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Home My WebLink About22-Fire Department , . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION O ~ It". I · I · L fb ~1;Wl1 Subject: Resolution authorizing the Purchasing Manager to issue a purchase order to Motorola Inc. in the amount of $48,493.00 for radio communication equipment. From: Larry R. Pitzer, Fire Chief Dept: Fire Date: November 8, 2001 MC/C Meeting Date: December 3, 2001 Synopsis of Previous Council Action: 07/06/98 Resolution No. 1998-178 accepting lease purchase master agreement for First Municipal Leasing Corporation (FMLC) for the furnishing of lease purchase financing. 06/04/01 Resolution No. 2001-132 authorized the Purchasing Manager to purchase 4 new fire apparatus, purchase ancillary equipment, and enter into a lease purchase agreement to fund the purchases. RECOMMENDATION: Adopt resolution. Phone: (909) 384-5286 Contact Person: Larry Pitzer. Fire Chief Supporting data attached: StaffReoort and Resolution Ward: CitYWide FUNDING REQUIREMENTS: Amount: $48.493.00 Source: (ACCT. No) XXX-XXX-XXXX Finance: Council Notes: 'i2~ :117m 1- '3"1 {, 1~/n)DI , I Agenda Item No. ;;, ~ . . STAFF REPORT SUBJECT Resolution authorizing the Purchasing Manager to issue a purchase order to Motorola, Inc. in the amount of $48,493.00 for radio communication equipment. BACKGROUND The Fire Department is requesting authorization to issue a purchase order to Motorola, Inc., in the amount of $48,493.00 for radio communication equipment. The cost of the equipment is to be financed along with the four (4) Pierce fire apparatus that were also approved to be financed at the June 4th Council Meeting (Resolution 2001-132). The communication equipment is to be installed on the four new Pierce trucks (2-brush engines, I -heavy rescue, and I -air and light support apparatus) that are being built at this time. The department requires MCS2000 Mobile Radios, MTS20000 Portable Radios, and Mobile Radio- Dual Control Head (Attaclunent A) which is part of the ancillary equipment necessary to have the fire trucks serviceable for the City. The Fire Department is requesting a "selective source" purchase order for Motorola Inc. because of the necessity to standardize all radio equipment to achieve communication between dispatch and all field units. The City purchases radios directly from Motorola's Government Sales because the radios are programmed by Motorola (Smart-Net) for the City's system and no other distributors are able to provide them. In addition, Motorola, Inc. has the technology to let the department organize and connect any radio or other communication device used at the incident scene to any other user, support group, or organization. The user can instantly deliver critical information to field personnel, eliminating or minimizing communications hindrance when time is most critical. FINANCIAL IMP ACT The total amount to of the communication equipment requested to be purchased from Motorola is $48,493.00. The cost of this equipment will be financed along with the four (4) Pierce fire apparatus (trucks) that were approved for purchase and financing at the June 4th Council Meeting (Resolution 2001-132). RECOMMENDATION Adopt resolution. '- r- \.- c 1 RESOLUTION NO. ~(Q)USV \, 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A PURCHASE ORDER TO MOTOROLA INC. IN THE AMOUNT OF $48,493.00 FOR RADIO COMMUNICATION EQUIPMENT. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 4 5 6 7 SECTION 1. That the Mayor and Common Council authorize the Purchasing Manager to 8 issue a purchase order to Motorola Inc. in an amount not to exceed $48,493.00 for the purchase of 9 radio communication equipment. 10 SECTION 2. The authorization to execute the above referenced annual purchase order is 11 rescinded if it is not issued within sixty (60) days of the passage of this resolution. 12 13 IIII IIII 14 15 //II 16 1//1 IIII IIII IIII IIII 17 18 19 20 21 IIII 22 1//1 //II IIII 1//1 23 24 25 26 IIII 27 IIII 28 1 .--. c c . 15 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN . BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A PURCHASE ORDER TO MOTOROLA INC. IN THE AMOUNT OF $48,493.00 FOR RADIO COMMUNICATION EQUIPMENT. 2 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common 5 Council of the City of San Bernardino at a meeting thereof, held on the 6 day of ,2001, by the following vote, to wit: 7 8 COUNCILMEMBERS NAYS ABSTAIN ABSENT AYES 9 ESTRADA 10 LIEN 11 MCGINNIS 12 SCHNETZ 13 SUAREZ ANDERSON 14 MC CAMMACK 16 17 Rachel Clark, City Clerk 18 19 The foregoing resolution is hereby approved this day of ,2001. 20 21 Judith Valles, Mayor City of San Bernardino 22 23 Approved as to Form and legal content: 24 25 JAMES F. PENMAN, City Attorney 26 27 By: ~Ao'M:; .; e.--.... o . 2 28 Attachment "A" MOTOROLA, INC COST AND EQUIPMENT PROPOSAL COUNTY OF SAN BERNARDINO "- SAN BERNARDINO CITY FIRE ATTN: GEORGE AVERY VOICE: (909) 214.0482 QTY MODEL # DESCRIPTION UNIT PRICE EXTENDED Mobile Radios 4 M01HX MCS2000 Mobile Radio 794.40 3.177.60 4 834W 35 Watt operation 1.065.75 4.263.00 4 H37 Smartnet operation 434.00 1.736.00 4 H260 250 chonnel capacity 125.00 500.00 4 B382 Classic rnic 4 8432 13 watt audio speaker 21.00 84.00 4 8123 3 dB gain rnobile ontenna 12.00 48.00 4 B654 Rernote rnount 206.54 826.16 sub total 2.658.69 Portable Radios 12 HOl QX MTS2000 Portable Radios 1.300.84 15.610.08 12 204H 800M Hz Smartnet 821.24 9.854.88 12 H37 Type III full featured 141.40 1.696.80 12 H885 Two Year SeNice Plan 36.00 432.00 12 H260 250 Channels r 12 NTN7144 Ex1ra Battery (optional) 95.37 1.144.44 "- 12 NTN1l68 Rapid Rate Single Unit Charger 123.00 1.476.00 12 NTN7318 3" Belt clip 13.50 162.00 sub total 2.531.35 Mobile Radio-Dual Control Head M01HX MCS2000 Mobile Radio 794.40 794.40 834W 35 Watt operation 1.065.75 1.065.75 H37 Srnartnet operation 434.00 434.00 H260 250 channel capacity 125.00 125.00 B382 Clossic rnic B432 13 watt audio speaker 21.00 21.00 B123 3 dB gain rnobile antenna 12.00 12.00 B654 Rernote rnount 206.54 206.54 8800 Dual Control Head 975.00 975.00 sub total 3,633.69 Sub total $44,644.65 Sales tax $3.348.35 Freight (estimated) $500.00 Total $48,493.00 Quotation prepared by: Rex Harnilton /- Motorolo Comrnunications \.- 2175 John SI. Riverside. Ca. 92503 (909) 687-6253 Voice (909) 687-6251 FAX Page 1 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT x* RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): Vote: Ayes {- (" t'Z-1I-0! Item # ZZ- Nays h- Abstain Change to motion to amend original documents: Resolution" _'2o:J ( - 3,_Cp_ _____ .e-- Absent f) Reso. # On Attachments: / Contract tenTI: - Note on Resolution of Attachment stored separately: -==-- Direct City Clerk to (circle I): PUBLISH, POST. RECORD W'COUNTY Date Sent to Mayor: \ 7- -\ ;i~O \ Date of Mayor's Signature: 12-('1-01 Date ofClerk/CDC Signature: 1'2-\ "l-CI Date Memo/Letter Sent for Signature: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: See Attache Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney y' Parks & Rec. Code Compliance Dev. Services Police Public Services Water Notes: NullNoid After_'E()__f2rl-Z~(S~"2-_ By: Reso. Log Updated Seal Impressed: ____ v / Date Returned: yes--.L No By Yes NoL By Yes No ,/ By Yes No ~BY Yes No _~ By EDA Finance ,/' MtS Others: MU BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: ~ Date:~ Revised 01112/01