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Home My WebLink About20-Parks and Recreation From: John A. Kramer, Acting Director CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $32,290 PER YEAR FROM THE CALIFORNIA DEPARTMENT OF HEALTH SERVICES, CALIFORNIA NUTRITION NETWORK FOR THE ADMINISTRATION AND PROMOTION OF HEALTHY EATING HABITS AND PHYSICAL ACTIVITY INTERVENTION THROUGH NUTRITION CLASSES, FOOD DEMONSTRATIONS, AND ENHANCING THE COMMUNITY AWARENESS OF NUTRITIONAL AND PHYSICAL ACTIVITIES BENEFITS FOR THE TWO YEAR PERIOD OF OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2003. Dept: Parks, Rec. & Comm. Svcs. Dept. Date: September 24, 2001 Or" ''''L i ; ~ , "-', . i ~ i -k MICC Meeting Date: October 15, 2001 Synopsis of Previous Council Action: November 1,1999 - Council approved Resolution No. 99-272 authorizing the execution of a similar agreement. Recommended Motion: Adopt Resolution ~tr-- Contact person: John A Kramer Phone" 5031 Supporting data attached:staffreoort. Reso. & documentation Ward: NIA FUNDING REQUIREMENTS: Amount:$ Source: (Acct. Description) 123-578-XXXX Finance: Council Notes: 7~?ro(- ~?'\ '~ Agenda Item N CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution authorizing the Mayor of the City of San Bernardino or her designee to apply for and administer a grant in the amount of $32,290 per year from the California Department of Health Services, California Nutrition Network for the administration and promotion of healthy eating habits and physical activity intervention through nutrition classes, food demonstrations, and enhancing the community awareness of nutritional and physical activities benefits for the two year period of October I, 2001 through September 30, 2003. Background: This state-funded program promoting healthy eating habits and physical activity intervention has been successfully operated since October 1999. The department currently offers nutrition and physical activities such as adult and youth sports, aerobic classes, senior nutrition, year-round and sururner lunch programs as part of its on-going mission to provide services related to fitness, health, and well-being to city residents. The California Network Local Incentive Award allows this department the opportunity to enhance by 50 percent, additional nutritional education/promotion and physical activity, intervention programs for the community specifically targeting low-income residents. Under the grant, the department will be conducting healthy nutrition and physical fitness activities for city residents. Specifically targeted will be low-income residents. The department will be conducting the following activities: I. Broadcasting weekly television show, "What's Cooking?" to a potential 115,000 households. 2. Provide free workshops and physical active programs such as aerobics classes, sports programs, and dance classes to the public in low-income neighborhoods. 3. Provide free information at the various cultural and seasonal events promoting the benefits of healthy eating and physical activities. 4. Actively promote the program's benefits and successes to the public. 5. Conduct evaluation surveys on the effectiveness of this department's effort on making the public aware of healthy living habits. Financial Impact: This program is fully funded by The California Department of Health Services Administration, Local Incentive Award Program. The city provides in-kind in the amount of $64,580 per year, which is in the Parks and Recreation Department's approved general fund budget. This in-kind includes goods and services for salaries for a Senior Recreation Supervisor and Community Center Managers, operation cost for facility use, printing, advertisement, and in-service training associated with fitness, sports, and nutrition education programs offered at city community centers and elsewhere. This proposed application will cover this program beginning October I, 2001 through September 30,2003. Funding will be at $32,290 per year for a total of $64,580 for the two year period of October I, 2001 through September 30,2003. Recommendation: Adopt Resolution. - '- ,-. '- .- "- I ~(Q)~~ I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $32,290 PER YEAR FROM THE CALIFORNIA DEPARTMENT OF HEALTH SERVICES, CALIFORNIA NUTRITION NETWORK FOR THE ADMINISTRATION AND PROMOTION OF HEALTHY EATING HABITS AND PHYSICAL ACTIVITY INTERVENTION THROUGH NUTRITION CLASSES, FOOD DEMONSTRATIONS, AND ENHANCING THE COMMUNITY AWARENESS OF NUTRITIONAL AND PHYSICAL ACTIVITIES BENEFITS FOR THE TWO YEAR PERIOD OF OCTOBER 1,2001 THROUGH SEPTEMBER 30, 2003. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized and directed to execute on behalf of said City, a Contract with the California Department of Health Services for the administration, education, and promotion of healthy eating habits and physical activity intervention as part of the California Nutrition Network Local Incentive Award Program for the period of October 1,2001 through September 30, 2003, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to execute the above referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. /II III III III III III III 1(0 20 ((J/ISft/ ,- t '- .- ~ c I 2 3 4 5 6 7 8 RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $32,290 PER YEAR FROM THE CALIFORNIA DEPARTMENT OF HEALTH SERVICES, CALIFORNIA NUTRITION NETWORK FOR THE ADMINISTRATION AND PROMOTION OF HEALTHY EATING HABITS AND PHYSICAL ACTIVITY INTERVENTION THROUGH NUTRITION CLASSES, FOOD DEMONSTRATIONS, AND ENHANCING THE COMMUNITY AWARENESS OF NUTRITIONAL AND PHYSICAL ACTIVITIES BENEFITS FOR THE TWO YEAR PERIOD OF OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2003. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor meeting thereof, held and Common Council of the City of San Bernardino at a 9 on the ,2001, by the following vote, to wit: day of 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NAYS ABSTAIN ABSENT Council Members: AYES ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ DEAN-ANDERSON MCCAMMACK Rachel G. Clark, City Clerk day of The foregoing resolution is hereby approved this 2001. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney By: L i- - f e-..-.- o . Calif. Nuttition Network ,- '-- c ,- \- 300 North "D" Street. San Bernardino' CA 92418-0001 www.ci.san-bemardino.ca.us w June 20, 2001, Ralph Bonitz California Department of Health Services California Nutrition Network P.O. Box 942732, MS 662 Sacramento, CA 94234-7320 Dear Ralph: The City of San Bemardino Parks, Recreation and Community Services Department again looks forward to partnering with the California Nutrition Network for Healthy and Active Families. We enthusiastically look forward to supporting and endorsing the goals of the Network. I. In-Kind Activity Program Description The City's goals are to promote healthy eating habits, physical activity intervention, and reducing the death rate from heart disease and promoting positive cardiovascular health in the City of San Bernardino through conducting nutrition classes, food demonstrations, and enhance the community awareness of nutritional and physical activities benefits. II. In-Kind Programs Priorities The Parks, Recreation and Community Services Department continue to be committed to meeting the following goals: I. To address the benefits of healthy eating and proper exercise as it relates to heart disease, diabetes, high blood pressure and cancer to the city's low-income, at-risk residents. Increase community leaders' awareness and education to directly impacting environmental and policy changes. Increase the accessibility oflow-fat, high fiber food among its low-income, high- risk populations. Reduce cardiovascular mortality in the City of San Bernardino by increasing physical activity intervention among its low-income, at-risk residents. 2. 3. 4. <= III. Participation: The Parks, Recreation and Community Services Department has committed $75,000 in- kind revenue for fiscal year October 1,2000 - September 30,2001, and will continue similar commitments in the future. These funds will be used to train low income community members along with center managers to conduct workshops that will promote benefits of healthy nutrition and physical activity intervention to residents from low income neighborhoods of which 80% of the households have incomes of $20,000 or less and community leaders. A minimum/maximum of 6 to 20 low-income men and women will choose community organizations and social groups, to conduct workshops to audiences of 12 or more attending. Participants attending workshops would receive USDA approved nutritional tips, low fat nutritional recipes along with other approved information. Local businesses would be asked to provide donations of products and services as incentives for participants enrolling in their second ten-week session. c The Nutrition Network's messages to promote healthy eating and physical activity intervention to lower income Californians would be promoted through the peer education, nutrition classes and food demonstrations taught at our community centers, partner agencies and on the local public access channel. Information specifically targeting low- income and minority residents typically identified in the high-risk group. The Parks, Recreation and Community Services Department has in the past and will continue to serve as a resource to residents and community agencies interested in improving nutrition and physical activity intervention throughout the Inland Empire. We would translate the Nutrition Network's messages into practical, affordable, and culturally acceptable practices that people can incorporate into their daily lives. IV. In-Kind Contribution and Source The departmental total in-kind budget of$64,579 includes goods and services for salaries for a senior recreation supervisor and center managers, operational cost for facility use, printing, advertisement and in-service training. The funding source for the in-kind budget is from a non-federal source. The in-kind funds will not be used to match other federal grants or awards. Thank you for your consideration and time. The Parks, Recreation and Community Services Department look forward to continuing this great partnership. Sincerely, Glenda Martin-Robinson Senior Recreation Supervisor ,- \- 2 c Contractor Name: City of San Bernardino Parks, Recreation and Community Services Contract Number: 01.15655 IN-KIND BUDGET JUSTIFICATION October 1, 2001 through September 30,2002 PERSONNEL SALARIES: Title Salary Range Or Hourly Rate % ofTimel # of Hours Total Personnel Salaries $ 6.471 $23.450 I. Sr. Recreation Sqpervisor 2. Comm Center Manaiers (6) $53 928/yr $234 504/yr l2% lil% Total 529.921 Description of activities/responsibilities for each position: c 1. The Sr. Recreation Supervisor will represent the City on committees and be responsible for coordinating the media and marketing campaigns related to nutrition and fitness with partner agencies, and produce and host public access show providing nutritional and fitness education, targeting low-income households with income of less than $20,000. 2. The six Community Center Managers will each be responsible for conducting four workshops annually that will teach participants from the community the benefits of healthy eating and proper exercise. They will also coordinate the scheduling of classes, and recruitment of instructors and participants. Community centers are located in neighborhoods.where 80% of households' income is 520,000 or less. FRINGE BENEFITS: At approximately 10% of Personnel Cost. Total 5 2.992 - l... OPERATING EXPENSES: All six Community Centers will use their assembly room or gym to facilitate the program at an average annual rental and utility cost of $4,738 annually per site. Costs for facility use were calculated from the City of San Bernardino Resolution #96-66 that establishes and modifies fees for use of Public Facilities, including public parks, recreation buildings, swimming facilities and certain equipment and services under the jurisdiction of the Parks, Recreation and Community Services Department. Use allowance and utility cost was based on each Community Center using their Assembly Room an average of two hours per session, two times per week for a total offorty-eight weeks annually. 38 + 11.35 = 49.35 x 2 days = 598.70/wk x 48 wk. = $4,738 x 6 Community Centers Total 528.426 A copy of pages one through three of this resolution has been included with this report. Contractor Name: City of San Bernardino Parks, Recreation and Community Services EQUIPMENT EXPENSES: NIA 1''''''''''' '- TRAVEL AND PER DIEM: SUB-CONTRACTS: INDIRECT COSTS: NIA NIA NIA OTHER COSTS: The printing cost would include the producing and reproduction of nutrition handouts, class schedules, and other class related information. $ 1 340 Advertisement of physical promotional activities, nutritional tips, menus and workshop schedules, in the Departmental Quarterly Brochure to be distributed at the Community Centers, Public Libraries, S.K.A.M.P. Camp Site and 55,000 supplement in a major city newspaper $1.900 INDIRECT COSTS: j~- ~ .- i___ NIA Total S 3.240 2 #- '- Contractor Name: City or San Bernardino Parks, Recreation and Community Services Contract Number: 01-15655 IN-KIND BUDGET October 1,2001 through September 30, 2002 TOTAL A. PERSONNEL SALARIES $29,921 $ 2,992 B. FRINGE BENEms @ Approximately 10% of Personnel Salaries SUB-TOTAL (Equals total personnel expenses-Sum oflines A through B) $32,913 C. OPERATING EXPENSES $28,426 D. EQUIPMENT EXPENSES $ o E. TRAVEL AND PER DIEM $ o F. SUBCONTRACTS $ o ,- '- G. OTHER COSTS $ 3,240 TOTAL DIRECT COSTS $64,579 (Sum ofline items A through G excluding SUB-TOTAL line) H. INDIRECT COSTS $ o TOTAL EXPENSES $64,579 ,- '- 1- '-' Contractor Name: City of San Bernardino Parks, Recreation & Community Services Department Contract Number: 01-15655 MATCH BUDGET JUSTIFICATION October 1, 2001 through September 30, 2002 Perso:;lDel Costs: $15,246 Title Salary Rangel Hourly Rate $10.50 $18.00 % ofTimel # of Hours 1,200 147 Total Cost 1. Nutrition Coordinator 2. Center Managers $12,600 $ 2,646 Description of activities/responsibilities for each position: ,- '- Nutrition Coordinator will work 20 hours per week setting up nutrition workshops, attending cultural and seasonal events to promote the benefits of healthy eating, collect and modify recipes from residents of low-income households and recrnit and interview participants for the Public Service Announcements and "What's Cooking" talk show. Center Managers(6), in addition to their regular work schedule, will assist Nutrition Coordinator set up nutritional and physical activity intervention workshops, and collect and modify recipes from low-income residence throughout the year. Fringe Benefits: No justification is required for this line item. Operating Expenses: o Equipment Expenses: o Travel and Per Diem: $1,500 1. Provide a maximum of $25 per month to Nutrition Coordinator to cover travel at an average of 100 miles/month @ .25/mile to the different nutrition and physical activity intervention education workshops and events to include the Net.Com workshop. Total $300 .- l... c 2. For the Senior Recreation Supervisor and Nutrition Coordinator to attend Social Marketing Conference in Northern California $600 (airfare, car rental and per diem) and Channel-Specific Workshop in Northern California. $600 (airfare, car rental and per diem) Total $1,200 Subcontracts:$9,910 1. Ten (10) month contact with Telecommunication Department (KCSB) to tape and edit the "What's Cooking" talk show and PSAs. a. Camera Remote (4) hours x $225/hr. = $900/mo b. Edit Bay (1) hour x $ 75/hr. = $ 75/mo c. Videotapes (2) tapes $ 8/ea. = $ 16/mo Sub Total $991/mo Ten months total cost $9,910 Other Costs: $5,634 1. Food for demonstrations on televised show and tasting at workshops and cultural or seasonal events, $1,800 c 2. Promotional items (water bottles, nutritional/physical activity message will $1,500 * items not to exceed $ 3 per item pens, gliders, calendars). A be printed on promotional items. 3. Miscellaneous items (bowls, cooking apparatuses) needed to operate program. $600 4. RegistrationlPer diem to assist low income participants attend workshops and seminars needed to receive 100 hours of training not to exceed $50 per participant per year $1,000. Purchase nutrition and physical activity promotional materials for references and training guides for low-income participants. Examples: "Community Health Campaigns: from theory to action" Alcalay, R., & Taplin, S., "Health Promotion Planning: an educational and ecological approach" Green, L.W., & Kreuter, M.W. $734 Total $1,734 .- '- ,- '-' Contractor Name: City orSan Bernardino Parks, Recreation and Community Services Department Contract Number. 01-15655 MATCH BUDGET October I, 2001 through September 30, 2002 A. PERSONNEL COSTS B. FRINGE BENEFITS @ Approximately % of Personnel Costs TOTAL PERSONNEL EXPENSES C. OPERATING EXPENSES D. EQUIPMENT EXPENSES E. TRAVEL AND PER DIEM /- '-' F. SUBCONTRACTS G. OTHER COSTS SUBTOTAL OF DIRECT COSTS H. INDIRECT COSTS @ Approximately 0% of Total Personnel Expenses TOTAL EXPENSES .- \- TOTAL $15,246 S 0 $15,246 $ 0 S 0 $ 1,500 $ 9,910 S 5.634 $ 32,290 S 0 S 32,290 California Nutrition Network/or Healthy, Active Families Contractor Information c Federal Tax 10 #: 95-6000-772 Contract #: 01-15655 1. Contractor Information: (This is the information that will appear on your contract (Standard Agreement). The Agency Official has authority to sign a contract. Payment will be mailed to this address unless otherwise noted under Payment Location section.) Legal Name of Agency: City of San Bernardino Parks, Rec. and Comm. Services Department Agency Official's Name: John A. Kramer Agency Official's Title: Acting Director Mailing Address: 547 North Sierra Way Street Address (if different from mailing address): City, State: San Bernardino, CA Zip: 92410 E-mail Address:Kramer_Jo@cLsan-bemardino.ca.us c Phone Number: (909)384-5031 FAX Number: (909) 384-5160 County (where agency headquarters is located): San Bernardino 2. P=-yment Location (All payments for invoices are automatically sent to the address indicated in Section I. If this address is not the address to which you wish payments to be mailed, please indicate the correct contact person and address below): Name: Mary Alvord/ Finance Department Address: 300 North"D" Street City, State: San Bernardino, CA Zip: 92418 E-mail Address:Alvord_Mary@cLsan-bemardino.ca.us Phone Number: (909) 384-5545 FAX Number: (909) 384-5043 - '- 3. Prllject Director (This person is responsible for all of the day-to-day activities of project implementation and for seeing that all contractual requirements are met. This person will be in contact with State staff, will receive all programmatic, budgetary, and accounting mail for the project, and will be responsible for the proper dissemination of program information): c Name: Glenda Martin-Robinson Address: 547 North Sierra Way City, State: San Bernardino, CA Zip: 92410 E-mail Address:Robinson_GI@ci.san-bemardino.ca.us Phone Number: (909) 384-5332 FAX Number: (909) 384-5160 4. . Fiscal Office (This person prepares Invoices and In-kind Documentation Reports. This is the primary contact for questions relating to Invoices, In-kind Documentation Reports, and fiscal documentation. If this person does not have authority to sign Invoices and In-kind Documentation Reports, then supply that information below under "Financial officer". Name: Mary Alvord, Accounting Technician I I Finance Department Address: 300 North "D" Street C City, State: San Bernardino, CA Zip: 92418 E-mail Address:Alvord_Ma@cLsan-bemardino.ca.us Phone Number: (909) 384-5545 FAX Number: (909) 384-5043 5. Financial Officer (This person has signature authority for Invoices and In-kind Documentation Reports): Name: Gary Silvius, Accounting Manager Address: 300 N "D" St. City, State: San Bernardino, CA Zip: 92418 E-mail Address:Silvius_Ga@ci.san-bemardino.ca.us Phone Number: (909) 384-5544 FAX Number: (909) 384-5043 .- / '--- c c /..-., ~ ~ " " .E " '" ~ '= ~ 8 ." C '" C o .", '" ~ " .:! -8 '" ... o .5 i e " ~ 1; '" ... o ~ U ~ '" Z - s i 8 N 8 N o '" ~ ~ "'0 "0\ "'N o . -N -,.... 8"" ",('.I .. '" ..'0 "'- ::I ... - 0 '7,8 -o~ 0_ .. " to - .0 .. 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CUI:! .!:C~~.CI <:8 .cl "'U u ""' "'CS ~ f C"CI CI) . .1:1'" =_cu cu. _.>. fIlIu .a=N ;$.2 ~.2 cu - ......1:1 -e ~=... =- ..a= ~ i ~ 1 ~i 1Il....of:l~ ~:i5.5!=ac -c~'i;::-;: ~.a 0 oo~: ei:els~ ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ItrIS- D I Item # Vote: Ayes' - 'I Nays G Change to motion to amend original documents: - 20 Resolution # ZCO( - x,"l Abstain Q- Absent -A Reso. # On Attachments:.L Contract term: 10{1/01- CjI31..-"!r,,~ Note on Resolution of Attachment stored separately: =- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: \0 - n -0 \ Date of Mayor's Signature: 10-1 '6-0\ Date of ClerklCDC Signature: I 0- \ K -0 \ Date Memo/Lette r Signature: See Attached: See Attached: ached: 60 Day Reminder Letter Sent on 30th a . 90 Day Reminder Letter Sent on 45th day: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney y' Parks & Rec. V Code Compliance Dev. Services Public Services Police Water Notes: NulUVoid After:CoCi Dr::.'j '\ //;>-1'-1-0' I By: - Reso. Log Updated: V Seal Impressed: /" Date Returned: - Yes---.L No By Yes No --L.. By Yes No r/ By Yes No / By Yes No? By_ EDA Finance ,/ MIS Others: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Ready to File: fYI, Date: IO-l'i-t;j Revised 0 I /12/0 1