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Home My WebLink About13-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director File: 1.7221 O ,.. . ,'. , , , · L :'-~ i ~-li'. ~r1 Subject: Resolution awarding contract to Holland-Lowe Const., Inc. for pavement rehabilitation on Mt. View Ave. from Cluster St. to 277' North, Pershing Ave. from Mill St. to Hilda St. & Cluster St. from Arrowhead Ave. to Sierra Way, per Plan No. 10322. MCC Date: November 19, 2001 Dept: Development Services Date: October 2, 2001 Synopsis of Previous Council Action: 06/18/01 Award contract to Engineering Resources of Southern California, Inc. for Civil Engineering Services for pavement rehabilitation at Mt. View Avenue between Mill Street & Cluster Street; Pershing A venue between Mill Street & Cluster Street, and Cluster Street between Arrowhead Avenue & Sierra Way in the amount of $47,953. 7/9/01 Allocation of $485,000 in the 2001/02 Capital Improvement Program (CIP) for Mt. View Avenue from Cluster St. to 277' North, Pershing Avenue from Mill St. to Hilda St. & Cluster St. from Arrowhead Ave. to Sierra Way (Account No. 135-378-5504-7221). Recommended Motion: Adopt Resolution ~f~ Contact person: Mehran Sepehri, Senior Civil Engineer Phone: 'il?7 Supporting data attached: Staff Report, Map, & Reso. Ward: 1 FUNDING REQUIREMENTS: Amount: $485,000.00 Source: (Acct. No.) 135-378-5504-7221 Acct. Description: Mt. View. Pershing St.. & Cluster St. pavement rehabilitation Finance: Council Notes: JJ/JqJDJ . ,. ~"+7~\-3'<<o Agenda Item No. /3 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding a contract to Holland-Lowe Const. Inc. for pavement rehabilitation on Mt. View Avenue from Cluster St. to 277' North, Pershing Avenue from Mill St. to Hilda St. & Cluster St. from Arrowhead Avenue to Sierra Way, per Plan No. 10322. Background: This project consists of the removal and reconstruction of the street section on Mt. View Avenue from Cluster St. to 277' North, Pershing Avenue from Mill St. to Hilda St., & Cluster SI. from Arrowhead Avenue to Sierra Way. This section of road experiences significant vehicular traffic, and the original pavement section has deteriorated. It is currently in very poor condition, which is why staff is proposing to move forward with this project as soon as possible. Plan and specifications for this project are complete and it is ready to be awarded. The estimated project costs are as follows: Construction Cost $361,545.29 Contingencies $50,000.00 Design, Inspection, and Contract Administration $ 73,454.71 Total $485,000.00 This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce, and the following companies responded: Name of Bidder City Amount of Bid Holland-Lowe Const. San Bernardino 361,545.29 Vance Com. Rialto 364,648.25 Laird Const. Co., Inc. Rancho Cucamonga 369,935.00 Matich Com. San Bernardino 372,372.00 All American Asohalt Corona 412,126.34 E.G. Homes Compo Yucaioa 415,844.38 Engineering Estimate 369,000.00 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Based on review of the sealed competitive bids received, staff has determined that Holland- Lowe Construction Inc., the apparent low bidder, has met the minimum requirements of the specifications, and bid guidelines, and therefore recommend that the Mayor and Common Council award the referenced contract accordingly. Financial Impact: Funding for this project in the amount of $485,000 has been allocated from the AB 2928 Traffic Congestion Relief Fund and made available for FY 200l/2002. All costs incurred will be charged to Account No. 135-378-5504-7221 Recommendation: Adopt Resolution. ~\t,NARDJ:M City of San Bernardino, California ~ q r; Department of Development Se",ices/Public Works Divisio ~ ~-~~ , ". j Project Locations for the following Projects Pavement Rehabilitation at Mt. View Avenue Between Mill St. and Cluster St. & . Pershing Avenue Between Mill St. and Hilda St. & Cluster Street BetweenArrowheadAve. and Sierra Way 1lQ. IlIl . I - TE" ~ '" ~ 51 l!i: ~I': ~. 1:' -I ~gi UN1. ~! II' _1:10' . V.:K,JF'FZ!<C ST , , i iSl '" - . I E !- I E I - VICINI1Y MAP N. T.s. c .,,-.. '- c 1 RESOLUTION NO. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Holland-Lowe Const. Inc. is the lowest responsible bidder for pavement rehabilitation on Mt. View Ave. from Cluster St. to 277' North, Pershing Avenue from Mill St. to Hilda St. & Cluster St. from Arrowhead Ave. to Sierra Way, per Plan Drawing No. 10322. A contract is awarded accordingly to said bidder in a total amount of $361,545,29, 13 with a contingency amount of $50,000, but such award shall be effective only upon being fully 14 executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby 15 16 authorized and directed to execute said contract on behalf of the City; a copy of the contract is 17 18 19 on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take 20 21 effect or become operative until fully signed and executed by the parties and no party shall be 22 23 24 25 26 27 28 III obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. 1 , RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA:\' "- 2 BERNARDINO AWARDING A CONTRACT TO HOLLAND-LOWE CONST. INC. FOR PAVEMENT REHABILITATION ON MT. VIEW AVENUE FROM CLUSTER 3 STREET TO 277' NORTH, PERSHING A VENUE FROM MILL STREET TO HILDA 4 STREET & CLUSTER STREET FROM ARROWHEAD AVENUE TO SIERRA WAY, PER PLAN DRAWING NO. 10322. ,,-.. \...... c 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 7 Common Council of the City of San Bernardino at a 8 9 meeting thereof, held on the _day of _,2001, by the following vote, to wit: ABSTAIN ABSENT Council Members: AYES NAYS 10 ESTRADA 11 12 LIEN 13 MC GINNIS 14 SCHNETZ 15 SUAREZ 16 17 18 19 ANDERSON MC CAMMACK 20 21 22 23 24 City Clerk The foregoing resolution is hereby approved this day of , 2001. Judith Valles, Mayor City of San Bernardino 25 Approved as to 26 form and legal content: 27 JAMES F. PENMAN, 28 City Attorney BY(}JA-A ""} p~ ; CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records aod Information Management (RIM) Program DATE: November 21, 2001 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2001-346 At the Mayor and Common Council meeting of November 19, 2001, the City of San Bernardino adopted Resolution 2001-346 - Resolution awarding a contract to Hol/and-Lowe Construction, Inc.,jor pavement rehabilitation.... per Plan Drawing No. 10322.. I am providing you with one certified copy of Resolution 2001-346 and four (4) original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution aod cootract will be null and void if not executed withio 60 days, or by January 18,2002. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. I hereby acknowledge receipt of the above mentioned documents. SignC::Z~~#L /.. Please sIgn aod return. Date: / - 4P- CJ / , . ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT x* RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~ Item # Vote: Ayes 1- 5 I ') Nays ~ Change to motion to amend original documents: 'Zoo, ~ 34~ Absent " 13 Resolution # Abstain ~ Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: v" Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY 1', II 1'7.1....., DateSenttoMayor: ~ Date of Mayor's Signature: ~ Date ofClerk/CDC Signature: \ 'I'Ll )0 1 NullNoid After: &0 DA'f5-- 11- I ~-OL. f By: - Reso. Log Updated: v" Seal Impressed: .-/ Date Memo/Letter Sent for Signature: 111<-[o! () I 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: / Date Returned: /'2-\"1- t'l \ See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated COC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney ,/ Parks & Rec. Code Compliance Oev. Services V Police Public Services Water Notes: '-w... C\f) C()mil PoeT" Yes 0/ No By Yes No~ By Yes No --.-L By Yes No J/ By Yes N07 By EDA Finance V MIS ~ c Cm..uFr-lLO Others: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Ready to File: {Y\ '\ Date: l~ - 19 -01 Revised 01/12/01