HomeMy WebLinkAboutS03-Public Works
File No, 6.51-6
.city OF SAN BERNARDOO - REQU~T FOR COUNCIL AQJlON
From: Roger G, Hardgrave
Subject: Award of Contract -- Provision of
Sweeping Services for Central City Mall,
Surface Parking Lots and 3-Level Parking
Structure, per Plan No. 7085
Dept: Publ ic Works/Engineering
Date: October 15, 1986
Synopsis of Previous Council action:
9-22-86 -- Extension of contract with American Sweeping Service for a period
of 120 days approved, and authorization granted to advertise for bids.
Recommended motion:
Adopt resolution
cc: Ray Schweitzer
W. Knudson
R. Prince
W. Overstreet
Contact person: W OVl>r~trE!E!t
Supporting data attached: RE!port of Bids & Resolution
Ward:
5244
1
Phone:
FUNDING REQUIREMENTS: Amount: $34.773.68
Source: Acct. #001-323-53115
Finance: 1-1.. ~ ~
"C'lstnrl;~l <;"rv;",,~"--CE!ntra1 City Mall & ParkinCl
Council Notes:
75-0262
Agenda Item No,
S-3
ciQ' OF SAN BERNARDCO - REQUIOT FOR COUNCIL AC()ON
STAFF REPORT
Bids for this project were opened at 2:00 p.m. on Tuesday, 10-14-86.
A total of 3 bids were received, for the 8 month period from 11-1-86
to 6-30-87, ranging from $23,000.00 to $57,744.00. The low bid of $23,000.00
did not contain a proper bid security. This bid has been reviewed by the
City Attorney's Office, and a determination made that it can not be accepted.
The second low bid was in the amount of $34,773.68 or $4,346.71,per month.
All 3 bidders were pre-qualified by the Public Buildings Superintendent.
An amount of $27,242 was included in the 1986-87 Budget, under Account
No. 001-323-53115, "Custodial Services". Approximately $8,483 will be paid
to American Sweeping for the 120 day extension to their contract. The total
estimated cost for sweeping services during the 1986-87 fiscal year is
$43,257, which is $16,015 over the budgeted amount.
We recommend that the low bid be rejected and a contract awarded to
the second low bidder.
URGENCY CLAUSE: The 120 day extension to the contract with American
Sweeping Service will expire on about 10-31-86. It is imperative that a
contract be awarded at the Council Meeting of 10-20-86, in order to avoid
a gap in the sweeping services.
15.0264
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
o
o
o
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO
IPS SERVICES, INC. FOR PROVIDING SWEEPING SERVICES FOR CENTRAL CITY
MALL SURFA~~ARKING SPACES AND THREE-LEVEL PARKING STRUCTURE AND
REJECTING THE LOW BID.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
Section 1, IPS Services. Inc. is the lowest responsible bidder
for providing Sweeping Services for Central City Mall Surface Barking
Spaces and Three-Level Parking Structure, in accordance with Plan
No, 7085, for the total amount of $34,773.68, for an 8 month period
from 11-1-86 to 6-30-87. a contract is awarded to said bidder accordingly,
but such award shall be effective only upon the contract being fully
executed by the parties; all other bids therefor are hereby rejected;
and the Mayor is hereby authorized and directed to execute said
contract on behalf of the City; a copy of the contract is attached
hereto, marked Exhibit "A" and incorporated herein by reference as
fully as though set forth at length.
Section 2. Execution and Amendments. This contract and any
amendments or modifications thereto shall not take effect or become
operative until fully signed and executed by the parties and no party
shall be obligated hereunder until the time of such full execution.
No oral agreements. amendments, modifications or waivers are intended
or authorized and shall not be implied from any act or course of
conduct of any party.
Section 3. The low bid from American Sweeping Service, in the
amount of $23,000.00, is hereby rejected for failure to provide the
prescribed bid security.
o
-, .
!I
o
o
o
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a
4 the
meeting thereof, held on
day of
, 1986, by the following vote,
5 to wit:
6
7
8
9
10
11
12
13 of
14
15
AYES:
Council Members
NAYS:
ABSENT:
~-
City C,J.;'!lk
~~-':' .
The foregoing resolution is hereby approved this,'
day
, 1986.
.~.
Mayor of the City of San Bernardino
16 Approved as to form:
17
18
19
20
21
22
23
24
25
26
27
28