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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services 0 r . r> .. q L
n I \,Illi ~r-I
Date: December 5, 2001
Subject: Reject all bids submitted in
response to RFQ No. F-01-64 for one
One-Ton Truck with Service Body and
direct the Purchasing Manager to re-
advertise for bids for this purchase.
From: Lynn Merrill, Director
Meeting Date: December 17, 2001
Synopsis of Previous Council Action
Recommended Motion:
Approve a motion authorizing the rejection of all bids received in response to RFQ No.
F-01-64; and direct the Purchasing Manager to re-adv~ f~ this purchase.
Signature
Contact person: Lynn Merrill, Director
Phone: 5140
Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS:
Amount: 0
Source:
F1nooco' fj;jp">/ Ii
Council Notes:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Motion to reject all bids submitted in response to RFQ No. F-01-64 for one One-Ton
Truck with Service Body and direct the Purchasing Manager to re-advertise for bids for
this purchase.
Background:
A notice of Request For Quotes, F-01-64 One-Ton Truck with Service Body, was issued
to eight (8) vendors, the San Bernardino Chamber of Commerce, and advertised in the
San Bernardino Sun and on the City web site. Two bids were received and opened on
June 6, 2001. The City General Specifications require the bids to be firm offers, subject
to acceptance or rejection within ninety (90) days of the opening thereof.
Municipal Code section 3.04.070E states that "At its discretion, the Mayor and Common
Council shall have the power to reject any and all bids presented and re-advertise for
bids". Staff is therefore requesting authorization to reject all bids submitted under RFQ
No. F-01-64, and authorize the Purchasing Manager to re-advertise for bids for this
purchase.
Recommendation:
That the Mayor and Common Council approve a motion authorizing the rejection of all
bids received in response to RFQ No. F-01-64; and direct the Purchasing Manager to
re-advertise for bids for this purchase.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing the
execution of a purchase order to Rotolo
Chevrolet for one (1) One-Ton Truck
with Service Body to be utilized by the
Fire Department
Dept: Public Services
Date: October 25, 2001 OR ! ,... I ~ , / L
Ii \.ril i Vi~
MICC Meeting Date: November 5, 2001
Synopsis of Previous Council Action
Recommended Motion:
Adopt resolution
~~'e
Contact person: Don Johnson, Fleet Manager
Phone: 5220
Supporting data attached: Staff Report, Resolution Ward:
FUNDING REQUIREMENTS:
Amount: $32,686.89
Source: 635-341-5701
Motor Vehicles
Finance:
Council Notes:
I/J~JfJJ
Agenda Item No. ~7
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT
A resolution authorizing the execution of a purchase order to Rotolo Chevrolet. for
one (1) 2002 One-Ton Truck with Service Body to be utilized by the Fire Department.
BACKGROUND
This vehicle is for the replacement of vehicle #SQ-4, a 1980 GMC One-Ton truck with
103,000 miles. Vehicle #SQ-4 was in very poor condition and after a major failure was
placed in surplus for auction in February, 2001. The new vehicle will be assigned to the
Fire Department Shop services. This vehicle was scheduled for replacement in FYOO-
01.
A notice of Request For Quotes, F-01-64 One-Ton Truck with Service Body, was issued
to eight (8) vendors, the San Bernardino Chamber of Commerce, and advertised in the
San Bernardino Sun and on the City web site. The City received two bids as listed
below:
VENDOR
Rotolo Chevrolet
Fairview Ford
LOCATION
Fontana
San Bernardino
BID
$32,686.89
$35,238.00
The technical specification of the bid submitted by Rotolo Chevrolet was reviewed and
meets all items called for in the specification. This vehicle will be ordered upon award
of the purchase order.
FINANCIAL IMPACT
Funds for this purchase are available in the Public Services FY2001/2002, Motor
Vehicle Account No. 635-341-5701. The fund balance before this purchase is
$1,229,300.
RECOMMENDATION
Adopt resolution
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Resolution No.
RESOLUTION OF THE MAYOR AND COMMON COUNCil OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO ROTOLO CHEVROLET FOR ONE (1) 2002 ONE-TON TRUCK WITH SERVICE
BODY TO BE UTILIZED BY THE FIRE DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCil OF THE CITY
OF SAN BERNARDINO AS FOllOWS:
SECTION 1. That Rotolo Chevrolet. is the lowest and best responsible bidder
for the furnishing and delivery of one (1) 2002 One-Ton Truck with Service Body for
the Fire Department in accordance with Bid Specification F-01-64 for the total amount
of $32,686.89; pursuant to this determination, the Purchasing Manager is hereby
authorized and directed to issue a purchase order for one (1) One-Ton GMC Truck
with Service Body; such award shall only be effective upon issuance of a Purchase
Order by the Purchasing Manager; and all other quotations therefore are hereby
rejected.
SECTION 2. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO ROTOLO CHEVROLET FOR ONE (1) 2002 ONE-TON TRUCK WITH SERVICE
BODY TO BE UTILIZED BY THE FIRE DEPARTMENT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2001, by the
following vote, to wit:
Council Members:
Aves
Navs
Abstain
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Rachel Clark, City Clerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
,2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal content;
James F. Penman, City Attorney
BVr 914-
October 15, 2001
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