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HomeMy WebLinkAbout47-Community Development - aJ ..J. H CI.., OF SAN BERNARD'eP - REQU~:r FOR COUNCIL ACOON From: Kenneth J. Henderson ~,t:.QttPJ4IK, OF~bject: Fl\nding for Project Early Outreach Dept: Conmunity Developmentl~Q~l~~t PM I: 27 Date: October 23, 1986 Synopsis of Previous Council action: On April 23, 1986, the Ways and Means Committee recommended to the Mayor and Common Council that the City Attorney be directed to prepare an agreement between City and Provisional Servi ces, Inc. , On May 5, 1986 Mayor and Conmon Council adopted Resolution 86-165, authorizing the execution of an Agreement with Provisional Educational Services, Inc., relating to Community Development Block Grant for Project Early Outreach. Recommended moti.on: That request for additional Community Development Block Grant funding for Project Early Outreach be denied. Contact parson: Kenneth J. Henderson Supporting data attached: Staff ReDort Phone: 383-5065 Ward: 1-7 FUNDING REQUIREMENTS: Amount: $ 73,278.00 Sou rce: Finance: Council Notes: 75-0262 ~ Agenda Item No, Lj ;%' CITCiOF SAN BERNARDI to - REQUEe:f FOR COUNCIL AC~N STAFF REPORT On October 15, 1986, staff received a Community Development Block Grant (CDBG) project proposal (attachment "A") from Provisional Educational Services, Inc., requesting continued CDBG funding in the amount of $73,278.00 for Project "Early Outreach". In May, 1986, the Mayor and Common Council authorized the execution of an agreement for CDBG funding in the amount of $44,692 with Provisional Educational Services, Inc., for ,Project "Early Outreach". The agree- ment commenced May 1, 1986, and terminates October 31, 1986. Project "Early Outreach" is an early intervention, drop-out prevention, educational supplement for elementary school students (kindergarten through sixth grades) needing remedial training and motivation. In the opinion of staff, this program has been highly successful. Over one- hundred (100) students have been enrolled since program inception, though the program was funded for only sixty (60) students. Interest in the program continues to exceed expectations. Parents and students of the seventh and eighth grade levels have also inquired about availability of services for those grades. Funds received from the City have been utilized to purchase two (2) computers, VCR equipment, educational computer software, read along video-tapes, books, three (3) field trips, as well as teacher salaries, rent and related overhead costs. Students have received individual and group tutoring and individualized instruction on computers using software programs in math, reading comprehension, language, social studies and typing. Students were also video-taped for self evaluation and discussion. Counseling sessions were incorporated to assist in improving self-concepts. Students were pre- and post- tested with the Reading Attitudinal Survey. Also, the California Test of Basic Skills (CTBS) scores were secured from the San Bernardino School District Testing Center for pre- test purposes. The eTBS was administered this October for post-test analysis of student achievement. Staff has assessed program performance and has determined that all program objectives have been met and/or exceeded. A demonstrable need for this program has been evidenced and staff believes the program, as presented by Provisonal Educational Services, Inc., is a worthwhile activity. Presently, no 1986/1987 CDBG funds are available to fund this request (attachment "B"). The Mayor and Common Council recently approved CDBG funding for various social service programs administered by Parks, Recreation and Community Services Department. The effect of the action taken by the Mayor and Common Council, placed the 1986/1987 CDBG public/social services expenditures at the maximum fifteen percent (15%) allowed by Federal regulations. 75.0264 . 000 0 Staff acknowledges that the Project "Early Outreach" program is an eligible CDBG Activity, but must recommend to the Mayor and Common Council that it not be re-funded with 1986/1987 CDBG funds at this time. To do otherwise, would place the City in violation of Federal Regulations pertaining to allowable public/social service expenditures. Staff recommends that the request for additional CDBG funding be for Pro' ct "Early Outreach" be denied. ector artment KJH:LD:lb file: staffreporteps uti.- - o ""_"'__, ,..-.--..- CITY OF SAN 8~RDINO REDEVELor-lNT AGENCY 1986-1987 OOMMUNI~DEVELOPMENT 8L~GRANT PROGRAM o r. ~ns~er all questIons ~hlch are applIcable to your project as specIfIcally and completely as possIble. If more space is needed, attach separate sheets. (Please TYPE or PRINT.) --------------------------------------------------------------------------------------- PROJECT 08JECTIVE HOUSING CAPITAL IMPROVEMENTS PUBLIC SERVICES ~ (NON-PROFIT ORGANIZATION) ECONOMIC DEVELOPMENT REHABILITATION FUNDS: Amount of CommunIty Development Block Grant funds requested for thIs project: $ 73,278,00 . --------------------------------------------------------------------------------------- APPLICANT INFORMATION Appll cant/OrganIzatIon: PROVISIONAL EDUCATIONAL SERVICES, INC. Address:1686 W.19th,San BernardinoState: CA IIp Code:9?411 Phone#: (71~8R7-70n? Federal I.D. Mo./Soclal SecurIty No. (nonprofIt corp): l'-OOQn?8Q r----------------------------------------------------------------------------------------- PROJECT INFORMATION , .. Project Name: PROJECT EARLY OUTREACH: A DroD-out Prevention Pro~r8m Project LocatIon (complete address or vIcInIty descrIptIon: 1686 W. 19th Street San Bernardino, CA 92411 Census Tract(s): - Assessor Parcel Number: , Legal Property Owner: lrlef Project DescrIptIon (attach program narratIve - ONE page only): . . T/PE IF PR~ECT OF WHAT 1ill. - New Construction _ New Building Bull dl ng J.A':'F ootage _ Expansion _ Existing Building (ex 1stl / pro posed? ) Rehabll ltatl on Infrastructure Pa Size - - ReIIOdel (Sewer, water, streets, dralnage.l L eel Footage - Purchase _ Public I.p'ov_nts (park' recreation Infratructurel - _ Funding facilities, landscaping, lighting, etc. I ..:::L Additional Funding _ Facility . Other _ F acll I ~ Equllll8nt PR~ECT INTENSITY - _ Equllll8nt v:::.125 + ...x... ProgrUl NUllber of Peo pl e _ Study/Plan to be Served - Other Exlstlnv:a~c~pac'ty Increase llnfr; ructurel NatIonal Ob1ectlves (check at least one): WhIch NatIonal ObjectIve does thIs project further? Slum/BlIght Removal ,.-/ Lo~ Income Benefit Urgent Need (Health ~ Safety) HIstorIc PreservatIon: Is there any kno~n archaeloglcal or hIstorIcal sIgnIfIcance of the structure. sIte area or wIthIn 1/2 mIle from project sIte? If so, explaIn: 850L Attachment "A" L l J ~ EIDIlSICNt>L IDC.::HlVICE3 PR())~ BUDGE T AIID 5I-nt.UU'-< r UIU'I 2. Project h.:OOlEL! ~0JIWNll 3. Date Pre III red: 9/3~ r .. APp~nt: 4. PR())ECT BUDGET PERSONNEL SERVICES SIJ>PLlES MATERIALS CONTRACT S CAP IT AL DUTLAVS OTII:R ( SIlICify) TDTAL BUDGET ~,el T~cml. Ib:Il & Ins. m:~r ' t Jrnt/l.ltilities Thx ~it .1 CDIIG FUNDS (City) $ 44,960.0C 8,700,00 8,820,00 1,000.00 9,798.00 ~ 73,278.0C bl CDBG FUNDS ( S pecHy County or other) cl FEDERAL FUNDS dl STATE FUNDS . .. el CITV FUNDS fl PRIVATE FUNDS . l~) TOTAL $ 44,960.00 8,700.00 8,820.00 1,000.00 9,798.00 $73,278.00 - 5. PROJECT QUARTERLV 1986' "~'r j~~1 1987 1987 1987 1988 EXPENDITURES 1st Otr. '2nd tr. rd r. 4th Otr. 5th Otr. 6th Otr. 7th Dtr. (SB City CDBG Funds S :fl.6'JJ.rt S ~.6'JJ.rt Only) S S S S S i , i 1 6. MILESTONES J A S 0 N D J F M A M J J A S 0 N D J F M i , I I I I' I J .. Reading Skills I b. Language Skills : c.Mathematic " : d.Handwriting " I e.Computer Literac , f. Character Dev. I g. Parental Involvemen h. Equipment Purchases 1. Administration J.Outreach Activities , . L I. PREPARED BY: Dr, Mildred Dalton Henry Tl TLE : President DATE: 925L J.1 l. 1. _ !Ii - ~ PR~CT EARLY OUTREA~ -----..-- o Project Early Outr'"ach, a component or Operation HETAIN (Rescue Educational Training and Ini tiati ve Now) is completing its final month in accordar,ce with our contractural arrangement with the City of San Bernardino. Our program has been highly successful, Although funded for only sixty students, we have enrolled enrol- roled over one-hundred participants since program inception, and the student enrol- lment continues to spiral. Success can further be measured by the fact that since program inception, we have received numerouS phone calls and'visits from parents, and students in grades 7 and 8, inquiring about availability of services for those students, Because of the vast number of inquiries, we have decermined there is a great need to service those grades. With minor adjustments in scheduling, increased personnel, and increased funding, we could include grades 7 and 8 in our service population, Our projected population is 100 students,K-6 grades,and 25 7th and 8th graders, Academic Pro~ramming In the summer students attended bi-weekly classes 9:00 A.M. toll:OOA,M. During the academic year sessions are held Saturdays 9:00 A.M. to 1:00 P,M. Participants r'e- ceive individual and group tutoring and ind~vidualized instruction on computers. Edu- cational software include programs in math, reading comprehens~on, language, soc~al studies, and typing. Two authorized computers have been purchased which greatly in- crease accessible time on the computer, Another b~g attraction is the read-along video tape we use with VCR equipment purchased with allocated funds, Students are also video-taped for self evaluation and discussion. Counseling sessions are incorporated. Assessment Students have been pre- and post-tested with the Reading Attitudinal Survey, dev- eloped by Dr. Keith Dolan, California State University. Although we were required to be evaluated by an outside monitor, no funds were allocated for that purpose. As PAL Center Director, I personally assumed that financial responsibility. The California Test of Basic Skills (CTBS) scores were secured from the San Bernardino School Dis- trict Testing Center for pre-test purposes. The CTBS will be administered in October at the PAL Center for post-test analysis of student achievement. Enhancement Activities Project Early Outreach participants were involved in other educational activities. D Weekly visits were made to the Dorothy Inghram Library for activities. All stu- dents have been oriented to library procedures, have received library cards, and have developed a keen interest in reading and the literary arts. 2) Participants toured Leatherby's Family Creamery to observe ice 'cream technology, ]) Participants were taken to Knotts Berry Farm as part of a social studies activity. (Fun was a fringe benefit!) Parents and teachers supervised. 4) Students and parents participated in an awards ceremony at completion of the sum- mer component of Project Early Outreach, 5) A trip to California State University was a memorable experience, Participants toured the campus and sat in conference with Dr. Anthony Evans, President, who briefed them on activities and his duties as president. Such c~nments as "I'm glad to know there is a university", "I sat in the President's conference room","I'm glad I come to the PAL Center", "I have learned so much", and "when I get back to Scllo01 I won't be scared anymore", individually and collectively, amplify the position that Project Early Outreach is badly needed' in the community. The program has motivated and helped students, has shown performance, and we respectfully submit Project Eal'ly Outreach, an early intervention, drop-out prevention program, for refunding and ex- pansion to serve a larger population, .n' '" I I " SUBMITTED BY: ," l..<, .1". Dr, Mildred alton Henry President, Provisional Educational Director, Provisional Accelerated ." I). , ,- ,; Services, Incorporated Learning (PAL) Center ~ - - - ~ ~ . ~ . c',...,..::'<""~' 0 ..' -" "y-\:;. " ........".'., ... "/ .'~ .". CITY OF SA:NiBERNARDINO ; (::. o o 300 NORTH "0" STREET, SAN BERNARDINO, CALIFORNIA 92418 RAYMOND D, SCHWEITZER ACTING CITY AOMINISTRATOR October 22, 1986 Dr. Mildred Henry, President Provisional Education Services, Inc. 1686 West 19th Street San Bernardino, CA 92411 Re: CDBG FUNDING FOR PROJECT "EARLY OUTREACH" Dear Dr. Henry: This letter is pursuant to our telephone conversation regarding funding for the project noted above. As I indicated to you, the Mayor and Common Council recently approved CDBG funding for various social service programs administered by the Parks, Recreation and Community Services Department. The effect of the action taken by the Mayor and Common Council is to place the FY 1986/1987 CDBG program at the regula- tory maximum for public/social services expenditures. Federal regulations governing the CDBG program limit public/social service activities to a maximum of fifteen percent (15%) of the grant amount in any given fiscal year. with a total grant amount of $1,718,000, a total of $257,700 may be expended for these activities. In view of the above and although your project is an eligible CDBG activity, it cannot receive additional financial assistance in the current fiscal year (your current grant of $44,692 was financed by the Block Grant program) . Per your request, I am placing this matter on the agenda for the Mayor and Common Council for its regularly scheduled meeting of November 3, 1986. Please call me at 714-383-5065 if additional information or clarification is required. S1!:~YG. ~l4 Kenneth J. Henderso~ Director Community Development Department cc: Lisa D,ickey ,File~"_.. _ J :. .'. ,;- :."'::: ..1 .,.' /~',-.' "',;. Attachment "B"