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file 2.108 & 14.40-111
- REQUEST lOR COUNCIL ACTION
CITY OF SAN BERNGRDINO
From:
ROGER G. HARDGRAVE
Subject:
Award of Contract -- Maintenance
of Landscaping in Portions of
16th Street, from California
Street to Muscott Street, per
Plan No. 6177 (1988-89) - A.D.
No. 953--MENTONE TURF SUPPLY
Dept:
Public Works/Engineering
Date:
5-13-88
Synopsis of Previous Council action:
5-21-84 Resolution No. 84-191 adopted awarding a contract for
maintenance of landscaping to J & R Landscaping for the
low bid price of $2,340.00.
5-20-85 Resolution No. 85-192 adopted awarding a contract for
maintenance of landscaping to Sandahl's Landscape and
Maintenance for the low bid price of $2,040.00.
6-02-86 Resolution Nol 86-209 adopted awarding a contract for
maintenance of landscaping to Mentone Turf Supply for
the low bid price of $2,690.00.
6-01-87 --- Resolution No. 87-175 adopted awarding a contract for
maintenance of landscaping in Assessment District No.
953 to Mentone Turf Supply for the low bid price of
$3,228.00.
Recommended motion:
Adopt resolution.
cc: Jim Robbins
Jim Penman
J.im Richardson
Andy Green
Annie Ramos
Contact person: Verne Nadeau
Supporting data attached: Staff Report & Resol uti on
Phone:
5026
6
Ward:
FUNDING REQUIREMENTS:
Amount: $ 7 . 5 14 (i n c 1 u din Q i n c ide n tal s )
Source: (Acct. No.)
251-624-53925
(Acct. Description)
Assessments on the Parcels
Finance: (~5b--
Council Notes:
75.0262
Agenda Item No~
CITY OF SAN _RNADINO - REQUEST pQt COUNCIL ACTION
STAFF REPORT
Bids for providing these landscaping maintenance services
were opened at 2:00 p.m. on Tuesday, 5-03-88.
A total of 2 bids were received, ranging from $4,718.00
to $5,025.00. The low bid of $4,718.00 is 17.9% over the Engi-
neer's Estimate of $4,000.00.
Listed below is an estimate of the total estimated cost
of providing these landscaping maintenance services from 7-1-88 to
~3~89, based upon the actual low bid price.
Incidental Costs (Assessment engi-
neering, publishing and recording
fees, supervision by Department of
Parks, Recreation & Community Svcs.
and advertising for bids)
TOTAL ESTIMATED ANNUAL COST
$ 4,718.00
2,796.00
Maintenance Contract
$ 7,514.00
The Notice to Proceed will be effective on July 1, 1988.
The contract will be in effect until June 30, 1989, subject to
two one-year extensions by mutual consent.
Funding for the costs incurred on this project will be
provided pursuant to Resolution No. 82-159, adopted on April 19,
1982, which orders the installation and maintenance of the
landscaping. The landscaping was installed under a previous
contract. Costs for maintenance will be pre-funded by the City,
as set forth in the Resolution of Intention (Resolution No.
82-120), and the amount reimbursed through assessments levied
on all parcels within the district for the following fical year.
Supervision of the maintenance effort will be provided
by the Department os Parks, Recreation and Community Services,
who has reviewed the bids and agrees to awarding a contract.
We recommend that a contract be awarded to the low
bidder.
5-13-88
75.0264
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5/13/88
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO MENTONE TURF SUPPLY FOR MAINTENANCE OF LANDSCAPING
IN PORTIONS OF 16TH STREET, BETWEEN MUSCOTT STREET AND
CALIFORNIA STREET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Mentone Turf Supply is determined to be the
lowest responsible bidder for construction of a public project,
to-wit: Maintenance of landscaping in portions of 16th Street,
between Muscott Street and California Street, Assessment District
No. 953, in accordance with Plan No. 6177 (1988-89), for the
total amount of $4,718.00, a contract is awarded to said bidder
accordingly, but such award shall be effective only upon the
contract being fully executed by the parties; all other bids
therefor are hereby rejected; and the Mayor is hereby authorized
and directed to execute said contract on behalf of the City; a
copy of the contract is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at
length.
SECTION 2. This contract and any amendments or
modifications thereto shall not take effect or become operative
until fully signed and executed by the parties and no party shall
be obligated hereunder until the time of such full execution.
No oral agreements, amendments, modifications or waivers are
intended or authorized and shall not be implied from any act
or course of conduct of any party.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
.
RES: AWARDING CONTRACT TO MENTONE TURF SUPPLY FOR LANDSCAPING
IN ASSC,SMENT DISTRICT NO. 953 C)
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day of
, 1988, by the following vote,
to-wit:
AYES:
Counci 1 Members
NAYS:
ABSENT:
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City Clerk
The foregoing resolution is hereby approved this
day of
. 1988.
Evlyn Wilcox, Mayor
City of San Bernardino
16 Approved as to form
and legal content:
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At-1'4 If-v.__...
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Ai,11 Y Attorney
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5II3/88 28 - 2 -