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HomeMy WebLinkAbout15-Public Works c o o o File No. 1.372 CITY OF SAN BERNARDINO - REQUEST FOR cOUN~~ION REC'O.-ADMIN. OFF. ~ From: Roger G. Hardgrave Subject: Approval of Plans & Authorization to 19B6 AUG -7 PM 2: 31 Advertise for Bids --Construction of Dept: Public Works/Engineering Cul-de-Sac on Piedmont Drive, East of Victoria Avenue, per Plan No. 7063 Date: 8-06-86 Synopsis of Previous Council action: 5-19-86 Resolution No. 86-191 adopted closing Piedmont Drive at its easterly terminus and directing construction of a cul-de-sac. 7-21-86 u Went on record supporting authorization to contract a temporary emergency access along the Piedmont Drive alignment. Recommen-:ted motion: That the plans for construction of a cul-de-sac on Piedmont Drive, east of Victoria Avenue, in accordance with Plan No. 7063, be approved; and the Director of Public Works/City Engineer authorized to advertise for bids. cc: Ray Schweitzer \~a rren Knudson -(]A sd:~ Contact person: Roger G. Hardgrave Phone: 50?5 4 Supporting data attached: Staff Report Ward: FUNDING REQUIREMENTS: Acct. #242~362~57372 Amount: '1>50. 5DO Source: Street Construction Fund u Finance:-'.J~ c:::: ~___ Council Notes: ('.,.Of."''''' ~....I,_> F'....... :c_J~.... D:.). .r.-l...--,.. 7!>-0262 Aoenrl" I tern Nn 1.:1:__ a. _ CITCoF SAN BERNARDI A - REQUEO FOR COUNCIL ACCN STAFF REPORT Plans for construction of a cul-de-sac on Piedmont Drive, east of Victoria Avenue, have been prepared by the Engineering Division, and the project is ready to be advertised for bids. The plans include a chain link gate with reduced slats for emergency access and a pedestrian walkway to Victoria Avenue. The plans have been reviewed by residents of the neighbor- hood in order to get their input. Listed below is an estimate of the total project cost: Construction Contract Engineering & Inspection (W.O. #1748) Sub-Total Contingencies (15%)~ TOTAL ESTIMATED PROJECT COST $ 29,180 15,000 $ 44,180 6,320 $ 50,500 An amount of $50,000 was included in the settlement on the Indian Bingo Parlor to finance this item of work. Before the cul-de-sac can be constructed, Piedmont Drive will have to be extended to the east. Negotiations are under way with the subdivider to the south to accelerate the construction of Piedmont Drive. Preliminary indications are that this proposal is acceptable, provided that the plans for their entire subdivision are checked on a priority basis. We recommend that the plans be approved and authorization granted to advertise for bids. Advertisement for bids will be scheduled so that con- struction is commenced as soon as the extension of Piedmont Drive to the east is completed by the subdivider. 75-0264 o 1. L.S. 2. L.S. 3. 210 Ln.Ft. 4. 960 Sq. Ft. 5. 480 Sq. Ft. 6. 570 Sq. Ft. 7. 5100 Sq. Ft. 8. 135 Ln.Ft. 9. 1 ea. 10. L. S. 11. L.S. o o File No. 1.372 August 6, 1986 PRELIMINARY ESTIMATE CUL-DE-SAC at PIEDMONT DRIVE & VICTORIA AVENUE PLAN NO. 7063 Concrete Removal @ L.S. of A.C. Pavement Removal @ the L.S. of Construct Curb & Gutter @ $12.00/Ln.Ft. Construct Sidewalk @ $3.00/Sq. Ft. Pattern Concrete @ $10.00/Sq. Ft. Construct Driveway Approaches @ $4.00/Sq.Ft. A.C. Pavement @ $.75/Sq. Ft. 6' Garden Wall @ $25.00/Ln. Ft. Relocate Existing Street Light @ $1,500/each Landscaping & Irrigation @ the L.S. of 12' Chain Link Fence Emergency Crash Gate w/wood slats at the L.S. of Sub- Tota 1 $ Engineering & Inspection Sub-Total $ Contingencies (15%)~. ~ $ 3,500 1,500 2,520 2,880 4,800 2,280 3,825 3,375 1,500 2,000 1,000 29.180 15,000 44,180 6,320 TOTAL $ 50,500 ---------~------- ----------------- - i' el~ /t r,jJ ~ '\ " <.,1 ~ - u - File No. 1.372 - REQ~1>>T FOR COUNCIL A':1ION , . C~:'Y OF SAN BERNARIOIO From: Roger G. Hardgrave Public Works/Engineering Subject: Authorization to Execute Agreements -- Reimbursement for Normal Costs for Extension of Piedmont Drive -- HILL WILLIAMS DEVELOPMENT CORPORATION Oept: Date: 8-15-86 Synopsis of Previous Council action: 5-19-86 -- Resolution No. 86-191 adopted closing Piedmont Drive at its easterly terminus and directing construction of a cul-de-sac. 7-21-86 -- Went on record supporting authorization to construct a temporary emergency access along the Piedmont Drive alignment. Recommended motion: Adopt resolutions. cc: Ray Schweitzer Warren Knudson Signatur Supporting data attached: Staff Report Phone: 5Q25 Ward: 4 Contact person: ling"" G Harrlgra\fe FUNDING REQUIREMENTS: Amount: $113,000 Acct. #242-362-57372 Source: Strppt r.nn~t""rtinn F'Inrl Finance: tJ ......t:: ~ Council Notes: 75.0262 SUPPLEMENTAL INFORMATION ON ITEM NO. 15 Agenda Item No. " - - CICf OF SAN BERNARq:)IO - REQUo;T FOR COUNCIL AOION STAFF REPORT Piedmont Drive will have to be extended to the east before a cul-de~ sac can be constructed to close off access to Victoria Avenue. The Hill Williams Development Corporation has filed Tentative Tract No. 13329 for the parcel south of Piedmont Drive, and will be submitting a proposed development on the parcel north of Piedmont Drive in the near future. Piedmont Drive will be improved by these developments as a normal condition of approval. However, the improvement of Piedmont Drive wou1d not occur through the normal development process for several months. In order to accelerate the improvement of Piedmont Drive, a request was made to the Hill Williams Development Corporation to allow the City to construct the extension as soon as the plans and specifications can be prepared. The attached Reimbursement Agreements were prepared by the Hill Williams Corporation to accommodate our request. These Agreements provide, in general, that the City will construct grading, curbs and gutters, and paving on Piedmont Drive. The Hill Williams Corporation will reimburse the City for the costs that they would normally have incurred for the improvement of Piedmont Drive. Any costs above those normally incurred by the subdivider will be borne by the City. Sidewalks, street lights and the final 1 inch of paving will not be included in the City's contract. These items will be installed by the sub- divider during construction of the adjoining tracts. Under provisions of these Agreements, the City would be required to "up front" the funds to finance the extension of Piedmont Drive. A portion would be later reimbursed by the subdivider. Funds for the extension of Piedmont Drive are to be provided under the Settlement Agreement with the San Manuel Band of Mission Indians relative to the bingo parlor. This agreement has not been finalized but.it is hoped that this can be accomplished within the next couple of weeks. . An amount of $50,000 is to be paid to the City upon execution of this agreement. Four quarterly payments of $62,500 are also to be made within one year after, the effective date of the agreement. We understand these quarter- ly payments are to be made from proceeds on the bingo operation. In order that the extension of Piedmont Drive may proceed without waiting for the development process, we recommend that these Reimbursement Agreements be approved. 75.0264 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 7 8 9 10 o o o RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH THE HILL WILLIAMS DEVELOPMENT CORPORATION RELATING TO THE EXTENSION OF PIEDMONT DRIVE ADJACENT TO TENTATIVE TRACT NO. 13329. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City a Reimbursement Agreement with the Hill Williams Development Corporation relating to the extension of Piedmont Drive adjacent to Tentative Tract No. 13329, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by . reference as fully ~s though set forth at length, but such award will be effective only upon the contract being fully signed. SECT10N 2. Execution and Amendments. This agreement and any amendments or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meetin- thereof, held on the . day of AYES: Council Members NAYS: ABSENT: Approved as to form: C(~~ #~~ 0_ ........ o o o REIMBORSIHNl' J!GREEJtENr - 'mAC'l' 13329 , As consideration for work performed by the City of San Bernardino, or his contractor, on the extention of Piedmont Drive, adjacent to Tentative Tract No. 13329, prior to the development of the tract, The Hill WIlliams Development Corporation hereby agrees, (subject to the fOllowing conditions) to reimburse the city for costs normally incurred if the street construc- tion was to occur concurrently with our development. This agreement shall become valid upon approval of final plans and recordation of the final tract map. <XmITIONS 1. SWPE OF ~ A) Paving reimbursement quantities shall be to centerline of street. S) Grading for Piedmont Drive would normally be done at the same time as the tract grading. The grading of Piedmont Drive prior to the interior lot grading may require additional work on-site. Any additional grading costs for lots 11, 12, 13, 30, 31, 46, 47 and 48 caused by "out of sequence" grading operations will be subtracted from said reimbursement amount paid by the developer to the city. C) Storm Drain - Required storm drain extensions within Piedmont Drive for Tract 13329 will be reimbursable. However, if the extention is not required for Tract 13329, reimbursement will not be a part of this agreement. D) Curb and gutter, sidewalk, street light work, trenching for street light conduit, if installed, will be considered a reim- bursable item. Cost for asphalt saw cutting and removal, trench compaction and testing and re-paving of a utility trench, (or street crossing) that would normally be avoided due to installation of all utility crossings prior to paving shall be deducted fro:;] said reimbursement amount paid by. the developer to the city. (The city may opt to leave the final lift of AC paving approx- imately 11 inches low so that if this si tuation occurs, the final course of AC pavement could be placed by the developer in one continuous operation. The sawcut, removal and patch would still be non-reimbursable.) 2. DETERMINATION OF UNIT PRICES FOR PAY QUANl'ITIES. Due to the tendancy of contractor's bid price for public works const- ruction to be higher than that of bid prices for construction work done in the private sector, th~ unit prices for pay quantities will be determined as follows: A) Pay quanti ties will be determined from plans on file with the city engineer. EXHIBIT "A" 4S .~ '. i!! ',t ~ " 8 . -K ~ .g e 8. 8 " :i ! ~ .. ~ l';l .~ ~ :1 i ~I Ul L a1 - - - c o o o B) Unit prices paid by the developer to the city will be based upon the following: 1. The developer will submit awroved plans to his contractor for a formal bid. 2. The contractor will also furnish other previous bids given to the same developer on similar type work, ie: if pavement section is 4" A.C. over 6" B.M. on Piedmont Drive, the con- tractor will submit a previous bid (different project) on the same item and scope or work (4" A.C. over 6" B.M.). The substantiating bid will be dated no more than 18 months prior to start of city construqtion. 3. With the developer's contractor's project bid, contractor's substantiating previous bids. for similar work, and the actual contract between Hill Williams Developnent Corporation and the contractor an equitable unit price that the developer normally pays for the work will be determined. 4. This unit price times the quantities built (less additional charges mentioned above) will be the basis for payment of reimbursement paid by developer to the city. In no case shall the amount reimbursed by the developer exceed the amount the city actually paid for the item of work. 3) TIMIN:; OF PAYMENT OF REIMBURSEMENr BY DEVEWPER 'It) CITY: A) Payment of reimbursement by developer shall be prior to final approval and acceptance of public street improvements and bond release by the City of San Bernardino. B) There will be no payment of interest by the developer to the city on any portion of the reimbursement. RESOLVED AND AGREED uroN 'lllIS I z -II, DAY HILL WILLIAMS DEVEIDPMENI' roRroRATION/7'\ OF 411{IJI$( A t'- I (), , 1986 BY THE .. " STEWART TITLE COM~NY OF SOUTHERN CAUFORNIA STATE OF CAUF~NIA } COUNTY OF _ ie /f-,<J G e- . 5.5. On this the-42'-117 _dayoL~tf lr 19.J'6.beforeme. the undersigned. a NQ!8ry Public in and lor sal~ County and State. personally appeared .~.,ijI,,, N. ('-~" u'cJJ-Jl..,:, , personally known to me or proved to me on the basis 01 satisfactory evidence to be the .___ President, and ~. A, 1> iI. 1J.l!.Jd.JA.~'~1L ____. ,personally known to me or proved to me on the basis of satisfactory evidence to be ._________ Secretary of the corporation that executed the within instrument on behalf 01 the corporation therein named, and acknow~ ledged to me th~~..~rallOO executed the Within Instrument pursuant to its bY-~~ a resot~t~ Of i~CJ of directors. srgnature:/3< Rd~r FOR NOTARY SEAL OR STAMP . OFFICIAL SEAL VICTOR A GENGLER . NOTARY PUBLIC-CALIFORNiA ORANGE COUNTY MY COMM. EXP. JAN. 23,1990 o o o RESOLUTION NO. RESOLUTION.OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH THE HILL WILLIAMS DEVELOPMENT CORPORATION RELATING TO THE EXTENSION OF PIEDMONT DRIVE ADJACENT TO A.P;N. 285-181-35 (EXPIRED TENTATIVE TRACT NO. 10722). BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City a Reimbursement Agreement with the Hill Williams Development Corporation relating to the extension of Piedmont Drive adjacent. to A.P.N. 285-181-35 (expired Tentative Tract No. 10722), a copy of which is attached hereto, marked Exhibit "A" ~nd incorporated herein by reference as fully as though set forth at length, but such award will be effective only upon the contract being fully signed. SECTION 2. Execution and Amendments. This agreement and any amendments or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall .not be implied from any act or course of ~onduct of any party. . '........ . I HEREBY CERTIFY that the foregoing resoluti.on was duly adopted by the Mayor and .Common Council of the. City of San Bernardino at a meeting thereof, held on the day of . r. , 1986, by the following vote, to-wit:. AYES: Counci 1 Members NAYS: ABSENT: _... .--....'-,. '. '.". ..~-..... Approved as to form: Cie1~~~~ o o o o REIMBURSfJolFNr ~ PR>l'OSED PInJECl' !UmI OF PIEIJK:lNl' DRIVE EXTFNl'ION A.P.N. 285-181-35 (Expired Tentative Tract No. 10722) lis consideration for work performed by the City of San Bernardino, or his contractor, on the extent ion of Piedmont Drive, adjacent to our project on the north side of the Piedoont Drive extention north of Tentative Tract No. 13329, prior to the development of the tract, The Hill Williams Development Corporation hereby agrees (subject to the following conditions), to reirrburse the city for costs normally incurred if the street construction was to occur concurrently with our development. This agreement shall become valid upon approval of final plans and recordation of a final tract map on the subject property. aH>ITlOOS . 1. sroPE OF K)RK A) Paving pay quantity shall be to centerline of street. B) Grading for Piedoont Drive would norn>ally be done at the same time as the tract grading. The grading of Piedoont Drive prior to the interior lot grading n>ay require additional. work on-site. Any additional grading cost for lots front- ing Piedmont Drive caused by "out of sequence" grading opera- tions will be subtracted from said reirrbursement amount paid by the developer to the city. C) Storm Drain - Required storm drain extensions within Piedoont Drive for this proposed project will be reimbursable. However, if the extention is not required for the project, reimburse- ment will not be a part of this agreement. D) Curb and gutter, sidewalk, street light work, trenching for street light conduit, if installed will be considered a reirrbursable item. Cost for asphalt saw cutirg arrl rarc:7Ycll. trench compaction and. testing and re-paving of a utility trench, (or street crossing) that would normally be avoided due to installation of all utility crOSSings or installations prior to paving shall be deducted from said reirrbursement amount paid by the developer to the city. (The city may cpt to leave the final lift of AC paving approximately Ii inches low so that if this situation occurs, the final course of AC pavement could be placed by the developer in one continuous operation. The sawcut, removal and patch would still be non-reirrbursab1e.) EXHIBIT "A" lid 1] - llU o o o o 2. SPEX:IAL <nIDITIOOS/lW:lUIRtJmlrS ~ERNIR; SUBJECT POOPER'lY: Al The city is advised that the site is presently utilized as a citrus grove. This grove will be maintained as an operational producing grove until the start of grading for the development project north of the Piedmont Drive extension. The city or city's contractor shall be responsible for any damage to the grove, irrigation facilities, graded irrigation troughs etc, and repair, replace or relocate said facilities at their cost. Said repair costs are not a reimbursable item. - BI The repair of any irrigation facility damaged during the construction of the extention of Piedmont Drive shall be done within a 24 hour period. The city shall contact the owner immediately at (7141921-0509 to notify him of the extent of the damage and how and when it will be repaired. C) Since the location of the intersecting north-south street within the proposed development north of Piedmont D~lve has not been established yet. curb and gutter constructed on the north side of Piedmont Drive will have to be sawcut and rerroved to accomodate the construction of curb returns, cross gutter, and spandrel. The cost of sawcut, remval. hauling, dumping of curb and gutter, and asphalt to accomodate this construction will be subtracted from the total reimbursement paid by the developer to the City of San Bernardino. 3. DETERMINATIOO OF UNIT PRICES FOR PAY QUANl'ITIES. Due to the tendancy of contractor's bid prices for public works construction to be higher than that of bid prices for constructlon work done in the private sector, the unit prices for pay ~tities will be determined as follows: A) Pay quantities will be determined from plans on file with the city engineer. i 2ft ! l' ... c .S! 1! & ,3 '" ~ ! . l ij ~ i :f in I o~ -- o o o B) Unit prices paid. by the developer to the city will be based upon the following:' 1. The developer will submit approved plans to his contractor for a formal bid. 2. The contractor will also furnish other previous bids given to the same developer on similar type work, ie: if pavement section is 4" A.C. over 6" B.M. on PiedIront Drive, the con- tractor will submit a previous bid (different project) on the same item and scope or work (4" A.C. over 6" B.M.). The substantiating bid will be dated no more than 18 months prior to start of city construction. 3. With the developer I s contractor I s project bid, contractor I s substantiating previous bids. for similar work, and the actual contract between Hill Williams Developnent corporation and the contractor an equitable unit price that the developer normally pays for the work will be determined. 4. This unit price times the quantities built (less additional charges mentioned above) will be the basis for payment of reimbursement paid by developer to the city. In no case shall the amount reimbursed by the developer exceed the amount the city actually paid for the item of work. 4) TIMIl'Ii OF PAYMENT OF REIMBURSEMENl' BY DEVEIDPER 'ID CITY: A) Payment of reimbursement by developer shall be prior to final approval and acceptance of publiC street improvements and bond release by the City of San Bernardino. B) There will be no payment of interest by the developer to the city on any portion of the reimbursement. RESOLVED AND AGREED UPON 'IlIIS /2.-11, DAY HILL WILLIAMS DEVEWPMENI' CORJ.=URATION. r7l STATEOFCAlI~-1 } COUNTY OF '7 / NG r _ ' 5.5, On thIS the /~. - day oL~JS.!.i.1.L..__ 19.%1:_ before me. the undersigned. a Notary Public in and for SjOid County and State. personally appeared 2l.!lL01Ll> N,_J--'n-LU/8. :Jf.:.- --- .pe"""",11y known to me or proved 10 me on the basis of satisfactory evidence to be the President, 8I'd i)..,,,, ,{ L b JL.....M..~.::2/L , personally known to me or proved to me on the basis of satisfactory evidence to be _. _____ Secretary of the corporation that aX8Cuted the within instrument on behalf of th rporation therein named. and acknow- ledged to me that corporation executed the within instrument pursuant 10 its - ws or a resolution of i .. ard of directors. S 4../:L' ", ignatur v--,7 . .. OF IT "!tlS t , 1986 BY 'IlIE All, 'VII dt1' ,Q STEWAKr TITLE COMPANY OF SOUTHERN CAUFORNlA FOR NOTARY SEAL OR STAMP . omCIAl.SEAL VICTOR A GENGLER . NOTARY PUBlIc-cALlfORNIA ORANGE COUNTY MY COHN. EXP. JAN. 23,1990 ~ 0 Q 0 '~ o 29 p-~'.~ I . 4 , I >- I I I;~i/?/?I) 7'BI. {KAr:.r Nt1. /o7Zi!. J~., .~ ~,: ')'., 0- '," ~;~ 4. .,:. .. ,e.. ._ --r-....-"'-- >t.;. i::.-:.'''; 'm.I.2.~4g ~~'...~~:..- .":. . '.' :' .' .;.. !.:. . ..'~ . ',.,' ., .I'~ . ..".' '., .: , . "., ',;..,," ,",. . ':~~'., - .', .~: ., ..... . .