HomeMy WebLinkAbout20-Parks and Recreation
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CI~ OF SAN BI!RNARDICb - RI!QUBn FOR COUNCIL AcQoN
From: Annie F. Ramos, Director P.EC'O.-t.rnml. ~t:
Dept: Parks, Recreation & Communil!!~s~11s P;l [I: 03
Date: October 16, 1986
Resolution authorizing a Memorandum of
Understanding between the City of San
Bernardino and the San Bernardino Com-
munity Hospital for Senior Nutrition
Program meals.
Synopsis of Previous Council action:
Synopsis of previous Council Action: April 11, 1986 Resolution #86-134 authorizing
an agreement with the County of San Bernardino relattng to the continuance of a
Senior Nutrition Program at the Highland Senior Citizens Center.
Recommended motion:
Adopt Resolution
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Signature
FUNDING REQUIREMENTS:
Amount:
-0-
SOurce:
383-5037
N/A
N/A
Contact person: Anne Rhodes
Phone:
Supporting data attached:
N/A
,:Ward:
Finance:
Council Notes:
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CI,(> OF SAN BI!RNARDIA - RI!QUrQr FOR COUNCIL ACQ,N
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STAFF REPORT
Community Hospital
Subject Memorandum of Understanding formalizes the administrative, health,
and liability requirements necessary for the City, through the Senior Citi-
zens Service Center kitchen, to furnish Senior Nutrition Program meals to
the Community Hospital's Adult Day Health Care Program located at the High-
land Senior Center, 3102 East Highland, Highland, CA.
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75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH ADULT DAY HEALTH
CARE CENTER RELATING TO A NUTRITION FOR SENIORS PROGRAM.
BE IT RESOLVED BY THE MAYOR A~ COMMON CpUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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6 SECTION 1. The Mayor of the City of San Bernardino is
7 hereby authorized and directed to execute on behalf of said City
8 a Memorandum of Understanding with Adult Day Health Care Center
9 relating to a nutrition for seniors.program, a copy of which is
10 attached hereto marked Exhibit "A" and incorporated herein by
11 reference as fully as though set forth at length.
12 I HEREBY CERTIFY that the foregoing resolution was duly
13 adopted by the Mayor and Common Council of the City of San
14 Bernardino at a
meeting thereof, held on
15 the
day of
, 1986, by the
16 following vote, to wit:
17 AYES:
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19 NAYS:
20 ABSENT:
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City Clerk
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Approved as to form:
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8 City A torney
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The foregoing resolution is hereby approved this
, 1986.
day
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Mayor of the City of San Bernardino
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MEMORANDUM OF UNDERsTANDING
(Nutrition for Seniors Program)
THIS MEMORANDUM OP UNDERSTANDI1fQ is made and entered into
this day of , 1985, by and between the
City of San Bernardino, a municipal corporation hereinafter
referred to as .City., and the Adult Day Health Care Center of
the San Bernardino Community Hospital, hereinafter referred 'to as
.Care Center.,
City and Care Center agree as follows:
1. This Memorandum of Understanding is made with
reference to the following facts and objectives:
A. City currently operat$s a NUtrition for Seniors
program, which program is the subject of a contract between the
County of San Bernardino Office on Aginq and the City of San
Bernardino.
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B, The parties desire to establish a deliv.ry~of
meals to Adult Day Health Care Center clientele of the Care
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Center operating under a Memorandum of Understanding at the
premises of the Highland Senior Center (Highland District Council'
on Aging, Inc.) wherein the City operates a Nutrition for Seniors
site also under a Memorandum of Understanding with the Highland
Senior Center.
2. Duties of Care Center. Care Center shall:
A. Prepare a daily listing, in duplicate, prior to
1:00 p.m. of all Care Center clientele scheduled to receive a
meal on the next day. All persons less than sixty (50) years of
age shall be identifie4 on said listing. The original shall be
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retained by the Care Center. The duplicate copy shall be given
to the Nutrition Site Coordinator, ~n -employee of the City.
B. Each Friday, before 1:00 p.m., the Program
Director of the Care Center shall contact the Senior Center
Kitchen Supervisor, or another repres.ntative of the City's
nutrition program, and state the anticipated number of meals
required on the following Monday. These meals will be delivered
the next day (Saturday) and packaged appropriately for freezing
at the Highland Senior Center. If Friday and/or Monday is a
holiday, the Program Director of the Care Center will initiate a
timely contact with a supervisor of the City's nutrition program
to make alternative arrangements.
C. At the end of each month, the P~ogram Director of
the Care Center shall tally the total number of meals served to
Care Center clientele. This tally; upon verification by a
designated City representative, shall be given to the Adult Day
Health Care Administrative Director as a request for payment to
the City's nutrition program.
D. The Care Center shall pay for all meals served to
Care Center clientele on a monthly basis in a timely manner
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within 30 days of receipt of the request for payment.
E. The fee for meals shall be in accordance with the
following:
(1) Meals served to clientele of the Care
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Center sixty (60) years and older sh~ll be at the suggested
donation level of one dollar and fifty cents ($1.50).
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(2) For those Care Center clientele not yet
sixty (60) years of age, the fee for meals received must be
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calculated in accordance with county Office on Aging's Nutrition
Policies and Procedures Manual. This is subject to variance
predicated on the cost of meals. Presently, ,for purposes of this
agreement, the fee for a non-senior meal has been calculated to
be two dollars and sixty cents ($2.~O). All changes in meal fees
shall be coordinated in advance of any billing month with the
Care Center.
F. Care Center shall conform to all provisions of
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the Civil Rights Act of 1964, as ~ended.
G. Care Center shall allow placement of a sign to be
furnished by City with substantially the following .language in
the recreation room of the Beautiful Light Inns
TO WHOM IT MAY CONCERN
The Senior Citizen Nutrition Program shall not
be responsible for any food removed from this
site by participants following the serving of
a regularly scheduled nutritional meal.
THE CITY OF SAN BERNARDINO
3. Duties of City. City shall:
A. Furnish meals in accordance with the provisions
of paragraphs 2 A and B, above.
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B. This Memorandum of Understanding shall be
governed by and construed in accordance with all laws,
regulations, and contractual obigatiohs incumbent upon the City
and the Care Center.
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C. The Department of Aging and the Department of
Health. Education and Welfare shall have the right to inspect or
reproduce all books and records of the City as they relate to the
provision of food services under the terms of this Memorandum of
Understanding. Such books and records shall be available for
inspection or reproduction at all reasonable times at the City
for a term of at least four years from the effective date of this
Memorandum of Understanding.
The City of San Bernardino, upon written request,
will furnish financial reports relating to the provisions of
nutrition services under this Memorandum of Understanding and the
payments therefore to the Adult Day Care Center and to the
Department of Aging in such form and at such times as required by
the Adult Day Health Care Center to fulfill the obligations for
financial reporting to the Department.
4. Chanaes. City or Care Center may request changes in
the scope of services of either party to be performed under this
Memorandum of Understanding. Said changes, including an increase
or decrease in the amount of delivery or the days of service must
be mutually agreed upon by City and Care Center, and must be
incorporated in writen amendment to this Memorandum of
Understanding except as provided in the "Term" provision of this
Memorandum of Understanding.
5. Comoliance With the Law. Care Center shall comply with
all applicable laws, ordinances and codes of the federal. state
and local governments, including but not limited to those
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pertaining to the Senior Nutrition Program.
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6. Liabilitv Insurance. Care Center agrees to procure and
maintain in force during the term of , this Memorandum of
Understanding, and any extens~on th~r~of, at its expense, public
liability insurance in companies and through brokers approved by
the City, adequate to protect against liability for damage
claims arising out of Care Center's operations under this
Memorandum of Understanding in a ~infmum amount of One Million
Dollars ($1,000,000) combined single limit. Care Center shall
provide to the City's Risk Management Division a certificate of
insurance and an additional insured ~ndorsement which provides:
A. City of San Bernardino is an additional insured.
B. The insurance company name, policy number period
of coverage, and amount of insurance. .
C. That the City Clerk of the City of San Bernardino
must be given notice in writing at l~ast thirty days prior to
cancellation, material change, or refusal to renew the policy.
D. That Care Center's insurance will be primary to
any coverage the City of San Bernardino may have in effect.
7. Political
Activitv Prohibited.,
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contributed by Oefice
on Aging or City under
Funds, materials,
property or service
this Memorandum of Understanding shall not be used for any
participant political activity, or to further the election or
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defeat of any candidate for public office.
8. Reliqious Activities Prohibited. Religious worship,
instruction or proselytization shall not be instigated as part of
or in connection with the performance of the Memorandum of
Understanding.
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such ~perations.
10. Term. This Memorandum of Understanding shall be
15 effective immediately, with provision of meals having already
16 started, and shall continue in effect for a period one year
17 subject to termination by either party for any reason upon thirty
18 days' written notice to the other party, provided, however that
19 should county, state or federal funding for the Nutrition for
20 Seniors Program cease or decrease, ~ity may unilaterally
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21 terminate this Memorandum of Understanding forthwith upon
22 notification to Care Center.
23 11. Notices. All notices td the parties arising as a
24 result of this Memorandum of Understanding shall be in writing
25 and delivered in person or sent by certified mail, postage
26 prepaid, return receipt requested, addressed as follows:
27 CARE CENTER CITY
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Director of Parks, Recreation
& Community Services
300 ijorth RDR Street
San Bernardino, CA 92418
Mrs. Kimiko Ford
Administrative Director
Adult Day Health Care
Center of the San
Bernardino Community
Hospital
IN WITNESS WHEREOF, the parti~s ~ereto have subscribed
their names the day and year first herein written above.
CITY OF SAN BERNARDINO
ATTEST:
By
Mayor
City Clerk
ADULT D1\Y HEALTH CARE CENTER
By
Title
Approved as to form:
City Attorney
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