HomeMy WebLinkAbout11-Development Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Dept: Development serviceO r,' ~~'.', ^, :
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Subject: Resolution approving Amendment
No.3 to Agreement with Architect Milford
Wayne Donaldson, FAIA, Inc, , for
preparing final plans, specifications, and
estimate for renovation and retrofit of the
San Bernardino Santa Fe Depot.
MCC Date: 10-15-01
Date: October 2,2001
File: 6,7178
Synopsis of Previous Council Action:
6j18jOl Approval of Amendment no. one to agreement with Architect Milford Wayne Donaldson, FAIA. Inc.,
for preparing final plans, specifications, and estimate for renovation and retrofit of the San Bernardino Santa Fe
Depot.
4j16jOl Approval of change order no, one to the contract with Architect Milford Wayne Donaldson. FAIA. Inc"
for preparing a final plan, specifications, and estimates for renovation and retrofit of the San Bernardino Santa Fe
Depot.
llj20jOO Award contract to Architect Milford Wayne Donaldson, FAIA, Inc. for preparing a final plan,
specifications, and estimates for renovation and retrofit of the San Bernardino Santa Fe Depot.
10j20jOO Agreement for Professional Envirorunental Inspection Services approved with Earth Tech for providing
inspection of hazardous waste removal at the San Bernardino Santa Fe Depot.
3j06/00 Approval of the Rehabilitation and Adaptive Reuse Plan for the San Bernardino Santa Fe Depot.
6j07j99 Agreement for Professional Services awarded to Architect Milford Wayne Donaldson, FAIA, Inc" to
prepare preliminary plans, specifications, and estimates for the rehabilitation, seismic retrofit. and adaptive reuse
of the Santa Fe Depot.
2j15j99 Authorized an amendment to the Cooperative Agreement with SANBAG and the Economic Development
Agency to include City as owner for restoration of the Santa Fe Depot and the Commuter Rail Station.
Recommended Motion:
Adopt Resolution
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Contact person:RlIYmond CaseY, Dt:Puty Director
Phone:
5127
Supporting data attached: Staff Report Reso, Exhibit "B"
Ward:
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FUNDING REQUIREMENTS:
Amount:
$52.070.00
Source: (Acct. No,) 123-558-5504-7178
Acct. Description: Restoration of San Bernardino Santa
Fe Depot /J,/fJ ;/
Finance: ~/;(/I?!rm kv
Council Notes:
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Agenda Item No, -11
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution approving Amendment No. 3 to Agreement with Architect Milford Wayne
Donaldson, FAIA, Inc" for preparing fInal plans, specifIcations, and estimate for renovation
and retrofIt of the San Bernardino Santa Fe Depot,
Backl!l"ound:
On November 20, 2000, the Mayor and Common Council adopted Resolution No. 2000-327
approving a Professional Services Agreement with Milford Wayne Donaldson, FAIA, Inc., in
an amount not to exceed $1,064,840, for preparation of final plans, specifIcations and estimate
for renovation and retrofIt of the San Bernardino Santa Fe Depot,
The Architect began work about December 11, 2000, and monthly progress meetings between
the Architect, SANBAG, Metrolink, City staff, and more recently Transtech, have been held
since that date to discuss issues and resolve problems. As a result of the value engineering
process, design revisions were requested by Transtech and City staff to maximize contract
flexibility and to ensure that the project would be built within the available budget. These
revisions will require changes to the Architect's scope of services as described in Exhibit "B"
and summarized as follows:
1. Amtrak, SANBAG, and Metrolink tenant improvement spaces and the temporary
facilities developed for Amtrak and Metrolink and landscaping improvements except
for planting and irrigation immediately adjacent to the building and improvements to
the east parking lot will be identifIed as additive bid alternates.
2,Based on section 8-702,2 of the State Historical Building code (SHBC) , structural
work will include the items needed to complete the renovation and selected seismic
bracing of the most critical structural (elements).
3,All changes will be incorporated into the construction drawings and specifIcations and
the Statement of Probable Costs.
The compensation to the Architect for these design changes is $52,070,00 fIxed fee.
This amendment is described as Amendment No, 3, reflecting the two amendmentsl change
orders previously approved, The total cost of all amendments is within the contingency
amount initially approved by the Mayor and Council.
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
Staff Report - continued
FinanciallmDact:
Sufficient funds are available for these additional services from the project contingency fund of
$106,484,00 originally authorized from Account No, 123-558-5504-7178 (Restoration of San
Bernardino Santa Fe Depot) as part of the contract award, The majority of the cost of this
project (88,53 percent) will be reimbursed through Federal/State Aid funding with the local
match covered by the disbursement previously received from SANBAG,
Summary of Contract Costs
Original Contract Amount $1,064,840.00
Increase due to Contract Change Order No, 1 - Material Testing $8,500,00
Increase due to SANBAG/Metrolink revisions $39,100.00
Increase due to value engineering process $52,070,00
Total additional services $99,670.00
Revised Contract Amount $1,164,510.00
Recommendation:
Adopt Resolution,
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH
ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. FOR PREPARING
FINAL PLANS, SPECIFICATIONS, AND ESTIMATE FOR RENOVATION AND
RETROFIT OF THE SAN BERNARDINO SANTA FE DEPOT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The attached Proposal dated September 19, 2001, and marked Exhibit
"B", submitted by ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC. to
10 perform extra work for a fixed fee of $52.070,00, under terms of a Professional Services
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Agreement with said Architect authorized by Resolution No. 2000-327, is hereby approved,
Such approval shall be effective only upon Amendment No, 3 being fully executed by both
C 14 parties, The Mayor is hereby authorized and directed to execute said Amendment No, 3 on
15 behalf of the City, A copy of Amendment No.3 is attached as Exhibit "A" and incorporated
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16 herein by reference as fully as though set forth at length,
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SECTION 2. This Amendment shall not take effect until the Amendment is fully
signed and executed by the parties, and no parry shall be obligated hereunder until the time of
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20 such full execution. No oral Contracts, amendments, modifications or waivers are intended or
21 authorized and shall not be implied from any act or course of conduct of any party,
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SECTION 3. This resolution is rescinded if the parties to the Amendment fail to
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execute it within sixty (60) days of the passage of the resolution,
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RESOLUTION . . . APPROVING AMENDMENT NO. 3 TO PROFESSIONAL
SERVICES AGREEMENT WITH ARCHITECT MILFORD WAYNE DONALDSON,
FAIA, INC. FOR PREPARING FINAL PLANS, SPECIFICATIONS, AND ESTIMATE
FOR RENOVATION AND RETROFIT OF THE SAN BERNARDINO SANTA FE
DEPOT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof,
held on the
day of
,2001, by the following vote, to-wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10 ESTRADA
11 LIEN
12 MC GINNIS
13 SCHNETZ
- 14 SUAREZ
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15 ANDERSON
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MC CAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this _day of
, 2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to form
and legal content:
James F, Penman
City Attorney
By: ~ 1,/k~~~
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EXHIBIT "A"
AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT NO, 3 is made and entered into this of 2001,
by and between the CITY OF SAN BERNARDINO, California, a municipal corporation,
hereinafter referred to as the "CITY" and Architect Milford Wayne Donaldson, FAIA, Inc.,
hereinafter referred to as "ARCHITECT",
WITNESSETH
WHEREAS, San Bernardino City Council, on November 20, 2000, adopted
Resolution No. 2000-327 approving an Agreement for Professional Services with Architect for
preparation of plans, specification, and estimate for renovation and retrofit of the San
Bernardino Santa Fe Depot; and
WHEREAS, subsequent to Agreement approval, revisions were requested by
Transtec and City Staff pursuant to the Value Engineering process,
WHEREAS, certain tests must be conducted to provide sufficient information
for the Architect to create a proper design; and
WHEREAS, Architect has requested an amendment to the Agreement to cover
the cost of additional services required to complete these revisions; and
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WHEREAS, paragraph 5,B. of Agreement allows adjustment to the total cost of
services when the Architect and City agree in writing that there has been, or will be, a
significant change in the scope, complexity or character of the services to be performed; and
WHEREAS, City agrees that the requested revisions are not within the scope of
services covered in Agreement; and
WHEREAS, the proposed additional services to be performed by Architect are
deScribed in a letters from Architect dated September 19, 2001, identified as Exhibit "B",
r~spectively, attached hereto and made a part hereof.
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NOW, THEREFORE, it is mutually agreed, as follows:
1, SCOPE OF SERVICES
Architect shall perform those additional services identified in Exhibit "B".
2,
COMPENSA nON
Upon satisfactory completion of the additional services contained herein City
shall be pay to Architect an additional fixed fee of $52,070,00,
Page lof2
EXHmIT "A"
,_ AMENDMENT NO.3 TO AGREEMENT FOR PROFESSIONAL SERVICES WITH
'_ ARCHITECT MILFORD WAYNE DONALDSON, FAIA, INC.
3, NO ADDITIONAL CHANGES
Except as otherwise stated in this Amendment No, 3, all terms of the original
Agreement, as approved by City on November 20, 2000, and as amended in
Change Order Number One, approved by City on April 16, 2001, and as amended
in Amendment Number One, approved by City on June 18, 2001, shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the date written above by their duly authorized officers on their behalf,
ATTEST:
CITY OF SAN BERNARDINO
BY:
BY:
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Rachel Clark, City Clerk
City of San Bernardino
Judith Valles, Mayor
City of San Bernardino
Milford Wayne Donaldson, FAIA, Inc.
BY:
Signature
NAME:
TITLE:
Approved as to form
and legal content:
JAMES F, PENMAN
City Attorney
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MILFORD WA'SE OO~ALD50~
ARCHITECT
EXHIBIT "B"
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September 19, 200 I
HISTORIC GASL.~MP QU.~RTER
CITY OF SAN BERNARDINO
Development Services Department
300 North "0" Street
San Bernardino, CA 92418
Attention:
Mr, Raymond Casey
Subject:
San Bernardino Santa Fe Depot
Value Engineering Services - (revised)
Dear Ray:
In regards to the City of San Bernardino's request for additional services, Architect Milford Wayne
Donaldson is pleased to submit this revised proposal, for the above referenced project, in the amount ofFiBy
Two Thousand Seventy Dollars (S52,070), Per Ali Cayir's request, MWD is submitting this proposal, to
confirm our reduced fee and to be presented to the City Council Meeting on October \,2001
As detailed in our proposal dated October 10, 2000, value engineering is specifically excluded from our basic
services. We have put together this proposal for Value Engineering Services required to reduce the
construction budget to S8,800,000, This proposal reflects all additional services required to facilitate plan
modifications based on our current understanding of the project which is summarized in the following scope:
SCOPE OF WORK:
1. Amtrak, SANBAG, and Metrolink tenant improvement spaces, will be identified as three (3) separate
additive alternate items,
2, The Temporary Facilities developed for Amtrak and Metrolink will be identified as one (I) separate
additive alternate item.
3,
Landscaping improvements, except for planting and irrigation immediately adjacent to the building,
will be identified as one (I) additive alternate item.
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4.
Improvements to the east parking lot will be identified as one (\) additive alternate item with the
exception of the mechanical enclosure and required utilities.
5.
Elements of the base bid to include the new parking lots between the Depot and Third Street
consisting of paving, curb lines, sidewalk with curbs, and street lighting, Landscaping in the base
bid is limited to planting and irrigation immediately adjacent to the building. The east parking lot
will remain in its current condition with historic brick paving and new striping to accommodate
parking: Paving along the west of the building and at the Metrolink kiosk will remain as is. Existing
paving between the arcade and the tracks will remain as is. Brick paving under the arcade will be
removed and reinstalled to be level. The mechanical enclosure at the far-east portion of the site will
be built. Site lighting will consist of under arcade lights and lights along the entl)' plaza and near
parking for persons with disabilities,
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Mr. Raymond Casey
CITY OF SAN BERNARDINO
Development Services
Value Engineering Proposal ~ (revised)
Soptember 19,2001
Pago 2
MILFORD WAYl'.'E DONALDSON
ARCHITECT
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6. The building exterior will appear much the same as it has been planned to date, The roof tile will
be cleaned in-place instead of being removed and replacement tile will be installed at damaged
locations, The exterior cement plaster cleaning is also important to the general appearance as well
as to enable plaster repairs, All window and door openings currently blocked will be cleared and
replicated windows or doors will be installed where needed, The improved exterior east stairway
remains in the project as well as restoration of the arcade, canopies, and chimney reconstruction.
7. With the exception of cleaning tile, repairing ceiling finishes, repairing windows and doors, and
repairing tile damage caused by settling, the Lobby and Amtrak areas will not be improved. The
Amtrak counter will be improved, but limited to ADA requirements and glazing on the counter. Air
conditioning will be provided to Amtrak. The Lobby, as part of the original design, will only have
the air tempered with cooling and heating, not designed for maximum controlled comfort at all times,
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The base bid will not include the improvements designed for Metrolink or the Banquet facility on
the first floor. These areas will receive wall and ceiling finishes, floor repairs and cleaning, window,
and door repairs, A storefront door system will be installed in the Banquet Area, The toilets and
kitchen area will be partially constructed and left in shell condition,
9. With the exception of the removal of the west elevator, and not installing tenant improvements for
SANBAG, the 2"" floor is generally unchanged from current plans, The east elevator and lifts
remain to satisfy ADA requirements. The new stairs connecting the mid and upper level and
ramping between the mid and lower level will remain, The two new toilets at the west end will be
partially constructed and left in shell condition, The skylights remain per the plans,
10. Areas designated for future tenants will remain as currently planned,
11. Rehabilitation of the exterior and some primary structural elements of the Historic Donn remain in
the project. Overall improvement of hollow clay tile (HCT) walls and unreinforced masonry (URM)
and interior finishes are limited to shell type improvements, The interior of the donn building
remains unchanged,
12. Based on section 8-702.2 of the State Historical Building Code (SHBC), structural work will include
the items needed to complete the renovation and only selected seismic bracing of the most critical
structural. Estimated Construction Costs not to exceed $500,000,
13. In general, mechanical equipment will be sized for maintaining a comfortable environment. Smaller
equipment will take more time to acclimate to desired levels and the temperature swing will be
wider,
14.
Plumbing is largely unchanged, however, smaller hot water heaters are planned, and some will not
be installed until future tenant improvements are undertaken, The radiators in the Main Lobby will
not be functional. The number of gas & water meters will be reduced along with the amount of
.
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Mr. Raymond Casey
CITY OF SAN BERNARDINO
Development Services
Value Engineering Proposal - (revised)
September 19, 200 I
Page 3
~ULFORD WAYNE OONALDSON
ARCHITECT
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piping needed. The building must remain protected by an automatic sprinkler system to comply with
SHBC and City of San Bernardino code requirements.
15. Individual metering, particularly for future tenant splits, may be eliminated at the forfeiture of
measuring individual electrical useage, Lighting may change from pendant system to integral into
suspended ceilings in portions of the SANBAG area, The fire alarm system, emergency lighting,
and data systems remain unchanged,
16. Incorporate all changes into the construction drawings and specifications,
17. Incorporate all changes into the Statement of Probable Costs,
Reimbursable Costs
Reimbursable Expenses described below shall occur, as necessary, and be billed by the Architect on an
itemized statement specifying the type of service and/or the material provided, copies of receipts, if
applicable, the position of the person providing the service, the person's hourly rate, the time spent and the
cost incurred to provide the service, Funding for the reimbursable expenses is provided to pay the Architect
for the various duties described below that do not lend themselves to precise estimation on a lump sum basis,
and for that reason is not included in the Basic Services, Reimbursable Expenses, however, are essential to
aid the Architect in the performance of the Basic Services and Additional Services, when authorized.
Reimbursable Expenses are estimated to be $250 and shall be limited to the following:
, Printing and reproduction as required by the Consultant
. Film and Film processing as required by the Consultant
, Automobile Mileagerrravel related costs
, Long distance telephone/fax
, Report reproduction and expendable supplies (data duplication, historic photographs, and
graphics supplies)
Exclusions
I, Preparation of permit processing documents, submittal of documents or attendance at agency plan check
meetings,
2, Reproduction costs for blueprinting, CAD plots and photocopying, Reproduction for MWD use or
project team coordination are not considered reimbursable costs.
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l'vULFORD WAYNE OONALDSON
ARCHITECT
Mr. Raymond Casey
CITY OF SAN BERNARDINO
Development Services
Value Engineering Proposal - (revised)
September 19.2001
Page 4
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PROPOSED FEE:
The estimated total fixed fee for professional architectural services as described in this proposal is Fifty Two
Thousand Seventy Dollars ($52,070).
Break Down of Costs
Architect Milford Wavne Donaldson. FAIA
, Corporate Architect
, Project Manager
, CADD Technician
Report Writer
, Clerical
Total
Estimated Reimbursable Expenses
Sub Total
Leverton & Associates
, Construction Cost Estimate
Derenkolb Enrineers.
, Structural Engineering
Bechard Lone & Associates
. Mechanical and Plumbing
Van Buuren Kimper Enl:iners
, Electrical Engineering
GRAND TOTAL
Hourly Ii2Jl.a Amount
$120 15 1,800
$80 60 4,800
$70 160 11,200
$80 20 1,600
$50 20 l..QQQ
260 $20,400
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$20,650
$4,000
$14,000
$5,920
$7,500
Additional services beyond those described above are subject to the attached Schedule of Fees,
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Mr. Raymond Casey
CITY OF SAN BERNARDINO
Development Services
Value Engineering Proposal- (revised)
September 19. 200 I
Page;
IvULFORD WAYNE DONALDSON
ARCHITECT
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SCHEDULE OF FEES
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Hourlv Rates
Corporate Architect
Project Architect
Construction Administrator
Project Historian
Project Manager
Specification Writer
Senior Designer
Senior Draftsperson
Technical Manager
Report Writer/Script Writer
CADD Technician
V ideo Editor
V ideographer
Video Duplicator
Intermediate Designer
Intermediate Draftsperson
Research Assistant
Beginning Draftsperson
Clerical
Financial Controller
Architectural Trainee
Basic Costs
$120.00lHour
$IOO.OOlHour
$ 90.001H0ur
$ 90.001H0ur
$ SO.OOlHour
$ SO.OOlHour
$ SO.OOlHour
$ SO.OOlHour
$ SO.OOlHour
$ SO.OOlHour
$ 70.001H0ur
$ 70.001H0ur
$ 70.001H0ur
$ 60.001H0ur
$ 70.001H0ur
$ 70.001H0ur
$ 60.001H0ur
$ 60.001H0ur
$ 50.001H0ur
$ 70.001H0ur
$ 40.001H0ur
Miscellaneous
In this category are materials, service and equipment which are not covered in the hourly rate schedule. Miscellaneous
items include:
Computer Usage
CADD Plots
Automobile mileage (over 30 mile radius from office)
Travel and subsistence, per day
Printing and photographic work
Long Distance telephone and faxes
Equipment Rental
Aircraft Rental
$ 65.001H0ur
$ 15.001Each
$ 0.325/Mile.
At cost + 15%
At cost + 15%
At cost + 15%
At cost + 15%
At cost + 15%
Other Consultants Employed by Architect Milford Wayne Donaldson, F AlA, Inc.
Services outside consultants employed by us on the client's behalf will be charged at cost plus 15%.
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Terms of Payment
Payment for services is due upon presentation of the invoice. Invoices are normally rendered on a monthly basis as
either a partial or final billing.
. Per IRS Reculalions I\eviJed 6i99
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Mr. Raymond Casey
CITY OF SAN BERNARDINO
Development Services
Value Engineering Proposal. (revised)
September 19. 2001
Page 6
IvULFORD WAYNE DONALDSON
ARCHITECT
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If this acceptable to you, please sign both originals and return a copy of this proposal as authorization to
proceed with extra services. Should you need any further information or would like to discuss this, please
give me a call.
:fl~llL
Milford Wayne D aldson, FAIA
President
C20193
MWD:rrw
cun\mwd.projeas\O 16&.58D _ VE\daIl\propoAls\\'a1ue.ena-rcv .wpd
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CITY CLERK'S OFFlCE
RACHEL G. CLARK, CM.C. - Crrv CLERK
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P.O. Box 1318 . San Bernardino' CA 92402
300 North "D" Street. San Bernardino' CA92418-0001
909.384.5002' Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
October 19,2001
Milford Wayne Donaldson, FAIA, Inc.
530 Sixth A venue
San Diego, CA 92101-7010
Dear Mr. Donaldson,
At the Mayor and Common Council meeting of October 15, 2001, the City of San Bernardino
adopted Resolution 2001-319 - Resolution approving Amendment No.3 to professional services
agreement with Architect Milford Wayne Donaldson, FAIA, Inc., for preparing final plans,
specifications. and estimate for renovation and retrofit of the San Bernardino Santa Fe Depot.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Altn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by December 14, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
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Michelle Taylor
Senior Secretary
Enclosure
cc: Raymond Casey, Deputy Director/City Engineer
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity. Accountability' Respect for Human Dignity' Honesty
December 10, 2001
Milford Wayne Donaldson, FAIA, Inc.
530 Sixth Avenue
San Diego, CA 92101-7010
Dear Mr. Donaldson,
Our office has not received Amendment No.3 to professional services agreement with Architect
Milford Wayne Donaldson, FAIA, Inc., for preparing final plans, specifications, and estimate for
renovation and retrofit of the San Bernardino Santa Fe Depot, which was approved at the Mayor
and Common Council meeting held on October 15, 2001.
Please forward the orirdnal executed agreement to the City Clerk's Office, to my attention, as
soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed by
December 14, 2001.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you,
Michelle Taylor
Senior Secretary
300 North "D" Street, San Bernardino, CA 92418 FAX: 909 384-5158
Fax
To:
Renard Wynn
Date: December 12, 2001
Fax: (619) 234-6286
CITY OF SAN
BERNARDINO
CITY CLERK'S
OFFICE
From: Michelle Taylor
Pages: 9
Phone:
Re:
Amendment NO.3
CC:
D Urgent
D For Review D Please Comment D Please Reply
D Please Recycle
-Comments:
Mr. Wynn,
Please obtain signatures on th
Office, Attention Michelle Tayl
soon as possible.
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tum to the City Clerk's
ardino, CA 92402, as
If you have any questions, please give me a ....." _
Michelle Taylor
Sr. Secretary, City Clerk's Office
(909)384-5002, ex!. 3206
TAYLOR MI(1j)CI.SAN-BERNARDINO.CA.U5
384-5002.
ARCHITECT MILFORD WAYNE DONALDSON, F AlA, INC.
530 SIXTH AVENUE, SAN DIEGO, CALIFORNIA 92101
PHONE: (619) 239-7888. FAX: (619) 234-6286. E-MAIL: MWD@ARCHMWD..COM
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LETTER OF TRANSMITTAL
Date:
December 12, 2001
To:
Ms. Michelle Taylor, Sr. Secretary
CITY OF SAN BERNARDINO
CITY CLERK'S OFFICE
300 North "D" Street, 2nd Floor
San Bernardino, CA 92418
Fax: (909) 384-5158
From:
Renard Wynn
Subject:
San Bernardino Depot
Amendment No.3
This FAX contains 9 Pages inc.Juding this cover sheet.
Description and Comments:
Please find attached the signed agreement to Amendment No.3 to Agreement for
Professional Services.
The original will be sent via FedEX.
IDENTIFICATION
o Tracing
o Specifications
D Plots
D Submittal
o Originals
D Samples
D Change Order
D Addendum
. Agreement
D 1.44 mb Disk
PURPOSE
o Information
o Quotation
D Bidding
. Per Request
o For Y OUf Use
D
ACTION
D Review & Comment
D Correct & Resubmit
D Approved
D Disapproved
D Return
D For Approval
D For Distribution
VIA
D u.s. Mail
D Special Delivery
D Pick~up
. Facsimile
. FEDEX
\\Curt\mwdwprojects\OJ68-SBD
_ VE\data\transmittals\tran_city
clerksoffice.wpd
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
December 13,2001
TO:
Raymond Casey, Deputy Director/City Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-319- Amendment No. 3 - Architect Milford Wayne
Donaldson, FAIA, Inc.
CC:
Finance
Attached is a fully executed copy of Amendment No. 3 to agreement with Architect Milford
Wayne Donaldson, FAIA, Inc., for preparing final plans, specifications, and estimate for
renovation and retrofit of the San Bernardino Santa Fe Depot. The original agreement is on file
in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
.,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): _I (0-1 ")-0 I Item #
Vote: Ayes l - 'I Nays..G-
Change to motion to amend original documents: -
I \ Resolution # Zen \ - 31 q
Abstain J:d--- Absent-A-
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
NullNoid After: 1.00 DAY':' } 12-14-(J\
I
By: -
Date Sent to Mayor: 10- II - () \
Date of Mayor's Signature: 10- \ ',(-0\
Date ofClerklCDC Signature: \0-\" -0 \
Reso. Log Updated: V
Seal Impressed: V"
Date Memo/Letter Sent for Signature: ':> - \ 9 - 0\
60 Day Reminder Letter Sent on 30th day: \2-1C! -0 1
90 Day Reminder Letter Sent on 45th day:
SeeAttached:~DateReturned: i2-12.-~,
See Attached: t-/
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 1058;, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes L No By
Yes No / By
-
Yes No ~ By
Yes No II' By
Yes No/ By
Copies Distributed to:
City Attorney
Parks & Rec.
./ Code Compliance Dev. Services ,/ EDA Finance /
Police Public Services Water Others:
MIS
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ()'\\
Date: 12 - \:5 -0\
Revised 01/12/01