HomeMy WebLinkAbout28-Parks and Recreation
"CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: September 4, 2001
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Subject: RESOLUTION AUTHORIZING AN
INCREASE IN THE ANNUAL
PURCHASE ORDER AMOUNT TO
POOL SUPPLY OF ORANGE
COUNTY FOR SWIMMING POOL
CHEMICALS,
From: John A, Kramer, Acting Director
Dept: Parks, Recreation & Community
Services Dept,
Synopsis of Previous Council Action:
None
Recommended motion:
Adopt Resolution
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Contact person: John Kramer Phone: 384-5031
Supporting data attached: Staff Report Ward: All
FUNDING REQUIREMENTS: Amount: $6,000
Source: (Acct. No.) 00I_1R'V;111
(Acct. Description)
Finance:
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Council Notes:
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Agenda Item NO.~
09-04-01
STAFF REPORT
Subiect:
Resolution authorizing an increase in the arumal purchase order amount to Pool Supply of
Orange County for swimming pool chemicals.
Backl!:round
The Parks, Recreation and Community Services Department contracts for the delivery of
swimming pool chemicals for use at the city's five swimming pools, four wading pools, and City
Hall and Carousel Mall fountains. Except for the wading pools, the chemicals are required year-
round. A purchase order was issued to Pool Supply of Orange County in July for $24,000 to
provide pool chemicals to Park and Recreation for FY 2001-02. However, based on a review of
2000-01 fiscal year activity, Park and Recreation is requesting that this purchase order be
increased by $6,000 to $30,000. There are several factors contributing to the need to increase
this purchase order.
1. Cost of acid has increased over the years. For example, in 1996 the department paid $.91 per
gallon for chlorine and $1.80 per gallon for muriatic acid. Costs in the current purchase
order are $.89 for chlorine and $2.63 for acid.
2. The renovation of Nunez Pool last year converted it from concrete to plaster. As a plaster
pool, it must be kept filled with water, necessitating year-round chlorination. Previously, this
pool was drained in the off-season and no chemicals were required.
3. The city has assisted the Boys Club by providing chemicals for this pool on a year-round
basis since 1998. Chemical costs at this site are approximately $3,000 annually.
Following is a summary of annual costs for chemicals:
YEAR COST
96/97 $21,321
97/98 $22,372
98/99 $21,684
99/00 $23,586
00/01 $29,049
Note: In FY 2000-01 a purchase order for $24,000 was issued to Pool Supply of Orange County,
but actual expenditures totaled $29,049 through June 30. To keep pools operating, approval to
spend $5,049 over original purchase order agreement was given.
Financial Impact
No increased impact to the general fund. The additional $6,000 is available in the Parks and
Recreation materials and supplies accounts.
Recommendation
Adopt Resolution
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Parks,Rern:atim& CcmmmityServire;Th:pn1Imlt
Inrer-OfficeMennmim
To:
City Council Members
From: John A. Kramer, Acting Director
Re: Local Bid on Pool Chemicals (Agenda Item 28)
Date: September 28, 2001
Cc: Mayor Judith Valles
Fred Wilson, City Administrator
An inquiry was made if any local vendors provided bids on pool chemicals. In addition to
Pool Supply of Orange County, San Bernardino Pool Supply also provided bids.
The majority of chemicals we require are delivered in bulk. Each swimming pool has
holding tanks for chlorine and acid of 100-750 gallons. Chemicals are delivered by tankers
and pumped into our holding tanks. There are a limited number of vendors who provide
this service. There are no local vendors who provide bulk chemicals in this fashion. San
Bernardino Pool Supply furnishes chemicals in drums. The cost is nearly twice what we are
paying. Additionally, we do not have the space to accommodate the number of drums that
would be required at each site, nor the manpower to deal with them.
Sincerely,
(16. .
Acting Director
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RESOLUTION NO.
RESOLUTION AUTHORIZING AN INCREASE IN THE ANNUAL PURCHASE
ORDER AMOUNT TO POOL SUPPLY OF ORANGE COUNTY FOR SWIMMING
POOL CHEMICALS,
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Pool Supply of Orange County provides routine restocking of
chemicals at city swim pools through an annual contract. Pursuant to this determination the
Purchasing Manager is hereby authorized and directed to increase the annual contract amounts
of Pool Supply of Orange County by $6,000 from $24,000 to $30,000 for FY 2001-02.
SECTION 2, The authorization to execute the above referenced Annual Purchase
Order is rescinded if the purchase order is not issued within sixty (60) days of the passage of
this resolution.
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RESOLUTION AUTHORIZING AN INCREASE IN THE ANNUAL PURCHASE
ORDER AMOUNT TO POOL SUPPLY OF ORANGE COUNTY FOR SWIMMING
POOL CHEMICALS,
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
, 2001, by the following vote, to wit:
Council Members:
NAYS
ABSTAIN ABSENT
AYES
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
DEAN-ANDERSON
McCAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
, 2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By: L_ 7. ~
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09-04-01 Pool Supply of Orange County PO increase