HomeMy WebLinkAbout27-Mayor's Office
CI-R' OF SAN BERNARDIQ) - REQUIOr FOR COUNCIL ACQoN
Date:
March 22, 1988
Subject: Fine Arts Grant Recommendations by
Fine Arts Commission.
Inland Lions Club - $5,000
Junior University - $15,000
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From:
Thelma Press
Dept:
Mayor's Office
Synopsis of Previous Council action:
,..-
Junior University - $1,800
12/87
Recommended motion:
Adopt resolutions.
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Signature
Contact person:
Thelma Press
Phone:
H14
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:$20.000
Source: (Acct. No.)
Arh F,,,t ~')
oe \ Olil '5JP5'
(Acct. Descriotion)
Finance:
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Council Notes:
75-0262
Agenda Item NP< /
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE INLAND LIONS CLUB FOR THE
3 PROMOTION OF ARTS AND CULTURE.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Agreement with the Inland Lions Club for the promotion of arts
and culture. a copy of which is attached hereto. marked Exhibit
"An and incorporated herein by reference as fully as though set
forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a meeting thereof. held on
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the day of . 1988. by the
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following vote. to wit:
AYES:
NAYS:
ABSENT:
City Clerk
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Resolution of the city of San Bernardino Authorizing the
1 Execution of An Agreement with the Inland Lions Club, etc.
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The foregoing resolution is hereby approved this
day
, 1988.
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7 Approved as to form
8 and legal content:
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Mayor of the City of San Bernardino
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1 AGREEMENT
2 (Fine Arts Funding)
3 THIS AGREEMENT is entered into between the CITY OF SAN
4 BERNARDINO, a municipal corporation, referred to as ftCityft, and
5 INLAND LIONS CLUB, a non-profit organization, referred to as
6 -Organizationft.
7 The parties ag ree as follows:
8 1. Recitals.
9 A. Organization has requested financial assistance
10 from City for the fiscal year 1988-1989, in order to assist in
11 defraying the expense of certain concerts, shows, festivals or
12 events or activities sponsored by Organization as set forth in
13 Organization's grant proposal (hereinafter -the proposa1ft)
14 approved by the Fine Arts Commission of the City, a copy of which
15 proposal is on file in the Office of Cultural Affairs. The terms
16 of the proposal are incorporated herein by reference and shall
17 govern the uses of the funds provided herein. The financial
18 assistance provided for in this agreement is made on a one-time
19 only basis, and receipt of said funds shall not imply a
20 continuing obligation of the City beyond the terms of this
21 Ag reement.
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B. The expenditure is for a valid municipal public
23 purpose, to wit: for the promotion of arts and culture, as more
24 fully set forth in the proposal submitted by Organization.
25 2. Pavment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the budget
27 for the 1988-1989 fiscal year, the total sum of FIVE THOUSAND
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1 DOLLARS ($5,000.00) at such time or times and in such periodic
2 amounts as determined by the City Administrator and Finance
3 Director of the City, consistent with the grant proposal approved
4 by the Fine Arts Commission.
5 3. ~e of Funds. The funds paid to Organization shall
6 be used solely for the purposes set forth in Paragraph 1 and in
7 strict compliance with the provisions set forth in the proposal.
8 No deviation from the proposal shall be made without the express
9 approval of the City of San Bernardino. Said funds shall be
10 expended by June 30, 1989, and any unexpended funds shall be
11 returned to City by Organization.
12 4. Accountina. At such time or times as may be requested
13 by the City Administrator or Director of Finance of City,
14 Organization shall submit to the City Administrator, with a copy
15 to the Director of Finance and the San Bernardino Fine Arts
16 Commission, an accounting of the proposed and actual expenditures
17 of all revenues accruing to the Organization for the fiscal year
18 ending June 30, 1989. Financial records shall be maintained in
19 acco.rdance with generally accepted accounting principles by
20 Organization in such a manner as to permit City to easily trace
21 the expenditures of the funds. All books and records of
22 Organization are to be kept open for inspection at any time
23 during the business day by the City or its officers or agents.
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5. Hold Harmless. Organization covenants and agrees to
25 indemnify and save harmless the City and its employees and agents
26 from all liabilities and charges, expenses (including counsel
27 fees), suits or losses however occurring, or damages arising or
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1 growing out of the use or receipt of the funds paid hereunder and
2 all operations under this agreement. Payments hereunder are made
3 with the understanding that the City is not involved in the
4 performance of services or other activities of Organization.
5 Organization and its employees and agents are independent
6 contractors and are not employees or agents of the City in
7 performing said services.
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6. Termination. City shall have the right to terminate
9 this Agreement and any funding remaining unpaid hereunder for any
10 reason by mailing a ten-day written notice to Organization and
11 this agreement shall terminate ten days after the mailing of such
12 notice. In the event this Agreement is terminated for reasons of
13 improper use of funds or use of funds for any purpose other than
14 those authorized, any unexpended portion of the funds provided by
15 City shall be returned to City. In addition, Organization shall
16 reimburse to City any funds expended which were used for any
17 purposes other than those authorized under this Agreement.
18 7. Assianment. Organization shall not assign its interest
19 in this Agreement without the prior written approval of City.
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8. Insurance. Organization shall take out and maintain
21 during the life of this Agreement such public liability and
22 property damage insurance as shall insure City, its elective and
23 appointive boards, commissions, officers, agents and employees,
24 Permittee and its agents performing acts covered bY this
25 Agreement from claims for damages for personal injury, including
26 death, as well as from claims for property damage which may arise
27 from Organization's or its agents' operations hereunder, whether
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1 such operations be by Organization or its agents or by anyone
2 directly or indirectly employed by either Organization or its
3 agents, and the amounts of such insurance shall be as follows:
4 (a) Public Liability Insurance. In an amount not
5 less than $100,000 for injuries, including, but not limited to,
6 death, to anyone person and, subject to the same limit for each
7 person, in an amount not less than $100,000 on account of anyone
8 occurrencel
9 (b) Property Damage Insurance. In an amount of not
10 less than $50,000 for damage to the property of each person on
11 account of anyone occurrence.
12 9. Entire Aareement. This Agreement and any documents or
13 instruments attached hereto or referred to herein integrate all
14 terms and conditions mentioned herein or incidental hereto, and
15 supersede all negotiations and prior writing in respect to the
16 subject matter hereof. In the event of conflict between the
17 terms, conditions or provisions of this Agreement, and any such
18 document or instrument, 'the terms and conditions of this
19 Agreement shall previal.
20 10. Notices. All notices herein required shall be in
21 writing and delivered in person or sent by certified mail,
22 11111111111 1111111111 1111111/
23 11111111 1111111
24 1111111111 1111111111 1111/1/11
25 11111111 1111111
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1 postage prepaid, addressed as follows:
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City Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA. 92418
Inland Lions Club
c/o Dr. Young Rhie,
P. O. Box 2975
San Bernardino, CA
DATED:
CITY OF SAN BERNARDINO
ATTEST:
By
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City Clerk
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Approved as to form
13 and legal content:
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INLAND LIONS CLUB
By
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President
92406
Dr. Young Rhie
Title: president_
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