HomeMy WebLinkAbout09-City Administrator
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Administration
Or''''''''"L
n j i.111 o-t
Subject: Resolution of the Mayor and Common
Council Authorizing the Submittal of the AQMD
Triennial Employee Trip Reduction Plan,
From: Teri Baker, Administrative Analyst II
Date: October 9, 2001
Synopsis of Previous Council Action:
10/02/95
Mayor and Common Council approved the 1995 Triennial Employee Trip Reduction Plan,
10/05/98
Mayor and Common Council approved the 1998 Triennial Employee Trip Reduction Plan,
Recommended Motion:
Adopt resolution.
Iidb.
Contact person: Teri Baker
Phone: 5122
Supporting data attached:Staff report, resolution, plan
Ward:
FUNDING REQUIREMENTS: Amount: $1231,00 (plan fee)
Source: (Ace!. No.) 111-241-5181
(Ace!. Description)
Finance:
Council Notes:
\?~o""2CCll-,'\ I is
10/15 JOL
I
Agenda Item No, ..!l
,
STAFF REPORT
Subiect:
Resolution of the Mayor and Common Council authorizing the submittal of the AQMD
Triennial Employee Trip Reduction Plan,
Backl!:round:
South Coast Air Quality Management District Rule 2202 - On-Road Motor Vehicle
Mitigation Options requires that all employers of 250 employees or more submit a
Triennial Employee Trip Reduction Plan, The plan must demonstrate conformance with
the Employee Trip Reduction Program Guidelines. Rule 2202 is designed to bring the
South Coast Air Basin into compliance with the federal Clean Air Act. The attached
Triennial Plan is designed to help the City reach an average vehicle ridership (A VR) of
1.5 employees per vehicle arriving at the work site. The current A VR for employees
arriving at City Hall and City Yards is 1.24, This is an improvement from last year's
annual survey result of 1.22,
The incentives included in the plan remain unchanged from previous years. The plan
incentives include an annual paid day off for employees who rideshare sixty percent of
the time, preferential parking for carpoolers, monthly and quarterly drawings, gas
vouchers for carpools of three or more, subsidized bus passes, and an annual equipment
reimbursement of up to $50 for walkers and bikers. A marketing plan is also included.
Financial ImDact:
The Commute Trip Reduction Plan, more commonly know as the Rideshare Program, is
funded through the AB 2766 Transportation Fund. The budget for the Rideshare
Program incentives is $20,000 per year, The Triennial Trip Reduction Plan fee is
$1231,00, which is also funded through AB 2766,
Recommendation:
It is recommended that the Mayor and Common Council adopt the resolution.
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c
~(gl?V
RESOLUTION NO.
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZI~G
2 THE SUBMITTAL OF THE AQMD TRIENNIAL EMPLOYEE TRIP REDUCTION
PLA~.
3
4
5
WHEREAS, the Southcoast Air Quality Management District requires all employers of
250 or more employees to comply with the Rule 2202; and
WHEREAS, Rule 2202 requires the implementation of an emissions reduction program
6 to reduce emissions related to employee commutes; and
7 WHEREAS, Rule 2202 is designed to bring the South Coast Air Basin into compliance
8 with the federal Clean Air Act;
9 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND
10 cmmo"," COUNCIL OF THE CITY OF SAN BERNARDINO:
11 SECTION 1. The City Administrator of the City of San Bernardino is hereby authorized
12 to submit the City's Triennial Employee Trip Reduction Plan to the Southcoast Air Quality
13
14
Management District, a copy of which is attached hereto, marked as Attachment "A" and
incorporated herein by reference as though set forth at length,
15
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3
4
5
6
7
8
9
10
11
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
THE SUBMITI AL OF THE AQMD TRIENNIAL EMPLOYEE TRIP REDUCTION
PLAN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held
on the day of ,2001 by the following vote, to wit:
COUNCIL MEMBERS AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MC GINNIS
SCHNETZ
SUAREZ
12 ANDERSON
13 MC CAMMACK
14
15
16
17
18
19
20
21
22
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2001.
JUDITH VALLES, MAYOR
City of San Bernardino
Approved as to form
And legal content:
James F. Penman
23 City Attorney
24
25
26
27
28
(\
By:i~
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Attachment "A"
Year: I 2001 I Site 10#: I 065890 I
c
Employee Commute Reduction Program
Filing Fee Form
The correct filing fee must be included with this submittal. Checks shall be made
payable to South Coast Air Quality Management District and mailed to 21865 E. Copley
Drive, Diamond Bar, CA 91765. Please indicate the site ID number on all checks.
(Credit cards are not an accepted form of payment).
Fee amounts vary, depending on the size of the worksite. Please consult the enclosed
Rule 308 or call the FEES HOTLINE (909-396-FEES (3337) for the latest fee
information. When you have acquired the fee information, complete the fee
information below.
Please remember that submis~ions with no fee or the incorrect fee may be
disaDDroved and subject to resubmittal fees,
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Site Street Address, my, Zip Total # Eml'lls. Amount Due
300 North "D" Street San Bernardino, 92418 526* $ 1,231.61
Late Fees, if applicable: (50% of submittal fee) + lI'
**Electronic discount, if applicable - lI'
Total Fees Submitted:
1 231.61
* Employees at mandated sites only
** Electronic discount does not apply to resubmittals.
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South Coast Air Quality Management District /7i
Year:1 2001
Site 10#:1 065890 I
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'-' Section 1-1: Employer Profile
A, Name and Address of Organization (site address):
Employer Name:
I City of
Street Number:
I 300 I
"D"
Type (Ave, St, Blvd,):
I I St. I I
I
Unit/Suite:
I
San Bernardino
(N,S,E,W):
GJ
Street Name:
City:
I
State:
Zip + 4:Oty:
I I 92418
County (LA,OR,RS,SS)
I I sa I
San Bernardino
I I
CA
8, Contact Person:
All conespondence reg;mfing this program wiH go to the person and address shown here
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Mr,fMs. :
I Ms.
First Name:
Last Name:
I I Teri
Baker
Title:
I Administrative Ana1vst II
Mailing Address:
Department:
City Administrator's OFfice
300 North "D" Street
City:
San Bernardino
State:
GJ
Zip + 4:
I 92418
Phone: Ext:
I (909) 384-5122
Fax:
(909) 384-5138
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E-Mail Address:
baker te@ci.san-bernardino.ca.us
South Coast Air Quality Management Disbict
1
Year:1 2001 I Site 10#:1065890 I
(::. Section 1-1: Employer Profile (cant.)
c. Highest ranking offidal/person responsible for allocating resources for ~mplementing this program:
Mr.{Ms.:
~
First Name:
I Fred
Last Name:
I Wilson
Title:
City Administrator
Mailing Address:
300 North "D" Street
City: State: Zip + 4:
San Bernardino I ~ 192418 - I
Phone: Ext: Fax:
I (909) 384-5122 I D I (909) 384-5138 I
E-Mail Address:
<::1 wilson fr@ci.san-bernardino.ca.us
D. Certified Employee Transportation Coordinator at this site:
(Attach a copy of your initial ETC training certificate.)
Mr.{Ms.:
First Name:
Last Name:
I Ms. I I Teri
Baker
Title:
Department:
Administrative Analyst II
City Administrator's Office
Mailing Address:
300 North "D" Street
Oty:
State:
Zip + 4:
192418 -
Phone:
I (909) 384-5122
/"""" E-Mail Address:
LI
Ext:
I I
I CA
I I
Fax:
(909) 384-5138
San Bernardino
baker te@ci.san-bernardino.ca.us
South Coast Air Quality Management District
2
Year:l 2001
Site 10#:1065890 I
C Section 1-1:
Employer Profile (cont.)
E. Plan preparer or Additional ErC, On-site Coordinator or Consultant ErC:
(Attach a copy of your initial Ere training certificate.)
Type:
IEl E = Employee Transportation Coordinator
U C = Consultant ErC
o = On-site Coordinator
P = Program Preparer
Mr.jMs.:
[;J
First Name:
Last Name:
Teri
Baker
TItle: Department:
I Administrative Analyst III , City Administrator's Office
Company:
ICity of San Bernardino
C Mailing Address:
'.
300 North "D" Street
City:
'san Bernardino
Phone:
I (909) 384-5122
State:
" CA
Zip + 4:
I 92418
Fax:
I (909) 384-5138
Ext:
D
E-Mail Address:
'baker te@ci.san-bernardino.ca.us
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South Coast Air Q/Ji1/ity Management DistJict
3
Year:1 2001
Site ID#:I 065890 I
C Section II-I: Worksite Analysis
Worksite Services I Amenities Inventory
Indicate which of the following services/amenities are available /l:} your employees by placing an (X) in Column A and/or Column 8,
Column A' Column B
On-Site Within '14 mile
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Transit Pass I Token Sales / Vouchers X
Post Office Services X
Direct it X
Movie / Show I Event Tickets X
Dry Oeaning Pick-UD x
Check Cashino Services X
Cafeteria X
Lunch Room X
Catering Truck
Vending Machines X
ATM X
Fitness Center
Dav Care Center X
Gift ShOD I Comoanv Store
Showers
Bike Racks X
Bike Lockers
Oothes Lockers
Air PumD
BanI< X
Restaurants X
DIY Cleanino X
Pharmacy
Retail Stores X
Food Stores X
Post Office X
Auto Services X
Other (define :
Other define:
Other define :
Other define :
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South Cl>>st Air Quality Management District
4
Year:1 2001
Site ID#:I 065890 I
C Section 11-1: Worksite Analysis (cont,)
A. Number of bus/rail lines, whether local or regional, or local shuttles services within 1/4 mile or 3
blocks from site.
9
B. Frequency (in minutes) of the bus/rail routes, within 1/4 mile or 3 blocks from site. Ust only 3 most
frequent routes in the AVR window.
10 (bus)
15 (morning/eveni g
ral.
C. Are conditions around the worksite condudve to bicycling?
GJves
GJves
DNO
DNO
D. Are conditions around the worksite condudve to walking?
CEo
Registered Transportation Management Association (TMA) or Transportation Management
Organization (TMO) information. (See list ofTMA/TMO enclosed in Notification package)
Is your company a member of a TMA/TMO?
Dyes
GJNO
Name of TMA/TMO: I
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South Coast Air Quality Management District
5
Year: I 2001
Site 10#:1 065890 I
C Section 111-1: AVR Verification Process
A. Methodology:
Identify the methodology used to obtain the survey dilta by checki1g one of the foIlowing"d7oices:
~ District Approved (If selected, complete 8 thru F.)
~ AVR Survey The 7-day survey form is available upon request for qualified employers.
D Random Sample
Survey
(T1Iis method requires prior SCAQMD approval,
If selected, complete s_ 4 c:; E and F.)
Random Sample Survey
Percent Sampled
Number Sampled
Certification Date
Certification Number
(If applicable)
I I I I
D Record Keeping (Ifselecte4 comp/ete sections 4 c:; Fandcompl<<eSectionm-JA,
IV-Z & IV-] for uch monthly/quartetfy period.)
Record Keeping "Need prior approval from AQMD
Certification Number
I
If commercial software system Is used, please specify vendor's name here:
I
I I
Certification Date
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CB.
Number of employees who report to work within
the standard 6 - 10 am, Monday - Friday window
Current IIllal Tolal (Prior Yr. Submittal)
436 I I 519 I
Current IIllal I 526
c.
Total number of employees reporting to this site*
"Seasonal employees; temporary employees; volunteers; field personnel; field construction wor1cers; and
independent caltractcrs may be exduded from this IIltal (see Rule 2202 - Employee Convnute Reduction Program Guidelines
for additional infonnation).
D. Survey Response Rate
Number of 5LI'VeYS returned
from employees reporting to work
within the standard wi'ldow,
435
divided by
Tolal mmber of employees Survey response rate
reporting III work within the (60% minimLm response
standard window. rate required.)
I 436 x 100 = I 99.77 I Percent
E.
Survey Week
First day of survey
I 8/27 /01 I
CF.
ific location where surv
NOTE: Slney must be taken M-F (5
consecutive days), 6 am - 10 am,
exdusive of holidays and rldeshare
week (see holiday listing in the
program guideJi'les).
record kee in data are stored at our worksite
Last day of surv1
I 8/ 31/ 01
6th floor City Hall in the City Administrator's file room
South Coast Air Quality Management DistJict
6
Year:1 2001
Site ID#:I 065890 I
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Section IV-2: Weekly Employee Survey Summary Form
Summarize the commU2 modes of employees reJ1D'ting to work within the standard 6-JO a.m., Mon-Fri window only.
If you h8ve received written District approval prior to taking your survey to use an alternative window, identify your window below:
Oaysoftheweek: M T W TH F Hours: 6 a-.m. through 10 a.m.
(Identify the 5 consecutive days above) (Identify the 4 consecutive hours above)
Mode
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NSR. No Survey Response (60-89%)
A. Drive Alone
B. Motorcycle
C. 2 persons in vehicle
D. 3 persons in vehicle
E. 4 persons in vehicle
F. 5 persons in vehicle
G. 6 persons in vehicle
H. 7 persons in vehicle
I. 8 persons in vehicle
J, 9 persons in vehicle
K. 10 persons in vehicle
L. 11 persons in vehicle
M. 12 persons in vehicle
N. 13 persons in vehicle
O. 14 persons in vehicle
p, 15 persons in vehicle
a. Bus
R. RaiVplane
S. Walk
T. Bicycle
U. Electric Vehicle
V. Telecommute
W, Noncommuting
Compressed Work Week Day(s) Off
x, 3/36 work week I
y, 4140 work week
Z. 9180 work week ,
Other Days Off
AA. Vacation
BB, Sick
CC, Other
DO. Other NSR (90% or higher)"
MON I TUE WED I TH FRI Total
7 4 3 5 8 27
308 303 308 309 192 1420
4 5 5 6 5 25
63 69 68 54 22 276
6 6 5 7 3 27
9 10 10 10 8 47
1 1 1 1 4
,
1 4 2 2 2 11
: I 1 I
2 1,:: L:: I
19 20 19 25 26 109
3 4 3 5 2 17
7 8 11 9 9 44
1 1 1 1 1 5
C DAI.LYTOTALS I 436 I 436 I 436 I 436 I 436 12180 I
· Enter the No Survey Response on line DO if the response rate is 90% or higher,
South Coast Air Quality Management District
11
Section IV-3:
C
Year:1
Site 10#:1 065890 I
2001
Weekly Employee I Vehicle Calculation
Mode
Column I
NSR, No Survey Responses (if 60%-89%) 27
A. Drive Alone 1420
B, Motorcycle 25
C, 2 persons in vehide 276
0, 3 persons in vehide 27
E. 4 persons in vehide 0
F. 5 persons in vehide Ii'
G, 6 persons in vehide 0
H, 7 persons in vehide 0
I, 8 persons in vehide 01
J, 9 persons in vehicle 0
K. 10 persons in vehide 0
L. 11 persons in vehide (;\
M, 12 persons in vehide 0
N, 13 persons in vehide 0
0, 14 persons in vehicle 01
P. IS persons in vehide Ii'
C Q, Bus 47
R, Rail/plane Ii'
5, Walk 4
T. Bicycle III
U. Electric Vehide 01
V, Telecommute 0
W. Noncommuting 11
C:-omDi'essea Work Week Dav 51 Off
X, 3/36 work week Ii'
y, 4/40 work week 50
Z, 9/80 work week 118
lET. Employee Trips (Total NSR thru Z)
2005
Other Davs Off
AA. Vacation 109
B8, Sick ,..
Cc. Other 44
*00, Other NSR (90% or higher) 5
EE. Total (ET + AA + BB + CC + DO) 2180
FF, Number of employees in window
GG, Multiply box FF by 5
436
2180
South Coast Air Quality Management Disbict
Column II
NSR. Divided by 1= - 27
A. divided by 1 1420
8. divided by 1 25
C. divided by 2 276
0, divided by 3 9
E, divided by 4 0
F, divided by 5 Ii'
G, divided by 6 0
H. divided by 7 Ii'
I. divided by 8 01
J. divided by 9 Ii'
K, divided by 10 0
L. divided by 11 (;\
M, divided by 12 0
N. divided by 13 Ii'
O. divided by 14 01
P. divided by IS Ii'
Q, Sus 0
R. Rail/plane 0
S. Walk 0
T. Bicycle 0
U, Electric Vehide 0
V, TeJecommute 0
W. Noncommuting 0
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I TV. Total Veldes (NSR through P.)
1619
I
*DD Other: No Survey Response for employers that have
achieved a 90% or higher survey response rate.
Note: Numbers In boxes EE .. GG must be the same.
12
Year:12001
Section IV-4: AVR Planning Form
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1. Total employee trips generated within window, (Section IV-3, Column I, Une ED
2, Total vehides arriving at the worksite within the window, (Section IV-3, Column II, Une lV),
3, Divide line #1 of this page by line #2 of this page for ourent AVR.
4, Enter AVR target area here, (1.3, 1,5, or 1.75)
5. AVR of last submittal.
6, Divide line #1 of this page by line #4 of this page. This is the maximum
weekly number of vehides allowed at the worksite in order to meet and/or
maintain the target AVR.
7. Subtract line #6 of this page from line #2 of this page. This is your
necessary weekly vehide reductions required to reach your target AVR.
8, Divide line #7 of this page by S days to calculate the n~ry
daily vehide reductions required to reach your target AVR.'
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Site ID#:I 065890 I
1. 2005
2, 1619
3, 1.24
4, 1.5
5. 1. 22
6. 1336.67
7.1
8.1
282.33
56.47
Please provide your existing parking information below if your current AVR (line 3) is less than or equal to the AVR of your last
submittal (line 5), and your current AVR (line 3) is less than the target AVR (line 4).
Number of Parking Spaces
Company owned on-site spaces
1370
Company leased on-site spaces
~
For leased spaces, monthly cost to employer per
on-site space if available
Company owned off-site spaces
Company leased off-site spaces
o
o
For leased spaces, monthly cost to employer per
off-site space if available
Do you charge employees to park?
vesD No~
Do you provide cash subsidies for employee parking?
vesD NO~
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Please add pages if other details will help in explaining your site parking situation.
South Coast Air Quality Management District
$
o
$
$
/emp./rno
Do not insert range of values
$
/emp./mo
Do not insert range of values
13
Year:1 2001
Page: Q of:
Site 10#:1 065890 I
Q pages
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\..,..section V: Status I Update of Program
A. Provide complete details why you did or did not attain your target AVR.
B. Provide complete details how this plan is expected to succeed in achieving your target AVR
If you need more pages, you may photocopy this form,
Although the City's Trip Reduction Plan was fully implemented, the City has faIlen short
ofits 1.5 target A VR, The current A VR is 1.24.
The City's Rideshare Program incentives are offered to all employees, regardless of
whether they work at a regulated site or at a non-regulated site, As a result, many
employees who rideshare regularly and are enrolled in the program were not included in
the A VR tabulation, \
Many City employees'live within a ten mile radious of City HaIl. Because traffic
congestion is not as serious in the San Bernardino area as it is in other Southern
California counties, it is difficult to market the program to some employees. Many
employees feel that the short commute that they make is less stressful and less polluting
than if they had to drive a longer distance,
The City will continue to fully implement Rideshare incentives, Marketing efforts have
been stepped up through the ability to reach all new employees at the newly established
New Employee Orientation Session, The session is mandatory of all new employees and
participants are provided with a Rideshare Manual. Participants are also given the
opportunity to ask questions directly to the City's ETC
.
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South Coast Air Quality Management District
14
Year:1 2001
Site 10#:1065890
C, Section VI-A: Marketing Summary
Strategies are listed vertiCiJIIy. Marketing methods are listed horizontally. For sch stratepy offered, enter the
appropriate frequency code below each fTIiIrketing element
Frequency Codes
D = Daily B = Bi-montl1ly
W = Weekly Q = Quartel1y
M = Monthly S = Semi-annually
A = Annually
0= Other (specify)
[ ~ II 0
c:
~ ~ w
~ ~ ~ u
~ " ~ Q.
~ ." '" -;, ~ ~
MARKETING ~ ,.. E ~
II 0 ~ .. '" w w l5
METHODS ~ Q. .. al ~ c
i c E 1i .; S 8- !! II ~ .s ., 0
.. ~ c Q. 1:1 .. ~ B .,
... E w c c: 5 .fI
~ 1 ~ E .fI f '" .. c
1 .. s i ~
u fi w .3 8- ';;' .. ~ !! E " i :l: :l:
c: ~ ~ '3 ~ ~ .. ~ '0 .. E (5
" ~ z 21 '" ::i: c Q. i2 'ii '" ~ 11 11
z 0 i " c ~ E
,.. c .>< !! '" !! '0 'ii B !! e ,.. .. ~ 8 .. Q. Q.
PROGRAM c c: u .. " .. c 0 '0 ~ ~ ~
.. c .. ~ .. '" ~
:!. < c; .. '" ~ '" a '0 .. '" ::i: :!. i2 :;:
STRATEGIES -;, '" ~ ~ 3 c: ~ ~ i1 ~ ~
E E u .. II: ~ E ~ ~ I ..
~ .. ,.. '0 '3 ~ '6 f '0 Sl e B B
.j. 8 .. 8
a: ::i: 11. i2 '" i2 C .5 i2 11. C
AutXl Services
Bicyde Program S 0 0 \ 0
Compressed 0*
Wort< Week
(.. J ~irect Anandal ,
Awards S Q Q Q
Dlscounted/Free
Meals
AexTime I O*~ Q
Gift Certificates S S S ~
Guaranteed S Q Q Q
Return Trio
Miscellaneous
Awards
Par1cing
Charo~ubsidv
Personalized
Commute Assist
Points Program
Pref. Parking for S Q Q Q
Ridesharers
Prize Drawings S S
Rideshare S Q Q O*~
Matchino Service Q
Telecommuting
Time Off with S Q Q Q ,
Pay
Transit
Information S Q Q Q
Center
Vanpeol Program
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* Company Policy
** On Demand
South Coast Air Quality Management Distnd
15
Year:1 2001
Site ID#:I 065890 I
C Section VII: Emergency Episode Plan
Procedures for Compliance,
The following actions are required by Rule 701:
Stage 2 Stage 3
0 0
0 0
0 0
0 0
C
Number of Fleet Vehides on site 700
Maintain a log of all actions in response to a predicted Stage 2 or 3 Episode,
Reduce work trips and fleet vehide miles traveled each by at least 20%.
Post at least one sign in a conspicuous place to identify the predicted
episode, to request ridesharing and to request the use of other
alternative modes of transportation.
Take the applicable actions required by the Governor upon notification
by the AQMD that an air pollution state-of-emergency is declared,
.
For Emergency Episode information call AQMD at 800-288-7664 or 800 (CUT-SMOG)
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South Coast Air Quality Management District
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Auto Services
Year:12001
Site 10#:1 065890 I
c
D New
o Current/Unchanged
o Revised
A. Employees using the following transportation modes are induded in this strategy:
rg ft-=Ple)
Vanpool
(7-15 people)
B. Description of strategy:
o Bus
o Rail/Plane
o Bicycling
D Telecommuting
o Other (specify)
I
The employer provides eligible employees aulD services for employee participation in the employer's commute program, Each
employee will receive the fo/lowing (o'1<<k each elemMt that app/ieSJ:
Services
Average
Value
Frequency Eligibility
Code. Cod **
Minimum
R I t***
c
X Fuel
Oil
Tune-Up
Repair Certificate
Car Wash
Other (specify)
e KeQU remen
$15.00 M 'TDM 12
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.
.Frequency Codes Table
*.. Minimum Requirement
0= Daily
W= Weekly
M = Monthly
A = Annually
I
B = Bi-monthly
Q = Quarterty
S = Semi-annually
o = Other (specify)
I
The minimum requirement is the least
number of days required to meet
eligibility, Use whole numbers only,
..Ellglbility Codes rabies
Minimum Level of Partidpation
o = Daily partidpation
DW= rRysfWeek
OM = OaysIMonth
WD = % of Wor1cing Days
o = other (speciM
I
c. Monitoring / Tracking:
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify)
D, Implementation Schedule:
c
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-1
Bicycle Program
C DNew
A. Description of strategy:
Year:1 2001
Site ID#:[ 065890 I
Q Current/Unchanged
o Revised
The employer provides eligible employees who commute by bicycle with the following:
c
(Check each one tlmt applies)
o Bicycle Matching
o Shoes/Clothing
o Helmets/l.ocks!etc.
W Bicycle Repairs/Kits
o Discounts at Local Bike Shops
o Special Meetings
o Bicycle to Work Day
o Other (Specify~
Distribution
Frequency'"
Ninimum
Requirement"''''
DistributitNt
"..,~
o - Daily
w- Weeldy
M - Monthly
8 = Bi-monthly
Q = Quarterly
5 = Semi-annually
A - Annually
1441
A
'.
Hlnlmum Ro
..
The minimum requirement Is the least
number of days required to meet
eligibility, Use whole numbers only.
Is there participation in an organized bicycle c1Ub?D Yes
B. Monitoring / Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
x
Other (specify)
IReceipts
C. Implementation Schedule:
~NO
Parking Lot/Entry Checkpoint
Electronic Badges
Observations (e.g. Bike rack counts)
LU
(enter #)
This strategy will be implemented no later than
c
SoutI1 Coast Air Quality Jlfat1i1f1elT1el7t District
,
\
days after program approval.
APPB-Z
Compressed Wor~ Week
Year:1 2001
Site ID#:~65890
C DNew
~ Current/Unchanged
o Revised
A. Description of strategy:
A compressed work week (ONW) schedule applies to employees who, as an altemative to completing the
basic work requirement in five (S) eight hour workdays in one (1) week, or ten (10) eight hour workdays
in two (2) weeks, are scheduled in a manner which reduces trips to the worksite,
The following are the only recognized compressed work week schedules: 3/36 - a full 36"hours in 3 clays;
4/40 - a full 40 hours in 4 days; or 9/80 - a full SO-hours in 9 days. Manager(s) / supervisor(s) will
identify department(s) and / or employee(s) who will be on these work schedules.
Compressed Worll' Week credit will only be granted when all days worked and all earned
days off fall within the A VR survey week.
Does a written policy exist that defines eligibility, participation and
adminstration of the compressed work week program?
EJ Yes D No
The Compressed Work Week schedule is offered to:
All employees ~
OR
. Eligible employees/Depts. D
C Please enter the number of employees for each type of CWW used:
Current
Pro'ected (Current +1- Change)
3/36 Compressed Work Week
x 4/40 Compressed Work Week
50
118
x 9/80 Compressed Work Week
B. Monitoring I Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
x
Other (specify)
AVK ~urvey
c. Implementation Schedule:
,.-
'-
, , This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-3
Flex Time
Year:12001
Site ID#:p65890
c
D New
EJ Current/Unchanged
D Revised
A. Description of strategy:
The employer permits employees to adjust their work hours in order to accommodate public transit
schedules, or ridesharing arrangements. Please check the appropriate type of flex time offered. (Do not
use this form unless flex time is linked to your rideshare program,)
Grace Period EJ or Shift Flexibility D
15 minutes 0 4S minutes D
30 minutes 0 60 minutes D
c
Other 0Departmenf Head decision
(please identify in minutes)
Does a written policy exist defining eligibility, participation and administration of the flex
time program?
Qyes
DNa
B. Monitoring I Tracking:
Oaim Fomis
Driver's or Operator's Record
x
Manager's or Supervisor's Report
Other (specify)
C. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
1"'"""
\.....
South Coast Air Quality Management District
APP 8-6
Gift Certificates
Year:12001
Site 10#:1065890
c
D New
tJ Current/Unchanged
D Revised
A. Employees using the following transportation modes are induded in this strategy:
~ Carpool
(2-6 people)
x Vanpool
(7-15 people)
a Bus 8 Bicyding rxl Other (specify)Walkers
L-jRiverside and SB county
x Rail/Plane Telecommuting I rc."iJebL.!l 01.11' I
B. Description of strategy: lEes awards $ 2 per day in grocery store script to new
rideshare participants for the first three months in the program only,
The employer provi~ eligible em~loyees gift certificates for partidpaboo in lI1e company's commute program as foIlllws,
Average Value
Pe Certifi t
Frequency
Cod '
eligibility
Minimum
r cae e COde" Rtoaulrement*"
~.: 0 u 1st 3mos. J.n It
he program only
c
'Award Distribution Freauen<:v Codes
Minimum Level of Partidpabon
o = Daily partidpabon
DW= DaysfWeek
OM = Days/Month
WD = % of Working Days
o = Other (specify)
I
,
"
"Eligibility Codes Tables
0= Daily
W= Weekly
M = Monthly
A = Annually
I
B = Bi-monthly
Q = Quarterly
S = Semi-annually
o = Other (specify)
I
...Mlnlmum ReqUirement
The minimum requirement is the least
number of days required tD meet
eligibility, Use whole numbers only.
c. Monitoring I Tracking:
X Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify)
D. Implementation Schedule:
"..-
\.-
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-7
Guaranteed Retur~ Trip
Year:1 2001
Site 10#:1 065890 I
C DNew
Q Current/Unchanged
o Revised
A.
~ Carpool
(2-6 people)
x Vanpool
(7-15 people)
Employees using the following transportation modes are induded in this strategy:
08US
o Rail/Plane
G Bicycling ~ Other (specify) walkers
D Telecommuting I I
B.
Description of strategy:
The employer provides eligible employees with a return trip (or to the point of ccmmute origin), when a need fer the return trip Is
aeated, in the event of (check each element that iJfJp/iesJ:
x
Personal Emergency Situation
o All Employees
G Program Partidpants
~ Minimum number of days per week or percentage
~ Ridesharing required to be eligible (Use whole oombers)
x
Unplanned Overtime
Planned Overtime
x Inclement Weather
Other (specify) I
.
,
"
This will be accomplished by utilizing one or more of the following transportation modes or options:
c
x
Company. Vehicle
TMA{rMO Provided
Rental car
x Supervisor or Fellow Employee
Taxi
other (specify) I
C. Monitoring I TraCking:
Claim Forms
D lime Cards or Other Forms of Self-Reporting
D Manager's or Supervisor's Report
supervisor or ETC I
Driver's or Operator's Record
x Other (specify) I Call to
Name of person (if not the Ere) that will monitor the use of this strategy:
Telephone/Extension:
I
D. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
c
South Coast Air Quality Ma178gement District
APP 8-8
Preferential Park~ng for Ridesharers
Year:12001
Site ID#:p65890
c
D New
[] Current/Unchanged
D Revised
A. Description of strategy:
The employer provides eligible employees with preferential parking spaces to park their vehicles as follows:
(Check ucl1 one that appDes)
x Closer to Building Entrance(s)
Oeser to Work Station(s)
Oeser to Facility Exit(s)
Based on Demand
Parking Spaces with Greater Security
Parking Spaces with Cover / Shelter
Ooser to Shuttle
Other (specify~
These spaces shall be dearly posted or marked in a manner to identify them for carpool and vanpool use
only,
33
2
Number of Preferential ~arking Spaces
Minimum Number of Persons (per vehicle) Required to be Eligible
Minimum Number of Days per Week or % of Ridesharing Required to be Eligible
I Method of Vehicle Identification (i.e. tags, stickers, license plate no.)
c
60%
Permit
B. Monitoring / Tracking:
x Claim Forms
Parking Lot/Entry Checkpoint
Driver's or Operator's Record
Observations (e.g. Bike rack counts)
Other (specify)
C, Monthly Participation:
50
I Current Participation I
Projected Participation
(Current +/- Change)
D. Implementation Schedule:
r-
"-
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management Oistrict
APPB-J.J
Prize Drawings
Year:12001
c
D New
GJ Current/Unchanged
Site ID#:~65890
- 0 ReWed
A. Employees using the following transportation modes are induded in this strategy:
~ Carpool
x (2-6 people)
x Vanpool
(7-15 people)
GJ Bus El Bicycling Q Other (Specify)Wa1kers
[] Rail/Plane EJ Telecommuting I I
B. Desaiption of strategy:
Prize Average Value Number of Drawing Eligibility
Category* Per Prize Prizes Frequency" Code".
Minimum
Requlremnt*...
c $20 2 M OM 12
c $50 20 Q \J Jb
C $50 1 S M 1
,
c
.Prize Category Table
...Eliglbillty Codes Tables
Minimum Level of Partidpation
o = Daily participation
ow= DayslWeek
OM = Dar.;JMonth
WO = % of Wor1cing Days
o = Other (sPedfv)
I
c = Cash
S = Services
G = Gift Certificates
o = Other (specify)
F = Food/MeaIs
M = Merchandise
T = Trips
c. Monitoring I Tracking:
x Claim Forms
.Drawlng Frequency Codes Table
o = Daily B = Bi-monthly
W= Weekly Q = Quarterly
M = Monthly S = Semi-aMually
A = Annually
....Mlnlmum RequIrement
The minimum requirement Is the least
number of days reQIired to meet
eligibility, Use whole numbers only,
Driver's or Operator's Record
Time Cards or Other Forms of Self-Reporting
Parking Log or Building Enby Checkpoint
Manager's or SuperviSOr's Report
Electronic Badges
Other (specify)1
Outside Vendor
D. Implementation Schedule:
r--
"-
I 1
(enter #)
"This strategy will be implemented no later than
days after program approval.
South Coast Air Quality Management District
\
APPB-14
Rideshare Matching Service
- ,
Year:1200 1
Site 10#:1 0658890 I
c
o New
o Current/Unchanged
o Revised
A. Description of strategy:
Rideshare Matching Service provides matchlists on a prescribed basis. Employer provides rideshare matching
service to all employees using at least one of the following methods:
x
Employer Based System
Regional Commute Management Agency
Zip Code Usts
Zip Code Maps
TMA/TMO System
Meet Your Match Meeting
How and when do you match people (check illl thi1t ilPP/Y):
During New Hire Orientation
As Part of a Company (or site) Wide Survey
x On Demand
\
r
'-" Registration and distribution will take place:
o Quarterly D Semi-Annually D Annually 0 On-Going
B. Monitoring I Tracking:
Registration Forms
Matchlist
Survey Forms
Other (specify)
c. Implementation Schedule:
This strategy will be implemented no later than
I 1
(enter #)
days after program approval,
-
\..-
Sollth COiIst Air QI/iI/ity Mill7i1gement Oistrict
APP /J-1S
Time Off With Pa~
Year:/200l
Site ID#:~65890
c
o New
~ Curren~Unchanged
o Revised
A. Employees using the following transportation modes are induded in this strategy:
tB Carpool
X (Hi people)
X Vanpool
(7-15 people)
~ Bus
~ Rail/Plane
~ Bicycling EJ Other (specify) Walkers
~ Telecommuting I I
B. Description of strategy:
The employer provides eligible employees additional time olf with pay for partidpation in the company's commute program as
follows (identify each rate I/li1t applies):
Number of days
of Participation
Partidpatlon Rate
Time Off Eamed
(enter # of mins,.
Enter Unit
of Time Off
144
Per month:
Per Quarter:
Per Year:
hrs" davs\ Eamed
8 H
"
-.'
M -= Minutes
H = Hours
o = Days
Each day of partidpation
c
What is the maximum amount (if any) of earned time off that
can be accumulated within a one-year period?
Number of minutes, hours, days
Unit of time off eamed
8
I H
M = Minutes
H = Hours
o = Days
c. Monitoring / Tracking:
X Oaim Forms
Manager's or Supervisor's Report
Time Cards or Other Forms of Self-Reporting
Electronic Badges
Other (specify)
D. Implementation Schedule: .
r-
'-
This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
South Coast Air Quality Management Distrid
APPB-17
Year:l 2001
Site ID#:b65890
o New
o
Current/Unchanged
-0
Revised
A. Desaiption of strategy:
The employer provides a transit information center(s) that makes available general transit information, (route
maps and schedule information signifICant to the worksite for all employees. The location of this center(s) should
be in a visible location within the worksite and be accessible to all employees during working hours. A transit
information center(s) will be located and provided through (checkeachelementthatappJies):
TYPE OF INFORMATION CENTER:
o "Take One" Display(s) or Rack(s)
D Staffed Commuter Information Center
D Security of Fadlity Management Office
D Parking Office
D Other (specify) I "
c
Do you provide on-site sale of transit passes or tokens?
GJves
GJves
D No
D No
Do you offer discounted transit passes or tokens? If so,
please provide the value of the discount.
I $ 18
OR
%
B. Monitoring I Tracking:
D Manager's or Supervisor's Report
D Observations (e,g., bike rack counts, preferred parking)
GJ Other (specify) I monthly ClaJ.m rfrms
C. Implementation Schedule:
This strategy will be implemented no later than
1
(enter #)
days after program approval.
--
'-
South Coast Air Quality Management District
APPB-18
'.\
Miscellaneous StrategY/Gas Voucher Incentive
Year:12001
Site 10#:[065890 I
c
o New
G Current/Unchanged
o Revised
A.
.
Employees using the following transportation modes are Induded in this strategy:
B Carpool B Bus
(2-6 people)
Vanpool Rail/Plane
(7-15 people)
D Bicyding G Other (specify) 3 or
D Telecommuting I
more carpools
B. Desaiption of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and all other
Infonnation needed to Implement this strategy, If additional space is needed, you may photocopy this foon and attach,)
Carpools of 3 or more receive $5 :per,-eitY"employee in the carpool,
up to $15,in gasoline vouchers. This incentive is offered monthly
to Rideshare participants who are part of a 3 or more carpool 60%
of the time during the month.
\
c
c. Monitoring I Tracking:
X Claim Fonns
Driver's or Operator's Record
Manager's or Supervisor's Report
Other (specify) I
D. Implementation Schedule:
--
"
" This strategy will be implemented no later than
I 1
(enter #)
days after program approval.
~
South Coast Air Quality Management District
APP8-20
,
Miscellaneous StrategY/Rideshare Week
year:/ 2001
Drawing
Site ID#:fo65890
c
WNew
o CUrrent/Unchanged
D~
.
A. Employees using the following b'ansportation modes are induded in this strategy:
BJCarpoof
X (2-6 people)
Vanpool
X (7-15 people)
[ilBUS
[!J RaiVPlane
Gl Bicyding ~ Other (specify)
o Telecommuting I WALKERS
B. Description of strategy:
(Provide a detlIiled descriptlon of this strategy in the space below that will identify the eliglbility R!QUirements and all other
information needed III Implement lIis strategy, If adcIltional space is needed, yoo may pholllcopy this form and attach.)
Participation in one of the Inland Empire Commuter Services
Rideshare Weeks. .
Anyone who turns in their pledge form is eligilbe for a
drawing hild by the City for one of 15 gift certificates for,.
$25.00 to a local restaurant.
,\,
1'-
'-'
C. Monitoring I Tracldng:
Caim Forms
Driver's or Operator's Record
Manager's or SUpervisor's Report
X Other (specify) I submittal of pledge form
D. Implementation Schedule: '
/-----
'-
, This strategy will be implemented no later than
I
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20
..
.,
Miscellaneous Strategyl Walker Subsidy
Year:1 2001
Site ID#:Lo65890 I
C DNew
[;] Current/Unchanged
o Revised
A. Employees using the following transportation modes are included in this strategy:
B Carpool
(2-6 people)
Vanpool
(7-15 people)
[l Bus
o Rail/Plane
[l Bicyding 0 Other (specify)
D Telecommuting I Walkers
B. Description of strategy:
(Provide a detailed description of this strategy in the space below that will identify the eligibility requirements and all other
information needed to implement this strategy, If additional space is needed, you may photocopy this form and all3ch,)
Walkers are eligible for up to $50.00 reimbursement annually
for walking shoes
...
,
,-
'-
C. Monitoring / Tracking:
Claim Forms
Driver's or Operator's Record
Manager's or Supervisor's Report
X Other (specify) I shoe receipt
D. Implementation Sc:heclule:
c
" This strategy will be implemented no later than
I
(enter #)
days after program approval.
South Coast Air Quality Management District
APP 8-20
\,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 10- Is-a \ Item # 9
Vote: Ayes I - 'I Nays-e-
Change to motion to amend original documents:
2.00 I - 3 \ g
Absent -B--
Resolution #
Abstain -e-
Reso. # On Attachments: ./ Contract term:-
Note on Resolution of Attachment stored separately: ...:::::....-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD WjCOUNTY
Date Sent to Mayor: ) 0- \ /- 0 I
Date of Mayor's Signature: 10 -\ '!(-o
Date ofClerk/CDC Signature: )tr\ g, -0\
Date MemojLetter Sent for SIgn
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
SeeA
Request for Council Action & StatTReport Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
NullNoid After: ,-
By: -
Reso, Log Updated: \ 0 - 11-0 \
Seal Impressed: ,/'"
Date Returned:
Yes I No By
Yes No ,/ By
Yes No ,/ By
Yes No ---r By
Yes Nol By
EDA
Financep!' MIS
Mmll1\ :rr-K'.1\-m12 (I. ~AI<icf?'J
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: fD..:I:::.....-
Date: ICl-\'1-(',\
Revised 0 II I 2jO I