The URL can be used to link to this page

Home My WebLink About21-Fire Department f CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Fire c.... ......,...L Subject: Resolution authorizing the Purchasing Manager to issue a purchase order to L. N. Curtis & Sons in the amount of $100,027.68 for self contained breathing apparatus (SCBA). From: Larry R. Pitzer, Fire Chief Date: November 8,2001 MC/C Meeting Date: December 3, 2001 Synopsis of Previous Council Action: 07/06/98 Resolution No. 1998-178 accepting lease purchase master agreement for First Municipal Leasing Corporation (FMLC) for the furnishing of lease purchase financing. 03/19/01 Resolution No. 2001-51 accepting the Department of Justice (DOJ) Domestic Preparedness Equipment Grant Program. 06/04/0 I Resolution No. 2001-132 authorization to purchase 4 new fire apparatus, purchase ancillary equipment, and enter into a lease purchase agreement to fund the purchases. RECOMMENDATION: Adopt resolution. Contact Person: Larry Pitzer. Fire Chief Phone: (909) 384-5286 Supporting data attached: StaffReoort and Resolution Ward: Citywide FUNDING REQUIREMENTS: Amount: Source: $39.359.00 (Acc!. No) 123-568-5704 - Grant Funding (Acc!. Description) Miscellaneous Eauioment Finance: $60.668.68 (Acc!. No) XXX-XXX-XXXX (Acct Descriotion) Financing Proceeds '~~&;lU~ Amount: Source: Council Notes: l?ao""zw\-3'1s J~nJ()1 Agenda Item No. JJ .. STAFF REPORT SUBJECT Resolution authorizing the Purchasing Manager to issue a purchase order to L. N. Curtis & Sons in the amount of $100,027.68 for self contained breathing apparatus (SCBA). BACKGROUND The Fire Department is requesting authorization to issue a purchase order to L.N. Curtis and Sons in the amount of $100,027.68 for the purchase of twenty (20) "self contained breathing apparatus" (SBCA's) and related components. Twelve (12) of the SBCA's will be purchased with recently acquired federal grant funding and the remaining eight (8) will be financed alon~ with the four (4) Pierce fire apparatus that were also approved to be financed at the June 4 Council Meeting (Resolution 2001-132). On March 19,2001, the Mayor and Common Council approved resolution #2001-51 accepting the U.S. Department of Justice's (DOJ) "Domestic Preparedness Equipment Grant Program" award in the amount of $39,358.93 (rounded to $39,359.00). These grant funds are distributed by the State Office of Emergency Services and there is no required match in funds by the City. The DOJ grant allows the City to purchase 12 SCBAs for the department's brush engines that currently do not have any available. The grant also allows purchasing ancillary components (see attachment "A") that comprise the SCBA system and those items include the mask, regulator, buddy breather, personal alert system, and spare bottles. The remaining eight (8) SCBA's to be purchased are to furnish the four (4) new apparatus (2- brush engines, I-heavy rescue, and I-air and light support apparatus) being built by Pierce Manufacturing. The new apparatus require SCBAs to be available at the time of delivery from the manufacturer. (In addition, the air and light truck will carry spare bottles that will be delivered to fire scenes.) On June 4, 2001, the Mayor and Common Council approved resolution #2001-132 which authorized the following: the purchase of the four (4) apparatus from Pierce manufacturing, the solicitation of bids for ancillary equipment, and the financing of the apparatus and ancillary equipment. These eight (8) SBCA's will be purchased through the same financing proceeds used to finance the purchase of the four (4) apparatus. BID PROCESS On September 13, 200 I a formal bid process was initiated to solicit bids for the purchase of SCBA's and related components. Notices inviting bids for Formal Bid #F-02-26 were sent to four (4) vendors. Notices were distributed to the San Bernardino Area Chamber of Commerce, the City's Web Site, and advertised in The Sun Newspaper. 1 ,. . 'l. All vendors were requested to bid on each of the items listed on the specifications for Bid #F-02-26. The following information is the result of the formal bid process: Vendor Name Location Bid Proposal (based on unit) L. N. Curtis & Sons Oakland $3,977 Modem Safety Supply Redlands No Bid Response Jorgensen Company Bakersfield No Bid Response Prime-Vendor Com, Inc. Internet No Bid Response The sole vendor that submitted a bid proposal to the City is L. N. Curtis & Sons. The Fire Department recommends that L.N. Curtis & Sons be awarded Bid #F-02-26 because it meets the specification requirements. The description of the equipment, parts, quantity, model number and prices for each unit of the SCBA's is outlined in attachment "A". FINANCIAL IMPACT The total amount to be awarded to L. N. Curtis & Sons is $100,027.68. The DOJ grant will fund the purchase of twelve (12) SCBAs in the amount of $39,359.00. The remaining eight (8) SCBA's and ancillary components in the amount of $60,668.68 will be financed along with the four (4) recently purchased fire apparatus from Pierce Manufacturing. RECOMMENDATION Adopt resolution. 2 <' , ",", ,- \.- r '- 1 RESOLUTIO~~~ \FD'\j 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A PURCHASE ORDER TO L.N. CURTIS & SONS IN THE AMOUNT OF $100,027.68 FOR SELF CONTAINED BREATHING APPARATUS (SCBA). BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 4 5 6 7 SECTION 1. That the Mayor and Common Council authorize the Purchasing Manager to 8 9 issue a purchase order to L.N. Curtis & Sons in an amount not to exceed $100,027.68 for SCBAs in accordance with Bid Specification #F-02-26. 10 SECTION 2. The authorization to execute the above referenced purchase order is 11 rescinded if it is not issued within sixty (60) days of the passage of this resolution. 12 IIII 13 IIII 14 IIII IIII IIII IIII IIII IIII IIII 15 16 17 18 19 20 21 IIII 22 IIII 23 1111 IIII 24 25 IIII 26 IIII IIII IIII 1 27 ~?J- ;.1 rZ/OMI 28 , -. \.... - , '- 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A PURCHASE ORDER TO L.N. CURTIS & SONS IN THE AMOUNT OF $100,027.68 FOR SELF CONTAINED BREATHING APPARA TUS (SCBA). 2 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common 5 6 7 8 Council of the City of San Bernardino at a meeting thereof, held on the day of ,2001, by the following vote, to wit: COUNCILMEMBERS AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 LIEN 11 MCGINNIS 12 SCHNETZ 13 SUAREZ 14 ANDERSON 15 MC CAMMACK 16 17 18 Rachel Clark, City Clerk 19 The foregoing resolution is hereby approved this ,2001. day of 20 21 22 Judith Valles, Mayor City of San Bernardino 23 Approved as to Form and legal content: 24 25 26 JAMES F. PENMAN, City Attorney 27 By: L ?-/~ U . 2 28 ":. . . SAN BERNARDINO CITY FIRE DEPARTMENT Interoffice Memorandum To: Judith Valles, Mayor Council Members W[f([)U'CS From: Larry R. Pitzer, Fire Chief Subject: Clarification of Bid Process Regarding L. N. Curtis & Sons Copies: Jim Penman, City Attorney; Fred Wilson, City Administrator; Barbara Pachon, Finance Director; Marsha Zeller, Purchasing Manager Date: December 12,2001 This memorandum is written to clarify the bid process for self-contained breathing apparatus (SCBA) that was recently processed by Finance. This is also specific to a request to approve purchase ofSCBA's that Council will address at the December 17th meeting. All firefighters wear SCBA's when entering a structure involved in fire. Because of the significant safety issues involved in structural fire situations, it is critical to have all SCBA's standardized. Such components as emergency by-pass valves, buddy breathers, and emergency location devices, must be identical for operation in zero visibility and extreme conditions. In addition, the National Institute for Occupational Safety and Health disallows interchange of any manufacturers SCBA components with another. Because of standardization needs and legal requirements, the Fire Department purchases SCl3A's only from the Survivair Company. Survivair authorizes only one vender in any geographic area to sell their product; the vendor for our area is L. N. Curtis & Sons. Considering the above information, purchase ofSBCA's should always be a sole source through L. N. Curtis & Sons. However, the Fire Department did not communicate this information to the Purchasing Manager. Consequently, the Purchasing Manager opted to pursue an open bid process. This resulted in only one bid being returned to the City. The concern, regarding receipt of only one bid may be perceived as a flawed or improper bid process. Hopefully, the above information will alleviate any concern that may be present. If you would like additional information regarding any of the above, please contact me. LP/sm . ' , , ',,' ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): I 2-n -D \ Item # 2. I Vote: Ayes I-~ Nays-e-- Change to motion to amend original documents: Resolution 'i ~291<3')~_.^^___^_ Abstain -&- Absent _^L~^___ Reso. # On Attachments:.L Contract term: - Note on Resolution of Attachment stored separately: ~_ Direct City Clerk to (circle I): PUBLISH. POST. RECORD W'COUNTY Date Sent to Mayor: 12 - (i(jo-6 I Date of Mayor's Signature: 12 -l '1-01 Date ofClerk/CDC Signature: IZ-lcl--0 \ Date Me r Si nature: See Attached: ttached: See Attached: 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Betow): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, t2634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234,655,92-389): Copies Distributed to: City Attorney / Code Compliance Dev. Services Parks & Rec. Police Public Services Water Notes: NullNoid After:_.Ia~QA::LJZ-IS-C'-2... By: ________ Reso. Log Updated Seal Impressed: __^ V' ~--- - Date Returned: Yes ,,/ No By Yes No ,/ By - Yes No V- By Yes No V By Yes No/ By EDA Finance ,/ MtS Others: fleE BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: nrr Date: Id Ix,! !'II I Revised 01112/01