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Clf;( OF SAN BERNARDCO - REQUOT FOR COUNCIL A~ON
From: Raymond D. Schweitzer
Dept: City Administrator's Office
Date: September 10, 1986
Su~~t: Selection of GTEL to supply, install
and maintain a Telephone Communi-
cation System.
Synopsis of Previous Council action:
October 15, 1984 - Authorized the Purchasing Agent to distribute an RFP to
solicit proposal for a study to determine the long-range
cost effectiveness of a City-owned telephone system.
January 21, 1985 - Resolution 85-13, Agreement with Communications Resources
Company (CRC) for consulting services.
Recommended motion:
Adopt Resolution
Contact person: Ravmond D. Schweitzer
Phone:
383-5122
Supporting data attached:
Ward:
None
FUNDING REQUIREMENTS:
Amount:$4Q1.227 (is
*
Sour~:Certificate of Participation
the Finance: IJ..... ~)(..A......
payments will be made over the next
* Award of this Agreement will be made upon
approval on the sale of the C.O.P. Equal
Council Notes: 10 years beqinninq FY 87-88.
75-0262
Agenda Item No.
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TELEPHONE
ACQUISITION
EXECUTIVE SUMMARY
Prepared by:
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City Administrator's Office
September 1986
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EXECUTIVE SUMMARY
RECOMMENDATION
Select GTEL to provide, install and maintain a telephone
communications system for City Hall, Police Department and
other City facilities.
BACKGROUND
About ten years ago, both the public and private sector began
purchasing and operating their own telephone system because
of the need to control cost and monitor usage. Since the
divestiture of the Bell System, this practice has gathered
even more momentum.
In January, 1985, the City contracted with Communication
Resources Company, Inc. (CRC), an independent telecommuni-
cations consultant, to evaluate the present Centrex telephone
services provided by GTE and determine the cost effectivness
of owning our own telephone system. A telephone technical
committee made up of staff representatives from Water,
Communications, Purchasing, Police, Parks, Recreation and
Community Services, and City Administrator's Office was set
up to work with the consultant.
The study conducted by CRC consisted of interviews with
department's heads and major telephone operators in each
department, inventory of existing telephone equipment,
analysis of questionnaires filled out by all users, and audit
of telephone bills. utilizing a format developed by CRe,
each department had key employees state their requirements
for telephone services. This data was summarized and used as
a basis for the recommended design.
The results of the study were presented in a report dated
May, 1985. This report concluded that the existing Centrex
system leased from General Telephone did not meet the city's
needs, and was becoming more and more expensive.
Of major concern, were the many rotary
the system which no longer interface
of the public telephone touchtone
communication services.
dial telephones within
with a growing segment
network and private
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c:> A second concern was th4:)more than 50~f the calls received <:>
by city departments are from City residents or the pUblic-at-
large who do not necessarily know with whom they should
speak. This resulted in many misdirected calls being
transferred to the correct department. But the unreliability
of the transfer feature frequently lost calls and thus
infuriated the callers. Overall, the City receives an
average of 3,200 calls per day.
A third area of concern is the lack of ability to control and
account for the $76,000 spent annually in line usage and toll
calling. There are currently one (1) WATS line (Dial "6")
and one (1) Colton Foreign (Dial "7") Exchange line. The
problem expressed by users is their uncertainty of which line
is the most economical to use. An even greater problem is
that the limited availability of these lines results in users
placing a more expensive call via the local (Dial "9") lines
rather than the less expensive WATS or Foreign Exchange
lines.
Although the Centrex system could be upgraded to add touch
tone instruments and other time-saving devices, this upgrade
would result in additional ongoing charges by the utility
company beyond our control and could not address many other
design inadequacies. The cost would be $7.00 per phone to
change out plus approximately $300.00 to convert each key
system (generally, each group of intercom sets). Monthly
rental per instrument would increase by about $1.00. Another
major consideration is that on October 1, 1987, approximately
one year from now, ownership of the station equipment now
leased from GTE will be passed on to GTEL. GTEL will charge
what is termed "unregulated rent" which is expected to be
higher than what we are currently paying. GTE will continue
to maintain the switching system.
The study estimated that a new system, incorporating the
latest technology, would actually reduce equipment costs
$58,000 annually. An additional savings of $18,776 annually
is estimated through full accountability of calls and "least
cost routing" over the city's telephone network.
With City approval of the new design concept, bid specifi-
cations were developed and bids solicited in March, 1986,
with bid close May, 5, 1986. Bids were received from nine
vendors. They were: API, AT&T, Ericson, Executone, GTE,
GTEL, Telexecom, U.s. West and Tel-Plus. Tel-Plus requested
to be disqualified due to a pricing error. GTE was asked to
submit a bid for the continual rental of the Centrex switch-
ing system, but provide a direct purchase of the station
equipment (telephone instruments).
BID ANALYSIS AND VENDOR SELECTION
All eight bids were analyzed by CRC in
1986. Since it is anticipated that
remain in service for a minimum of ten
selected, financial considerations,
future equipment additions, and service
were developed using this time frame.
the report dated June
the new system will
years, the product
and projections for
and maintenance costs
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Technical~ommittee als~inspected the working
of three different systems: NEAX-2400, SYSTEM-
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The Telephone
installations
75, SL-l.
The result of the analysis was that GTEL is the lowest
responsive, responsible bidder. GTEL is the direct sales
division of GTE, the largest non-Bell telephone company in
the United states, and as such has been operational for
approximately three years. The GTEL bid response is for an
NEC NEAX 2400 digital state-of-the-art telephone system. It
has been in the market for two years. A list of NEAX-2400
locations is listed in Exhibit 1. The system is known for
its mOdularity, meaning that it can ~ from its minimum
configuration to its maximum size, without chanaina out any
ma;or comoonents of the svstem. This feature allows future
expansion as the City moves into voice and data
communications. Incidently, two other companies, API and
U.s. West also bid the same system. The NEAX 2400 is
manufactured by NEC America, a NEC Company. NEC is the
second-largest manufacturer of telephone equipment in the
world.
DESCRIPTION OF THE NEW SYSTEM: NEAX - 2400
The system design will provide two PBX systems; one for City
Hall, and one for the Police Department. Senderized tie line
service is used to interconnect the two systems. The phone
systems at the Library, Main Fire station and RDA will also
be interconnected via station lines from the City Hall
system. A total of 580 telephone instruments will be pro-
vided.
The new system will have the following features, services and
equipment not currently utilized by the City:
Console for City Hall
Consultation Hold
Touch Tone Instruments
station Callback
Expanded station Hunting
Expanded Call Pickup
Call Forwarding
Last Number Redial
Call Waiting
Least Cost Routing
Trunk Queing
Expanded Toll Restriction
station Camp-On
Speed Calling
Expanded Call Accounting
Music on Hold
Night Restrictions
Eight-Party Conference
Paging for the:
Animal Shelter
Garage
Purchasing & stores
Streets & Refuse
Fire Call Boxes (at Fire Stations)
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0 0 COTEL em->
REC'Il.,- AOMHl. eFF. 150 West First Street, Suite 180
Iml6 AUG I 2 ~M 1tJ. 28 Claremont, CA 91711
August 11, 1986
In Reply Refer To
Ms. Susan Chow
Assistant to the City Manager
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
Dear Ms. Chow
Per our conversation, please find below the list of customers you requested.
NEC 2400 locations:
City of Santa Maria, California
Clark County, Washington
Lane County, Oregon
County of Los Angeles, California
City of Long Beach, California
City of Glendale, California
City of San Diego (Police Dept.), Californio
Missouri City, Missouri
State of Connecticut
Washington County, Oregon
GTEL other PABX locations:
City of Pomona, California
City of Indio, California
Sincerely
t~~~
RICHARD SCHMIDT
Sr. Account Executive
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A subSidiary of General Telephone Company of California
EXHIBIT 1
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FINANCING THE SYSTEM
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The cash purchase price for the telephone system will be
$491,227.65. This will be financed through the certificates
of Participation. The term of the issue is 10 years and the
anticipated interest rate is 6.85%. Based upon the informa-
tion above, the debt service for the certificates attribut-
able to the phone system is $78,200 annually for 10 years.
There is no payment until FY 87-88. The system will be
leased through GTEL at 7 1/4 % interest rate until the C.O.P.
is in place.
The annual debt service will be allocated among the user
departments similar to the current line item for telephone
charges. This charge will be made up of the costs of trunks
for D.I.D., Colton Foreign Exchange, WATS, maintenance
instrument replacement and capital replacement and
distributed according to the number of telephone stations
each department has. Through the use of the call accounting
system, every call whether it is local or long distance can
be monitored in terms of length of the call, frequency of
calling and time of call and the station number where the
call originated.
COST COMPARISONS
During the first year following the complete installation of
the system, there will be a one-time charge of $20,000 for
line termination, and an annual charge of $92,200 to GTE for
rental of lines and trunks, and other telephone utility
company charges. In the second and years to follow, this
rental charge is projected to increase 10% based on his-
torical rate tracking to $101,420 and $26,700 for equipment
maintenance. These two charges, combined with the debt
service of $78,200 will result in a total payment of
$206,320. Table 1 is a cost projection for 10 years until
the system is fully paid off. However, line and maintenance
charges will continue.
During the same period, the City would pay an estimated
$3,361,808, if the existing Centrex system remains in place.
Table 2 is a 10-year cost projection for the Centrex system.
Therefore the projected savings by replacing the existing
system is $783,559.
The direct purchase cost from GTEL was also compared with the
GTE's bid which provides for equipment purchase and continued
rental of the Centrex system. The difference is $438,795 in
favor of purchasing the entire system from GTEL.
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NOTES:
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CITY OF SAN BERNARDINO
GTEL
DIRECT PURCHASE
ITEM
ANNUAL
COSTS
CUMULATIVE COSTS
System Equip. Cost (1)
TELCO Line Charges (2)
TELCO Install (2) (1 time)
TOTAL
78,200
92,200
20,000
190,400
190,400
System Equip. Cost 78,200
TELCO Line Charges (3) 101,420
Maintenance (4) 26,700
TOTAL 206,320 396,720
Equip/TELCO/Maint 218,064 614,784
Equip/TELCO/Maint 230,918 845,702
Equip/TELCO/Maint 244,990 1,090,692
Equip/TELCO/Maint 260,397 1,351,089
Equip/TELCO/Maint 277,269 1,628,358
Equip/TELCO/Maint 295,746 1,924,104
Equip/TELCO/Maint 315,986 2,240,090
Equip/TELCO/Maint 338,159 2,578,249
Annual debt service is based on the total purchase price of $491,227.65
being financed through the C.O.P. for ten years at the estimated
6.85% interest rate.
(2) Includes all applicable TELCO line, trunk, etc., monthly rates and
installation charges.
(3) Applicable TELCO charges are included through-out and increased by
10.00% annually based on historic rate tracking.
(4) Maintenance service begins in the second year, is included through-out
and increased by 6.00% as guaranteed in the GrEL bid. First year
maintenance is covered in the contract.
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TABLE 2
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CITY OF SAN BERNARDINO
EXISTING CENTREX
ITEM
ANNUAL
COSTS
CUMULATIVE COSTS
System Equip. Cost
and existing Centrex (1)
Total
210,938
210,938
210,938
TELCO Line Charges (2)
232,032
Total
232,032
442,970
TELCO/Maint
TELCO/Maint
TELCO/Maint
TELCO/Maint
TELCO/Maint
TELCO/Maint
TELCO/Maint
TELCO/Maint
255,235
280,758
308,834
698,205
339,718
978,963
1,287,798
1,627,515
2,001,205
2,412,263
2,864,428
3,361,808
373,690
411,059
452,164
497,381
(1) Includes all applicable rental rates for TELCO line, Centrex,
trunk and equipment, maintenance and F.C.C. Imposed Access charges.
(2) Applicable TELCO charges are included through-out and increased by
10.00% annually based on historic rate tracking.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
DIRECTING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND GTEL FOR A NEW TELEPHONE SYSTEM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
5 SECTION 1. The Mayor of the City of San Bernardino is
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hereby authorized and directed to execute for and on behalf of
said City an Agreement with GTEL for a new telephone system, a
copy of which is attached as Exhibit RAR and incorporated herein
by reference as though fully set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
, 1986, by the
the
day of
following vote, to wit:
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of
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AYES:
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
, 1986.
day
Mayor of the City of San Bernardino
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Approved as to form:
~~:-:e/
City Attorney
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AGREEMENT
THIS AGREEMENT is made and entered into this
day
of
, 1986, by and between the CITY OF SAN
BERNARDINO, a municipal corporation, hereinafter referred to as
"City", and GTEL, a corporation, hereinafter referred to as
"Vendor."
WITNESSETH:
WHEREAS, City has received bids from suppliers of telephone
and communication systems~ and
WHEREAS, City has awarded a bid to Vendor for telephone
equipment and its installation and maintenance of a telephone
system identified in the bid documents, which will provide a
telephone system for City Hall Complex, Police Department and
certain other City facilities designated in Exhibit "A" attached
to the Notice Inviting Bids hereinafter referred to as the "city-
wide telephone system."
NOW, THEREFORE, in consideration of the mutual promises and
covenants herein, the parties hereto agree as follows:
ARTICLE I
1. CONTRACT. The Contract consists of:
2,
A~ Tbis agreement~
B. Bxhibits 1, 2, 3, 4, and 5~
1. Bid forms submitted by Vendor dated May 5,
1986.
2. Letter amending contract price dated September
15, 1986.
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3. Notice Inviting Bids and technical
requirements of City's Request for Proposals, and Addendum No.1.
4. Maintenance Agreement.
5. Additional Warranty from NEC Telephones.
Said Exhibits are hereby incorporated herein by reference as
though fully set forth at length and a copy of such Exhibits are
on file in the Office of the City Administrator.
ARTICLE II
ORDER OF PRECEDENCE
In the event of conflict or contradiction between provisions
of the Agreement and the various attachments, the following order
of precedence shall determine the correct provision:
1. This Agreement.
2. Bid Specifications.
3. Bid form submitted by Vendor.
4. Notice to Bidders.
5. Instruction to Bidders.
6. General Terms and Conditions.
7. Equipment Maintenance and Guarantee Agreement.
ARTICLE III
VENDORS DUTIES AND RESPONSIBILITIES
1. Vendo~ agrees to provide, install, and maintain a
telephone communication system, hereinafter referred to as
ftSystem,ft in accordance with the provisions of the Bid Form
submitted by Vendor, consisting of thirty-four (34) pages marked
as Exhibit 1; and in accordance with the provisions of the Notice
Inviting Bids, Specification No. F-85-35 consisting of a cover
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sheet and seventy-one (71) pages and Addendum No. 1 consisting of
nine (9) pages, marked as Exhibit 2.
2. The system design specifically requires installation of
two (2) PBX systems. One (1) at the City Hall Complex and one
(1) for the Police Department will require senderized tie line
service to interconnect the two (2) systems.
The System is
generally referred to and is identified as a GTE 2400 IMS
telephone switching system, manufactured by NEC Telephones, Inc.
A new GTE OMNI-Sl located at the library is to remain operational
with the line service required for interconnection.
In addition,
there are two (2) CPE EKTS located at the main Fire Station and
Redevelopment Agency: these will remain in place and will be
interconnected via station lines from the City Hall system.
ARTICLE IV
PAYMENT TO VENDOR
1. In consideration of supplying the System, City shall pay
the Vendor $491,227.65, including tax, United States Dollars, in
accordance with the schedule set forth below.
This aggregate
consideration is inclusive of all present and future state sales
The City is exempt from paying federal excise tax.
tax.
Vendor
shall submit lavoices to City in accordance with the below
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PAYMENT AS PERCENT
OF THE TOTAL PURCHASE
~ENT
Upon ordering of the telephone 20%
equipment.
Upon the delivery of the equipment 30%
to the installation address, and
after verification of its completeness
according to the bid specifications.
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Upon the completion of cutover. 30%
(The cut~ver date shall be
established at the first coordination
meeting.)
Upon acceptance of the entire system. 10%
After thirty-five (35) days 10%
from acceptance of entire system.
100%
2. Vendor shall be paid for system maintenance as provided
in Exhibit 3.
3. In the event City should require changes to the System,
either before or after acceptance, Vendor shall be paid those
prices for the equipment indicated in Exhibit 2. The .pre-
acceptance" add-on costs shall be used to calculate adjustments
and deletions of items of equipment prior to Systems' acceptance.
The "post acceptance" schedule will be used for calculating
equipment changes after acceptance and these costs must be
guaranteed for one (1) year after acceptance. Said changes,
referred to as "add-ons" or deletions, shall be initiated only by
written request from City to Vendor and authorized by the City
Administrator or his designee.
ARTICLE V
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',"INSTALLATION AND PERFORMANCE SCHEDULE
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1. Tbe-,perties agree that time is of the essence in the
performance of the terms of this Agreement and to the proper
functioning of the City. The telephone system must be installed
and ready for use in all required locations specified in the bid
documents within one hundred twenty (120) calendar days. The
Vendor will receive a written "Notice to Proceed" establishing
the starting date for the project.
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2. Immediately after the signing of the Agreement, a
coordination meeting will be set between the Vendor,
Communication Resources Company (City's Consultant), and the City
to establish major milestones for the installation in order to
ensure timely completion.
3. It would be difficult or impractical to determine actual
damages if the Vendor fails to have the specified new telephone
system in all respects installed and ready for use on said date
or any extension thereof duly authorized by the City in writing.
Therefore, if such failure occurs, the Vendor shall pay to the
City the sum of two hundred dollars ($200) for each and every day
after said date the telephone system is not in all respects ready
for use as liquidated damages and not as a penalty; which shall
be the damage sustained by the City, and the amount of liquidated
damages may be deducted by the City from monies due Vendor.
Vendor and City agree that damages cannot be practically
determined and have agreed that this amount of liquidated damages
is reasonable under the circumstances.
ARTICLE VI
PERFORMANCE STANDARDS
1:~\ ~~SHIP.
l~; .',- : . L
22 'furrti.bi~g~om6.tent workers skilled
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syste~~~s~a~ions.
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The Vendor shall be responsible for
in telephone communication
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All materials and equipment shall be
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installed according to manufacturer's specifications and shall
conform to the bid documents.
26 2. TRADES COORDINATION. The Vendor shall be responsible
27 for proper coordination of its work with that of other trades
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1 that may be in or on the site. The Vendor shall be responsible
2 for resolving any union jurisdictional disputes which may result
3 due to the union status of its work force. The Vendor shall
4 coordinate its work with any other of the City's contractors to
5 avoid interference, duplication of work or unfinished gaps
6 between operations.
7 3. STANDARD PRODUCTS. All subsystems, components, wire,
8 cable and accessory hardware shall be essentially standard
9 products of a recognized manufacturer regularly engaged in the
10 production of such equipment and materials. Onlv new eauiDment
11 and materials shall be sUDDlied bv the Vendor.
12 4. CABLE, WIRE AND ASSOCIATED HARDWARE. All cables and
13 wires shall be clearly marked and tagged at both ends. All new
14 building cabling supplied shall be totally installed without
15 splices. All new cable must be installed in existing conduits
16 that are available. All station wiring must be of sufficient
17 size to accommodate Vendor's largest electronic set and include
18 two (2) space (vacant) pairs. Open wire (no conduit) placed in
19 air plenum return ceiling space must be .plenum approved. wiring.
20 Any work installed in plenum areas shall be done in conformance
21 with,'lnternational Conference of Building Officials CICBO)
22 approved standards. The City's Fire Marshal shall conduct
23 progress inspections to ensure compliance.
24 5. TECHNICAL SUPPORT. Vendor shall provide fully qualified
25 engineering support personnel to coordinate overall circuit
26 designing, installation, cabling, etc., activities with all firms
27 involved in the installation of the overall telecommunication
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6. CLEAN-UP. Vendor, at all times, shall keep premises
free from debris from such things as wire scraps, rubbish, and
excess materials and equipment caused by this work. Vendor shall
not leave debris under, in or about the premises, but shall
promptly remove same from the premises. Upon completion of work,
it shall clean any areas where debris has collected so surfaces
are free from foreign material or discoloration. If Vendor fails
to clean up, the City may do so and the cost thereof shall be
charged to the Vendor.
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21 VendoJ;'s responsibility to remove any unused in-house cable, if
22 . deemed necessary by the City. No cable should be removed without
23 prior approval by the City. Unused cable shall be properly tied
24 back, identified and grounded.
25 ARTICLE VIII
26 ONE POINT-OF-CONTACT
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ARTICLE VII
CABLE INVENTORY REFUND
The Vendor shall refund to the City seven hundred dollars
($700;00) for the utility cable inventory which the City shall
provide. The monies will be deducted from monies due the Vendor.
If the acquisition of any existing "in place" telephone company
cable is required, the Vendor shall assume full responsibility
for the acquisition of such cable and shall have included this
cost in the price quoted. All necessary cable and wire shall be
included. Additionally, any existing cable and wiring used must
be brought up to standard and approved by the City. It is the
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Vendor shall provide for, at its expense, communication
consulting service (one point-of-contact) to the City commencing
with the execution of this agreement and shall continue through
a period of one hundred twenty (120) calendar days after project
completion and acceptance. The purpose of these services will be
to relieve the City of all conSUltation, equipment ordering, line
ordering and overall coordination, planning and staff training of
the entire project. The Vendor further agrees to represent the
City in any disputes between the City and any third party
involved in the provision of telephonic communication services at
its own cost for the term of the Maintenance Agreement.
ARTICLE IX
DOCUMENTATION
1. EQUIPMENT SPECIFICATIONS. Two (2) bound copies of the
circuit description and schematic diagrams shall be supplied by
Vendor to the City.
2. WRITTEN LOG. An up-to-date written log containing the
complete record of all repair reports and disposition shall be
maintained by the Vendor at the site in the computer room area,
following cutover, on a continuing basis.
$. CABLB'RAPS. Vendor shall supply two (2) copies of
22 'prints, indicating the location of all main cable runs,
23 distribution terminals, and KSU equipment, to the City on
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drawings supplied by the City for each system in an as-built
condition.
26 4. INSTRUMENT WORKSHEETS. Telephone worksheets shall be
27 provided by the Vendor to the City for all telephones. These
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sheets shall be maintained to reflect the up-to-date
configuration as changes are made within the system.
5. BID SPECIFICATIONS. A completed copy of these
specifications shall remain on the job site with the installation
supervisor during installation.
6. The number of executed copies of the agreement, the
Performance Bond and the Labor and Material Bond required is two
(2) .
ARTICLE X
TESTS
1. Prior to the final acceptance by the City, Vendor shall
perform complete system tests as described below.
Vendor shall
furnish all necessary test equipment and perform work ~o assure
the system is fUlly operational and meets the requirements of all
specifications.
2. Tests and checks shall include, but not be limited to,
the following:
A. Complete testing of station functions at ~
location.
B. Complete testing of ai! functions.
><i.'>-, '......fO..';<,.;rendor shall, where required, and in conjunction
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22 . with'laupplyinq'utility, complete test and verify off-premise
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D.
Follow-up adjustment of all bells and audible
signals to the satisfaction of the users.
E. Complete testing of trunk and OPS functions.
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F. Complete all wiring, grounding and equipment
installation in permanent locations and in accordance with
industry standards and local codes.
3. The City reserves the right to require additional tests,
if appropriate.
ARTICLE XI
WARRANTY AND MAINTENANCE SERVICES
1. The labor and materials of the System are warranted for
one full year for all systems, subsystems, component parts and
labor from the date of acceptance.
The equipment and
installation work of Vendor sold hereunder shall be free from
defects in materials and workmanship1 that such equipment shall
be fit for the ordinary purposes for which such equipment is used
and that good title thereto will be conveyed to City upon full
payment.
2. SOFTWARE. Vendor shall guarantee that the software
initially installed is the latest generation and clearly state
the version and/or revision number which shall be used in this
installation.
Software upgrades which are developed to correct
20 problems or malfunctions must be provided at no additional
21 ~Qa~.~,~t~~ss of feature enhancement inclusion for the
22 ',dur.ation ob,lIa1..~tenance contract agreement and renewals.
23 . ..,?'!..~Y"":UPDATES. Vendor guarantees that software and
24 programming updates shall be available, in a timely manner, to
25 the City as they are released by the manufacturer for a period of
26 ten (10) years.
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1 4. Subsequent to the warranty period, maintenance shall be
2 provided through a maintenance contract as set forth marked as
3 Exhibit 3, and on a time and materials basis on those activities
4 not covered by the contract as specified under Page 52 of the Bid
5 Forms submitted by Vendor.
6 A. SERVICE PERSONNEL. Vendor agrees that the
7 installation and subsequent maintenance of the systems shall be
8 performed by competent, trained personnel skilled in the work to
9 service the proposed telephone system and that such maintenance
10 work shall meet telephone industry standards. Maintenance
11 personnel shall have a Droven work record on installing and
12 maintaining the communication system.
13 B. MAINTENANCE SERVICE AGREEMENTS. Vendor shall
14 provide for a guaranteed maximum on-premise response time of two
15 (2) hours for major system failures or any emergency service
16 which shall be specified by the City and twenty-four (24) hours
17 for minor repairs (routine service). These services must be
18 provided twenty four (24) hours a day, seven (7) days a week.
19 Failure to respond within the above-stated times shall result in
20 a charge deducted from amounts due as liquidated damages of fifty
21 ($5lHdollars per hour or portion thereof or, five percent (5%)
22 'in the monthly maintenance charge per occurrence, whichever is
more. Major system failure shall be defined as twenty-five
percent (25%) or more of any of the trunking, stations or system
features which are not functioning properly. Maintenance shall
include all parts and labor. Vendor shall provide written
certification that all service and support personnel are fully
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1 qualified and formally trained to perform those functions
2 inherent to their jobs. In addition, switching system installers
3 and maintainers must be factory trained and certified.
ARTICLE XII
4
ADDITIONAL WARRANTY
5
6 Vendor has obtained additional warranty on behalf of the
7 City from NEC Telephones, Inc., as shown in Exhibit 4, to
8 indicate the manufacturer's guarantee to provide full maintenance
9 service of the system including parts availability and qualified
10 maintenance support for a minimum period of ten (10) years after
11 acceptance of the system by the City.
12 ARTICLE XIII
13 TRAINING
14 1. All required operator and station user training in the
15 proper and efficient use of the system including station user
16 materials shall be supplied by the Vendor prior to and
17 approximately thirty (30) days after System cutovers. There
18 shall be no additional charge for this training.
19 A. Training shall be of a "hands-on" nature using live
20 equipment in addition to either film or slide presentation.
21 B. Training shall commence at least one (1) week prior
22 ,to the Systems cutovers and shall continue until all City
23 personnel are trained.
24 C. The first training prior to cutovers shall be basic
25 information covering the proper handling of the telephone to
26 conduct the day-to-day business. The second training after the
27 cutovers shall be more in depth covering the use of special
28 features that will facilitate communication efficiency.
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1 2. Adequate documentation and training material is to be
2 made available for city's review two (2) weeks prior to actual
3 training. Training personnel must be qualified instructors.
4 Their qualifications must be, reviewed and approved by the City
5 prior to the time training begins.
6 ARTICLE XIV
7 LICENSES
8 Vendor shall obtain all related City licenses prior to
9 performing the installation of the system. This will also apply
to all subcontractors.
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15 data base input development normally performed by the Vendor.
16 City consultant (CRC) provided implementation work shall consist
of coordination activities and the development of design
information for Vendor programming in accordance with the Bid
Specifications. The following shall be considered appropriate:
A. Activities Schedule
B.qser Application Information
C. One Point-of-Contact
D. Sy.tea Data Base Profile
E. Approved Key Sheets (standard instrumentation)
F. Individual Instrument Parameters (instrumentation)
G. Marked Floor Plans (if available)
H. Telco Orders
ARTICLE XV
DISCOUNTS
Vendor agrees to extend to the City a discount of ten
thousand dollars ($10,000) for City's consultant (CRC) to provide
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I. Training Schedule
J. Customer Approvals
K. Change Order Limitations and Approvals
L. Balance Sheet
ARTICLE XVI
CUTOVER
The actual cutover of the telephone system is to be an "in
service" cutover. Any out-of-service times must be after hours
or on weekends and holidays with prior agreement from the City.
The City shall not allow any out-of-service time for the Police
Department or Fire Department. During cutover and for two (2)
days thereafter, Vendor shall maintain a central "Trouble
Reporting Desk" and a single station number of users to report
telephone problems. This location shall be manned between 7:30
a.m. and 4:30 p.m. each business day.
ARTICLE XVII
ACCEPTANCE OF SYSTEM
Upon notification from the Vendor that the system is ready
for final system acceptance review, an acceptance walk-thru shall
be scheduled with representatives of Vendor, Communication
Resources Company and the City.
A. City shall provide Vendor with a complete written
list and explanation of all system deficiencies observed by City
in the installation, supply, or operation of the system. Vendor
shall correct each such deficiency or shall obtain a waiver of
such listed deficiency from City within thirty-five (35) days.
Vendor and any communications subcontractor Vendor
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may have hired, shall verify each correction of a deficiency or
shall provide a full explanation of the reason such defiCiency
has not been corrected in the event it is impossible for Vendor
to correct such deficiency.
B. Upon completion of the deficiency correction
process outlined in Paragraph A above, the City Administrator
shall recommend to City Council that the System be accepted.
Acceptance shall be by the formal action of the City Council
evidenced by a minute motion of said Council.
The equipment
warranty, provided for in Article XI shall commence upon
submission by Vendor of the verification of the deficiency
correction as provided in paragraph A above.
C. If the Vendor fails to correct all such items prior
to the expiration of the thirty-five (35) day period immediately
following Acceptance of Completion, the City shall withhold from
the final payment an amount equal to twice the estimated cost of
the correction of all such items until the last of the items has
been corrected.
At the end of the thirty-five (35) day periOd,
if there are items remaining to be corrected, the City shall
request the Vendor in writing to make immediate correction of
said it_l.aJjl<if the Vendor fails to make such correction
-,,~. . "':"~
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may make the.'-co~rection and deduct the costs .from the amount
withheld therefor.
ARTICLE XVIII
ADDITIONAL SERVICES
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Vendor agrees that in addition to all other services
required pursuant to this Agreement, it shall provide the
following:
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21 guarantees or additional warranties, Vendor shall maintain
22 'sufficient spare parts to ensure operation of the telephone
system.
A. Vendor shall provide or make the proper
arrangements for two City personnel to attend a course of
instruction to be conducted by trained personnel in the care,
maintenance, and repair of the NEC telephone switching equipment.
City agrees to bear the entire cost of such course of instruction
for each City person enrolled.
B. Vendor agrees that in the installation of the
telephone equipment in City Hall, Police Department and the
remainder of the City facilities, it shall fully mark and label
each telephone instrument, securely fasten all amphenol covers to
the wall, and conceal all telephone cables insofar as is
possible.
C. Vendor shall provide City with a complete spare
parts list of all telephone equipment installed pursuant to this
Agreement within City facilities.
D. During the period of time Vendor is responsible for
maintenance and upkeep of the telephone equipment, pursuant to
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ARTICLE XIX
HOLD HARMLESS CLAUSE
Vendor hereby agrees to indemnify and save harmless City,
its elective and appointive boards and commissions, officers
agents and employees of and from:
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A. Any and all claims and demand which may be made
against City, its elective and appointive boards and commissions,
officers, agents and employees by reason of any injury to or
death of any person or damage suffered or sustained by any person
or corporation caused by, any negligent act or omission, of
Vendor under this agreement or of Vendor's employees, servants or
agents;
B. Any and all damage to or destruction of the
property of City, its elective and appointive boards and
commissions, officers, agents and employees occupied or used by
or in the care, custody, or control of Vendor, caused by any
negligent act or omission, of Vendor under this agreement or of
Vendor's employees or agents;
C. Any and all claims and demands which may be made
against City, its elective and appointive boards and commissions,
officers, agents and employees by reason of any injury to, or
death of, or damage suffered or sustained by any employee,
servant or agent of Vendor under this agreement; excepting,
however, any such claims and demand which are the result of the
negligence or willful misconduct of the City, its officers,
agents or employees;
D. Any and all claims and demands which may be made
against City, its elective and appointive boards and commissions,
officers, agents and employees by reason of infringement or
alleged infringement or any patent rights or apparatus,
appliance, or materials furnished by Vendor under this agreement;
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1 E. Any and all penalties imposed or damages sought on
2 account of the violation of any law or regulation or of any term
3 or condition of any permit required by Vendor; and
4 F. Vendor agrees to and shall defend City, its
5 elective and appointive boards and commissions, officers, agents
6 and employees from any claims, suits or actions of law or in
7 equity for damages caused or alleged to have been caused by the
8 operations of the Vendor under this agreement.
9 ARTICLE XX
10 INSURANCE
11 1. PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE. Vendor
12 shall obtain and maintain during the term of this agreement such
13 public liability and property damage insurance as shall protect
14 it and the City from all claims for property damage arising from
15 operations under this agreement, in amounts as set forth below.
16 Vendor shall require its subcontractors, if any, to obtain and
17 maintain similar public liability and property damage insurance
18 in amounts as hereinafter set forth.
19 2. FIRE INSURANCE. Vendor shall obtain and maintain fire
20 insurance on all work subject to loss or damage by fire. The
21 amount of fire insurance shall be sufficient to protect against
22 'loss or damage in full until work is accepted by the City.
23 3. PROOP OP INSURANCE. Vendor shall not commence work nor
24 shall it allow any subcontractor to commence work under this
25 agreement until it has obtained all required insurance and
26 certificates, which have been delivered in duplicate to and
27 approved by the City's Risk Management Director.
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A. Certificates and insurance policies shall include
the following clause:
"This policy shall not be cancelled or
reduced in required limits of liability or
amounts of insurance until notice has been
mailed to the City. Date of cancellation or
reduction may not be less than thirty (30)
days after date of mailing notice."
B. Certificates of insurance shall state in particular
those insured, extent of insurance, location and operation to
which insurance applies, expiration date, and cancellation and
reduction notice.
C. Certificates of insurance shall clearly state that
the City is named as an additional insured under the policy
described and that such insurance policy shall be primary to any
insurance or self-insurance maintained by the City.
4. INSURANCE. As provided above, Vendor shall obtain,
maintain and shall require all subcontractors, if any, whether
primary or secondary, to procure and maintain:
Public liability insurance for injuries, including
. .ac!ci}lenta:l. death, in the amount of $I, 000,000
combined';~gle limit per claim with an aggregate
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'. ~total.lilll.it of $5,000,000. Property damage
insurance in an amount not less than $1,000,000.
5. INSURANCE COVERING SPECIAL HAZARDS. The following
special hazards shall be covered by rider or riders to above
mentioned public liability insurance or property damage insurance
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policy or policies of insurance, or by special policies or
insurance, in amounts as follows:
A. Automotive and truck where operated in amounts as
above.
B. Material hoist where used in amounts as above.
6. Vendor certifies that it is aware of the provisions of
the Labor Code of the State of California which require every
employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with
the provisions of that Code.
Vendor shall sign and file with the
City the certificate regarding workers' compensation prior to
performing the work under this agreement.
ARTICLE XXI
ANTI-DISCRIMINATION
It is the policy of the City that in connection with all
16 work performed under contracts, there will be no discrimination
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against any prospective or active employee engaged in work
because of race, color, ancestry, national origin, religious
creed, sex, age or marital status.
The Vendor agrees to comply
20 with applicable federal and California laws including, but not
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ltmite4t.. tbeCalifornia Fair Employment Practice Act,
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23 ~3.~.. In addrtion, the Vendor agrees to require like compliance
24 by any subcontractors employed on the work by him.
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ARTICLE XXII
ASSURANCE OF COMPLIANCE WITH CIVIL RIGHTS LAW
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Vendor shall comply with Title VI of the Civil Rights Act of
1964, as amended, to the end that no person shall, on the grounds
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21 subcontractor for each portion as is defined by the prime
22 'contractor in this agreement.
23 2. If Vendor has failed to specify a subcontractor, or if
24 Vendor specified more than one subcontractor for the same portion
25 of work to be performed under the agreement in excess of one-half
26 of one-percent (.5%) of the prime Vendor's total bid, it shall be
27 deemed to have agreed that it is fully qualified to perform that
28 portion itself, and that it shall perform that portion itself.
21
of race, creed, color, sex, or national origin be excluded from
participation in, be denied the benefits of, or be otherwise
subjected to discrimination under this agreement or under any
project, program or activity supported by this agreement.
ARTICLE XXIII
DESIGNATION OF SUBCONTRACTORS
1. In compliance with the subletting and subcontracting
Fair Practices Act (Chapter 2, commencing at Section 4100,
Division 5, Title 1, of the Government Code of the State of
California) any amendments thereof, Vendor shall set forth below:
A. the name and the location of the place of business
of each subcontractor who will perform work or labor or render
services to the prime Contractor in or about the construction of
the work or improvement to be performed under this agreement in
an amount in excess of one-half of one percent (.5%) of the prime
contractor's total bid.
B. the portion of the work which will be done by each
subcontractor under this act. Vendor shall list only one
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3. The Vendor shall not:
A. substitute any subcontractor.
B. permit any subcontractor to be voluntarily assigned
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or transferred or allow it to be performed by anyone other than
the original subcontractor listed in the original bid price.
C. Sublet or subcontract any portion of the work in
excess of one-half of one percent (.5%) of the Vendor's total bid
as to which its original bid did not designate a subcontractor
except as authorized in the Subletting and Subcontracting Fair
Practices Act. Subletting or subcontracting of any portion of
the work in excess of one-half of one percent (.5%) of the
Vendor's total bid as to which subcontractor was designated in
the original bid shall only be permitted in cases of public
emergency or necessity, and then only after a finding reduced to
writing as a public record of the City awarding this agreement,
setting forth the facts constituting the emergency or necessity.
ARTICLE XXIV
DEFAULT
In case of default by the Vendor of any of the conditions of
this agreement, the Vendor agrees that the City may procure the
articles or services from other sources and may deduct from the
.unpaid balance due the Vendor, or collect against the Performance
Bond or other surety, or may invoice the Vendor for excess costs
so paid, and prices paid by the City shall be considered the
prevailing market price at the time such purchase is made.
ARTICLE XXV
FAITHFUL PERFORMANCE BOND
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Vendor shall provide to City, prior to undertaking any
activities whatsoever pursuant to the terms of this agreement, a
Performance Bond issued by an insurance or surety company
licensed to do business in California made payable to the City of
San Bernardino in the amount of one hundred percent (100%) of the
total bid price to guarantee the faithful performance of this
agreement. Said surety shall be SUbject to approval of the City,
bonds shall be in accordance with San Bernardino Municipal Code
Section 18.44.020, and the company issuing said bond shall have a
rating in Best's most recent insurance guide of "A" or better.
ARTICLE XXVI
LEGALITY
If any provisions of this agreement shall be held invalid,
illegal, or unenforceable, the validity, legality and
enforceability of the remaining provisions shall not in any way
be affected or impaired thereby.
ARTICLE XXVII
CALIFORNIA LAW
This agreement shall be governed according to the laws of
the State of California, and the forum for resolution of any
dispute not informally disposec'h-e.f,aetween the parties,:shall be
22 .the Superior Court of the State of California for the County of
23 San Bernardino, Central Division, located at 351 North Arrowhead,
24 San Bernardino, California.
25 ARTICLE XXVII I
26 NON-ASSIGNABILITY
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Vendor may not assign any rights or obligations hereunder
without the prior written consent of the City.
ARTICLE XXIX
GENERAL
1. This agreement, its Exhibits 1 through 4, incorporated
herein by this reference as though fully set forth at length,
constitute the entire agreement, understanding and
representations between Vendor and City. No modifications or
amendments to the agreement shall be valid unless in writing and
signed by duly authorized representatives of the parties.
2. A waiver of breach or default under this agreement shall
not be a waiver of any other or subsequent default.
ARTICLE XXX
NOTICES
Any notice required to be given by the terms of this
agreement shall be deemed to have been given when the same is
sent by certified may, postage prepaid, addressed to the
respective parties as follows:
GTEL
150 West First Street
Suite 180
Claremont, CA 91711
AttDa.'c sr..st R. Lake
aegio..~'Sales Manager
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RAYMOND D. SCHWEITZER
Acting City Administrator
City of San Bernardino
300 North wDw Street
San Bernardino, CA 92418
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ARTICLE XXXI
ENTIRE AGREEMENT
This agreement, any documents or instruments attached hereto
or incorporated herein by reference integrate all of the terms
and conditions of the agreement between City and Vendor and
supersede all oral negotiations or prior writings in response to
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the subject matter hereof. In the event of conflict between this
agreement and any oral negotiations or prior writing, the terms,
conditions and provisions of this agreement shall prevail.
ARTICLE XXXII
COST AND ATTORNEYS FEES
In the event either party should bring an action to enforce
any of the terms or conditions of this agreement, it is agreed
that the prevailing party shall be entitled to its costs,
expenses, and reasonable attorneys fees.
ARTICLE XXXIII
RISK OF LOSS
Risk of loss or damage to the System or its components shall
not pass to the City until the installation of the System or its
components have been accepted by the City.
It is understood that
Vendor will have the care, custody and control until acceptance.
The City will provide storage for the System and its components
until they are ready to be installed by the Vendor.
ARTICLE XXXIV
COMMENCEMENT OF WORK
Vendor understands that the City is in the process of
21 ~rr~p.tn9 fi~ing for this agreement and that performance of
22 ':'t1iS. ~gred~hall not be initiated until such process is
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Work under this agreement shall not be commenced until a
"Notice to Proceed" with the performance of this agreement is
issued to the Vendor by the City Administrator.
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IN WITNESS WHEREOF, City and Vendor have caused this
agreement to be executed by their duly authorized officers as of
the day and year first above written.
CITY OF SAN BERNARDINO
A municipal Corporation
ATTEST:
By
Mayor
City Clerk
GTEL
Approved as to form:
By
,~/41)a4<,:.~""
Title
City Attorney
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND
DIRECTING THE EXECUTION OF A LEASE AGREEMENT BETWEEN THE CITY OF
SAN BERNARDINO AND GTE LEASING CORPORATION FOR THE INSTALLATION
OF A NEW TELEPHONE SYSTEM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute for and on behalf of
the said City a Lease Agreement with GTE Leasing Corporation for
the installation of a new telephone system, a copy of which is
attached hereto as Exhibit wAw and incorporated her~in by
reference as though fully set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
, 1986, by the
the
day of
following vote, to wit:
AYES:
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NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this day
, 1986.
of
Mayor of the City of San Bernardino
Approved as to form:
Ch
LESSOR:
GT~SING COR~ATION
LEASE ACMEEMENT WITPl"ASSIGNMENT
(FOR USE WITH STATES OR THEIR POLITICAL SUBDIVISIONS)
Leasing Corporation City of San Bernardino
LESSEE:
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GTE
ADDRESS: 121000 Wilshire BL., #925
CITY/STATE/ZIP Los Angeles, CA 90025
PHONE: 213/207-4404
Type of Entity: Corporation
ADDRESS:
300 North "0" Street
CITY/STATE/ZIP San Bernardino, CA
PHONE:
92418
Type of Entity:
Municipality
aTY EQUIPMENT LEASED-DESCRIPTION
2 GTE 2400 System (See Equipment Summary for details)
I. AdVlDc:ereDt . -0- I. Cuh~_(iocl_deli....) 1482.227.65
I 2. Fint ran peymem due upon invoice Z. AnDuaI ialCl'ell me 7.25 ..
3. Paymellll due MoaIhlyD ~ar I 3. _....- opdoa D 110 ilfl 1M
.. Number ofreal: pIymentI .. Les::::n' for any saIesIusc tu. Lessee will aiso Exempt Number
5. _of__..".... .21,719.53 ~ be . . for ocher applicable stile and toc:aI taxes, N/A
if.y.
6. Amouat offinal rem. payment .21.719.53 s. At the time of insaaUaIioa. this Lcue may be amended.
at l.estIe's opIion, by the Mditkm or deIeIicm: of items V,,)[J
TbiI e.'. . ...... be deIMnd to aad kIcaltd M: of equipment: the va. of which may not exceed 101Ft NoD
of the cash purchMe price of the Equipment indica1cd
~ - .......
~ - ..I ' First payment due in 30 days
~ after
City CouM. - ZIp equipment acceptance
TERMS AND CONDITIONS
1. EQUIPMENT. Lessor hereby 1_ to Lessee and Lessee ecuted concurrently herewith containing certain terms with
(havilll been. quoted both a cash and a time/lease price) respect to the lease of such Equipment. All such schedules are
hereby 1_ from Lessor on the terms set out herein such hereinafter individually and collectively referred to as
unit or uniu of equipment, hereinafter referred to as "Equip- "Schedule," which Schedule is incorporated herein and made
ment," desc:ribed above or in any sc:hedule or schedules ell- a part of this Lease Agreement, hereinafter referred to as
THE ADDmONAL TERMS AND CONDmONS ON THE fOLLOWING PAGES ARE INCORPORATED HEREIN.
THE UNDERSIONED, BEINO DULY AUTHORIZED SIGNATORIES, AGREE TO ALL THE TERMS AND CONDITIONS SET FORTH
ABOVE AND ON THE FOLLOWING PAGES HEREOF, AND IN WITNESS WHEREOF, THEY HEREBY EXECUTE THIS LEASE.
Dated Dated
Lessor
(Name of IndIvidual or Entity)
By its
(Have siped by aeneraI partner, if putnenhip, or appropriate OffICer,
if corporatioa, and incIicaIe official litle, If 2 officers must sian, use
spa<:e below,)
Les,- City of San Bernardino
(Name of Individual or Entity)
By its
(Have siped by appropriate offJCel', and indicate ofliciallitle. If 2
officers must sian, use space below.)
By
its
By
its
I
"Lease." Lessor intends to assign all of its right, title and in-
ter~in the Lease and the underlying EqUiP~ to GTE
LeL..g Corporation (" Assignee").
2 RENTAL. Lessee agrees to pay the cash purc ase price
pl~s interest in the rental payments and on the dates indicated
above. A percentage of each rental payment shall constitute
the payment of interest, as indicated above. Said rental pay-
ments shall be paid to Lessor or Assignee at the address set
forth above or at any other address indicated by Lessor or
Assignee in writing. All rental payments subsequent to the
first one shall be made without notice or demand and without
abatement deduction or setoff of any kind. The obligation of
Lessee to ~ake payments hereunder shall be unconditional.
3. LESSEE'S ACCEPTANCE. Lessee shall inspect the
Equipment upon its arrival and installation and shall im-
mediately deliver to Lessor or Assignee a completed Cer-
tificate of Acceptance. Thereafter, provided Lessee is not in
default hereunder, Lessee shall have the right of quiet enjoy-
ment with respect to the Equipment,
4. LATE PAYMENTS. If Lessee fails to make any rental
payment or to pay any part of any sum required to be paid b,y
Lessee to Lessor within 10 days after the date said payment IS
due Lessee shall pay interest at the rate of 207. per month on
the ~mount overdue. However, said rate shall not exceed the
maximum annual rate, if any, allowable for such payments,
The delinquent payment period shall run from the expiration
of said 10 days until the amount is paid in full. If any amount
remains unpaid for a portion of any month, the interest shall
be prorated and paid for such period.
S. NO WAllRANTIES. LESSEE HAS SELECTED THE
EQUIPMENT AND SUPPLIER THEREOF. LESSOR AND
ASSIGNEE MAKE NO REPRESENTATION OR WAR-
RANTY, EXPRESS OR IMPLIED, AS TO ANY MATTER
WHATSOEVER, INCLUDING CONDITION OF THE
EQUIPMENT, ITS MERCHANTABILITY OR ITS FIT-
NESS FOR ANY PARTICULAR PURPOSE, EXCEPT
THAT LESSOR (BUT NOT ASSIGNEE) DOES CONFIRM
WARRANTIES SEPARATELY MADE TO LESSEE IN
WRITING, IF ANY. IF THE EQUIPMENT DOES NOT
OPERATE AS WARRANTED, LESSEE SHALL MAKE
CLAIM ONLY AGAINST SUPPLIER OF WARRANTIES
AND SHALL NEVERTHELESS CONTINUE TO MAKE
PAYMENTS HEREUNDER TO LESSOR OR ASSIGNEE.
Lessor agrees to transfer to Lessee any warranties or sof!ware
licenses Lessor receives from the manufacturer or suppher of
the Equipment, provided that the manufacturer or supplier
permits such transfer.
6. LOCATION OF EQUIPMENT. The Equipment shall be
delivered to and located at the premises indicated above and
shall not be removed without the written consent of Lessor,
Lessee shall pay all charges and other expenses incurred in
connection with the shipment and delivery of the Equipment
to said location. All items of Equipment shall at all times be
and remain persOnal property notwithstanding that any such
Equipment may be affIXed to realty, Lessee shall, upon re-
quest, furnish Lessor or Assignee with a disclai~er or subor-
dination in form satisfactory to Lessor or AsSIgnee. of any
interest in the Equipment from all persons having an interest
in the real estate to which the Equipment is or may be con-
sidered to be attached or affIXed, and the names and ad-
dresses of the record owners of, and all other persons in-
terested in, and a general description of, the real estate.
7, REPORTS.
(a) Upon the written request of Lessor or Assignee,
Lessee shall notify Lessor or Assignee forthwith in writing of
the location of any Equipment.
(b) Upon Lessor's or Assil!Dee's reasonable request,
Lessee shall deliver to Lessor Lessee's financial statements.
Lessee shall also file or provide Lessor or Assignee with such
other statements and documents concerning this Lease and
the Equipment as Lessor or Assignee may from time to time
reasonably request including such documents as Lessor or
ASSignee~ require to protect their respective interOin
the Equi t during the term of this Lease. Lessee wa ts
that all cre it and financial information submitted to Lessor
or Assignee in connection with this Lease and at any time dur-
ing the term of this Lease is true, correct and complete in all
details.
(c) Lessor and Assignee have the right to inspecI and
examine the Equipment from time to time during normal
business hours.
8. TITLE AND INTEREST. Title to the Equipment and all
repairs, replacements, modifications and impr\lvements shall
be in Lessor or Assignee. Lessor or Assignee shall also retain
a perfected security interest under applicable law in the
Equipment and all repairs, replacements, modifications and
improvements in order to secure Lessee's payment and per-
formance of all of its obligations hereunder. If and when
Lessee has exercised any purchase option hereunder, title
shall pass to Lessee.
9. LESSEE CERTIFICATION. Lessee warrants that it is a
state, or a political subdivision thereof, or .tha! L~ssee's
obligation under this Lease constitutes an obhgatton tssued
on behalf of a state or political subdivision thereof, such that
the interest portion of the rental payments derived under this
Lease will qualify for exemption from Federal income laxes
under Section 103 of the Internal Revenue Code. Lessee fur-
ther warrants that this Lease represents a valid deferred pay-
ment obligation for the amount herein set forth, of a bona
fide Lessee, having legal capacity to enter into the same, and
is not made in contravention of any town, city, district, coun-
ty, or state statute, rule, regulation, .or other governmental
provisions. Nothing herein shall constttute a pledge by Lessee
of any funds other than funds lawfully appropriated from
time to time for Lessee in its budget.
to. MAINTENANCE AND USE. At all times during the
term of this Lease, Lessee shall, at its expense, make any and
all repairs and replacements required to maintain the Equip-
ment in good condition, reasonable wear and tear excepted,
and shall use and maintain the Equipment in a careful manner
in conformity with all applicable laws, ordinances, regula-
tions, requirements and rules and in conformity with any in-
surance policy. Lessee's obligation to maintain the Equipment
does not confer the authority to incur mechanic's or sup-
plier's liens.
11, LOSS OR DAMAGE. Loss or damage to the Equipment
shall not relieve Lessee from its obligation to make payments
or to perform any other of its obligations under this Lease.
12. INSURANCE. At all times during the term of this Lease,
Lessee shall at its expense maintain public liability and prop-
erty damage insurance for the Equipment in amount~ and
with insurance companies satisfactory to Lessor or AsSignee.
Lessee shall deliver to Lessor or Assignee satisfactory evi-
dence of such insurance coverage. Each policy of insurance
shall contain a standard loss payable clause stating that pay-
ment for loss, if any, is payable to Lessor or Assignee, if ap-
propriate, as co-insured, and shall provide fo~ 30.days written
notice to Lessor or Assignee before the policy IS al!ered .or
cancelled. If Lessee is restricted by law from complymg WIth
the provisions set forth above, Lessee sh~ make other ar-
rangements satisfactory to Lessor and AsSIgnee.
t3. INDEMNITY.
(a) Lessee shall defend, indemnify and save
harmless Lessor, Assignee, their agents, employees and
assigns from and against any and a1llia~i1ity, I,:"s, d~age,
expense (legal or otherwise), causes of action, SUitS, claims or
judgments arising from injury to person or property resultmg
from or based upon the Equipment or its actual or alleged
use, possession, condition (including without limitation, any
latent or other defects not discovered by Lessee), manage-
ment, control, delivery or operation by Lessee or any other
person, and Lessee shall, at its !lwn cost and expense, defend
.
any ana all SUlLS WIlH,,:ll Illd.] UC U1vu6.1.1\. "6Q,....;~ ~...,...v..
Assj.lV(e, their agents, employees or assigns either alone or in
convtion with others upon any such liabiliti' ""'laim or
claims and shall satisfy, pay and discharge al\o,.land all
judgments, costs and fines that may be recovered against
Lessor or Assignee in any such actions, provided, however,
that Lessor or Assignee shall give Lessee written notice of any
such claim or demand. In no event, however, shall Lessee be
held liable for the negligence or willful misconduct of Lessor
or Lessor's agents, employees or assigns.
(b) Lessor or Assignee and the affiliated groups of
which Lessor or Assignee, for United States corporate income
tax purposes, are members intend, with respect to the Equip-
ment or any item thereof, to treat the interest income portion
of the rental payment described above as tax-free to Lessor or
Assignee. The amount of tax that will have been saved on
such amount shall be known as "Tax Savings."
If Federal tax administrative authorities formally
notify Lessor or Assignee of a disallowance, elimination,
reduction, or disqualification, in whole or in pan, of the Tax
Savings, or if Lessor or Assignee shall include the interest in-
come portion of the repayment amount in income as a result
of a good faith determination that such interest income is not
properly treated as tax-free to Lessor or Assignee, Lessee
shall pay to Lessor or Assignee an amount such that the
amount after deduction therefrom of all taxes required to be
paid by Lessor or Assignee in respect of the receipt of such
amount under the laws of any Federal, state or local govern-
ment or taxing authority in the United States, shall fully com-
pensate Lessor or Assignee for the loss of any such Tax Sav-
ings including any interest, penalties, or additions to taxes
payable, as a result of such disallowance, elimination, reduc-
tion, or disqualification of such anticipated benefits, The
amounts payable pursuant to this subsection shall be payable
upon demand of Lessor or Assignee. Any such demand shall
be accompanied by a statement describing in reasonable detail
the loss of the Tax Savings and setting forth the computation
of the amounts so payable. Lessee agrees to be bound by any
reasonable determination of the amounts set forth in such
statement.
(c) All of Lessor's or Assigllft's rights ;lRd privileges
arising from the indemnities contained in this section shall
survive the expiration or other termination of this Lease and
such indemnities are expressly made for the benefit of, and
shall be enforceable by Lessor, Assignee or their successors or
assigns.
14. TAXES. Lessee allrees that, in addition to the payments
due for the Equipment, it will promptly pay, when and as due
and payable, all taxes, fees, assessments and other govern-
mental charges of any kind whatsoever, tOllether with any
penalties, fines, additions or interest thereon. levied, assessed
or imposed upon or with respect to:
(a) the Equipment or any pan thereof, or interest in
the Equipment: .
(b) the' orderil1ll, sale, purchase, delivery, owner-
ship, possession, use or operation of the Equipment:
(c) the amounts payable hereunder or the earnings
arising from the Equipment (exclusive of any taxes based on
net income of Lessor or Assignee): or
(d) this Lease, any other operative documents con-
nected herewith or the execution or delivery of any of the
foregoing.
15. ASSIGNMENT.
(a) Lessee agrees not to sell, assian. sublease, pledlle
or otherwise encumber or suffer a lien or encumbrance upon
or agamst any interest in this Lease or the Equipment or to
re'!'ove the Equipment from its location, without the prior
wntten consent of Lessor or Assignee. Lessee's interest herein
may not be assigned or transferred by operation of law.
(b) Lessor may, at any time and from time to time,
-,
lh
........... ........... ..~....... .~ ....._y~...... -~-.CI.. _u -., ,...
terest in the Equipment or this Lease, including, without
limitation,! "~sor's rights to receive the rental paymentO
any additi/'"..! payments due and becoming due. Lessee
keep a written record of the ownership of Lessor's interest in
this Lease. Upon the receipt of written notice by Lessee of an
assignment of Lessor's interest in this Lease, Lessee shall
thereafter make all payments in accordance with the notice to
Assignee and s!tall, if so requested, acknowledge such assign-
ment in writing within IS days after request therefor. Such ac-
knowledgment shall in no way be deemed necessary to make
the assignment effective. Assignee shall be entitled to enforce
the rights so assigned but shall be under no liability to Lessee
to perform any of the obligations of Lessor hereunder, the
sole remedy of Lessee being against Lessor. Lessee's rights
hereunder as against Lessor shall be unaffected except as
herein specifically provided. Lessee covenants and agrees not
to assert against Assignee any claim or defense by way of
abatement, setoff or counterclaim, which Lessee may have
against Lessor. All rights of Assignee under this Lease shall
inure to the benefit of any subsequent successors and assigns.
If so assigned, "Assignee," as used herein, shall refer to such
subsequent assignee, and not GTE Leasing Corporation.
16, DEFAULT. An event of default ("Event of Default")
shall occur if:
(a) Lessee fails to pay when due the full amount of
any rental payment or any other payment due under this
Lease, except as provided in Section 18 below, and such
failure continues for a period of 10 days:
(b) Lessee shall fail to perform or observe any cove-
nant, condition or agreement required to be performed or
observed by it hereunder (or under any other agreement be-
tween Lessor or Assignee and Lessee) and such failure is not
remedied within 10 days after written notice thereof is given
to Lessee by Lessor or Assignee:
(c) Lessee or any person shall take any action look-
ing toward Lessee's dissolution or liquidation, or if any pro-
ceeding (voluntary or involuntary) is commenced by or
against Lessee seeking reorganization, liquidation, dissolu-
tion or similar relief under any present or future statute, law
or regulation and such proceeding shall not have been con-
tested by Lessee or dismissed within 30 days after it is filed;
(d) Lessee attempts to remove, sell, transfer, en-
cumber, or part with possession of the Equipment or any item
thereof:
(e) any representation made by Lessee in connection
with the entering into of the Lease or any report or statement
furnished pursuant to this Lease is untrue in any material
respect;
<0 an attachment, levy or execution is threatened or
levied upon or against the Equipment;
(g) any insurance carrier cancels or threatens to
cancel any insurance on the Equipment;
(h) the Equipment or any pan of it is abused, illegal-
ly used, misused, lost, stolen, destroyed or damaged beyond
repair;
(i) the Lessee defaults under or otherwise suffers to
be accelerated any material obligation;
(j) the Lessee defaults under any other agreement
now existing or hereafter made with Lessor, Assignee or any
of their affiliates: or
(k) the condition or affairs of Lessee or Lessee's
guarantor (if any) shall change so as, in the sole opinion of
Lessor or Assignee, to impair the credit risk involved.
17. REMEDIES. Upon the occurrence of any Event of
Default, Lessor or Assignee may exercise anyone or more of
the following remedies as Lessor or Assignee in its sole discre-
tion shall lawfully elect in order to recover their interests and
reasonably expected profits and bargains:
(a) proceed by appropriate court action, either at
"'1
.
..III
law or in equity, to enforce performance by Lessee of the ap-
pI_Ie covenants of this Lease or to recover f~he breach
th\.)f;
(b) cause Lessee, at its expense prompt y to return
the Equipment to the possession of Lessor or Assignee, or
enter the premises where the Equipment is located and take
possession of or disable any part or all of the Equipment,
without demand or notice, without any court order or other
process of law and without liability for any damage occasion-
ed by taking possession, Lessee shall promptly pay to Lessor
or Assignee the amount of any deficiency;
(c) terminate this Lease as to all or any part of the
Equipment;
(d) use, operate, re-lease, sell or hold the Equipment
as Lessor or Assignee in its sole discretion may decide;
(e) declare the entire amount immediately due and
payable as to any or all items of Equipment, without notice or
demand to Lessee; or
(I) sue for and recover all payments, then accrued or
thereafter accruing, with respect to this Lease and any or all
items of Equipment.
Lessee agrees to pay all of Lessor's or Assignee's attorneys'
fees and other expenses incurred in connection with the ac-
tions set forth in this section.
A termination hereunder shall occur only upon notice by
Lessor or Assignee to Lessee and only with respect to such
part or parts of the Equipment as Lessor or Assignee
specifically elects to terminate in such notice. Except as to
those parts of the Equipment with respect to which there is a
termination, this Lease shall remain in full force and effect
and Lessee shall be and remain liable for the full performance
of all its obligations under this Lease, but neither Lessor nor
Assignee shall be entitled to recover a greater amount in
damages than Lessor or Assignee could have gained by receipt
of Lessee's full, timely and complete performance of its
obligations pursuant to the terms of this Lease.
18. TERMINATION BECAUSE OF NONAPPROPRlA.
TlON. Notwithstanding anything contained in this Lease to
the contrary, no Event of Default shall be deemed to have oc-
curred under this Lease if all the following events shall have
occurred and Lessor or Assignee has received a written opi-
nion from Lessee's counsel verifying the occurrence of said
events:
(a) adequate funds are not appropriated during a
subsequent fiscal period during the term of this Lease for the
Lessee to meet its obligations hereunder, and written notice of
the nonappropriation is given to Lessor or Assignee at least
thirty (30) days prior to the first day of such subsequent fiscal
period or within five (5) days of the preparation of the final
budget for such fiscal year, whichever occurs later.
(b) Lessee has exhausted all funds legally available
for payments due under this Lease; and
(c) such exhaustion of funds or nonappropriations
did not result f~om any act or failure to act of Lessee.
Lessee agrees not to acquire other equipment that performs
essentially the same services and functions as the Equipment
for three years following such an occurrence of events.
19. PURCHASE OPTION. Provided that Lessee is not in
default hereunder, Lessee shall have the option to purchase
the Equipment at its location AS IS at the end of this Lease by
giving Lessor or Assignee written notice at least 60 days
before the expiration of this Lease of its intent to purchase.
Title to the Equipment shall remain in Lessor or Assignee un-
til the nominal purchase option price indicated above has
been paid.
10. RENEWAL. Lessee shall have the option to renew this
Lease by giving Lessor or Assignee notice in wr!-ting at least 60
days bef~the expiration of this Lease of its intent to JilIIIliw.
Prior tvid expiration, Lessee shall pay to Lesl,J or
Assignee, In advance, such renewal rental as they may agree
upon.
21. WAIVER OF DEFAULT, Any waiver by Lessor or
Assignee of a default by Lessee shall not be considered a
waiver of any other default hereunder.
11. PERFORMANCE OF LESSEE'S, OBLIGATION BY
LESSOR OR ASSIGNEE. In the event that Lessee shall fail
duly and promptly to perform any of its obligations here-
under, Lessor or Assignee may, at its option, perform any act
or make any payment which it deems necessary including
without limitation the payment for satisfaction of any lien,
taxes, insurance and repairs without thereby waiving such
default, and any amount paid for expenses or liability incur-
red by Lessor or Assignee in such performance, together with
interest thereon at the lesser of 2.,. per month or the highest
annual rate permitted by law, and any reasonable costs incur-
red by Lessor or Assignee in connection therewith including
reasonable attorneys' fees, shall be payable by Lessee upon
demand as additional payments.
13. MISCELLANEOUS. Any notice required or permitted to
be given hereunder shall be given by personal delivery,
telegraph, registered or first class mail, postage prepaid, to
the address of the receiving party appearing on the first page
hereof, or at any other address of which the other party has
been notified in writing; Any notice so given shall be deemed
to have been given on the day of mailing. Lessee agrees that
under no circumstances shall this Lease be construed as a con-
sumer contract. This Lease shall be construed in accordance
with the substantive laws of the state of Florida. If this Lease
is signed by more than one Lessee, they shall all be jointly and
severally liable for all of the obligations of Lessee under this
Lease, This Lease shall inure to the benefit of and be binding
upon Lessor and any successors and assigns, and shall be
binding upon Lessee, its successors and assigns, and shall in-
ure to the benefit of Lessee and to only such of its assignees as
have been consented to by Lessor or Assignee.
14. ENTIRE AGREEMENT. This Lease and any Schedule
attached hereto contain the entire agreement between the par-
ties and cannot be modified, amended, supplemented or
rescinded except in a written instrument signed by both par-
ties. Any provision of this Lease prohibited by law shall be in-
effective to the extent of such prohibition without in-
validating the remaining provisions of this Lease, unless the
general intent of the Lease would be altered.
15. NONCANCELLABLE. This Lease is noncancellable and
Lessee is obligated to perform the terms and conditions stated
herein.
16. AUTHORIZATION TO SIGN. By execution hereof, the
signer hereby certifies that he or she has read this Lease and
that he or she is duly authorized to execute the same on behalf
of the Lessee.
17, NO AGENCY. THIS LEASE, ANY VARIATION OR
MODIFICATION OF THIS LEASE, ANY WAIVER OF
ANY OF ITS PROVISIONS OR CONDITIONS OR
CHANGES TO ANY SCHEDULE SHALL NOT BE VALID
UNLESS IN WRITING AND SIGNED BY AN
AUTHORIZED OFFICER OR MANAGER OF LESSOR
OR ASSIGNEE. LESSEE AGREES THAT NEITHER
LESSOR NOR ASSIGNEE NOR ANY SALESMAN OR
OTHER AGENT OF EITHER IS AN AGENT OF OR CAN
COMMIT THE OTHER.
- '.
-
0 -CITY OF SAN BERNADI~ 0 0
ID
AKOUNT OF LEASE - 482227.65
INTEREST RATE 7.250
PERIODIC PAYKEMT- 21719.53
TEM 28
PUIIENT FREQ. 4
TEAR NO. 1
PER PERIODIC INTEREST PRINCIPAL T-T-D T-T-D OUTSTANDING
NO. PATIIENT PORTION PORTION INTEREST PRINCIPAL BALANCE
1 21719.53 0.00 21719.53 0.00 21719.53 460508.12
2 21719.53 8346.71 13372.82 8346.71 35092.35 447135.30
3 21719.53 8104.33 13615.20 16451.04 48707.55 433520.10
4 21719.53 7857.55 13861.98 24308.59 62569.53 419658.12
TEAR NO. 2
1 21719.53 7606.30 14113.23 7606.30 14113.23 405544.89
2 21719.53 7350.50 14369.03 14956.80 28482.26 391175.86
3 21719.53 7090.06 14629.47 22046.86 43111.73 376546.39
4 21719.53 6824.90 14894.63 28871.76 58006.36 361651.76
TEAR NO. 3
1 21719.53 6554.94 15164.59 6554.94 15164.59 346487.17
2 21719.53 6280.08 15439.45 12835.02 30604.04 331047.72
3 21719.53 6000.24 15719.29 18835.26 46323.33 315328.43
4 21719.53 5715.33 16004.20 24550.59 62327.53 299324.23
YEAR NO. 4
1 21719.53 5425.25 16294.28 5425.25 16294.28 283029.95
2 21719.53 5129.92 16589.61 10555.17 32883.89 266440.34
3 21719.53 4829.23 16890.30 15384.40 49774.19 249550.04
4 21719.53 4523.09 17196.44 19907.49 66970.63 232353.60
TEAl NO. 5
1 21719.53 4211.41 17508.12 4211.41 17508.12 214845.48
2 21719.53 3894.07 17825.46 8105.48 35333.58 197020.02
3 21719.53 3570.99 18148.54 11676.47 53482.12 178871.48
4 21719.53 3242.05 18477.48 14918.52 71959.60 160394.00
TEAR NO. 6
1 21719.53 2907.14 18812.39 2907.14 18812.39 141581.61
2 21719.53 2566.17 19153.36 5473.31 37965.75 122428.25
3 21719.53 2219.01 19500.52 7692.32 57466.27 102927.73
4 21719.53 1865.57 19853.96 9557.89 77320.23 83073.77
o
o
ID -CITY OF SAN BERIIADINO
AMOUNT OF LEASE - 482227.65
INTEREST RATE 7.250
PERIODIC PAY"ENT- 21719.53
TER" 28
PAYKENT FREQ. 4
YEAR NO. 7
PER PERIODIC INTEREST PRINCIPAL
NO. PAYKENT PORTION PORTION
1 21719.53 1505.71 20213.82
2 21719.53 1139.34 20580.19
3 21719.53 766.32 20953.21
4 21713.09 386.54 21326.55
Y-T-D
INTEREST
1505.71
2645.05
3411.37
3797.91
~
o
Y-T-D
PRINCIPAL
20213.82
40794.01
61747.22
83073.77
-
OUTSTANDING
BALANCE
62859.95
42279.76
21326.55
0.00
.
...
o
41 b.!IIL I
?