HomeMy WebLinkAbout34-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lee Dean, Chief of Police
Dept: Police Department 0 h j' ~: I' j' w"r~ L
Date: September 4,2001
Subject: Resolution of the City of San
Bernardino Authorizing the Mayor and
Common Council to Obligate and Expend
the Awarded FY 01/02 Local Law
Enforcement Block Grant (LLEBG) Monies
for Law Enforcement Support Expenditures.
Synopsis of Previous Council Action:
11/6/00
Resolution # 2000-337, Authorizing the obligation and expenditure of awarded FY
00/01 LLEBG funds.
Resolution #99-275, Authorizing the obligation and expenditure of awarded FY
99/00 LLEBG funds.
Resolution #98-218, Authorizing the obligation and expenditure of awarded FY
98/99 LLEBG funds.
Resolution #98-109, Authorizing the obligation and expenditure of awarded FY
97/98 LLEBG funds.
Resolution #97-197, Authorizing the obligation and expenditure of awarded FY
96/97 LLEBG funds.
11/1/99
7/20/98
5/4/98
8/7/97
Recommended Motion:
1.
2.
That the Public Hearing be closed.
Adopt Resolution.
, -1Jt{jLfJ~
MICHAEL BILLDT, ASSISTANT CHIEF OF POLICE
Con tact person:
Cap!. Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount:
$708,836
Source:
$637,952 - (Acct #583) FY 2001102
LLEBG Grant
$ 70,884 - (Acct #584) FY 2001/02
Citizens Option Grant
Council Notes:
Finance
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Agenda Item No. J1
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the Mayor and Common Council to obligate
and expend the awarded FY 01102 Local Law Enforcement Block Grant (LLEBG) Funds for law
enforcement support expenditures.
BACKGROUND
The FY 2001/02 Local Law Enforcement Block Grant (LLEBG) award provides the Police
Department with $708,836 in federal funding for law enforcement support expenditures. There is a
mandatory 10 percent (10%) cash match requirement of $70,836, bringing the total project amount
to $779,720. The cash match will be derived from the FY 2001/02 Citizens Option for Public
Safety (Brulte) funds.
FINDINGS
The Police Department's LLEBG Program Advisory Board has reviewed the intended use of grant
funds and made a non-binding recommendation to the Mayor. The Advisory Board was provided
with copies of the grant award and program purpose area narrative outlining the Police
Department's intended use of grant funds. The Advisory Board unanimously recommended that
grant funding be used towards the following projects:
. Salary and benefits for a Property Room supervisor
. Salary and benefits for four MIS employees; three programmers, and one operator
. MDC air time fees
. Lease payments ofDNG grant marked units
. One-half ofthe cost of the Crime Free Rental Housing program
. Partial funding necessary to upgrade the Police Department's document imaging system
The itemized expenditure plan and supporting narrative are attached.
FINANCIAL IMPACT
There will be no impact on the City's General Fund. The Police Department will be using $637,952
in FY 01/02, Local Law Enforcement Block Grant funds, and $70,884 in FY 2001/02 Cops Option
funds, for a total of $708,836.
RECOMMENDA TION
Adopt resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUlliORIZING THE
MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE
AWARDED FY 01/02 LOCAL LAW ENFORCEMENT BLOCK. GRANT (LLEBG)
MONIES FOR LAW ENFORCEMENT SUPPORT EXPENDITURES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor and Common Council of the City of San Bernardino are hereby
authorized to obligate and expend the awarded Local Law Enforcement Block Grant monies in the
amount of $637,952 from the U.S. Department of Justice and Bureau of Justice Assistance for law
enforcement support expenditures contained in the proposed Expenditure Plan.
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110. .11
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October 1, 2CO 1
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTIIORIZING THE
MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE
AWARDED FY 01/02 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG)
MONIES FOR LAW ENFORCEMENT SUPPORT EXPENDITURES,
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
7 the _ clay of
8
Council Members:
, 2001, by the following vote, to wit:
Abstain
Absent
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24 Approved as to form and
Legal content;
25 James F. Penman, City Attorney
26 BY: ~ ~.~
27 ()
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ESTRADA
LIEN
MCGIl'lNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
City Oerk
The foregoing resolution is hereby approved this
day of
, 2001.
Judith Valles, Mayor
City of San Bernardino
Oaober1, 2COl
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San Bernardino Police Department
FY 01/02 Local Law Enforcement Block Grant
Line Item Budget
ACCOUNT OBJECT & TITLE
PROPOSED
$ 51,000
43,150
194,513
106.000
$394,663
5011/5029 Property Room Supervisor (ID Tech III)
One-half CFRH personnel costs
Three (3) MIS programmers/(1) operator for 9 mos.
Three (3) police dispatchers
TOTAL PERSONNEL SERVICES
5111/5186 One-half CFRH Maintenance & Operation costs $ 8,550
5604 MDC air time fees on County's 19.2 data backbone 50,000
5611 Third year marked unit lease for DNG grant 33.728
TOTAL CONTACTURAL SERVICES
$ 92,278
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5702
Replacement document imaging system
$221.895
$221,895
TOTAL CAPITAL OUTLAY
5910
Credit-10% cash match from COPS Option
-$ 70.884
.$ 70,884
TOTAL LESS: CREDITS/BILLABLES
LLEBG GRANT TOTAL
$637,952
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San Bernardino Police Department
FY 01/02 Local Law Enforcement Block Grant
Expenditure Plan Narrative
Property Room Supervisor
The need for an on-site supervisor (Identification Technician III) was clearly identified in
an independent audit of the Property Room conducted in August 1998. In FY 99/00 and
FY 00/01 this position was funded by LLEBG funds.
We need to maintain the current level of staffing and supervision in the Property and
Evidence facility to provide adequate staffing to process, store and safeguard property
and evidence in police custody and protect the department and City from liability arising
from the mishandling or loss of these items. Maintaining this position will provide
additional safeguards to minimize the City's exposure to liability in this critical area of
police operations.
MIS Support
MIS is critical to the Department's efforts in accurately diagnosing trends/pattems,
active perpetrators, records input and maintenance, and problem solving. Funding for
the MIS public safety support staff needs to be maintained. In FY 99/00, the police
department funded three MIS positions through grants and a fourth position using
evidence impound funds. This includes two programmers and a computer operator
working on police computer systems and a third programmer working on fire computer
systems. In FY 00/01, the Department utilized FY 00/01 LLEBG funds to cover the cost
of all four positions.
MDC Air Time Fees
In December 1999, the police department implemented the Mobile Data Computer
(MDC) project to replace our aging Mobile Data Terminals (MDTs) used for voiceless
data communication. The system uses the County's 19.2 data backbone for
communication. Grant funds will be used to cover these additional costs.
Marked Police Unit Lease Payments
Council Resolution #1999-60 authorized the purchase of four black and white Ford
Crown Victoria police interceptors to support the COPS Distressed Neighborhood
Pilot Program Grant. Lease payments for FY 01/02 will be paid with LLEBG funding.
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Document Imaging Upgrade
The Information Services Division has identified several major operational and
technology related issues with the police department's current document imaging
system that need to be resolved to support department operations and realignment.
These issues are as follows:
· The jukebox or storage system is out of production and no longer supported by a
maintenance agreement. All maintenance and upkeep is completed on a costly
time and materials basis. Acquiring replacement parts is becoming difficult.
. The optical storage platters are no longer in production and not readily available
for purchase. Supplies on hand will cover storage needs through the end of
October 2001.
· Annual maintenance contract costs are expensive when compared with other
vendors.
· The current vendor uses a "thick-client" approach that stores all programming
files on the master document-imaging computer (server) at the central Police
Department as opposed to individual computers. Department realignment
requires a "thin-client" approach using Intranet based "web browsers" to eliminate
delays in acquiring imaged documents at our remote community service centers.
The police department is committing FY 01/02 LLEBG funds to partially cover the cost
of replacing/upgrading the document imaging system.
C Crime Free Rental Housing
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The Crime Free Rental Housing (CFRH) program is a key component of the police
department's effort in reducing crime associated with multi-family dwellings. The cost for
FY 01/02 is $103,400. This includes $43,150 for personnel costs and $8,550 for
maintenance and operation costs.
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Stock of multi-unit rental properties is plentiful. Historically, multi-unit rental properties,
which are rundown or blighted, have had a negative impact on the image of the city and
contribute to criminal activity. The City, during the last several years, has experienced
substantial reduction in the crime rate. CFRH has been a key component in that effort
and is critical to the City's future.
The police department will pick up one-half of the total cost of the program ($51,700)
using FY01/02 LLEBG funds.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 10- \ -0 \
Vote: Ayes I-'"{ Nays
Change to motion to amend original documents:
Item # ~ Resolution #
Ad-- Abstain .-G--
2001 ~ 310
Absent -e-
Reso. # On Attachments: ~ Contract term:
Note on Resolution of Attachment stored separately: -==---
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NullNoid After:
By: -
Date Sent to Mayor:
\()-~-C)\
Reso. Log Updated: /"
Seal Impressed: ,../
Date of Mayor's Signature: \(;:)-? -()\
Date of ClerklCDC Signature: I () - 3 -0 \
-.{l"," MemolLetter Sent for Signature:
-
60 Day Reminder Lettersenfiin"JOll, daJ"._ See Attached:
90 Day Reminder Letter Sent on 45th day: ~d: =
Request for Council Action & Staff Report Attached: Yes ./
Updated Prior Resolutions (Other Than Below): Yes
See Attached:
Date Returned:
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Yes
Yes
Yes
No
No ,/
No ./
No /
N07
By
By
By
By
By_
Copies Distributed to:
City Attorney / Code Compliance
Dev. Services
EDA
Finance /'
MIS
Police /'
Public Services
Water
Others:
Parks & Rec.
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: m-r Date: ~
Revised 01112/01