point on the southerly line of
aforem=ntioned land deeded to the State of California for highway
purposes; thence along said southerly line, north 89057'38" east
a distance of 294.90 feet to a point on the west line of the east
one-half of the southwest one-quarter of the northeast one-
quarter of Section 32; thence south along said west line to a
point on the north line of the South one-half of the southwest
one-quarter of the northeast one-quarter of Section 32; thence
east along said north line to a point on the east line of the
southwest one-quarter of the northeast one-quarter of Section 32;
thence south along said east line of the southeast comer of the
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SOUt.lTw-eSt ol1c-quarter of the northeast one-quarter of Section 32;
being a point. on the centerline of Pacific Avenue; thence north
8904:7'30" W'est to the Point of Beginning.
Also excepting any portion thereof lying within plblic .streets.
2. Tenn. The tenn of this lease shall be for a period of five (5)
years, CO!lI!lel1Cing on November 3, 1982
and ending on
November 2, 1987
This lease may be extended for three five (5) year
periods for a maxinum of nrenty (20) years upon written IlUtual ay.u::t::lrerit of
the parties hereto.
3. Right to Tenninate. 'l11.e District and lessee reserve the right to
tenninate this lease and all rights hereunder, at any tine by written notice
to the other party given at least sixty (60) days prior to the effective
date of tennination; provided, however, that on'any termination of this
lease, all in'[!roverrents on said property installed by lessee, or its
licensees, shall becare the property of the District. '!be lessee shall be .
responsible for the restoration of the property to its original ocntiticn
upon tennination of the lease, at lessee's sole cost and expense, if so
requested by District.
4. Consideration. In consideration of the lease of the said Prqlerty,
the lessee shall design, construct, or install necessary lighting, turfing,
and sprinkler system in order to provide multi-use sports fields 00 the
school grounds hereinabove described. The location of the facilities to be
provided by lessee hereunder shall be located in accordance with the DUt:ual
agreement of the parties hereto. Said inproverrents to be constructed by
lessee hereunder shall be in accorclmce with District's specifications and
the joint requirerrents of the parties hereto.
lessee agrees to pay, and District agrees to accept, as rental for said
premises during the tenn aforerrentioned, a rental at 'the rate of One
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Dollar ($ 1.00 ) per year, payable carrmencing November 3,
1982, and continuing on or before the" first day of January each and
every year thereafter during the tel:m hereof at 777 ifF" Street," San
Bernardino, Califomia 924l0.
5. Cost of Construction. lessee shall assume and pay all costs of
construction of the lighting, turfing and sprinkler system to provide the
sports fields.
6. Use. The property shall be used solely for recreational purposes
by lessee, its agents, enployees, assigns or peIllli.ttees. It is further
hereby agreed that the District shall have reasonable access to use the said
facilities, not to exceed eight (8) hours per ITOnth, as stipulated by school
site officials.
7. location and Q./nership. The athletic facilities installed as
provided herein shall be maintained on the aforedescribed Highland Jr. High
School grounds and shall at all tines be and remain the property of the Dis-
trict, subject to lessee's right to use the facilities as provided herein.
District may, at its discretion, add irnprovarents to said school grounds.
8. Prohibition 1\qainst Assignment. lessee shall not assign this lease
or its interest therein except with the prior written approval of District.
9. l-laintei1ance and CUstodial Services. lessee shall, at its expense,
maintain the school grounds during the teDll hereof unless said maintenance
items are hereinafter listed as being District's responsibility.
Lessee shall repair and maintain the turf areas and an adequate
sprinkler system in a usable condition at all tines during the teDll of this
agreerrent in order to assure that the playground turf areas are kept in
usable condition at all tines.
Lessee shall be responsible for the maintenance of the lighting system
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for the term hereof. lessee's maintenance sfu,ll include the replacer.cnt of
bulbs, fixtures, fuses, switches, and all other items necessary to maintain
the ball field lighting system.
lessee I s rraintenance of the field and the sprinkler system shall
include the application of necessary water, soU amendrrent and fertilizers,
the lIOWing of the grass, and all necessary repairs to the sprinkler system
in order to maintain the field in a satisfactory usable condition.. Lessee
shall provide at its expense all custodial services necessary as a result of
the use of said property for recreational programs and events conducted or
sponsored by Lessee.
10. Water and Electricity. lessee shall supply and bear the cost of
all water to be used in maintaining the grass and planting areas for the
term hereof. lessee shall bear the cost of all electricity used for illum-
inating the athletic fields. lessee shall be responsible for installation
of any necessary electrical rrete):'s, and for all charges for such
electricity. lessee shall pay a prorated share of electricity charges to
cover utility costs in the field house locker roans.
11. Indemnity. lessee shall provide indernni ty and insurance as
foll~:
a. lessee shall indemnify, hold harmless, and defend the
District against any and every claim, dE!lland, action or
liability for damages or injury, and any cost or expense
in connection therewith, which arises out of or results
frc:m (1) the use of t11e leased premises, (2) work done or
anitted to be done upon the premises, (3) any business or
other activity upon the leased premises, or (4) any de-
fective condition of the leased premises, by lesSee, its
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agents, employees, assigns or penni ttees, during the tenn
of this leas~ or any extension thereof.
b. lessee shall, at its own expense, obtain and keep ,in effect,
during the tenn of this lease or any extension thereof a
policy of liability and property damage insurance with the
single limit of $l,OOO,OOO. 'll1e lessee will furnish the
District with Certificates of Insurance naming the District
as an additional insured party.
c. lessee shall, at its own expense, also keep all buildings
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and structures adequately insured against fire and all
policies shall contain extended CXlVerage and insure against
malicious mischief and vandalism. Said fire insurance policy
shall be in the aIrOunt of $250,000. In all such policies,
District shall be ncured as additional insured to protect
District 's interest.s as its interests may appear. District
shall have the right to determine that which was destroyed
by fire, and if they are, the specifications for the new
construction.
d. Said policies set forth in paragraphs 11 (h) and 11 (c) shall
be in fonn satisfactory to District, and a certified copy
of such policies shall be delivered to District at least
fifteen (15) days prior to their effective dates.
12. Amendrre:.ts. This lease may be amended or rrodified only by a
written arrendrrent or m:xlification thereof signed by'both parties.
13. Notices. All notices to be given by either party to the other
shall be in writing delivered either personally or by United States mail,
postage prepaid, to the follC7Ning addresses:
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"District"
San Sernardino City Unified School Di!,'trict
Adr.1inistrative Services Office
777 North ifF" Street
San Bexnardino, CA 92410
"Lessee"
American Youth Soccer Organization
P. O. Box 2855
San Bernardino, CA 92406
IN WI'ni"ESS W!iEREX)F, the parties hereto have executed this lease on
the clate first hereinabove written.
LESSEE
SAN BEmARDIOO CITY UNIFIED
SCHOOL DIS'l'RICl'
~ L-l&~By
FRANK A. SCHUUA
A.Y.S.O. Regional Commissioner
Region 130
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INTEROFFICE MEMORANDUM
8808-216
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REC'O..AOHIH. OFF.
1988 AIJG I 2 PH 3::3 8
TO:
JAMES ROBBINS, ACTING CITY ADMINISTRATOR
ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES
FROM:
SUBJECT: AYSO - Request for Maintenance Assistance
DATE:
August 12, 1988
(7!:i30)
COPIES:
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The American Youth Soccer Organization will be approaching
the City for assistance in their maintenance and utility
needs of their soccer fields.
As a review, six years ago the soccer organization entered
into a faci I.ity lease agreement with the San Bernardino City
Unified School District for the open grounds and shower
facilities at the Highland Jr. High school facility. (see
attached)
During its beginning years the soccer organization asked if
they could hire park employees on weekends along with appro-
priate equipment to assist with installation of their irriga-
tion system needs. Through approval, the request was granted
on a te.porary basis.
When the Fair Labor Standards Act was enacted it was inter-
preted that the use of city employees along with city equip-
ment was still an extention of those employees' regular work
assignment with the city.
Therefore, in order to avoid being in violation of the FLSA,
the mowing of the soccer fields was squeezed into the regular
weekly mowing schedule for other park facilities.
Additional new park acreage requiring mowing coupled with a
constant breakdown of equipment has greatly impatted our
ability to mow all the areas in a timely manner.
In order to meet the department mowing needs of the city
faci Iities, the soccer organization was notified 30 days
prior to July 1, 1988 that the Parks Department would no
longer be able to assist with the mowing of their soccer
fields. They were reminded at that time that the city's
assistance originally was to be only on a temporary basis and
that city park faci lities would take priority.
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INTEROFFICE MEMORANDUM: 8808-216
AYSO - Request for Maintenance Assistance
Ausust 12, 1988
Pase 2
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The followinS is a cost estimate attributed to the soccer
facility:
Mowins
YU!lll!!:
Water for
LiShtinS
$ 3,500
Irrisation
15,000
7,885
Total
$26,385
It should be noted that it is not the mowins costs that make
mowins of the soccer fields prohibitive; it is the avai labi-
I ity of manpower to accommodate the increased acrease.
To continue to mow the soccer fields under the present
conditions one of the followins would occur:
1. Patton South, Speicher Park, Hampshire floodway,
Sterlins parkway and Aquinas Triansle would not set
mowed.
OR
Z. If all areas intludins the soccer fields are to be
mowed, the mowins turn around time would increase
from 7 days to 11 days at all areas. This would
create a less desireable appearance of the areas
for a lonser period of time. The heishth of the
srass would be much taller and a poorer cut by the
7 sans mower would be evident, requirins additional
passes by the rotary mowers. The wear on the
equipment also would be 9reatly increased as a
result.
In order to continue mowins the soccer
facilities, an additional position would
the backup mowers could be used by the
however, when breakdown occurs there
equipment to put in operation.
fields ln~ the park
be required. One of
additional position;
would be no backup
The cost for an additional position with no new equipment iSI
P.M.N. III - $35,000
With additional equipment:
P.M.N. III - $35,000
II) 7 san9 mower - 45,000
Total - $80,000
The liShtinS and irrisation costs should remain the responsi-
bi I ity of the soccer leasue. The soccer lea9ue may make
reference to the little leasues havins their facilities and
uti I ities taken care of by the city. This is true. However,
it also should be noted that the little leasues are playins
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INTEROFFICE MEMORANDUM: 8808-216
AYSO - Request for Maintenance Assistance
August 12, 1988
Page 3
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on city owned fields which must be maintained whether little
league, Junior AI I American, soccer organizations or private
teams utilize the facilities. Several years ago an attempt
was made by th i s department to propose a chalrge to the Ii tt Ie
leagues for their I ight usage, however, strong opposition was
demonstrated by the users and subsequently by the Mayor and
Counc i I, therefore, the issue was dropped.
One last comment on this issue: the soccer organization
entered into the agreement with the San Bernardino City
unified School District with full commitment to maintain the
facility. That committment was made prior to the soccer
organization ever approaching the city for assistance.
Therefore, it would seem that the soccer organization
bel ieved they could and would do the maintenance with their
own resources when they signed the agreement. I do not
believe it is in the best interest of the city to bailout
organizations for commitments they have previously made. The
costs are significant enough to warrant caution by the city
in providing such support.
If you have any questions on the above please let me know.
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ANNIE F. RAMOS
Director of Parks, Recreation
and Community Services Department
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