HomeMy WebLinkAbout51-Purchasing
- ]
CIIr OF SAN BERNARbl~ - REQU~ FOR COUNCIL ~
From: Dean R. Meech, Purchasing Agent
Subject: Lease Purchase LP9004
Traffic Paint Striper (F-89-27)
Rotaing Derrick Truck (F-89-26)
Intergrated Toolcarrier (N/A)
Dept: Purchasi ng
DBte: June I, 1989
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Dean R. Meech
Contact person:
Dean R. Meech
Phone:
384-5085
N/A
-
Supporting data attached: Yes
Ward:
Amount: $357,828.70 or $359,080.00
FUNDING REQUIREMENTS:
Source: (Acct. No.1 See Speci fi ed Bi ds
(Acct. DescriDtionl 5 Year ~ease P~
Finance: __ tJ,..u
Council Notes:
~J
Li
CI~ OF SAN BERNARDIQ) - REQU~T FOR COUNCIL ~ON
STAFF REPORT
LP9004
The proposed Council Action is for a five (5) year lease purchase transaction
covering several combined purchases of equipment by the City. Theyare...
Bid F-89-27: one (1) each Traffic Paint Striper. Amount to finance is
$135,494.50 (including tax). The vendor is Idaho Norland Corporation.
The delivery is 90 days A.R.O. (account number: 001-307-54011)
(Replacement of obsolete striper).
Bid F-B9-26: one (1) each Rotating Derrick Truck (Pole Cat). Amount to
finance is $71,856.34 (including tax). The vendor is George Chevrolet.
The delivery is 210 days A.R.O. (account number: 001-329-54011).
(Replacement of unit #637).
Bid-Negotiated purchase: one (1) each Intergrated Toolcarrier (IT
loader). Amount to finance is $83,241.80 (including tax). The vendor is
Johnson Machinery (Caterpillar). The delivery is 120 days A.R.O.
(account number: 001-402-54011). (Replacement of unit #460).
The following is a summary of financing quotes received for the selection of
a vendor to arrange the lease purchase transaction.
* * * (see attached) * * *
Lease purchase quotati ons (LP9004) were sol i ci ted from thi rty-one 31 vendors
supplying financing. Twelve (12) vendors responded. There were ten (10) valid
bids and two (2) no bids.
The vendors Lease Securi ties Company and General El ectri c Capi tal Corporation
offer the best interest rates of all the vendors quoted for this service.
Lease Securities Company offers 7.95% interest with a total payment of
$357,828.70.
General Capital Capital Corporation offers 8.09% interest with a total payout
of $359,080.00.
75.0264
.Jl<!
JIll
III
c
o
o
o
STAFF REPORT: LP9004
June 1, 1989
Page 2
Both vendors are offered for consideration by Council due to the fact if one
vendor fails to qualify in meeting the City's legal requirements .time will be
saved by falling back to the next best quotation thus preventing repetition of
the process and saving a considerable amount of re-quote time. Both, vendors
have agreed to compete for the final lease purchase award in this manner.
At takedown of equi pment the interest rate wi 11 be fi xed for the durati on of
the contract. It is therefore recommended that the quotations offered be
considered by Council for finalization by the City Attorney's Office of all
documents necessary to implement and effect a fi.ve (5) year lease purchase
transaction at the lowest interest offered by the two or the prevailing vendor
if one fails to qualify.
~,,~
Dean R. eec, urc aSlng Agent
o
~'
o
o
o
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
FIVE (5) YEAR LEASE PURCHASE AGREEMENT FOR THE FINANCING OF
ONE (l) EACH TRAFFIC PAINT STRIPER, ONE (l) EACH ROTATING
DERRICK TRUCK (POLE CAT) AND ONE (l) EACH INTEGRATED
TOOLCARRIER (IT LOADER) IN ACCORDANCE WITH LEASE PURCHASE
QUOTATION LP 9004.
BE IT RESOLVED BY THE MAYOR AND CO~ON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION l. That Lease Securities Company and General
Electric Capital Corporation are the two lowest and best
responsible bidders for the financing and delivery of one (1)
each traffic paint stripper, one (l) each rotating derrick truck
(pole cat) and one (l) each integrated toolcarrier (IT loader) in.
accordance with Lease Purchase Quotation LP 9004 for the total
amounts of $357,828.70 and $359,080.00 respectively: pursuant to
this determination, the Mayor and Common Council hereby authorize
the Purchasing Agent to accept the bid of the lowest and best of
the two bidders as of July 21, 1989 on behalf of the City: said
bidder shall thereby be deemed to be the lowest and best bidder
and all other quotations will be deemed rejected as of that date:
such award shall only be effective upon the issuance of an
agreement by the Mayor of the City of San Bernardino and upon
tender of a Purchase Order by the Purchasing Agent.
SECTION 2. No other transactions shall be initiated under
the Master Lease contained in this agreement without the prior
approval of the Mayor and Common Council.
SECTION 3. The Director of Finance, Purchasing Agent and
the City Attorney are hereby authorized to execute such documents
as are necessary for the administration of this transaction.
DCR:mg
July 5, 1989
,
o
o
o
o
1
2
3
4
5
6
7
SECTION 4.
The authorizations to execute the above-
referenced agreements are rescinded if the parties to the
agreements fail to execute them within sixty (60) days of the
passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and the Council at a
meeting
8 thereof by the following vote, to wit:
9
10
11
12
13
14
15
16 of
17
18
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day
, 1989.
w. R. HOLCOMB, Mayor
19 Approved as to form
and legal content:
20
21
22
23
JAMES F. PENMAN
City Attorney
BY:~
,/
24
25
26
27
28
DCR:mg
July 5, 1989
-2-
o
o
()
CITY OF
San Bernardino
PURCHASING. STORES DIYISION
DEAN R. MEECH
PURCHASING AQENT
Quote # LP90004
April 19, 1989
Dear Sir:
Please furnish on this form a Lease Purchase Quotation per the following
particulars.
Project to Finance:
1. One (1) each Traffic Paint Striper for painting City streets
Amount to finance: $135,494.50 Delivery: 90 Days ARO
Vendor: Idaho Norland Corporation (208) 438-8111 Bid: F-89-27
2. One (1) each Rotating Derrick Truck (Pole Cat) for City Service
high work
Amount to finance: $71,856.34
Vendor: George Chevrolet
Delivery: 210 Days ARO
(213) 925-2251 Bid: F-89-26
3. One (1) Intergrated Toolcarrier for heavy maintenance work city
wide
Amount to finance: $83,241.800
Vendor: Johnson Machinery
Delivery: 120 Days ARO
(714) 825-4536 Bid: None
Total Amount to Finance: $290,592.64 Bids: F-89-26,27 &
Negotiated Purchase
Thank you for your quick response.
Sincerely,
~~~
Dean . eec, urc aSlng Agent
PRIDE -I
2 5 0 W EST C L U S T E R S T R E ~ T. SAN B ERN A R 0 I NO. 11 IN P~ROGRESS
CALIFORNIA 92408 7141314-5015
~~ .
~
o
o
o
o
Please quote each separately and all together.
1. 5 Year Lease....Effective Annual Percentage Rate %
Semi-Annual in Arrears Payment...................$
Total Payout... IO... IO......................... . IO.. $
Rate Good Unti 1 . . 10 . . IO. . IO. . . . . . . . . . . . . . . . . . . . . . . . . .
2. 5 Year Lease....Effective Annual Percentage Rate %
Semi-Annual in Arrears Payment...................$
Tot~l Payout........ IO. IO.... IO. IO..... IO......... ....$
Ra te Good Unti 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3. 5 Year Lease....Effective Annual Percentage Rate %
Semi-Annual in Arrears Payment...................$
Tota.' Payout... IO........ IO.. . . IO... . IO... IO.... .......$
Ra te Good Unti 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
All :
5 Year Lease....Effective Annual Percentage Rate %
Semi-Annual in Arrears Payment...................$
Total Payout.....................................$
Rate Good Unti 1 .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
..
.
.l
.,I..
~
1 '
'0
o
o
o
CONDITIONS
1. Down payment or balloon payments are not acceptable.
2. Use of reserve amount or buy down account not acceptable.
3. The City of San Bernardino will not allow private placement to
public market of any lease obligation.
4. Quote accordingly.
Indicate under 10 million tax exempt debt rate
or
over 10 million tax exempt debt rate
o
o
This quote required by
05-04-89
(Date)
(Company)
(Contact)
(Phone)
(Signed)
(Date)
,.
o
I-
W
W
x
V)
>-
'"
<
~
=>
V)
o
-
CD
s
-4l
~'
~
~
~
..
o
o
"
o
V)I
"'I
wi
01
01
-I
"'I
0 0 en en '"
0 .. ...." en ~ en en CD en OJ en ".,g
0-' CO .Q CD CD <0 , OJ , CD
"'- .~ ~~ , ~ , , .-< , .-< , ......
I- ... ... .-< M ... M ... ......
W Z '" , d , , I , , , , , , "'a-
I- => "0 '" '" .0 N '" '" '" a-",
;;2 CO .-< .-< 0 u
" :J1J: .. u
.... 0.<
Z en ,,- ,--
0 ....
- ...
-' e e .-< en J g ... '" l~
-' "'-' en '" N - - 0 0 ~ ~
...JLoJ"_ OJ '" M CD CD
<>:E , en CD CD CD ....
0 .... CD CD e 0 '- "-
0 Z Z
.-<
Z
e
- 0 N
-' en '" e e
'" -' CD '" en M - - en '"
-'w _ CD CD , " , , M en ,
-'O:E .... CD en CD .
<Z 0 0 '" ....
=> 0 Z Z
.-<
Z en
M e ....
~o::::i e e ...
en '" .-< - - .-< en '" M 0 '"
w -' ~ "l M CD OJ ~ ~ .... N .-< N
:E>- ,
we:E .... CD en e 0 en '" '" en '" ,en
I- Z Z
- 0
.-<
Z
M e
- e e '" 0
"'" "'-' - -
W -' en '" '" .-< CD CD ~ .-<
:EO_ ~ "l M M , , I ,
WZ:E 0 0 OJ '"
I- => .... OJ 0 en Z Z
- 0 .-<
.-<
N Z en
e ....
"'""'- en '" .-< e e ...
w -' en '" M - - .-< en '" M e 0
:E>-' , CD CD 0 0 .... N .-< ...
WO_ .... '" en
I- :E 0 0 en '" '" en OJ en ,
- Z Z
0
.-<
Z '" 0
N 0 e 0
- - - ~ .-<
"'" "'-' en '" '" .-< CD CD
W -' en '" M M , , , CD OJ I
:Ee- 0 en 0 0
WZ:E .... CD Z Z
I-=> .-<
- 0
.-<
en
Z ....
.-< 0 N ...
- en '" 0 e .-< en '" en 0 '"
..."'-' en '" M - - 0 0 .... .... .-< en
W -' OJ CD OJ
:E>- .... CD , en CD CD CD CD CD
WO:E 0 0
I- Z Z
- 0
-
Z
.-< 0 N
"'- en '" CD e e ... 0
","W -' en Vl M M - - Vl .-<
0-' CD CD OJ
:EZ_ .... OJ 0 I , , '" '" ,
W=>:E .-< 0 0
I- Z Z
- 0
.-< V)
t:; 0. 0. 0. "" U I-
, W '" "'''' "'- Z <
e u 0 o Z ou - -
W Z uu u_ UZ 0. -' U
'" < - V) < '" "" u < 0
u - W -' < Z 0 .... Z U V)
-' uOJ W - U u - - V)
-' Z => -' ... '" '" <
-' "" <0. W W W
< Z -' -' u ~ 0 :E '"
I- W - -' < < Z U < V) Z
- I- ...< l- I- < 0 W -
0. < I- Z Z Z U '" X - V)
W < I- - W W - Z l- I- <
:E -' u V) 0- Z Z ... < -' - '" - W
< < '" < - - U < 0 0 '" -'
Z I- '" W u l- I- - I- Z Z =>
- 0- I- Z Z '" - => u -'
>- 0- 0 Z '" 0 0 W 0- ... 0- W <
Z < U - W U u :E < '" V) 0-
< U - -' < U -' 0 -
0. ... l- V) l- I- V) < u W U
:E ....; - V) >- V) V) Z U - V) -
0 u '" '" '" '" ;;2 W V) I- < Z
U ",; < - X - - - - W =>
0- ... U ... ... I- '" ... U -' :E
-
...
'"
0
e
Z 0 .-< N
W .-< N M ... Vl '" .... '" en .-< .-< -
>
-Ie
GI
~
.0
'"
+-'
Q.
GI
U
U
'"
+-'
o
<::
'"
+-'
<::
::s
o
u
u
'"
,3:
o
...
U'
III
.....
...
o
o
en
0-
-'
o
Z
Z
o
S
u
-
...
-
U
W
0-
V)
....
. ~' :'
~
J...
0-
.'.,
"
~. .", .
:'...
i
"
,,' .
'!
!
GE Capital
!
I
, ~
, .'
~
-
o
o
'.
, .
. :.~
.' "..
~ " . ..,' . .
:. ..;': :"":' ..:'; : ~ .::;:: ~ ~ .
,.'
"
.' .'
.~'~.. .
.:~:..!.<>.)t;
:~ ~~~?~f;!.~.~; ,
. ..1t;~;~~t:; .
......-~51..;1;\o"
~lri:
. ...,~l;'~,::k...,-
,;.t~;~~}~~r;
, ,.I~'I'".....,fg"",;:}.
<~!~~:~{~~~[~(
..~, ,....".Ii,..~.;.'~:.
,\.~~~~ .{..,x'
.>:..t.~~_'j~~.,
. 'f'iI_''''i,tJlt.
."t;l,"'~"
':'. ''':~r.../~.;c;.:;
.,',:. ~..,:t~.,l':':
. ......;~~'i..1~.
,~:,:: ~~.l~~}A\
. j_.:~t\.~~,:;) <
~~~; ..
..,....
" :..~il;:'t
i ....>:t~~:.':
I .:.:,.4'..i.~
l......,...,...,.?f~
I ,..t,:;"D
, ......"..,'~';.oo..'\J;II!
I . ~... ~~:;.'.>~J~!
.' ....>J;:'~~._,
.: ~'~";Ni~,. ;t:.i'
I '--f.~..:.~.\~l.:}.~~..._...
I ", - '. .~.."..< . 3. . ,
.:. :~~-;":~J ~,~~::~l~'~~~:.'.(t..;~:..
[. <,::'~~f~~s~~~~;'r:
t~ ,~,\'~:.:ff~(~~R~~\'.
1. ", ~~"#"""',1.'"''''
I ........~ .~:.. ....;j..,,&.r,.,.
i, . ~.::. '~i~~ ;,""<:~?~.....;"
.~ ~"...\"I, :)'~:;l~'
. .~l~".\~.~~)l'
"
....
'.'
" .: ./~:t~I"~"',i ~,~~':'.
.' . .~, . ~;. .' <
....-.
~..,:'::~::').~ ~....,:'
, ,
. . ~,;~'O:::" "
.
Myron J. Domareck
Territory Program Manager
State and Locat Government Leasing
Commerciat Equipment Financing
General Etectric Capitat Corporation
7409 South Atton Court, Suite 208
Englewood. Cotorado 80112
303 72t-8858. 1-800-338-7116
A GE Financiat Services Company
!,
I,
l
I
I
""
..
.. ..
San Bernardino
-
l!1
-
.'
CITY OF
o
"
UIIiI..
16.
o
o
;!T'( OF SAN BERNARDINO
, ~'i~C!!t\SING DEPARTMENT
,"~:L'.'J -I P" 4-12
I"".,... 1-_lloi n"
R[;:CElVC:D
PURCHASING' S'OREI DIVISION
DEAN A. MEECH
PUR C HAS I N G "'" G E N T
Dear Sir:
Quote # LP90004
April 19, 1989
Please furnish on this form a Lease Purchase Quotation per the following
particulars.
Project to Finance:
1. One (1) each Traffic Paint Striper for painting'City streets
Amount to finance: $135,494.50 Delivery: 90 Days ARO
Vendor: Idaho Norland Corporation (208) 438-8111 Bid: F-89-27
2. One (1) each Rotating Derrick Truck (Pole' Cat) for'City Service'
high work
Amount to finance: $71,856.34
Vendor: George Chevrolet
Delivery: 210 Days ARO'~
(213) 925-2251 Bid: F-B9-26
3. One (1) Intergrated Toolcarrier for heavy maintenance work city
wide
Amount to finance: $83,241.800
Vendor: Johnson Machinery
Delivery: 120 Days ARO
(714) 825-4536 Bid: None
Total Amount to Finance: $290,592.64 Bids: F-89-26,27 &
Negotiated Purchase
Thank you for your quick response.
Sincerely,
250 WEST CLUSTER STREIT. SAN BERNARDINO.
I".II.::nANIA 92408714/:11...1085
PRIDE .l
:[/fJ IN PROGRESS
-<;3 ,{
_ 4::3".,~"'-;71
-
Jil!l
lib
0-
Please quote each
o
separately and all
o
together.
1.
2.
5 Year Lease....Effective Annual Percentage Rate % '8.60
Semi-Annual in Arrears Payment....,..,..,....... $ 8,992
Tota 1 Payout,......,..",....."..,.,..."""" $ 89.920
Rate Good Until.........,....................... ,11-30-89
3,
5 Year Lease....Effective Annual Percentage Rate % 8.35
Semi-Annual In Arrears Payment,................. $ 10,353
Tota 1 Payout.....,......"....""",.,.""".. $ 1 03.530
Rate Good Untll"......,......".......,.,...". 9-30-89
All: 5 Year Lease....Effectlve,Annual Percentage Rate % 8.41
Semi-Annual in Arrears Payment"" '..,..,,'.,. ,. $ 36,194
Total Payout.,...,.........."..."...,......". $ 361.940
Rate Good Until..................."",...,.",. 11-30-89
L'
o
"Indexed
Rate
% 8,09
$ 16.743
$ 167,430
12-31-89
% 8,09
$ 8,879
$ 88 . 790
12-31-89
% 8.09
$ 10,286
$ 102.860
12-31-89
% B,09
$ 35,908
$ 359.080
l2-31-B9
"Due to the long lead time on deliveries, I am also quoting a rate which will be
indexed to the "Average Municipal Bond Yield for 20 General Obligation Bonds"
according to the bond buyer index published In the "Muni Week Journal". ,The
Index Is recalculated every Thursday and published on the following Monday, The
Index average for the week of April 24, 1989, Is 7,44%. My rate today is 8,09%
which means it is 108,74% of the index. Therefore, my fixed rate for each deliv-
ery will be set at 108,74% of the index as published for the week preceding the
equipment delivery. '
-
~ - -
-
o
o ,0 0
CONDITIONS
1. Down payment or balloon payments are not acceptable.
2. Use of reserve amount or buy down account not acceptable.
3. The City of San Bernardino will not allow private placement to
public market of any lease obligation.
4. Quote accordingly.
Indicate under 10 million tax exempt debt rate
or
over ,10 million tax exempt debt rate
o
~
This quote required by
05-04-89
(Date)
General Electric Capital Corporation, 7409 S. Alton Ct., '/1208, Englewood,.
(Company) CO 80llZ
Myron J. Domareck
(C'"~
2&r~c
1 gned
(303) 721-8858
(Phone)
April 28, 1989
(Date)
-
o
.' ,"
.4
~
o
-
o
..
..
..' .
, .....
Lea.se Securities Co.
Municipal Leoa OJing
'.'~.
Ja.mes Dudick
F1re8tOne Business Park
340 E1 Camtno Real South
P.O. Box 3163
RAn......., CA 93912
(408) 422-6167
(408) 764-2780
," "
0"
."'
;.' ~ '.
,'.'.".
. ~. .
" '
......
., ' ..
. '." -':'.~~~3~: ~
. :_::',~~'~::'~:'
. ,,::,;:.-
''',.. .
. >~<:.:')t:/ '_. ~ '.
'. :'.;~~.'" .;.
" ,>,~;~::h;~/~j.:...~:...
'.' ",
.....,.......
. . .....:.~.
..~. " ~'. ."
. '. ..
..:\'
....
~. '" '-
:"":":'~':".
~" ",'" ". . .. . .. ,"
. :..<~Jn~:;,.:',:,;~.;,:i\.'
. ',' - '!~. ~ '-.
. ,.';' .~'.-"
; r'~!~'?I'~'
.... '.
"." .
'.",-,;.:
:.;r-::.~'\'
\
'."
, . ~~~.;;':... .
......;.:)' .
".',-;; >:'
.~, .' ,
-", ,'.
" ,
,','
.
o
CITY OF
.0
o
'.' rV ot: C:,llH BEmIA1RP'gi~r
',. \ - G "'EP'R 1'\'-'"
. '.;:::'.~HAsm J \J t\ I
._") ~l\" _ h I.~\ 10: 140
L-./>4 111\1
'(- r. f : ~ ') ;: 0
Pl". _I:''' l_ .
. \ -....,
San Bernardino
PURCHASING' STORES DIVISION
DEAN R. MEECH
PURCHASING AQENT
Dear Sir:
Quote # LP90004
April 19, 1989
Please furnish on this form a Lease Purchase Quotation per the following
particulars.
Project to Finance:
1. One (1) each Traffic Paint Striper for painting City streets
Amount to finance: $135,494.50 Delivery: 90 Days ARO
Vendor: Idaho Norland Corporation (208) 438-8111 Bid: F-89-27
2. One (1) each Rotating Derrick Truck (Pole' Cat) for City Service
high work
Amount to finance: $71,856.34
Vendor: George Chevrolet
Delivery: 210 Days ARO
(213) 925-2251 Bid: F-89-26
3. One (1) Intergrated Toolcarrier for heavy maintenance work city
wide
Amount to finance: $83,241.800
Vendor: Johnson Machinery
Delivery: 120 Days ARO
(714) 825-4536 Bid: None
Total Amount to Finance: $290,592.64 Bids: F-89-26,27 &
Negotiated Purchase
Thank you for your quick response.
@
Sincerely,
~~~
Dean R. eec , Purchaslng Agent
2 5 0 W EST C L U S T E R S T A E .~ T._ SAN B ERN A R DIN 0 ,
CALI,FORNIA 92408 7141314.5015
, ,.,? PR!DE .,~
.f<';;:, 1 IN PHOGRESS
-<<"", 4
"'j~ W
.' ~" \'"~'1.-"
,'..- ". '-
-, -......:..::. -':;.."'; - -
-
0:
o
o
o
Please quote each separately and all together.
1. 5 Year Lease....Effective Annual Percentage Rate % 8.l
Ra te' Good Unti 1 .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. '. .. ..
l6,746.85
167,468.50
June 4, 1989 **
Semi-Annual in Arrears Payment...................$
Total Payout.......... ...... ........................... ....$
8.1
2. 5 Year Lease....Effective Annual Percentage Rate %
Semi-Annual in Arrears Payment...................$ 8,881.30
Total Payout... .............................. ....$ 88,8l3.00
Rate Good Until................................... June 4, 1989 **
3. 5 Year Lease....Effective Annual Percentage Rate %
8.l
Semi-Annual in Arrears Payment...................$ lO,288.52
l02,885.20
Total Payout........................................................... ....$ .
Rate Good Until................................... June 4,1989 **
All:
5 Year Lease....Effective Annual Percentage Rate %
Semi-Annual in Arrears Payment...................$
7.95
35,782.87
"
Total Payout... ......... ...... ................. ..$ '357,828.70
Rate Good Until................................... June 4, 1989 **
** Rate adjusted with similiar spread over 3 yr. Baa
paper Delphis Hanover Scale
Q. 0 0 0
CONDITIONS
1- Down payment or balloon payments are not acceptable.
2. Use of reserve amount or buy down account not acceptable.
3. The City of San Bernardino will not allow private placement to
public market of any lease obligation.
4. Quote accordingly.
Indicate under 10 million tax exempt debt rate
or
over 10 million tax exempt debt rate
KJ
Kl
JIM DUDICK
05-04-89
(Date)
LEASE SECURITIES CO.
(Company)
(408)
This quote required by
May 2,
422-5l57
(Phonel
1989
(Date)
'_/
\
o
o
0;;
. .. ....,r,
, 'U
CITY OF
San l)ernardino
PURCHAIING . ITORI' DIVIIION
o E A N R. M E E C H May 18, 1989
PURCHASING AGENT
8ill Gray
Johnson Machinery
800 East La Cadena Drive
Riverside, CA 92502
.
Dear 8i 11 ,
Our negotiated purchase
has been approved by
04/07/89.
of the IT loader, your quote number 89-121,
the City Administrator, Jim Robbins '''''on~.
'~'
~,
The inconvenience of this procurement is that it is attached to:'a,:~'"
transaction of combined pieces of equipment under a lease purchase:
financing arrangement. These lease purchases are always difficult;
to process through the city system because so many departments must'
perform their tasks relating to the lease purchase requirements;,
These functions are required by the lessor. Attorneys opinion:
letter exchange, Master Lease Approval,' Risk Management Insurance'
Requi rements, Equi pment payment schedul es, IRS Requi rements to name,.
.'-~'~
but a few. ' , . :~~~
"~
I don't foresee any problem other than the time inconvenience. "The
bi ds on the other equi pment and the IT loader have been concluded..
The requirements for this equipment are in the budget for .,thfs,
year. The city has chosen to finance these purchases over a fjve
(5) year period and this type of' transaction is complex:iand
encumbering to a city system. ...,:.,.
;'~~'
I woul d be 1 ess than responsi b 1 e if I di d not cauti on you.:;on
committing your company resources if you feel you are unablet;:to,l:'
live with the extraordinary time frame of delivery and take down~.
funding. 'When Council approves the. financing we then have,,;;the',
delivery time frames for all vendors vs the payment schedule :take
downs. This enables the vendors to -get paid in a timely manner:'"
consistant with their delivery performance. "-i~~"
,,' .( .. ""
~ . .1
250 WEST CLUSTER STREET, SAN BERNARDINO,
C A L I"F 0 R N I A 9 2 .. 0 8 7 1 .. I 3 . .. . I 0 . I
"cS1-v OF SAN BERrQRDINO (L MEMORANDUrP
To
Jim Robbins, City Administrato1lEC'O.-AOMIH, OFF,
From
Subject
Caterpillar IT28B Loader
1983 KAR 30 A~ 9 23
Date
Dean R. Meech,
Purchasing Agent
March 24, 1989
Approved
Date
Per my prior memo 3/6/89 (attached), the negotiation of the Loader and
results as of this date is as follows:
1. Sell price $113,320.00 (cost) 2-22-89.
2. First negotiation (2-28-89): yielded a cost reduction, of
$16,340.00. Sell price now $96,900.00 {cost).
'3. Second negotiation (3-17-89): yielded a cost reduction of
$13,690.00. Sell price now $83,290.00 (cost). '
4. Third negotiation ( 3-21-89): yielded a cost reduction of'
$4,800.00. Sell price now $78,490.00 (cost).
5. Vendor refused to meet for a fourth negotiation.
I don't feel I'm capable of acquiring any more gain. The vendor has
given me his last and final negotiated price. '
Conditions are such that this deal concurs with our specifications and
all nibbles on optional equipment and accessories has be exhausted.
The yield advantage was $34,790.00 which is a 30.7% gain.
Do you wish to conclude this transaction? If so, I must know at your
earliest for inclusion into our last lease purchase combined transaction
which consists of...
1. Pole Cat, Bid: F-89-26
2. Paint Striper, Bid: F-89-27
3. Loader, negotiated purchase, close date 3-21-89
~1Z~~t
Attachments:
Prior Memo, Quotation, Letter, Specifications
I
o
I!:I,EtB
'0""
-," ,
o
,
800 EAST LA CADENA DRIVE
RIVERSIDE, CALIFORNIA 92502
, (714) 686-4560 OR 825-4538
,'- .
rB
TO: City of San Bernardino
250 VI. Cluster
San Bernardino, CA 92408
ATTENTION: Dean Meech
i."
IDA'R
3-23-89
Page 1 of 2
,-1"\ ,~!" 1~ .,~.
WE ARE PLEASED TO SUBMIT THE FOllOWING QUOTATION FOR YOUR CONSIDERATION
QUANTITY DESCRIPTION
,., , '
One New, Unused,Caterpillar Integrated 'l'oolcai:rier" M:xlel'
IT28B in accordance with City of San Bernardino, .,
Specificatoos (see attached) with the following standard
and optional equipnent: '
Arrangement 9C4l44, includes diesel engine with 24-volt
direct electric starting, 50 artp!re alternator, bl.cMer
fan, counten/eights, caplocks, ether starting aid, fuel
priming punp, fuel gauge, gauges, heater/defroster,
heavy-duty batteries, muffler, power shift transmission,
transmission neutralizer lockout, to:rque cawert:er,
hydraulic steering,' fenders, lighting system, back up
alann, panel guard, fourth hydraulic valve system,
9C2293 hydraulic oil cooler, hydraulic quick coupler
including front lines and. quick disconnects, third valve
and control lever, adjustable seat with seat belt, DlS
cperator warning system and diagnostic connector, 4V1860
17.5X25 tires,unitized, sound suppressed, pressurized
IDPS cab, 9C3045 air conditioner/heater, 7V0094 air
dryer, 3V6301 crankcase guard, 3V6321 power train guard,
00748 fourth function valve, 9C1439 hydraulic control
lock, 4V679l directionallights,9V1795 3-section '
material handling =, 5645C2 Baldersc:n !mlti-purpose
loader bucket with bolt on edge, 56l2C1 Baldersc:n
asphalt cutter.
6% sales tax
SUBJECT TO lOCAL AND STATE TAXES WHERE APPLICABLE
UNIT PRICE
TOTAL
, I
$ 78,530.0C
711. 80
83,241.80
""1 j"'J.'
rUMRNT '''M~
1M'.'
: !""UVR..
BUYER GRANTS TO SEllER A SECURITY INTEREST IN EQUIPMENT DESCRIBED HEREIN UNTIL PAYMENT HAS BEEN MADE IN FULL.
RESPECTFULLY
SUBMITTED
BY:
TITLE
ACCEPTED
BY
BUYER:
(Authorized Officer or Representative) .
-". .'}
ACCEPTED
BY
SELLER:
(THIS QUOTATION SHALL BECOME A CONTRACT ONLY UPON SIGNA.
TUItIE 01" Ofl'P'ICEIt Oft OTHER AUTHORIZE!) REP"..CNTATIVII: 0,.
.ltU-lllt AT SlCL.l..ER'S BUSINESS OI"P'ICIlS.)
COMPANY
','
~~!.''i ,"-0;.'
DATE
PRICES SUBJECT TO CHANGE WITHOUT NOT.ICE UNLESS OTHERWISE SPECIFIED
ACCEPTANCE COPY
,\.
J.
IJl
Ll
d.
,800 EAST ~A CADENA DRIVE
, RIVERSIDE. CA~IFORNIA 92502
(714) 686-4580 OR 925-4538
[B
QUO:r.OiCi.,N
;",tt-.,;' :' '
r>l.93",)',
.
-0
'!]I!I!IIJ
:01
?'; 0
""
I OUO'I'ATION ....,....
89-l21
TO: City of San Bernardino
250 \v. Cluster
San Bernardino, CA'92408
IDA"
3-23-89
Page 2 of 2
ATTENTION: Dean Heech
WE ARE pLEASED TO SUBMIT THE FOLLOWING OUOTATlON FOR YOUR CONSIDERATION
'!'"';':iU11'_.\W
OUANTlTY
DESCRIPTION
UNIT PRICE
TOTAL
Note:
1) This price assunes all optional items are S\Wlied
with prine 1lCVer, no single item orders aCXlepted at this
price. , . ,
2) Partial orders not acceptable.
,
"
...,to', ,.
, ".'. ~I", .'i_;
SUBJECT TO LOCAL AND STATE TAXES WHERE APPLICABLE
. ^ ' ,~
Net cash
San Bernard'
PAYMENT TIUtMS .
~.O... ..
BUYER GRANTS TO SELLER A SECURITY INTEREST IN EOUIPMENT DESCRIBED HEREIN UNTIL PAYMENT HAS BEEN MADE.IN'fULL'
". ,'.'. Ii
ACCE PTE D
BY
SE~~ER:
3/23/39
ACCEPTED,
BY
BUYE R:
(Authorized Officer or Representative)
RESPECTFU~~ Y
SUBMITTEO
BY:
ve
"';":,_"! -'J:)
..,'- ,
,
TIT~E
""'.:
,-: ,
,
~'rVl;;MG.IHe
{THIS QUOTATION SHALl,. BECOME A CONTRACT ONLY UPON SIGNA.
TUltlE 01" O......CIlR OR OTHER AUTHORIZED RItPRIISlENTATIVIt 01"
SELLEtt AT .ItLLll.... aUSINlts. O....lca:s.1
COMPANY
DATE
PRICES SUBJECT TO CHANGE WITHOUT NOTICE UNLESS OTHERWISE SPECIFIED
" , ACCEPTANCE COPY ,
./,,>! ,IR:>>1A3
JL
~
..
IlJ
o
o .0
..JOHNSON MACHINERY CO.
o
March 23, 1989
Dean Meech
Purchasing Agent
City of San Bernardino
250 W. Cluster
San Bernardino, CA 92408
Dear Dean:
Attached please find a written copy of our quotation to the City
of San Bernardino. The machine listed complies in all aspects
with the technical specifications supplied by you.
This quotation is valid for a 45 day period, after which it is
subject to manufacturers increase.
This quotation is the result of our several negotiating sessions,
over the past'4 \leeks, and represents our best offer. Please
note that this quotation is valid as a package only. Individual,
optional equipment is not available for sale at this pricing
level. We appreciate the opportunity to work with you concerning
this purchase, however, please be advised that the attached quote
is our "Last and Final" offer.
Please feel free to contact me if I can be of further assistance.
Very ~
Bi~Gray
Sales Represe
BG:sch
encl.
P.O. BOX 351 .800 EAST LA CADENA DRIVE. RIVERSIDE, CALIFORNIA 92502.714686-4560
CI9v OF SAN BER~RDINO Q.. MEMORAND~
To
Jim Robbins, City Administrator
Caterpillar IT28B Loader
From
Dean R. Meech,
Purchasing Agent
March 6, 1989
Subject
Date
Approved
Date
Per our tel com Friday, 2/24/89 requesting authority for negotiated
purchase of caterpillar IT28B loader and your approval of same, the
vendor has been contacted and a meeting arranged to begin negotiations.
I will keep you apprised of all significant activity and a report of the
concluding result.
/j j!~' .
/;.( 1i7~? t(
Dean R. Meech, Purchasing Agent
,., II"': t
~,r I /'nOU/lU;::;
~ " . ....-:(