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cffy OF SAN BERNARDQ,O - REQU.QeTNFd~l-COUNCIL ACT~N
From: Roger G. Hardgrave
Dept: Public Works/Public Buildings
Date: 9-26-86
Subject: Award of Contract -- Provision of
Custodial Services for Norman Feldheym
Central Library, per Plan No. 7021
---GIBSON 8ROTHERS JANITORIAL SERVICE, INC.
Synopsis of Previous Council action:
May, 1986
9-08-86
Requested that a Request for Proposals, for contracting out
custodial services for various public buildings throughout
the City, be prepared, and that it be reviewed by one of the
Chamber od Commerce Committees.
Report of Bids referred to the Ways & Means Committee for
recommendation.
Recommendation from Ways & Means Committee to contract for
custodial services approved.
9-22-86
Recommended motion:
Adopt resolution.
cc: Ray Schweitzer
Warren Knudson
Wayne Overstreet
Steve Wh itney
-(ffi ~
Contact person: __on
Wayne Ovpr~trppt
Phone:
5244
1
Supporting data attached:
Staff Report & Resolution
Ward:
FUNDING REQUIREMENTS:
Amount: $47,928
Source:
105-471-53I15,-,," Custodial Sprvirp~"
Finance:
I ihr';!ry F'lInn~ A("("nllnt Nn
W~__h )C~~
g I {jr.--~ 'JO "",-
Council Notes:
75-0262
Agenda Item NO~~ I
.L
'CICr OF SAN BERNARDOO - REQUOT FOR COUNCIL Ao::lON
STAFF REPORT
Providing custodial services for the Norman F. Feldheym Central Library
was included in the contract documents as Schedule X. The low bid was sub-
mitted by Gibson Brothers Janitorial Services in the amount of $47,928,00.
An amount of $ 91,857,00 is included in the 1986-87 Budget, under
Account No. 105-471-53115, for providing custodial services for the Central
and 3 branch libraries. Of this amount, $75,7B9 is designated for the
Centra 1 Li brary.
Monitoring the contractor's operations, to insure compliance with the
specifications, will be the responsibility of the facility manager. A con-
ference will be held with the Contractor and facility manager before work is
started to review requirements of the specifications and responsibilities of
the fac il ity manager.
The Agreement has been revised by the City Attorney's Office to
incorporate the revisions approved at the Council Meeting of 9-22-86,
75-0264
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RESOLUTION NO.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
3 TO GIBSON BROTHERS JANITORIAL SERVICE, INC. FOR PROVIDING CUSTODIAL
SERV ICES FOR THE NORMAN F. FELDHEYM CENTRAL LIBRARY.
4
8E IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. Gibson Brothers Jani torial Service, Inc. is the
7 lowest responsible bidder for providing custodial services for the
8 Norman F. Feldheym Central Library, in accordance with Schedule X
9 of Plan No. 7021, for the total amount of $47,928.00,
10 a~d a contract is awarded to said bidder accordingly, but such
11 award shall be effective only upon the contract being fully exe-
12 cuted by the parties; all other bids therefor are hereby rejected;
13 and the Mayor is hereby authorized and directed to execute said
14 contract on behalf of the City; a copy of the contract is attached
15 hereto, marked Exhibit "A" and fncorporated herein by reference
16 as fully as though set forth at length.
17
SECTION 2. This contract and any amendments or modifica-
18 tions thereto shall not take effect or become operative until
19 fully signed and executed by the parties and no party shall be
20 obl igated hereunder until the time of such full execution. No
21 oral agreements, amendments, modifications or waivers are
22 intended or authorized and shall not be implied from any act or
23 course of conduct of any party.
24
I HEREBY CERTIFY that the foregoing resolution was duly
25 adopted by the Mayor and Common Council of the Ci ty of San
26 Be r n a r din 0 a t a _ me e tin g the reo f ,
27 hel d on the
day of
1986, by th
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following vote, to-wit:
AYES:
NA YS:
A8SENT:
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The foregoing resol ution is hereby approved this
, 1986.
Approved as to form:
Council Members
City Clerk
t4ayor 0 te C1ty 0
C1 ty Attorney
2
day 0