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CITY OF SAN BBRNARDINO
File to 6.51 0
- RBQUBST FOR COUNCIL ACTION
From: ROGER G. HAROGRAVE, Di rector
Subjsct: Approval of Extension of Contract
with American Sweeping for 120
Days -- Authorization to
Readvertise for Bids
Dept: Public Works/Engineering
Date: September 12, 1986
Synopsis of Previous Council action:
7-7-86
Resolution No. 86-267 adopted awarding a contract to Custom
Sweeping Service for furnishing sweeping services per Bid
Specification No. F-86-23.
7-7-86
Motion adopted amending resolution awarding a contract to
Custom Sweeping Service by interdelineation to include
provisions for bonding, IS-day termination clause, and other
items normally a part of service contracts.
Rscommended motion:
That the extension of the contract with American Sweeping Service, for
sweeping the Central City Mall surface parking lots and 3-level parking
structure, for a period of 120 days, be approved; and the Director of
Public Works/City Engineer be authorized to readvertise for bids.
cc: Ray Schweitzer, Acting,City Administrator
Warren Knudson, Director - Finance
Wayne Overstreet, Superintendent - Public Buildings Division
Contact person:
W;!lyn~ n\lorc;t""e~t
Phone:
5244
1
Supporting dau attached: (a ~ f f R" P 0 r t
Ward:
FUNDING REQUIREMENTS:
Amount:
N/ A
Source:
Finance:
Council NotBS:
75-0262
Agenda Item No,
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CIO OF SAN BERNARDQo - REQUAT FOR COUNCIL ~ON
STAFF REPORT
Bids for providing sweeping services for the Central City Mall parking
spaces and 3-level parking structure were received by the Purchasing
Agent on 5-9-86. Custom Sweeping Service was the low bidder.
Mr. Wayne Overstreet, Public Buildings Superintendent, recommended
that the contract be awarded to the third low bidder. Mr. Phil Martell,
of Custom Sweeping Service, appeared at the Council Meeting to explain
how his company could perform the specific services. In response to
inquiries from members of the Common Council, Mr. Martell agreed to
provide a performance bond, addition of a 15-day termination clause,
and other items normally included in service contracts.
Mr. Martell has recently submitted a letter stating that he will be
unable to comply with these additional provisions.
American Sweeping, the contractor for 1985-86, has continued to provide
sweeping services. Mr. Robert Stone, of American Sweeping, has agreed
to extend his contract for a period of 120 days.
We recommend that the extension of the contract with American Sweeping
for a period of 120 days be approved, and authorization be granted
to readvertise for bids.
75.0264
CI
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ERN ARDIN 0 300 NORTH "0" STREET, SAN BERNARDINO, CALIFORNIA 92418
REC'O.-AOMIH. OFF.
1986 SEP II PM 3= 55
EVLYN WILCOX
Mayor
Membe,. of the Common Council
Esther Estrada. . . . . . . . . . . . . First W..rd
Jack Reilly. . . . . . . . . . . . . . Second Ward
Ralph Hernandez. . . . . . . . . . . Third Ward
Steve M.rks . . . . . . . . . . . . . Fourth Ward
GorClon Qulal . . . . . . . . . . . . . Fifth Ward
Dan Fruler . . . . . . . . . . . . . . Sixth Ward
Jack Strlc.kler . . . . . . . " . . . .Seventh Ward
September 3, 1986
American Sweeping Service
P.O. Box 22072
San Bernardino, CA. 92405
Dear Mr. Stone,
.,
It is my understanding you have agreed to extend the power
sweeping service per the terms and condit.ions of previous bid
F-85-24 dated June 12, 1985.
The attached purchase order is to extend your service on a
month to month basis from July 1, 1986 and not to exceed 120
days (Oct. 31, 1986). The extension includes a five (5) day
notice of cancellation and a reqCirement that vender meets
once a week with the Superintendent of Public Buildings.
All request for payments will be submitted to the Superinten-
dent of Public Buildings for processing. Please reference
the attached purchase order number 000249 on your invoice to
ensure prompt payment.
If you have any questions, or
this contract please contact
Buildings or myself.
complaints during the period of
the Superintendent of Public
RH:mal
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September 3, 1986
Page 2
File: Corrsp. l-B 17
Adm. I-A t3
cc: City Administrator
Director of Finance
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AMC.~CAN BMEEPJN8 SERVICE::,1I'ii'i~" .,.... ~.,. :.1.(},' .t,' ':,""~':Y;".'"
Tn ., . . ~ . ' DATE OF ORDER'.
. VENDOR ,. .... .r ,Fi. -;,' :';. . VENDOR NO.. .'....,..('l-~.~.. I ~O. NO.. ,. ,::' .. II PROMPT PAYMENT DISCOUNT I
f"'"\ ,"0 BOX 22072': .". ,<.". 01089~" """"".1001 .., .. NONE .
: ORDER ADDRESS .'
',SAN BERNARDINO, CA 92.406
CITY STATE . ZIP
. ,7l4 888-4438 ROBERT STONE ...
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;( . -. '; . VENDOJ:rSPA"'MENTf.DDRESS ;,".;..:' ':,,~r~#.~.r....,
DELIVER TO" PUB. BLDe/PARK CONT" L DEPARTMENT
.":I.3~O NO "D" BT,- BASEMENT
SAN BERNARDINO. CALIFORNIA 92418
ORDERING DEPARTMENT ..
PUB~ BLOG/PARK C!lNT'i.. ..
EQUIP. NO. ,:' : f' . . I W.O. NO.
, . ',:~" BID' F850U' - .
CITY
STATE ~P
DESCRIPTION OF ARTIClES OR SERVICES REQUIRED
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\\'.VENDOR - AMERICAN BMEEPIN8 SERVICE ., ' ~,
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,SHALL PROVIDE POWER BMEEPIN9SERVICE ';".,.
,PER THE TERMS AND CONDITIONS'OF PREV-i....:;:~;ti."
. IOU"!Oftl1~R, REFERENCE P.O.,f.Z05370 & : : ,'(,.<' ,
,. 'Bil);;".Il'f~"-2" DATED 6/1Z/8~ ....': ;::;}'\f/.,:> .
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I THIS PURCHASE. ORDER IS TO EKTEND YOUR' ':-;':;.(\'J';.
. " SERVICE ON A MONTH TO "filNYH BASIS FROM.S!;";" .'~
7/1/86 FORWARD '. . .. "
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~'~IS ORDER NOT TO EXCEED 120 UAVS
:OCT. 31, 1986>> ,"
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'. THE EXTENSION INCLUDES A FIVE (6) DAV:,,:i>,:::/.i\
. NOTICE OF CANCELLATION AND A REQUIRE-. ;'.i'';'/''.{'' .
MENT THAT VENDOR MEETS ONCE A MEEK . "Ii.:':,..'
NITH THE SUPERINTENDENT OFPUDLIC ';::';;,";1/.,
,BUILDINGS,; '. ,.i n.: :"~. " '" "'~:l:':;:'::~;';:~:~~?" . " .::~l.::,f:'~~~/{ ~ ~'~~.
.: ,~NIT PRICE IS .2,120.83 PE,MONTH.
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COORDINATE DELIVERY WITH; MAVNE
COMPLETE DELIVERY K'l<OOH BY'
ACCOUNTINQ
CODE:
ENCUMBRANCE
AMOUNT:
PAYMENT DATE
OVERSTREET 714-383-1$244
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BUYER TO CONTACT REGARDING
THIS PURCHASE .::"".'
ACCT. NUMBER
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QUANTITY UMT UNIT PRICE
EXTENSION
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, .. .. ii'~. 5AI!l BERNARDINO, CAl.lfORNIA 92418::" :::.':
AKEOAN SWEEPING SERVICE ":i!(-' C. ,:..,.:;(~:<.i,:r:'''i',,',
VENDOR. .,.,'/-" ", ~ ...... VENOOANO. "t':;J.i!,~ltllf'l\
PO BOX 22012' ,.. ". "\!". ':. 0108915 ....I..,:..~\~
DELIVER TO::" PUB~' BLDG/PARK CONT'L DEPARTMENT
'. . ~OO NO -D- ST ~ BASEMENT 92418
SAN BERNARDINO, CALIFORNIA
ORDERINIJ DEPARTMENT .. CONT'L ..
. PUB. BLIlG/PARI<
EQUIP. NO. ;'.;;"'BIDI F8150t4 r..~NO.
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ORDER ADDRESS . :~_ !.':::';_~'.
.SAN BERNARDINO, CA t2.06
..' CITY STAlE . . :.<; ZIP
,1,14 ee8-~638 ROBERT. STONE ,;-: .
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VENDOR'S PAYMENT ADDRESS. .. " .
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CITY
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ZIP
DESCRIPTION OF ARTICLES OR SERVICES REOUIRED
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I REO. NO.
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9U!DIIH' PAGE ti'
08/t7llilt~ .
DATE OF ORDER '... >---
II PROMPT PAYMENT DISCOUNT I
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OUANTITY UNIT
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ENERAL LEDGER ACCOUNT NUMBER :?,;l.:" . ,,'!...~,; : >",..'
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O'I~3t3-15,.31115-00000-0000 i '.: ;';.,'~i).' t8,483.32:~.,.,;.i"';
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:OORDINATE DELIVERY WITH: MAYNE
:OMPlETE DELIVERY K1OlliG'Il BY
ICCOUNTlNQ
CODE,
JCUMBRANCE
AMOUNT:
~AYMENT DATE
OV.ERSTREET 714-383-8244
. .. ~lOfl(QUllllflA( 1DJU6C
BUYER TO CONTACT REGARDING
THISPURCHASE', ~1:r-..::"':':
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ACCT. NUMBER
EOUIPT. .
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TOTAL
TOTAL
TOTAL
DEAN R.
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UNIT PRICE
EXTENSION
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TAL ..... le,483 3t
TAX ..... . $0 00
FREI HT .. to 00
AMOU T ... $8,483 3Z
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