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CI.., OF SAN BERNARD'eP - REQU~:r FOR COUNCIL ACOON
From: Kenneth J. Henderson ~,t:.QttPJ4IK, OF~bject: Fl\nding for Project Early Outreach
Dept: Conmunity Developmentl~Q~l~~t PM I: 27
Date: October 23, 1986
Synopsis of Previous Council action:
On April 23, 1986, the Ways and Means Committee recommended to the Mayor and Common Council
that the City Attorney be directed to prepare an agreement between City and Provisional
Servi ces, Inc.
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On May 5, 1986 Mayor and Conmon Council adopted Resolution 86-165, authorizing the
execution of an Agreement with Provisional Educational Services, Inc., relating to
Community Development Block Grant for Project Early Outreach.
Recommended moti.on:
That request for additional Community Development Block Grant funding for
Project Early Outreach be denied.
Contact parson: Kenneth J. Henderson
Supporting data attached: Staff ReDort
Phone:
383-5065
Ward: 1-7
FUNDING REQUIREMENTS:
Amount: $ 73,278.00
Sou rce:
Finance:
Council Notes:
75-0262
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Agenda Item No, Lj ;%'
CITCiOF SAN BERNARDI to - REQUEe:f FOR COUNCIL AC~N
STAFF REPORT
On October 15, 1986, staff received a Community Development Block Grant
(CDBG) project proposal (attachment "A") from Provisional Educational
Services, Inc., requesting continued CDBG funding in the amount of
$73,278.00 for Project "Early Outreach".
In May, 1986, the Mayor and Common Council authorized the execution of
an agreement for CDBG funding in the amount of $44,692 with Provisional
Educational Services, Inc., for ,Project "Early Outreach". The agree-
ment commenced May 1, 1986, and terminates October 31, 1986.
Project "Early Outreach" is an early intervention, drop-out prevention,
educational supplement for elementary school students (kindergarten
through sixth grades) needing remedial training and motivation. In the
opinion of staff, this program has been highly successful. Over one-
hundred (100) students have been enrolled since program inception,
though the program was funded for only sixty (60) students. Interest
in the program continues to exceed expectations. Parents and students
of the seventh and eighth grade levels have also inquired about
availability of services for those grades.
Funds received from the City have been utilized to purchase two (2)
computers, VCR equipment, educational computer software, read along
video-tapes, books, three (3) field trips, as well as teacher salaries,
rent and related overhead costs.
Students have received individual and group tutoring and individualized
instruction on computers using software programs in math, reading
comprehension, language, social studies and typing. Students were also
video-taped for self evaluation and discussion. Counseling sessions
were incorporated to assist in improving self-concepts.
Students were pre- and post- tested with the Reading Attitudinal
Survey. Also, the California Test of Basic Skills (CTBS) scores were
secured from the San Bernardino School District Testing Center for pre-
test purposes. The eTBS was administered this October for post-test
analysis of student achievement.
Staff has assessed program performance and has determined that all
program objectives have been met and/or exceeded. A demonstrable need
for this program has been evidenced and staff believes the program, as
presented by Provisonal Educational Services, Inc., is a worthwhile
activity.
Presently, no 1986/1987 CDBG funds are available to fund this request
(attachment "B"). The Mayor and Common Council recently approved CDBG
funding for various social service programs administered by Parks,
Recreation and Community Services Department. The effect of the action
taken by the Mayor and Common Council, placed the 1986/1987 CDBG
public/social services expenditures at the maximum fifteen percent
(15%) allowed by Federal regulations.
75.0264
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Staff acknowledges that the Project "Early Outreach" program is an
eligible CDBG Activity, but must recommend to the Mayor and Common
Council that it not be re-funded with 1986/1987 CDBG funds at this
time. To do otherwise, would place the City in violation of Federal
Regulations pertaining to allowable public/social service expenditures.
Staff recommends that the request for additional CDBG funding be for
Pro' ct "Early Outreach" be denied.
ector
artment
KJH:LD:lb
file: staffreporteps
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CITY OF SAN 8~RDINO REDEVELor-lNT AGENCY
1986-1987 OOMMUNI~DEVELOPMENT 8L~GRANT PROGRAM
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~ns~er all questIons ~hlch are applIcable to your project as specIfIcally and completely
as possIble. If more space is needed, attach separate sheets. (Please TYPE or PRINT.)
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PROJECT 08JECTIVE
HOUSING
CAPITAL IMPROVEMENTS
PUBLIC SERVICES ~
(NON-PROFIT ORGANIZATION)
ECONOMIC DEVELOPMENT
REHABILITATION
FUNDS: Amount of CommunIty Development Block Grant funds requested for thIs project:
$ 73,278,00 .
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APPLICANT INFORMATION
Appll cant/OrganIzatIon: PROVISIONAL EDUCATIONAL SERVICES, INC.
Address:1686 W.19th,San BernardinoState: CA IIp Code:9?411 Phone#: (71~8R7-70n?
Federal I.D. Mo./Soclal SecurIty No. (nonprofIt corp): l'-OOQn?8Q
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PROJECT INFORMATION ,
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Project Name: PROJECT EARLY OUTREACH: A DroD-out Prevention Pro~r8m
Project LocatIon (complete address or vIcInIty descrIptIon: 1686 W. 19th Street
San Bernardino, CA 92411
Census Tract(s): - Assessor Parcel Number:
, Legal Property Owner:
lrlef Project DescrIptIon (attach program narratIve - ONE page only): . .
T/PE IF PR~ECT OF WHAT 1ill.
- New Construction _ New Building Bull dl ng J.A':'F ootage
_ Expansion _ Existing Building (ex 1stl / pro posed? )
Rehabll ltatl on Infrastructure Pa Size
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ReIIOdel (Sewer, water, streets, dralnage.l L eel Footage
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Purchase _ Public I.p'ov_nts (park' recreation Infratructurel
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_ Funding facilities, landscaping, lighting, etc. I
..:::L Additional Funding _ Facility
. Other _ F acll I ~ Equllll8nt PR~ECT INTENSITY
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_ Equllll8nt v:::.125 +
...x... ProgrUl NUllber of Peo pl e
_ Study/Plan to be Served
- Other Exlstlnv:a~c~pac'ty
Increase llnfr; ructurel
NatIonal Ob1ectlves (check at least one): WhIch NatIonal ObjectIve does thIs project
further?
Slum/BlIght Removal
,.-/ Lo~ Income Benefit
Urgent Need
(Health ~ Safety)
HIstorIc PreservatIon: Is there any kno~n archaeloglcal or hIstorIcal sIgnIfIcance of
the structure. sIte area or wIthIn 1/2 mIle from project sIte? If so,
explaIn:
850L
Attachment "A"
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EIDIlSICNt>L IDC.::HlVICE3
PR())~ BUDGE T AIID 5I-nt.UU'-< r UIU'I
2. Project h.:OOlEL! ~0JIWNll
3. Date Pre III red:
9/3~
r .. APp~nt:
4. PR())ECT BUDGET
PERSONNEL
SERVICES
SIJ>PLlES
MATERIALS
CONTRACT S
CAP IT AL
DUTLAVS
OTII:R
( SIlICify)
TDTAL
BUDGET
~,el T~cml. Ib:Il & Ins. m:~r ' t
Jrnt/l.ltilities Thx ~it
.1 CDIIG FUNDS
(City) $ 44,960.0C 8,700,00 8,820,00 1,000.00 9,798.00 ~ 73,278.0C
bl CDBG FUNDS
( S pecHy County
or other)
cl FEDERAL FUNDS
dl STATE FUNDS
. ..
el CITV FUNDS
fl PRIVATE FUNDS .
l~) TOTAL $ 44,960.00 8,700.00 8,820.00 1,000.00 9,798.00 $73,278.00
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5. PROJECT QUARTERLV 1986' "~'r j~~1 1987 1987 1987 1988
EXPENDITURES 1st Otr. '2nd tr. rd r. 4th Otr. 5th Otr. 6th Otr. 7th Dtr.
(SB City CDBG Funds S :fl.6'JJ.rt S ~.6'JJ.rt
Only) S S S S S
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6. MILESTONES J A S 0 N D J F M A M J J A S 0 N D J F M i
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.. Reading Skills I
b. Language Skills :
c.Mathematic " :
d.Handwriting " I
e.Computer Literac ,
f. Character Dev. I
g. Parental Involvemen
h. Equipment Purchases
1. Administration
J.Outreach Activities ,
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L I.
PREPARED BY: Dr, Mildred Dalton Henry
Tl TLE :
President
DATE:
925L
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PR~CT EARLY OUTREA~
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Project Early Outr'"ach, a component or Operation HETAIN (Rescue Educational
Training and Ini tiati ve Now) is completing its final month in accordar,ce with
our contractural arrangement with the City of San Bernardino. Our program has been
highly successful, Although funded for only sixty students, we have enrolled enrol-
roled over one-hundred participants since program inception, and the student enrol-
lment continues to spiral.
Success can further be measured by the fact that since program inception, we
have received numerouS phone calls and'visits from parents, and students in grades
7 and 8, inquiring about availability of services for those students, Because of the
vast number of inquiries, we have decermined there is a great need to service those
grades. With minor adjustments in scheduling, increased personnel, and increased
funding, we could include grades 7 and 8 in our service population, Our projected
population is 100 students,K-6 grades,and 25 7th and 8th graders,
Academic Pro~ramming
In the summer students attended bi-weekly classes 9:00 A.M. toll:OOA,M. During
the academic year sessions are held Saturdays 9:00 A.M. to 1:00 P,M. Participants r'e-
ceive individual and group tutoring and ind~vidualized instruction on computers. Edu-
cational software include programs in math, reading comprehens~on, language, soc~al
studies, and typing. Two authorized computers have been purchased which greatly in-
crease accessible time on the computer, Another b~g attraction is the read-along video
tape we use with VCR equipment purchased with allocated funds, Students are also
video-taped for self evaluation and discussion. Counseling sessions are incorporated.
Assessment
Students have been pre- and post-tested with the Reading Attitudinal Survey, dev-
eloped by Dr. Keith Dolan, California State University. Although we were required to
be evaluated by an outside monitor, no funds were allocated for that purpose. As PAL
Center Director, I personally assumed that financial responsibility. The California
Test of Basic Skills (CTBS) scores were secured from the San Bernardino School Dis-
trict Testing Center for pre-test purposes. The CTBS will be administered in October
at the PAL Center for post-test analysis of student achievement.
Enhancement Activities
Project Early Outreach participants were involved in other educational activities.
D Weekly visits were made to the Dorothy Inghram Library for activities. All stu-
dents have been oriented to library procedures, have received library cards, and
have developed a keen interest in reading and the literary arts.
2) Participants toured Leatherby's Family Creamery to observe ice 'cream technology,
]) Participants were taken to Knotts Berry Farm as part of a social studies activity.
(Fun was a fringe benefit!) Parents and teachers supervised.
4) Students and parents participated in an awards ceremony at completion of the sum-
mer component of Project Early Outreach,
5) A trip to California State University was a memorable experience, Participants
toured the campus and sat in conference with Dr. Anthony Evans, President, who
briefed them on activities and his duties as president. Such c~nments as "I'm glad
to know there is a university", "I sat in the President's conference room","I'm glad
I come to the PAL Center", "I have learned so much", and "when I get back to Scllo01
I won't be scared anymore", individually and collectively, amplify the position that
Project Early Outreach is badly needed' in the community. The program has motivated
and helped students, has shown performance, and we respectfully submit Project Eal'ly
Outreach, an early intervention, drop-out prevention program, for refunding and ex-
pansion to serve a larger population,
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SUBMITTED BY: ," l..<, .1".
Dr, Mildred alton Henry
President, Provisional Educational
Director, Provisional Accelerated
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Services, Incorporated
Learning (PAL) Center
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CITY OF SA:NiBERNARDINO
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300 NORTH "0" STREET, SAN BERNARDINO, CALIFORNIA 92418
RAYMOND D, SCHWEITZER
ACTING CITY AOMINISTRATOR
October 22, 1986
Dr. Mildred Henry, President
Provisional Education Services, Inc.
1686 West 19th Street
San Bernardino, CA 92411
Re: CDBG FUNDING FOR PROJECT "EARLY OUTREACH"
Dear Dr. Henry:
This letter is pursuant to our telephone conversation regarding funding
for the project noted above. As I indicated to you, the Mayor and
Common Council recently approved CDBG funding for various social
service programs administered by the Parks, Recreation and Community
Services Department. The effect of the action taken by the Mayor and
Common Council is to place the FY 1986/1987 CDBG program at the regula-
tory maximum for public/social services expenditures.
Federal regulations governing the CDBG program limit public/social
service activities to a maximum of fifteen percent (15%) of the grant
amount in any given fiscal year. with a total grant amount of
$1,718,000, a total of $257,700 may be expended for these activities.
In view of the above and although your project is an eligible CDBG
activity, it cannot receive additional financial assistance in the
current fiscal year (your current grant of $44,692 was financed by the
Block Grant program) .
Per your request, I am placing this matter on the agenda for the Mayor
and Common Council for its regularly scheduled meeting of November 3,
1986. Please call me at 714-383-5065 if additional information or
clarification is required.
S1!:~YG. ~l4
Kenneth J. Henderso~ Director
Community Development Department
cc:
Lisa D,ickey
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Attachment "B"