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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AU'l'HORIZING THE
EXECUTION OF AN AGREEMENT WITH JUNIOR UNIVERSITY FOR THE
3 PROMOTION OF ARTS AND CULTURE AND REPEALING RESOLO'l'ION 88-118.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNA1U>INO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
an Agreement with Junior University for the promotion of arts and
culture, a copy of which is attached hereto, marked Exhibit -A-
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and incorporated herein by reference as fully as though set forth
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at length.
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entirety.
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Resolution No. 88-118 is hereby repealed in its
SECTION 2.
I HEREBY CERTIFY that the foregoing resolution was duly
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adopted by the Mayor and Common Council of the City of San
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Bernardino at a
meeting thereof, held on
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the
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day of
, 198~, by the
following vote, to wit:
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NAYS:
ABSENT:
City Clerk
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1 Resolution of the City of San Bernardino Authorizing the
Execution of An Agreement with Junior University, etc.
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The foregoing resolution is hereby approved this
, 1988.
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Approved as to form
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Mayor of the City of San Bernardino
II)
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Attorney
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9 A. Organization has requested financial assistance
10 from City for the fiscal year 1987-1988, in order to assist in
11 defraying the expense of certain concerts, shows, festivals or
12 events or activities sponsored by Organization as set forth in
13 Organization's grant proposal (hereinafter "the proposal")
14 approved by the Fine Arts Commission of the City, a copy of which
15 proposal is on file in the Office of Cultural Affairs. The terms
16 of the proposal are incorporated herein by reference and shall
17 govern the uses of the funds provided herein. The financial
18 assistance provided for in this agreement is made on a one-time
19 only basis, and receipt of said funds shall not imply a
20 continuing obligation of the City beyond the terms of this
21 Agreement.
1 AGREEMEN'l'
2 (Fine Arts Funding)
3 THIS AGREEMEN'l' is entered into between the CITY OF SAN
4 BERNARDINO, a municipal corporation, referred to as "City", and
5 JUNIOR UNIVERSITY, a non-profit organization, referred to as
"Organization".
The parties agree as follows:
1. Recitals.
22 B. The expenditure is for a valid municipal public
23 purpose, to wit: for the promotion of arts and culture, as more
24 fully set forth in the proposal submitted by Organization.
25 2. Pavment. Upon presentation of a claim to the City
26 Finance Director, City shall pay to Organization from the budget
27 for the 1987-1988 fiscal year, the total sum of FIFTEEN THOUSAND
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1 DOLLARS ($15,000.00) at such time or times and in such pe~iodic
2 amounts as determined by the City Administrator and Finance
3 Director of the City, consistent with the grant proposal approved
4 by the Fine Arts Commission.
5 3. Use of Funds. The funds paid to Organization shall
6 be used solely for the purposes set forth in Paragraph 1 and in
7 strict compliance with the provisions set forth in the proposal.
8 No deviation from the proposal shall be made without the express
9 approval of the City of San Bernardino. Said funds shall be
10 expended by June 30, 1988, and any unexpended funds shall be
11 returned to City by Organization.
12 4. Accountina. At such time or times as may be requested
13 by the City Administrator or Director of Finance of City,
14 Organization shall submit to the City Administrator, with a copy
15 to the Director of Finance and the San Bernardino Fine Arts
16 Commission, an accounting of the proposed and actual expenditures
17 of all revenues accruing to the Organization for the fiscal year
18 ending June 30, 1988. Financial records shall be maintained in
19 accordance with generally accepted accounting principles by
20 Organization in such a manner as to permit City to easily trace
21 the expenditures of the funds. All books and records of
22 Organization are to be kept open for inspection at any time
23 during the business day by the City or its officers or agents.
24 5. Hold Harmless. Organization covenants and agrees to
25 indemnify and save harmless the City and its employees and agents
26 from all liabilities and charges, expenses (including counsel
27 fees), suits or losses however occurring, or damages arising or
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1 growing out of the use or receipt of the funds paid hereunder and
2 all operations under this agreement. payments hereunder are made
3 with the understanding that the City is not involved in the
4 performance of services or other activities of Organization.
5 Organization and its employees and agents are independent
6 contractors and are not employees or agents of the City in
7 performing said services.
8 6. Termination. City shall have the right to terminate
9 this Agreement and any funding remaining unpaid hereunder for any
10 reason by mailing a ten-day written notice to Organization and
11 this agreement shall terminate ten days after the mailing of such
12 notice. In the event this Agreement is terminated for reasons of
13 improper use of funds or use of funds for any purpose other than
14 those authorized, any unexpended portion of the funds provided by
15 City shall be returned to City. In addition, Organization shall
16 reimburse to City any funds expended which were used for any
17 purposes other than those authorized under this Agreement.
18 7. Assianment. Organization shall not assign its interest
19 in this Agreement without the prior written approval of City.
20 8. Insurance. Organization shall take out and maintain
21 during the life of this Agreement such public liability and
22 property damage insurance as shall insure City, its elective and
23 appointive boards, commissions, officers, agents and employees,
24 Permittee and its agents performing acts covered by this
25 Agreement from claims for damages for personal injury, including
26 death, as well as from claims for property damage which may arise
27 from Organization's or its agents' operations hereunder, whether
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1 such operations be by Organization or its agents or by anyone
2 directly or indirectly employed by either Organization or.its
3 agents, and the amounts of such insurance shall be as follows:
4 (a) Public Liability Insurance. In an amount not
5 less than $100,000 for injuries, including, but not limited to,
G death, to anyone person and, subject to the same limit for each
7 person, in an amount not less than $100,000 on account of anyone
8 occurrence,
9 (b) Property Damage Insurance. In an amount of not
10 less than $50,000 for damage to the property of each person on
11 account of anyone occurrence.
12 9. Entire Aareement. This Agreement and any documents or
13 instruments attached hereto or referred to herein integrate all
14 terms and conditions mentioned herein or incidental hereto, and
15 supersede all negotiations and prior writing in respect to ~he
16 subject matter hereof. In the event of conflict between the
17 terms, conditions or provisions of this Agreement, and any such
18 document or instrument, the terms and conditions of this
19 Agreement shall previal.
20 10. Notices. All notices herein required shall be in
21 writing and delivered in person or sent by certified mail~
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ostage prepaid, addressed as follows:
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City Administrator
City of San Bernardino
300 North .D~ Street
San Bernardino, CA. 9241S
ATED:
'l"l'EST:
11 City Clerk
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19,~ Attorney
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Junior University
c/o Brian Sandahl
Grandahl Designs
392 South Arrowhead Ave.
Suites B-3 " B-4
San Bernardino, CA 9240S
CITY OF SAN BERRARDINO
By
Evlyn Wilcox, Mayor
JUNIOR UNIVERSITY
By
Title:
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, . Sotl\ Bjemardino City
r ',\8 Arts Commission
I1ll .J ..
ORCiANJV=~ CiRANT APPLICA nON FORM
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ContactPerlOl'l Rri",n D.~dahl
Tide Board Member P 884-1448
A t orpnizat.lOll aIM, e
Junior University
3821 Golden Avenue
San Bernardino, CA 92404
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m. Prop'an1 Cate2Ol'Y Under Which SUDllOrt
is Requesteds Op~ra/Musical TheAt.er
~iod of Support Requested
May 1, 1988 thru August 1, 1988
tstartin&J ~ndin&J
v. Summary of Project DuaiptioN The funds being requested by Jun~or
for it's 26th anniversary summer season production of William R.
Alice in Wonderland will be applied to several production areas:
1. writer/composer salary ($5,000.00), 2. Conductor salary and
compensation fOr 25 member orchestra ($8,5000.00), 3. Production
VI. Estimated numbel' of perlllM expected 110 benefit from this proaram/projecU 16.000
a) Number of petlOl'lS by paiclattendanclls 15.850
b) Number of perIOl'IS by free or complimentary admisaioN 150
YD. Need statemenU Junior University's production of Afice in Wonder~
will meet 4 basic needs: 1. We will provide a forum for approximately
300 local youths and adults to perform in a professional environment
under professional direction in the areas of music, drama, dance, and
sta ecraft. 2. We will rovide the city of San Bernardino and the
tended esultsz un~or n~vers~ y s ~n en e resu
cultural arts of the San Bernardino area by offering a low cost
outdoor summer entertainment that is suitable for children and
family audiences. In 14 consecutive evening performances we target
a general family audience of an anticipated minimum 1000 persons
IX. Summary 01 Estimated CoSUI TOTAL COSTS OF PROJECT
A. Direct Costs 16,200.00
Salaries and .ages
Supplies at Materials
Travel
Fixed Assets/Renta1s or Leases
Fees and Other
P!lane 883-6748
CA StateN___rofit ID' 0496913JU60S
Number of Years in Existence /. ~
8. Indirect Costs
TOTAL DIRECT COSTS
TOTAL PROJECT COSTS
X. Orpniution antic:ip&ted funding/expensesa
A. ExpenIU
8. Revenues, Cirants, Contributions, eleo
Actual Most Recent
Fi.sca1 Period
$ 74,000.00
$ 56,000.00
Estimated This
Fiscal Period
$73,250.00
$56,000.00
Xl. Total amount requested from San Bernardino City Fine Arts Commission
NOTE: AmOW\t R~quested $ , 7 . :1 5 0 . 00
Plus total revenues, $ 56,000.00
grants, contributions, eteo
Must equal total project $ 7 3 , 250 . 00
costs above
xn. CERTlFlCAn~ '
Project Officer; , ~-4tA~
Phone Number' -
Tide President, Board of Directors
Data .1;:'1nn:::'lTV 23. 1988
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V. Summary of Project Description (continued)
Director ($1,000.00) 4. Production Stage Manager ($l,OOO.OO)
5. Rehearsal pianist ($750.00) 6. Costume designer (1,000.00)
VII. Need Statement (continued)
surrounding communities of the Inland Empire with a quality musical
theater production unique only to Junior University. 3. We will
provide an entertainment suitable to family audiences. 4. We will
provide a family entertainment at a minimal cost of admission.
VIII. Intended Results (continued)
in attendance per performance.
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Junior University
Preliminary Budget 1988
Alice in Wonderland
Direct Costs
Advertising
Bowl Security
Programs, flyers,
Refreshments
Moving costs
Cast Party
Prizes
Donations
$3,000.00
1,900.00
posters, tickets 5,000.00
3,500.00
900.00,
500.00
700.00
700.00
$16,200.00
Salaries and Waqes
General Manager
Composer
Director
Assistant director
Choreographer
Orchestra, 25 member
Conductor
Rehearsal pianist
Costume designer
Stage manager
MUsic copyist
Scenery assistants
Seamstresses
$750.00
5,000.00
1,000.00
500.00
500.00
7,500.00
1,000.00
750.00
1,000.00
1,000.00
650.00
400.00
600.00
$20,650.00
Supplies and Materials
Scene designer, Tech. director
Construction materials
Special effects
Stage/Bowl maintenance
Lighting
Costumes
Make up/Hair
Sound
Properties
$18,000.00
475.00
1,500.00
5,000.00
1,975.00
1,500.00
3,000.00
550.00
$32,000.00
Indirect Costs
Insurance
Phone
Studio
Taxes
Accounting
Misc.
$3,000.00
500.00
200.00
100.00
400.00
200.00
$4,400.00