HomeMy WebLinkAbout24-Parks and Recreation
CITCOF SAN BERNARDItO - REQlOST FOR COUNCIL AO'ION
From: Annie F. Ramos, Director
Su~iect: ADOPT RESOLUTION APPROVING AN AGREEMENT
REC'D.-AOMIH. Q.M~ CASA RAMONA, INC. (SUPPORT SERVICES)
Parks, Recreation and Community Se~c~s ~E~8TING TO FINANCIAL ASSISTANCE FOR
I9lII! AUS -It Plf j!lIlJbAL YEAR 1988-89. -r"'/<7'
July 25, 1988 --i /4'/--
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Dept:
Date:
Synopsis of Previous Council action:
August 17, 1988 - Resolutions approved authorizing execution of Agreements relating
to financial assistance for FY 87-88; set limits for funding by
City for service organization to no more than three (3) years.
Recommended motion:
Adopt the resolution.
~ 7x?~
~ Signature
Contect penon: Annie F. Ramos Phone: 5030
Supporting datllttlched: Staff Report, Reso 1 uti on & Agreement. Wlrd: N/A
FUNDING REQUIREMENTS:
Amount:
$4,836
Source:
(ACCT. NO.) 001-381-53150
(ACCT. DESCRIPTION) Parks, Recreation & Community Services
Finance: ()r-W ;K:>r----
Profes./Contractural Services
Council Notll:
75.0252
Agenda Item No.
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CITOOF SAN BERNARDIIO - REQ"05T FOR COUNCIL A,,-ION
ADOPT RESOLUTION APPROVING AN AGREEMENT
WITH CASA RAt,I01IA, INC. (SUPPORT SER- STAFF REPORT
VICES) RELATING TO FINANCIAL ASSISTANCE
FOR FISCAL YEAR 1988-89.
During the 1987-88 City budget hearing, this Department was directed to fund social
service organizations for not more than three years and to reduce each recipient's
grant by one-third each year. These funds were intended to assist the reci.pients
as they sought funding from other sources to continue their programs. Accordingly,
the following is a schedule for social services funding for a three year period:
Recipient
Casa Ramona, Inc.
Senior Citizen Program
Emergency Food & Medical
Supportive Services
Boys & Girs Club
Rolling Start, Inc.
Merri-Mixers. Inc.
Frazee Community Center
Family Services Agency
1987/88
Actual
1988/89
Proposed
TOT AL
$ 5.976
5.724
7,260
11,928
5,520
2,160
5,100
16.332
$60,000
$ 3,984
3,816
4,836
7,956
3,684
1,440
3,396
10,884
$39,996
1989/90
Proposed
$ 1,992
1,908
, 2,420
3,976
1,840
720
1, 700
5,444
$20.000
8y 1990/91, none of these organizations would be receiving funding through this
Department's budget.
Each of the above organizations has submitted their proposal for 1~88/89. Their
proposed social services are the same as in previous years. The funding provided
by the City is integrated into their respective budgets and assists in offsetting
their operating costs in all areas from salaries to transportation and utilities.
Recommend adoption of resolution.
July 22, 1988
75-0264
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO
3 FINANCIAL ASSISTANCE FOR FISCAL YEAR 1988-1989 (SUPPORT
SERVICES).
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
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ICity an agreement with Casa Ramona, Inc. relating to financi-
. al assistance for fiscal year 1988-1989, a copy of which is
10 attached hereto, marked Exhibit "A" and incorporated herein
11 by reference as fully as though set forth at length.
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SECTION 2.
The authorization granted hereunder shall
13 expire and be void and of no further effect if the agreement
14 is not executed by both parties and returned to the office of
15 The City Clerk within 60 days following effective date of the
16 resolution.
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I HEREBY CERTIFY that the foregoing resolution was duly
18 adopted by the Mayor and Common Council of the City of San
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Bernardino at a
meeting thereof. held
day of
1988" by the
on the
21 following vote, to wit:
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AYES:
Council Members
NAYS:
ABSENT:
27 City Clerk
28 (CONTINUED)
21 JUL 1988
Page 7
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1 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH CASA RAMONA, INC. RELATING TO
2 FINANCIAL ASSISTANCE FOR FISCAL YEAR 1988-1989 (SUPPORT
SERVICES) .
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The foregoing resolution is hereby approved this
_ day of
, 1988.
Evlyn Wilcox, Mayor
City of San Bernardino
Approved as to form
and legal content:
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21 JUL 1988
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&QR~~~~HX
(Community Service Organization)
THIS AGREEMENT is entered into effective as of July 1,
1988, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred to as "City",
and Cas a Ramona,
Inc., a nonprofit
community service
organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial
assistance from City for the fiscal year 1988-1989.
(b)
Service Organization represents that
the
expenditures authorized by this agreement are for a valid
municipal public purpose. The purpose is to provide support-
ive services to operate and maintain the Casa Ramona Center,
including the coordination of existing services as well as
new program development.
2. Pavrnent. City shall pay to Service Organization the
total sum of FOUR THOUSAND EIGHT HUNDRED THIRTY-SIX DOLLARS
($4,836), for the term of this agreement, payable in twelve
monthly installments of FOUR HUNDRED THREE DOLLARS ($403).
Monthly payment for the month of July shall be payable upon
execution of this agreement, and all subsequent payments
shall be paid on or before the 5th day of each succeeding
month.
3. Term. This agreement shall cover the period from
July 1, 1988, through June 30, 1989.
21 JUL 1988
Exhibit "A"
A
C
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4. Use of Funds. The funds paid to Service Organiza-
tion shall be used by it solely for the purpose set forth in
Paragraph lCb) of this agreement and in accordance with the
budget submitted to the City, a copy of which is attached
hereto as Exhibit "In and by this reference made a part
hereof.
A variation in the itemization of costs, as set
forth in the proposed budget, not to exceed ten percent
,
I ClO%), shall be allowed, provided the prior written approval
:of the Director of Parks, Recreation and Community Services
of city is obtained. At the end of the term, all unexpended
funds shall be returned to City by Service Organization.
5. Accountinq. Prior to the final payment under this
agreement, and at such other times as may be requested by the
City Administrator or Director of finance of City, the
Service Organization shall submit to the City Administrator,
with a copy to the Director of Finance, an accounting of the
proposed and actual expenditures of all revenues accruing to
the organization for the fiscal year ending June 30, 1989.
Quarterly reports shall be forwarded for review by the
Director of Parks, Recreation and Community Services Depart-
ment. Quarterly Reports shall be compared with original
budget proposal. Financial records shall be maintained by
Service Organization in accordance with generally accepted
accounting principles, in a manner which permits City to
trace the expenditures of the funds.
All books and records
of Service Organization are to be kept open for inspection at
any time during the business day by the City or its officers
or agents.
21 JUL 1988
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6. Services Available to Residents. The services of
Service Organization shall be made available to residents and
inhabitants of the City of San Bernardino.
No person shall
be denied service because of race, color, creed, age, or sex.
Service Organization shall have and comply with Affirmative
Action guidelines in its employment practices.
7. Approval of City of any Charqes. City reserves the
right to require Service Organization to obtain the prior
written approval of City of any charges or fees to be charged
by Service Organization, and of any rules and regulations
governing the services.
8. Application for Other Fundinq. No Service Organi-
zation will be funded by the City for more than a total of
three years.
Service Organization must apply for funds from
other sources.
Evidence of the application shall be made
available to City prior to any consideration for further
funds for the next fiscal year. Receipt of any revenue from
such other sources during this fiscal year must be reported
immediately to the Director of Parks, Recreation and Communi-
ty Services.
9.
Temporarv Withholdinq.
The Director of Parks,
Recreation and Community Services, with the concurrence of
the Mayor and Common Council, is authorized to temporarily
withhold or to terminate the payment of funds to Service
Organization when the Director determines that any violation
of the agreement has occurred. Funds shall be withheld until
21 JUL 1988 3
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the violation is corrected to the satisfaction of the Direc-
tor and Mayor and Common Council.
10.
Hold Harmless.
Service Organization agrees to
indemnify and save harmless the City and its employees and
agents from all liabilities and charges, expenses (including
counsel fees), suits or losses, however occurring, or damages
arising or growing out of the use or receipt of funds paid
under this agreement, and all operations under this agree-
ment.
Payments under this agreement are made with the
understanding that the City is not involved in the performan-
ce of services or other activities of Service Organization.
Service Organization and its employees and agents are inde-
pendent contractors and not employees or agents of City.
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11.
Standards. Service Organization agrees to comply
15 with the provisions of .Section 1. Recommendations", of a
16 portion of a report entitled "Report of the Special Council
17 Subcommittee for Social Service Funds" dated and adopted on
18 February 18, 1975, and on file in the Office of the City
19 Clerk of City, a copy of which has previously been provided
20 to Service Organization. All references to Human Services
21 Department and/or Director are now referred to as "Parks,
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Recreation
and
Services
and/or
Community
Department
Director".
Termination.
City shall have the right to
12.
25 terminate this agreement and any funding of Service Organi-
26 zation for any reason by mailing a ten day written notice to
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Service Organization and this agreement shall terminate ten
days after the mailing of such notice.
21 JUL 1988
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13.
Amendment.
This agreement may be amended or
modified only by written agreement signed by both parties and
failure on the part of either party to enforce any provision
of this agreement shall not be construed as a waiver of the
right to compel enforcement of any provision of provisions.
14.
Assiqnment.
This agreement shall not be assigned
by Service
I city.
15.
Organization without the prior written consent of
Notices.
All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
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As to city:
As to Service Orqanizations:
City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
Casa Ramona, Inc.
1524 West 7th Street
San Bernardino, CA 92410
16.
Entire Aqreement
This agreement represents the
entire agreement between the parties hereto and any amend-
ments and/or addendums shall be made in writing between the
parties and attached to the agreement.
DATED
ATTEST:
CITY OF SAN BERNARDINO
By
Evlyn WilCOX, Mayor
City of San Bernardino
City Clerk
21 JUL 1988
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