HomeMy WebLinkAboutR06-Redevelopment Agency
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RAVELOPMENT AGENCY.~QUEST ~OMMISSlON/COUNCIL Q-rION
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From:
Qpt:
Glenda Saul, Executive Director
Redevelopment Agency
Subject: CONSULTANT ENGINEER SERVICES -
UNDERCROSSING S. C.
Date: October 14, 1986
Synopsis of Previous Commission/Council lCtion:
12-9-74 Encroachment Permit granted to Agency for pedestrian undercrossing -
Shandin Hills Golf Club.
Rec:ommendsd motion: (CDC)
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Move authorization for the Agency Council to prepare and the Chairman and Secretary to
enter into an agreement for consultant Engineering services with C M Engineering for
the widening of the 1-215 utility undercrossing.
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Signature
Contact penon:
Glenda Saul/Sandra Lowder
Amount: $ 13,850
Phone: 383-5081
WlII'CI: 5th and 6th
Project: S. C.
Date: October 20, 1986
Supporting data IttIChsd:
FUNDING REQUIREMENTS:
YES
No sdverse Impact on City:
OIDeil Notes:
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10/14/86
Agenda Item No.
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"clTO OF SAN BERNARDIO - REQUO FOR COUNCIL ACON
STAFF REPORT
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Background
In 1984 the Agency received permission from Caltrans to construct a utility
undercrossing along 1-215. The purpose of the undercrossing was to liDk the front
nine holes of the golf course with the back nine holes. The Encroachment Permit
acknowledged that Caltrans had plans to widen 1-215 in the future and that when
said widening came about, the Agency would, at its own expense, widen the
undercrossing.
In December 1985, Caltrans notified the Agency that they would be widening 1-215
in July of 1987 and that our undercrossing widening would need to be accomplished
prior to this date. In January 1986, Staff presented an information item to the
Redevelopment committee relating to this issue and our intent to solicit proposals
for engineering services in October of 1986.
on September 24, 1986, Requests for Proposals were solicited from five engineering
firms. Proposals were to be submitted by October 10, 1986. Two proposals were
received - one from C M Engineering and the other from C G Fogineering. Copies of
these proposals are attached.
Recommendation
Staff reviewed the proposala with Roger Hardgrave. (Mr. Hardgrave assisted Staff
with the UP solicitation) Our recommendation is that we accept the proposal of
c::> C M Engineering. The estimated cost for the services to be provided is $13,850.
Scope of Services
*
o Surveying
o Preparation of Plans and Specs, and cost estimate - Plans & Specs to be
prepared in accordance with Caltrans standards.
o Coordination with Caltrans
o Coordination with Shandin Hills Golf Club Lessee
o Submittal of Plans through Caltrans for review and approval
o Any necessary soil tests shall be acquired and paid for by the Agency.
o Be available for consulting during construction period if necessary.
*
The undercrossing is used as an access by golf course patrons to link the
front nine (9) holes with the back nine (9) holes. Shut down period must
be kept at a minimum. Hank Bickler, golf course lessee, is aware of this
pending construction project and has been in attendance with Staff and
Caltrans to discuss same.
Estimated Construction Cost
Caltrans' estimate is $165,500.
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10/14/86
75-0264
:CltOOF SAN BERNARDIQ) - REQUEOr FOR COUNCIL AC-hbN
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STAFF REPORT
Tentative Action Schedule
RFP Process
September 29, 1986 - October 10, 1986
(2 weeks)
Selection of Engineer
October 20, 1986
Preparation of Plans
& Specifications
October 18, 1986 - December 1, 1986
(45 days)
Caltrans Plan Check Process
December 1, 1986 - January 15, 1987
(45 days)
Bid Process
January 16, 1987 - February 30, 1987
(45 days)
Award of Contract
March 16, 1987
March 30, 1987
April 1, 1987 - July 1, 1987
(120 days, including curing)
July. 1987
Notice to Proceed
Construction Period
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Ca1trans to Commence
1-215 extension
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10/14/86
75-112...
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REDEVELOPMENT AGENCY or THE
CITY OF SAN BERNARDINO: CA
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PROPOSAL FOR
ENGINEERING SERVICES
CITY OF SAN BERNARDINO
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OCTOBER 9, 19B6
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PREPARED BY:
C M ENGINEERING ASSOCIATES
225 EAST AIRPORT DRIVE
SAN 8ERNARDINO. CALIFORNIA 92408
TELEPHONE: (714) 884-8804
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CIVIL & EQONMENTAL ENGINEERING
ASSOI:IATBS
LAND PLANNING AND SURVEYING
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October g, 1986
w.o. No. 09-86-34-P
Glenda Saul, Executive Director
Redevelopment Agency
City of San Bernardino
City Hall
300 North "0" Street. Room 320
San Bernardino, CA 92418
Re: Requests for Qualifications and Proposal
for Engineering Services (RFP)
.p~ar Ms. Saul:
C M Engineering Associates is pleased to present this proposal and
qualifications for providing engineering services for the widening of
the 1-215 utility undercrossing near Shandin Hills Golf Club. Our
proposal is based upon your letter received on September 25. 1986.
C M Engineering Associates can offer a highly professional project
team with experienced members to perform the work as outlined herein.
The team's impressive general qualifications are enhanced by its
specific experience in similar projects in the City of San Bernardino
and Southern California. C M is especially qualified to perform the
work due to the fact that C M had performed the original design for
this undercrossing in 1974 and. therefore, is very knowledgeable with
the processing requirements for Caltrans and the Shandin Hills Golf
Club lessee.
DESCRIPTION OF PROPOSED SERVICES
The proposed undercrossing is a standard Caltrans 12' X 10' Reinforced
Concrete Box. C M Engineering Associates' services would include all
the engineering necessary to the point of approval by Caltrans and any
other governing agencies. Specifically included in the scope of C M
Engineering Associates' services are the following:
1. A Field Survey to locate the existing improvements and field
verify the construction plans for design purposes.
2. Preparation of plans, specifications, and cost estimates
including all the design and drafting to the satisfaction
of Caltrans requirements. This also includes the necessary
coordination with Caltrans. Shandin Hills Golf Club Lessee,
and the City of San Bernardino.
225 E. Airport Dr. . P.O, Box 6087, San Bernardino, California 92412 . Phone (714) 884-8804 or (714) 825-9562
550 West Vista Way . Melrose Center. Vista, California 92083 . Phone (714) 758-3680
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MS. GLENDA SAUL
CITY OF SAN BERNARDINO
October 9. 1986
Page Two
3. Consultation. as necessary. during the construction phase of
the process.
Note: Any soils engineering will be by separate contract and
is specifically not included in this proposal.
PRODUCTION CAPABILITIES
With a staff of approximately 80 employees C M Engineering
Associates has the flexibility to assign qualified personnel to the
project team to meet the client's time requirements. Under the
direction of a registered civil engineer experienced in similar
projects, C M would be in a position to assign a sufficient number of
design engineers. draftsmen. survey crews. and other technicians to
'iaequately staff this project. With sixty-eight years experience in
,tftis area, C M has developed a close working relationship with the
government agencies and is extremely knowledgeable with their require-
ments.
We have reviewed the anticipated time schedule and find that the
dates are realistic and are sufficient to perform the work.
PROJECT PERSONNEL
The goal of C M Engineering Associates is to offer a broad range of
professional services by combining technical expertise with practical,
field earned experience, and then assigning project responsibility in
accordance with the particular experience and expertise of its key
'personnel. The following illustrates the experience and quali-
fications of the key team members. More detailed qualifications of
the key personnel are included in the "Attachments" section of this
proposal.
Paul L. Forester
o Project Engineer - Registered Civil Engineer
o Over 30 years experience in related engineering design
o Specialist in structural calculations and hydraulic
structures
o Project Manager experience on major land development
projects.
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MS. GLENDA SAUL
CITY OF SAN BERNARDINO
October 9. 1986
Page Three
Harry J. Nelson
o Former Caltrans employee for over 10 years
o Project Designer
o 23 years experience in related design
o Extensive experience in the City of San Bernardino
Harold E. Robinson
o Principal Surveyor - Licensed Land Surveyor
o 35 years of relevant survey experience
o Experience in land surveys and construction staking for
land development projects
o 8 years experience with Caltrans survey section
'ENGINEERING COST ESTIMATE
The engineering cost estimate is based on the scope of work as
outlined herein.
1. Field Surveys
2. Improvement plans. specifications and
cost estimates
S 1.500.00
12.350.00
3. Construction Consultation
as necessary
$13.850.00*
Total
*Note: Does not include landscaping/irrigation plans, utility
plans (gas. electric. telephone. cable TV). consultant fees,
nor any agency fees.
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MS. GLENDA SAUL
CITY OF SAN BERNARDINO
October 9. 1986
Page Four
C M Engineering Associates appreciates the opportunity to submit this
proposal and would gladly respond to any questions or request for more
detailed information. We feel C M is especially well qualified and
knowledgeable on this project and look forward to the opportunity to
work with you.
Very truly yours.
C M ENGINEERING ASSOCIATES
~d..I ~ .Y-:~
C~de Hippenstiel
Executive Vice President
, Cll:nm
Attachments
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liLJU ENGINEE.ING
CIVIL & QONMENTAL ENGINEERING
ASSOCIATES
LAND PLANNING AND SURVEYING
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I'llEVAlUIl& IllIIIlL Y BILLIIl& IATES ·
August 1186
EIl&IIEERIIl&
r- Assistant Engineer 143.00
Associate Engineer 51.50
Ci v11 Engi neer 63.00
, Senior Civil Engineer 61.50
t PrincipII Engineer 74.00
PrincipII Consul tint 80.00
Research Assistant 29.00
n Delineator 35.50
Drafter 41.DO
Senior Drafter 45.00
Designer 41.00
Senior Designer 58.00
U PrinCipII Designer 63.00
Inspector 34.00
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~ Assistant Planner 43.00
Planner 58.DO
Senior Planner 69.50
Principal Planner 74.00
B Principal Consultant 80.00
SIIlVEYlIIG
U Field Survey Supervisor 62.00
PrinCipII Surveyor 74.00
3-Man Crew 156.00
2-Man Crew 117.00
0 Travel Tile - 3 Mln Crew (In .xcess of 8 hours) 84.00
Travel Tille. 2 Man Crew (In .xcess of 8 hours) 56.00
lUIMlIISTllATIVE SERVICES
, Typist/Clerk 21.50
I WOrd Processin9 Operator 26.00
1_' Administrative Assistant 32.00
. IlISCELLA1lEllUS SERVICES MIl EXPEIlSES
Court Appearances 100.00 (4 Hr. Min.)
CllIIlputer 27.00 Ii Hr. Min.)
Mileage .35/M11e
Subsistence Cost
Outside Services Cost Plus 101
Materials and Other Expenses Cost Plus 201
. All rates are SUbject to chlnge at such time as adjustments are .ade as a
result of agreements. salary adjustments, and increased business expenses.
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225 E, Airport Dr. . P.O. Box 8087, Ben Bernardino, Call1oml. 92412 . Phone (714) 884-8804 or (714) 825-9582
550 West Vista Way. Melrose Center . Vista. California 92083 . Phone (714) 758-3680
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REPRESENTATIVE PROJECTS
C M Engineering Associates has the capability to provide the fu11-
scale professional engineering services required for design and field
staking of land development projects. This would include all. phases
of studies. design, construction management. inspection and surveying.
For certain related services such as geology. soils engineering and
photogrammetry. C M works closely with consultants qualified in those
fields.
Through the use of sophisticated computers. reproduction equipment
and highly qualified personnel. C M'S land development experience
spans from small subdivisions to major land development projects
requiring long-term commitments.
Some representative C M Engineering projects are:
o Utility undercrossing at Interstate 15 and Shandin Hills Golf
Course - RDA, San Bernardino, California
:.: 0 Santa Ana River Bridge - Tippecanoe Avenue, San Bernardino,
California. for the City of San Bernardino
o Vivienda Avenue Bridge approaches in City of Grand Terrace
o Grass Valley Creek overcrossing - Lake Arrowhead, California
o 8ear Valley Cutoff Road - County of San Bernardino
o South "E" Street 8ridge - City of San Bernardino
o 32nd Street Bridge - San Diego. California
o McQuiddy Storm Drain - City of San Bernardino
o Box Culvert Design - Trona. California
o Rancho Road 80x Culvert Design - City of Ade1anto
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PAUL L. FORESTER
Education
Bachelor of Science Civil Engineering
University ,of California at Berkeley
Life Long Learning Course - Institute of Transportation and Traffic
Engineering University of California
Experience
Mr. Forester is a Principal Engineer and has been employed by C M
Engineering for over twenty years. He has over thirty years of
experience in civil engineering including extensive design experience
with highways, roads. drainage facilities structures and sewer and
water systems. He has been in charge of numerous large land
development projects.
o Project Engineer for numerous major drainage and storm drain
projects
o Project Manager for Shandin Hills Golf Course - utility
undercrossing
o Project Engineer for Rancho Road Storm Drain System - City of
Adelanto
o Project Engineer and Manager for Tippecanoe Bridge including
design and specifications - City of San Bernardino
Professional Registration
Registered Civil Engineer:
California
Arizona
Colorado
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HARRY J. NELSON
Education
San Bernardino Community College 1974-1976
Oregon State University (Extension Courses) 1979-1980
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Experience
Mr. Nelson has been Senior Designer in C M Engineering's San
Bernardino office for five years. He has been responsible for design
on land development projects including site development. utilities
distribution and sewerage systems.
Recent project assignments include the following:
o Senior Designer for 400 acre golf course and residential complex
in Palm Desert
o Senior Designer - Project Engineer for 200 acre. 425 unit
recreational vehicle park in Big Bear
o Senior Designer on initial street and utility design layout for
600 acre rural residential development in Corona
o Senior Designer on recent apartment projects in City of Ontario
and City of Rancho Cucamonga
Prior to working for C M Engineering Associates, Mr. Nelson worked for
Caltrans in Bishop and San Bernardino; VTN Consolidated. Inc. in San
Bernardino; Regional Consultants. Inc. in Corvallis and Eugene.
Oregon; and Page and Rice in Eugene.
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HAROLD E. ROBINSON
Education
University of California at Los Angeles
Experience
Mr. Robinson is a registered land surveyor with some 35 years of
relevant experience. He has been Chief Surveyor for C M Engineering
Associates for the past 28 years. Mr. Robinson was employed for over
8 years in the Caltrans Survey Section. Examples of his relevant
projects and assignments are highlighted below:
o Extensive experience in all types of surveys including
topographic, boundary. construction surveying and establishment
of control for aerial mapping
o Experienced in surveys required for design and construction of
projects involving site grading; highway; sewer. water and
other pipeline utilities; flood control and water conservation
facilities
o Responsible for cost effective assignment and performance of
survey personnel and proper utilization of very modern survey
equipment
Professional Registration
California
Colorado
Arizona
Oregon
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C 13 EN131NEERIN9
. << ngineering
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CITY OF sA~N8T AGENCY OF THE
fR~M:?DIr/O. CA
ROUTIN
October 9, 1986 GS
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Ms. Glenda Saul
Executive Director
Redevelopment Agency
City of San Bernardino
300 North D Street, Room 320
San Bernardino, California 92418
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Reference:
proposal for Professional Engineering Services for
I-2lS Utility Undercrossing
Dear Ms. Saul:
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C G Engineering appreciates the opportunity of submitting this
proposal to the Redevelopment Agency of the City of San Bernardino
for the planning and engineering services required for extension of
the existing utility undercrossing at Interstate 215 near the
Shandin Hills Golf Club. This proposal will set forth the
background of the project, scope of work, project team, estimated
fee, and estimated time of completion.
PROJECT BACItGROURD
Approximately l5 years ago, the utility undercrossing was
constructed ~nder Interstate l5 to provide access between the front
and back nine holes at the Shandin Hills Golf Club. Since that
time, Caltrans, planning for the extension of the Route 30 freeway,
including connector ramps to Interstate 2lS, has indicated that the
utility tunnels will need to be extended so that Caltrans
construction may be completed. The Redevelopment Agency of the City
of San Bernardino is therefore seeking professional services to
provide the planning, surveying and engineering for the extension of
the utility tunnels.
SCOPE OF SERVICES
Representatives of C G Engineering will meet with the Community
Redevelopment Agency, City of san Bernardino, Shandin Hills Golf
Club operators, and Caltrans to determine the exact parameters
within which the design and construction schedule is to be
undertaken. Careful coordination will be provided with the golf
club operator to be sure the project specifications are prepared in
a fashion that will minimize the inconvenience to the existing users
2827 S. WATERMAN AVE., SUITE E . SAN BERNARDINO, CALIFORNIA 92408. (714) 824-2420
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of the facility. Caltrans concerns regarding an encroachment within
their rights-of-way and design standards to use for the extension of
the tunnel will also be carefully considered and taken into account
during the design of the project.
Field surveys will be obtained that will show the location of all
pertinent topography that would be affected by the construction in
addition to elevations of all key features. The design of the
extension of the undercrossing will require a rather extensive
reconstruction of the access ramps on both sides of the freeway. Our
design will take into account the necessity of minimizing the impact
on existiny plantings and facilities to the greatest degree
possible.
preliminary plans will be reviewed with members of your staff and
also wi~h the City Engineering Department, if you so desire. Since
the p~~ject will heavily involve Caltrans, we will process the
preliminary and final plans through Caltrans for their review and
approval. Meetings will be scheduled with approving agencies, as
needed, to obtain approvals. Specifications and cost estimates will
also be provided in a format suitable to Caltrans and the
Redevelopment Agency.
We will also be available for consultation during construction, if
our involvement is desired by the Redevelopment Agency.
PROJECT DESIGN TEAM
Mr. John A. Starner, P.E., Vice president, C G Engineering, will
provide overall project coordination. He will be assisted by Mr.
David L. Ringland, P.E., project Engineer, who will have the
responsibilities for the day-to-day engineering services. Other
members of C G Engineering Staff which number 20 in our San
Bernardino office, will be available to provide a complete package
of plans, specifications and cost estimate.
It should be noted that Mr. Starner was the Design Engineer on the
original design of the utility undercrossing while employed with
another firm in San Bernardino. His background and knowledge of the
project will provide a design continuity from the original to the
proposed extension of the facility.
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This firm has been design engineers on a variety of major structure
and drainage projects. Included are the design of railroad grade
separation structures on Mountain View Avenue over the SPRR in Loma
Linda and two bridges over San Timoteo Creek. We also have designed
maJor drainage facilities for many private and public clients.
Many of the similar projects we have completed involved coordination
with Caltrans and meeting their standards and requirements. These
included the preparation of specifications and their permit issuance
process.
ESTIMATED FEE
C G Engineering will provide the services outlined within the scope
of work on a time and materials basis in accordance with the
attached prevailing Hourly Rate Schedule for the following estimated
fee I ' -
Surveying, Design, Specifications
Meetings
Construction Review
$2l,700
2,100
1,700
Total Estimate
$25,500
If services outside the scope of work are desired by the
Redevelopment Agency, they can be negotiated on a time and materials
basis as well.
TIMB OF COMPLETION
The time period for the various processes included in the Request
for proposal are resonable in our opinion and we will comply with
the portions directly in our control. you understand, of course, we
have no control over the actual processing time required by Caltrans
or other checking agencies.
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Again, we appreC'Ute the opportunity of submitting this proposal to
the R~development ~ency of .the City of San Bernardino, and are
looking forward to 1>ri)Vld'fng" profesSional services to the Agency on
this project.
NLCvh
., Attachment
200002.00
lOOlOlClOO,10)
Sincerely,
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Noel L. Christensen
President
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C 13 ENI3INE&~IN
Planning and Engineering
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PREVAILING HOURLY RATES
July 1, 1986 - June 30, 1987
OFFICE
Principal Engineer
ProJect Manager
Project Engineer
Landscape Architect
Real Property Specialist
principal Planner
Seniol;.Desiyner
Senior plan Checker
Designer-Draftsman
Planner
Designer
Senior Draftsman
Drattsman
Computer Operator
Engineer Aide
Adminstrative Assistant
Clerical
$96.00/Hr.
70.00/Hr.
64.00/Hr.
64.00/Hr.
54.00/Hr.
64.00/Hr.
55.00/Hr.
53.00/Hr.
49.00/Hr.
43.00/Hr.
43.00/Hr.
41. OO/Hr.
35.00/Hr.
35.00/Hr.
35.00/Hr.
35.00/Hr.
2l.00/Hr.
FIELD
Resident Engineer (professional)
Inspector (unlicensed)
Field Survey Supervisor (Licensed)
2 Man survey party
3 Man Survey party
Electronic Measuring Device
70.00/Hr.
49.00/Hr.
64.00/Hr.
l27.00/Hr.
l63.00/Hr.
86.00/Day
MISCELLANEOUS SERVICES AND EXPENSES
Mileaye
prints, Copyiny, Reproduction
and Miscellaneous Materials
Outside Consultant Services
Equipment Rental
O.25/Mi.
Cost + lOt
Cost + lOt
Per Caltrans
Publications
RATE86(lOO,3)
2627 S. WATERMAN AVE., SUITE E . SAN BERNARDINO, CALIFORNIA 92408. (714' 824.2420
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