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Home My WebLink AboutBudget Adoption Status Report 1 Q:ITY OF SAN BEIOIARDINOO- MEMORANDUO To THE HONORABLE 11AYOR AND Cm1MON COUNCIL Subject FY 1986-87 BUDGET ADOPTION STATUS REPORT From WARREN A. KNUDSON DIRECTOR OF FINANCE Date AUGUST 1, 1986 Approved Date This: memo is written to infonn you on the fund balances after each study session: . elFY' Oil FH..... . , o HONORABLE MAYOR AND COMMON~NCIL AUGUST 1, 1986 PAGE - 2 I Subtract: Personnel - Employee Assistance Program Helicopter Insurance Adjust 86/87 Transfers Out Total Proposed Revenue Add: Fire Department - Proceeds From Sale of Helicopter Additional Revenues 85-86 Additional Salary Savings Pool Fees Increase 85/86 ending balance Increase 86/87 Sales Tax estimate o $ 16,140 12,500 160,855 $ 60,000 570,000 75,000 8,000 144,187 472,296 Revenues Over Expenditures o (189,495) $53,541,075 $52,669,027 1,329,483 $53,998,510 $ 457,435 Note: This does not include additional funds for programs that are still under consideration but have not been finalized by the Mayor and Common Council such as Police, Library, and Park, Recreation and Community Services. ~_e:. e. '- WARREN A. KNUDSON Director of Finance WAK:gb - ~.>Z ~:iJ .5 t,; Z;t-S/ OtJcl ~ 232-, c.j 3 .b G ~f~;r?~ &//8,6 , r 'CITY OF SAN BE~ARDINOO- MEMORANDUQ To Ray Schweitzer, Acting City Administrator Subject Budget Discuss ion Donald J. Burnett, From Chief of Pol ice Date July 30, 1986 Approved Date Attached are documents for the Mayor and Council's review related to our next opportunity for budget discussion. The proposed budget document provides for the funding for the existing complement of the police department. Also, it allows for the additional clerical and police assistant personnel necessary to continue the existing level of police service. As provided, $1,034,846 will be required to be added to the cut bUdge~ ~ure to fully fund this proposal. DO~ Chief of Police cgr cc: Mayor Wilcox Counc il Members Warren Knudsen m == 81. ~, . '- , CII = . r- I w> <:) 0 :s:: ~ :z o "T1 N "T1 &' c,ry Oil rH.=M~ o o o o SAN BERNARDINO POLICE DEPART/lENT FISCAL YEAR 86-87 PROPOSED BUDGET JUL Y 29, 1986 Budget fi9ure minus 26 sworn and 2 civilian $16,396,869 Amount necessary to add back sworn and civilian to current authorized strength with classifica- tion adjustments in sworn ranks (243 sworn/128 civilian) 1,178,457 Total Budget Request 86-87 $17,575,326 Salary savings anticipated FY 86-87 $286,784 ([B] P-1 positions step A) Additional Nonsworn requested: (3) Intermediate Steno Clerks (2) Intermediate Typist Clerks (3) Senior Typist Clerks (6) Police Assistants $ 59,526 36,258 59,526 142,044 Full year funding $297,354 Funding necessary for FY 86-87 148,677 (6 months only) Net salary savings FY 86-87 [138,107J Non-personnel budget revisions [16,602J (3) Additional Crossing Guards (Indian Bingo) Net Budget Request FY 86-87 10,098 $17,430,715 Additional amount necessary to fully fund above proposal 1,034,846 ~ITY OF SAN BE~ARDINOc-r SGT. SELLAS To Pol i ce Department Subject Crossi ng Guards -- Belvedere Elementary School MEMORANDU::J ROGER G. HARDGRAVE, Dir. From Publ ic Works/Ci ty Eng. Date Jul y 25, 1986 File No. 13.84 Approved Date Please be advised that it will be necessary to prepare a Council Agenda item requesting funding for three additional crossing guards for Belvedere Elementary School. The need for additional school children traffic safety control was precipitated by the opening of a high-stake Indian Bingo Parlor at the North end of Victoria Avenue and the resulting increase in traffic volumes. The concerns had been discussed at the 7/16/86 public hearing at the Serrano Junior High School, and were further reviewed by the Traffic Safety Advisory Committee at their 7/23/86 special meeting. The Traffic Safety Advisory Committee recommends that the Police Department request budget allocation to fund three additional crossing guards for Belvedere Elementary School, two at the intersections of Victoria/Lynwood, Belvedere/Lynwood, and the third to be utilized at either the intersection of Arden/Lynwood or at the dip upon further evaluation at the next Traffic Safety Advisory Committee meeting. ROGER G. HARDGRAVE D~re; r;f Public Works/City d,rfJ~ l' P TER ~I U ' Traffic Engineer Engineer PHL:pa :ITY 011 TH.~~~f;-: ,-"--- I " o o o o C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8608-201 TO: HONORABLE MAYOR AND COMMON COUNCIL FROM: WARREN A. KNUDSEN, Director of Finance CRAIG A. GRAVES, City Treasurer SUBJECT: Re-establishment Internal Auditor Position DATE: August 1, 1986 (6788) COPIES: ------------------------------------------------------------- This memorandum iB to recommend the re-eBtabliBhment of the Internal Auditor in the Department of Finance and to combine the duties of Budget Officer into the position. The recommended position would be titled Internal Auditor/Budget Officer. The pOBition of Internal Auditor was eliminated in August of 1981 by the previous Director of Finance in his departmental reorganization. However, in the intervening five years significant changes have occurred in the reorganization, updating and consolidating of the City's financial systems. At the same time there has been a significant increase in vOlume,of activity and transactions having to be processed and confirmed. The position of Internal Auditor would assume responsibili- ties presently split between several individuals in the Finance Department and Treasurer's Office. Its duties would include a review of all financial tranBactions, financial records and ledger activity. The reconcilation of all records and accounts would be consolidated under this posi- tion. It would include the Finance Department's reconcilation of the cash position to the general ledgerB and the Treasurer's Office reconcilation of the Citys' Bank Accounts. The pOBition would alBO assist with the preparation of the City's Annual financial reports. These present functions require considerable time from both offices staff. The increased activity and complexity of the transactions has increased the time allotment and expertise needed to accomp- lish the appropriate work. In addition the pOBition would also conduct regular reviews of departmental financial records. The position would also assist the City Administrator and Director of Finance with the development and coordination of the budget on a daily/weekly/monthly basis. This will allow for a consolidated effort for the budget process and would not divert regular staff on a .crash- basis from their others duties for as significant amountB of time. ~ ~ ~ c o o o INTEROFFICE MEMORANDUM: 8608-201 Reestablishment Internal Auditor Position August 1, 1986 Page 2 The approval of this pOBition would allow for the centraliza- tion of key responsiblities and functions of a modern finan- cial management program. It will strengthen the quality of internal controls, which is vital to the City and strenghten other accounting reBponsibilities as they face less seasonal interruptionB. The funding of this position without increasing the budget would be provided by the elimination of the Account Clerk I- Finance Department and the Senior Clerk Typist-Treasurer's Office. TheBe positions both were recently vacated thus allowing for the posBible reorganization. Their duties would be reassigned to other staff because of the shift of responsibilities to the Internal Auditor. The budgeted amount for these two pOBitions in FY 86/87 is $38,931 for BalarieB and fringe benefits. The recommended salary level is Range. 4133 and the cost for a month funding is within the savings available from the two vacant positionB. It is anticipated that the position would be filled about September 30, 1986. The Director of Finance, the City Treasurer, the Acting City Administrator, the Mayor and the City's outside auditing firm Thomas, Byrne and Smith all concur that the reestablishment of the Internal Auditor, at no increase in the present budget, mUBt be accomplished and will aSBiBt greatly in providing for a continuing, responsible financial management program. Sincerely, #~Q~~