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'CI'C)' OF SAN BERNARDiO) - REQUEQr FOR COUNCIL AC~N
From: Frank A. Schuma, Planning Director
Subject: Contract Planning Services
wi.th Scott Wright
Dept: Planning
Date: October 2, 1986
Synopsis of Previous Council action:
None.
Racommended motion:
Adopt attached Resolution.
JUSTIFICATION FOR PLACEMENT OF SUPPLEMENTAL AGENDA
Adoption of the attached resolution/agreement will allow adequate
staffing enabling the Planning Department to meet its time commit-
ments.
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Signature
Contact person: Frank A. Schuma
Phone:
383-5357
Supporting data attached: Yes.
Ward:
FUNDING REQUIREMENTS:
Amount: $13.500
Source: Bud2eted Position Personnel.
Finance: j./-
d'~
Council Notes:
75-0262
Agenda Item No.
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C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8609-306
TO: Raymond D. Schweitzer, Acting City Administrator
FROM: Frank A. Schuma, Planning Director
SUBJECT: Filling of Positions Within the Planning Department
DATE:
COPIES:
September 19, 1986
(6837)
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In approximately a 90-day period of time, the Planning
Department has lost five (5) personnel, or one-third of the
entire staff. Assistant Planner, Ann Larson, left in June
but, because of budget cuts made by the Council, the position
of an Assistant Planner was eliminated. The other positions
eliminated due to budget cuts included a Draftsperson and a
temporary, fUll-time rec~ptionist-clerk. This week, the
Department will lose two more planners, Planning Aide, Greg
Gage, and Assistant Planner, Sonia Southwell.
The impact of these losses will be immediate and quite
severe. Given our project case load, they will affect our
ability to provide an acceptable level of service to the
general public, the development community and the Mayor and
Council. Delays in processing time have already been exper-
ienced and counter/telephone service hours have had to be
established.
.:~:'_.
The loss of three planner positions was due to resignations
to accept similar positions in other cities. In each case,
the lateral change has resulted in substantial total dollar
compensation increases for the planner. In Ann's case, the
increase w;as approximately $850 per month. In the case of
Greg Gage and Sonia, the increases were about $800 and $650,
respectively. It is also important to note that the planners
represent a substantial investment to the City of San Bernar-
dino in terms of training time, attendance at planning
seminars and averall experience. Other jurisdictions will
now benefit from this CitY'Bainvestment.
In an effort to help alleviate the added burden to the
remaining staff and to assist in expediting development case
load, I request that the Planning Department be permitted to
recruit for and fill, two Assistant Planner positions. In
addition, I would ask approval to fill the Planning Aide
position through a contract agreement. This individual would
work as a regular employee of the City without the benefits
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I!lTEROFFICE MEMORANDUM: 8609-306
Filling of Positions Within the Planning Department
September 19, 1986
Page 2
(insurance, PERS,
City employee. A
for your review
In my opinion, the filling of these positions and the reten-
tion of the positions within the Department are essential if
we are to maintain a level of service that will keep our
heads above water for a short period of time before we sink.
sick leave, vacation, etc.) of a regular
copy of the proposed contract is attached
SCHOMA
Director
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attachments
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH GEOFFREY SCOTT WRIGHT TO PERFORM
3 CONSULTING SERVICES FOR THE PLANNING DEPARTMENT.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is hereby
7 authorized and directed to execute on behalf of said City an
8 agreement with Geoffrey Scott Wright to perform consulting
9 services for the Planning Department, a copy of which is attached
'.
]0 hereto, marked Exhibit "A" and incorporated herein by
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reference~as
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11 fully as though set forth at length.
]2 I HEREBY CERTIFY that the foregoing resolution was duly
]3 adopted by the Mayor and Common Council of the City of San.
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]4 Bernardino at a
meeting thereof, held on
]5 the
day of
, 1986, by the following vote,
16 to wit:
17
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AYES:
Council Members
19 NAYS:
20 ABSENT:
2]
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23
City Clerk
The foregoing resolution is hereby approved this
day
24 of
, 1986.
25
26 Approved as to form:
Mayor of the City of San Bernardino
27
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28 City Attorney
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AGREEMENT
THIS AGREEMENT is made and entered into this
day of
, 1986, by and between the
CITY OF SAN BERNARDINO, a municipal corporation, 300 North
"D" Street, San Bernardino, California, referred to as
"City," and GEOFFREY SCOTT WRIGHT, referred to as
"Consultant."
City and Consultant agree as follows:
1. General Description of Work to be Done. City
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retains Consultant to perform planning services fOf~~r~j!h;~~
;..~.,p...I~'1-.t ~.
accordance with gu idelines established by the P lan~Jn,~~:....~ ,.....\
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Commission and Development Review Committee. Such~planning
services shall include, but are not necessarily limited.to",~,
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preparing planning and technical reports, preparation of
area plans, environmental impact documents, maps,
demographic and land use calculations, participation in
community meetings and Planning Commission meetings,
coordination of such planning services with various City
departments and county and state agencies, and performance
of related planning services which may be required by the
Planning Dep~rtment.
2.
Termination of Aoreement.
Either party may
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terminate without cause and for any reason this agreement
by giving fifteen days advance written notice of
termination of the other party.
3. Term. The term of this agreement is for nine
months, commencing October 7, 1986 and terminating June 30,
1987.
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4.
Provision for PaYment. Payment to Consultant
for services provided under this agreement shall be at the
rate of $9.005 per hour and in no event shall exceed $9.005
per hour. Consultant shall maintain and file with the
Planning Department a record of hours expended on assigned
projects and the Planning Department shall submit a claim
or request for payment to the Finance Department every two
8 weeks. The parties estimate that the services hereunder
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will require at least 160 hours per month. Notwithstanding
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the foregoing, Consultant shall devote all hours nes..~A!f~~'i!:':"'"
to the projects assigned by the Planning Director ~.~'..i..~~i':
12 adequate performance hereunder. Consultant shall as~ume
13 and pay all out of pocket expenses and costs of performing
14 services under this agreement and City shall not be liable
15 for such costs and expenses.
16
5.
Amendments. This agreement may be amended or
17 modified only by written agreement signed by both parties.
18
6.
Assianment. Consultant's rights under this
19 agreement shall not be assigned by Consultant to any other
20 person, firm or corporation without the prior written
21 consent of City.
22
7.
Hold Harmless. Consultant hereby agrees to,
23 and shall, hold City, its elective and appointive boards,
24 commissions, officers, agents and employees, harmless from
25 any liability for damage or claims for damage for personal
26 injury, including death, as well as from claims for
27 property damage which may arise from Consultant's
28 operations under this agreement. Consultant agrees to, and
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shall, defend City and its elective and appointive boards,
commissions, officers, agents and employees from any suits
or actions at law or in equity for damages caused or
alleged to have been caused by reason of Consultant's
performance hereunder including any claims that may arise
against City by reason of Consultant's legal relationship
with City being categorized as other than that of an
independent contractor.
IN WITNESS WHEREOF, the parties have executed this
..,eement nn tbe d.y and y.., ::::to:b::: :::::::;~.:r~":~;
ATTEST: ~(<,.
Mayor
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City Clerk
Consultant
Approved as to form:
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City Attorney
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