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e.Q- OF SAN BI!RNARDOo - REQUOT FOR COUNCIL AC~,~ON
From: ANNIE F. RAMOS, DIRECTOR Subject: ADOPT A RESOLUTION APPROVING MONTH TO
MONTH EXTENSIONS OF AGREEMENTS AND
Dept: PARKS, RECREATION AND COMMUNITY SERVICES PAYMENTS FOR SOCIAL SERVICE PROGRAMS
Date: AUGUST 29, 1986
Synopsis of Previous Council action:
August 18, 1986
Department Budget approved with reduced levels of funding for
Social Service programs,
Council approved reinstatement of funding for Social Service
programs to 1985-86 levels on a month to month basis for three
months until further direction from the Council; funds to come
from CDBG Contingency Account.
August 1, 1986
Recommended motion:
Adopt the Resolution.
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Contact penon:
Annie Ramos
Phone: 5030
Supporting data attached: Staff Report
FUNDING REQUIREMENTS: Amount:
Ward:
Source:
Finance:
Council Notes:
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75-0262
Agenda It t< - !;2...
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'CI-o OF SAN BERNARDOO - REQUOT FOR COUNCIL ACOoN
STAFF REPORT
At their August 18, 1986 meeting, the Mayor and Common Council approved the reinstate-
ment of funding for the Social Service programs at the 1985-86 level on a month to
month basis for a period of three months, until further direction from the Council.
Funding will include the Boys' Club, Family Service Agency, Merri-Mixers, Frazee
Center, Rolling Start and the four programs of Casa Ramona, with funds to come from
1985-86 CDBG Contingency Account.
Following is a summary of funding requirements for the three (3) months period July-
September 1986:
Needed 3 Months
Budgeted to Needed on Funding
Program 1985-86 1986-87 Restore Monthly Basis By CDBG
Ramona Drop-In $ 40,501 $27,026 $13,475 $1,348.00 $4,044.00
Casa Ramona Programs:
Emergency Food & Medical 7,866 5,160 2,706 225.50 676.50
Senior Citizen 8,209 5,385 2,824 235.33 705.99
Supportive Service 9,978 6,546 3,432 286,00 858.00
Boys' Club 16,396 10,756 5,640 470.00 1,410.00
Family Services 22,448 14,726 7,722 643.50 1,930.50
Merri-Mixers 2,967 1,947 1,020 85.00 255.00
Frazee Community Center 7,000 4,592 2,408 200.66 601. 98
Rolling Start, Inc. 7,594 4,982 2,612 217.66 652.98
$122,959 $81,120 $41,839 $3,711.65 $8,438.58
Previous year contracts need to be extended on a month to month basis so that payments
may be authorized. Recommend approval of the resolution extending the contracts and
payments on a month to month basis.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AMENDMENT TO AGREEMENTS WITH THE BOYS' CLUB OF
SAN BERNARDINO, INC., FAMILY SERVICES, MERRI-MIXERS, FRAZEE
COMMUNITY CENTER, ROLLING START, INC., AND CASA RAMONA, INC.,
RELATING TO A REINSTATEMENT OF FUNDING FOR THESE SOCIAL SERVICES
PROGRAMS AT THE 1985-1986 LEVEL ON A MONTH-TO-MONTH BASIS FOR
A PERIOD OF THREE MONTHS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Amendment to Agreement with Boys' Club of San Bernardino,
Inc., Family Services, Merri-Mixers, Frazee Community Center,
Rolling Start, Inc., and Cas a Ramona, Inc., relating to a
reinstatement of funding for these social service programs at the
1985-1986 level on a month-to-month basis for a period of three
months, copies of which are attached hereto, marked as Exhibits
"A" through "G", respectively, and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof,
day of
, 1986, by the
he Id on the
following vote. to wit:
Council Members
AYES:
NAYS:
ABSENT:
City Clerk
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The foregoing resolution is hereby approved this
2 day of
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, 1985.
Approved as to form:
~1h9~
ty ttorney
Mayor of the City of San Bernardino
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1 AMENDMENT TO AGREEMENT
2 (Community Service Organization)
3 THIS AMENDMENT TO AGREEMENT is entered into effective as of
4 July 1, 1986, at San Bernardino, California, between the CITY OF
5 SAN BERNARDINO, a municipal corporation, referred to as "City",
6 and BOYS' CLUB OF SAN BERNARDINO, INC., a nonprofit community
7 service organization, referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1. Recitals.
10 A. City and Service Organization entered into an
11 agreement on November 15, 1984, relating to providing space for
12 programs benefiting the youth of the community.
13 B. City and Service Organization now desire to amend
14 the agreement to provide for a month-to-month extension of the
15 Agreement pending further action of the Mayor and Common Council.
16 2. Amendments.
17 A. The term of the agreement is extended mcnth-to-month
18 commencing July 1, 1986, and continuing to such date as may be
19 determined by the Mayor and Common Council.
20 B. City shall pay to Service Organization actual costs
21 not to exceed ONE THOUSAND THRE HUNDRED SIXTY-SIX DOLLARS AND
22 "THIRTY-THREE CENTS ($1,366.33) for any month during which this
23 amendment continues in effect upon presentation to the City of an
24 invoice itemizing the expenses incurred by Boy's Club of San
25 Bernardino, Inc., for operation of the above-cited programs.
26 City shall forthwith make payment to the Boys' Club of San
27 Bernardino, Inc.
28 3. Other Provisions. All other terms, conditions and
EXHIBIT A
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1 covenants of said agreement shall remain the same and be in full
2 force and effect.
3 DATED:
4 CITY OF SAN BERNARDINO
ATTEST:
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By
Mayor
City Clerk
BOYS' CLUB OF SAN BERNARDINO, INC.
By
Title
11 Approved as to form:
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1 AMENDMENT TO AGREEMENT
2 (Community Service Organization)
3 THIS AMENDMEKT TO AGREEMENT is entered into effective as of
4 July 1, 1986, at San Bernardino, California, between the CITY OF
5 SAN BERNARDINO, a municipal corporation, referred to as "City",
6 and FAMILY SERVICE AGENCY, a nonprofit community service
7 organization, referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1. Recitals.
10 A. City and Service Organization entered into an
11 agreement on November 15, 1984, relating to counseling and mental
12 health services, transportation to and from medical appointments,
13 assistance with social security problems, home problems, etc.,
14 for senior citizens.
15 B. City and Service Organization now desire to amend
16 the agreement to provide for a month-to-month extension of the
17 Agreement pending further action of the Mayor and Common Council.
18 2. Amendments.
19 A. The term of the agreement is extended month-to-month
20 commencing July 1, 1986, and to such time as further action may
21 be taken by. th. Mayor and Common Counc i 1 .
22 B. City shall pay to Service Organization actual costs
23 not to exceed ONE THOUSAND EIGHT HUNDRED SEVENTY DOLLARS AND
24 SIXTY-SIX CENTS ($1,870.66) for any month during which this
25 amendment continues in effect upon presentation to City of an
26 invoice itemizing the expenses incurred by Family Service Agency
27 for the operation of the above-cited programs. City shall
28 forthwith make payment to FAMILY SERVICE AGENCY.
EXHIBIT R
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1 3. Other Provisions. All other terms, conditions and
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covenants of said agreement shall remain the same and be in full
force and effect.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
By
Mayor
City Clerk
FAMILY SERVICE AGENCY
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11 Title
12 Approved as to form:
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14 City Attorney
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1 AMENDMENT TO AGREEMENT
2 (Community Service Organization)
3 THIS AMENDMENT TO AGREEMENT is entered into effective as of
4 July 1, 1986, at San Bernardino, California, between the CITY OF
5 SAN BERNARDINO, a municipal corporation, referred to as "City",
6 and MERRI-MIXERS, a nonprofit community service organization,
7 referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1. Recitals.
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10 A. City and Service Organization entered into an
11 agreement on November 15, 1984, relating to providing
12 transportation for the ambulatory developmentally disabled adult
13 with growth promoting experiences designed to achieve
14 normalization and to develop each individual's capacity through
15 community interaction, development of motor skills and social
16 awareness, and administration of the program.
17 B. City and Service Organization now desire to amend
18 the agreement to provide for a month-to-month extension of the
19 Agreement pending further action of the Mayor and Common Council.
20 2. Amendments.
21 A. The term of the agreement is extended month-to-month
22 commer,c ing July 1, 1986, and continuing to such time as shall be
23 determined by the Mayor and Common Counc i 1.
24 B. City shall pay to Service Organization actual costs
25 not to exceed TWO HUNDRED FORTY-SEVEN DOLLARS AND TWENTY-FIVE
26 CEKTS ($247.25) for any month during which this amendment
27 continues in effect upon presentation to the City of an invoice
28 itemizing the expenses incurred by Merri-Mixers for operation of
EXHIBIT r.
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1 the above-cited programs. City shall forthwith make payments to
2 Merri-Mixers.
3 3. Other Provisions. All other terms, conditions and
4 covenants of said agreemeLt shall remain the same and be in full
5 force and effect.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
By
Mayor
MERRI-MIXERS
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By
Title
Approved as to form:
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AMENDMENT TO AGREEMENT
(Community Service Organization)
THIS AMENDMENT TO AGREEMENT is entered into effective as of
July 1, 1986, at San Bernardino, California, between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as "City",
and FRAZEE COMMUNITY CENTER, a nonprofit community service
organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
A. City and Service Organization entered into an
agreement on November 15, 1984, relating to providing emergency
assistance of food, clothing, medical and referrals to
individuals in dire need.
B. City and Service Organization now desire to amend
the agreement to provide for a month-to-month extension of the
Agreement pending further action of the Mayor and Common Council.
2. Amendments.
A. The term of the agreement is extended month-to-month
commencing July 1, 1986, and continuing to such time as
determined by the Mayor and Common Council.
B. City shall pay to Service Organization actual costs
"not to exceed FIVE HUNDRED EIGHTY-THREE DOLLARS AND THIRTY-THREE
CENTS ($583.33) for any month during which this amendment
continues in effect upon presentation to the City of an invoice
itemizing the expenses incurred by Frazee Community Center for
operation of the above cited programs. City shall forthwith make
payment to Frazee Community Center.
3. Other Provisions. All other terms, conditions and
EXHIBIT [)
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1 covenants of said agreement shall remain the same and be in full
2 force and effect.
3 DATED:
4 CITY OF SAN BERNARDINO
ATTEST:
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By
Mayor
City Clerk
FRAZEE COMMUNITY CENTER
By
Title
11 ,Approved as to form:
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1 AMENDMENT TO AGREEMENT
2 (Commmunity Service Organization)
3 THIS AMENDMENT TO AGREEMENT is entered into effective as of
4 July 1, 1986, at San Bernardino, California, between the CITY OF
5 SAN BERNARDINO, a municipal corporation, referred to as "City",
6 and ROLLING START, INC., a nonprofit community service
7 organization, referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1 . Recitals .
10 A. City and Service Organization entered into an
11 agreement on November 21, 1984, re lating to providing the
12 following services to the deaf: a relay service; information and
13 a referral service, with up to date infor~ation; training on use
14 of T.D.D. and use of sign language.
15 B. City and Service Organization now desire to aw.end
16 the agreement to provide for a month-to-month extension of the
17 Agreement pending further action of the Mayor and Common Council.
18 2. Amendments.
19 A. The term of the agreement is extended month-to-moLth
20 commencing July 1, 1986, and to such time as further action may
21 be taken by the Mayor and Common Council.
22 B. City shall pay to Service Organization actual costs
23 not to exceed SIX HUNDRED THIRTY-TWO DOLLARS AND EIGHTY-THREE
24 CENTS ($632.83) any month during which this amendment continues
25 in effect upon presentation to City of an invoice itemizing the
26 expenses incurred by Rolling Start for the operation of the
27 above-cited programs. City shall forthwith make payment to
28 Rolling Start.
EXHIBIT E
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1 3. Other Provisions. All other terms, conditions and
2 covenants of said agreement shall remain the same and be in full
3 force and effect.
4 DATED:
5 CITY OF SAN BERNARDINO
ATTEST:
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By
City Clerk
Mayor
ROLLING START, INC.
By
Title
Approved as to form:
~#A~
C ty torney ~
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1 AMENDMENT TO AGREEMENT
2 (Community Service Organization)
3 THIS AMENDMENT TO AGREEMENT is entered into effective as of
4 Septemb~r 1, 1986, at San Bernardino, California, between the
5 CITY OF SAN BERNARDINO, a municipal corporation, referred to as
6 "City", and CASA RAMONA, INC., a nonprofit community service
7 organization, referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1. Recitals.
10 A. City and Service Organization entered into an
11 agreement on November 15, 1984, relating to operating and
12 maintining the Casa Ramona Center, including the coordination of
13 existing services as well as new program development.
14 B. City and Service Organization now desire to amend
15 the agreement to provide for a month-to-month extension cf the
16 Agreement pending further action of the Mayor and Common Council.
17 2. Amendments.
18 A. The term of the agreement is extended month-to-month
19 ccmm~ncing September 1, 1986, and to such as further action may
20 be taken by the ~ayor and Common Council.
21 B. City shall pay to Service Organization an additional
22 sum of TWO THOUSAND ONE HUNDRED SEVENTY-ONE DOLLARS AND EIGHT
23 CENTS ($2,171.08) for any month during which this amendmer.t
24 continues in effect upon presentation to City of an invcice
25 itemizing the expenses incurred by Cas a Ramona, Inc. for the
26 operation of the above-cited progras. City shall forthwith make
27 payment to Casa Ramona, Inc.
28 3. Other Provisions. All other terms, conditions and
EXHIBiT F
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1 covenants of said agreement shall remain the same and be in full
2 force and effect.
3 DATED:
4 CITY OF SAN BERNARDINO
ATTEST:
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By
Mayor
City Clerk
CASA RAMONA, INC.
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By
Title
Approved as to form:
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C ty torney
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AMENDMENT TO AGREEMENT
(Drop-In Center)
THIS AMENDMENT TO AGREEMENT is made and entered into
effective July 1, 1986, by and between the CITY OF SAN
BERNARDINO, a municipal coq:oration, ("City"), and CASA RAMOtiA,
INC., a California nonprofit corporation, ("Casa Ramona").
The parties agree as follows:
1 . Rec itals .
(a) City and Casa Ramona entered into an agreement on
August 18, 1983, for the operation of a drop-in center known as
"Ramona Drop-In Center" located at 1524 West 7th Street.
(b) The parties desire to amend the agreement to
provide for a month-to-month extension of the agreement pending
further action of the Mayor and Common Council.
2. Term. The term of the agreement is extended month-to-
month, commencing July 1, 1986, and to such time as shall be
determined by the Mayor and Common Council.
3. Payment. During the term of this amendment, City agrees
19 to pay to Casa Ramona actual costs of operation, not to exceed
20 the sum of THREE THOUSAND THREE HUNDRED SEVENTY-FIVE DOLLARS AND
21 EIGHT CENTS ($3,375.08) each month in which this amendment is in
22 force, upon presentation to City of a monthly invoice itemizing
23 the expenses incurred by Cass Ramona for, or to be incurred for,
24 the operation of the drop-in center, City shall forthwith make
25 payment to Casa Ramona.
26 4. Other Provisions. All other terms, conditions and
27 covenants of the agreement, as amended, shall remain the same and
28 be in full force and effect.
EXHIBIT C;
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