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CliC OF SAN BERNARDICo - REQUEOr FOR COUNCIL ACOoN
From:
D.ean R. Meech
Purchasing Agent
Purchasing
September 2, 1986
Subjsct: Street'Resurfacing Major Arteries
Public Services/Street Department
Dspt:
Date:
BID SPEC: F-87-2
Synopsis of Previous Council action:
"
None
Recommended moti,on:
JUSTIFICATION FOR PlACEJENT ON SUPPLEtENTAL AGENDA
Adopt Resolution
, "
VENDOR HAS REQUESTED TO START FIRST PHASE 9/15/86
TO AVOID JOB POSSIBLY GOING OVER INTO RAINY SEASON
(RE: STAFF REPORT) 0
Dean R. Meech
Contact person: Dean R. Meech, Purchasing Agent
Supporting data attached: Yes
FUNDING REQUIREMENTS: Amount: $295,482.17
Phone:
5085
Ward: All
Street Resurfacing - All Wards
Source: *SEE FUNDING ATTACHMENT
Finance: Warren Knudson
fI/~;I9'K~-t:_
Council Notes:
75.0262
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Agenda Item No.~
CI19 OF SAN BIERNARDIQ) - RIEQUIEQo FOR COUNCIL AC-Q)N
STAFF REPDRT
BID SPEC: F-87-2
The proposed purchase is for Street Resurfacing by hot surface recycling. At the request
of the Public Services/Street Department appropriate specifications were prepared. pub-
lished and furnished to area suppliers. The following is a summary of bids received.
TOTAL PRICE
INCL. TAX
VENDOR '
~ ~...
BLAIR PAVING INC.
PAYNE-WHITNEY CO.
NO BID
$295,482.17
There are only two vendors in Southern California who can do this particular work due to
the specialized equipment required. This information has been verified after soliciting
72 vendors on Bid F-86-28.
The vendor Blair Paving Inc. did not respond to the reason for no bid requirement in the
bid package. The vendor therefore was contacted by phone and a Mr. Spero stated he did
not bid because they did not have the equipment to do the job.
Note: The specification are the same as Bid F-86-28. Nlo chang~s. Blair Paving Inc. did
bid on F-86-28. Blair Paving Inc. did not bid this package.
Specifications as bid have been reviewed with the Director of Public Services who concurs,
that the bid of Payne-Whitney Co. meets specifications and requirements. .It is therefore
recommended that the bid be accepted for contract. The amount of $295,482.17 was included
in the 1985/86 Budget for this project.
,/711~//M~1J I
Manuel Moreno, Jr. f
Director of Public Services
Bids were opened Friday, August 29. 1986. The successful bidder, Payne-Whitney Co.
has requested to start the first phase September 15, 1986. The next Council meeting
will not be until September 22. 1986, and will put the starting date in October or
November which would risk running into the rainy reason.
"'ILno:tItA
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO PAYNE-WHITNEY
CO. FOR THE FURNISHING AND DELIVERY OF STREET HOT SURFACE RECYCLING TO BE
UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT IN ACCORDANCE WITH BID
SPECIFICATION F-B7-2.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BER-
NARDINO AS FOLLOWS:
3
4
5
6 SECTION 1. The Payne-Whitney Co. is the sole bidder for the furnishing
7 and delivery of street hot surface recycling in accordance with Specification
8 No. F-87-2. at a total cost of $295,482.17; that such bid is satisfactory and
9 in accordance with Specification No. F-87-2; pursuant to this determination,
10 the Purchasing Agent is hereby authorized and directed to issue a purchase
11 order for said street hot surface recycling to said lowest and best bidder;
12 and such award shall only be effective upon the issuance of a purchase order
13
14
15
16
by the Purchasing Agent.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
17 1986, by the following vote, to wit:
18
AYES:
Counci 1 Members
19
20 NAYS:
21 ABSENT:
22
23
24
25
City Clerk
The foregoing resolution is hereby approved this day of
, 1986.
Approved as to form:
26 Mayor of the City of San Bernardino
27 City Attorney
28
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FUNDING SOUCRES 'FOR RECONSTRUCTING AND RESURFACING MAJOR ARTERIES
S8 300 FUNDS, PHASE 2 - Street Resurfacing - Account No. 001-402-56409
o
$226,000
S8 300 FUNDS, PHASE 1 AND WARD ACCOUNTS (Remaining from first reconstruction and re-
surfacing fun in Fiscal Year 1986~87);-
WARD 1 - Account No. 001-402-56401
WARD 2 - Account No. 001-402-56402
WARD 3 - Account No. 001-402-56403
WARD 5 - Account No. 001-402-56405
WARD 6 - Account No. 001-402-56406
WARD 7 - Account No. 001-402-56407
.
GENERAL FUND
FY1986-87 WARD ACCOUNT BUDGET - NEW ALLOCATioNS
WARD 1 - Account No. 001-402-56401
WARD 2 - Account No. '001-402-56402
Any money remaining will be returned to the originating fund.
.
106,000
126,000
60,000
46,000
35,000
50,000
25,000
25,000
25,000
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1. Waterman Avenue, from Central to the Santa Ana River
2. Highland Avenue, from Waterman Avenue to Sierra Way
3. Arrowhead Avvnue, from 6th Street to Baseline
4. Arrowhead Avenue, from Highland Avenue to 29th Street
5. "H" Street, from 16th Street to Highland Avenue
6. Pepper 'Avenue, from Mill Street to Randall Avenue
7. 5th Street, from Arrowhead Avvnue to "H" Street
8. Massachusetts, from Baseline to 17th Street
9. Wier Road, from Waterman Avenue to Steele Road
10. Pumalo, from Sterling to Arden
11. Puma1o, from Golden to Del Rosa Avenue
12. Marshall Bl., from Del Rosa Avenue to Sterling
13. 21st Street, from Waterman Avenue to San Gabriel
14. "0" Street, from 5th Street to Baseline
15. "E" Street, from 4th Street to Baseline
16. 2nd Street, from "I" Street to Mt. Vernon Avenue
.