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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Charles Bradley, Fine Arts Liaison
Subject:
Approve recommendation of
The Fine Arts Commission to
grant $149,500 to fine arts
groups
Dept: Mayor's Office
Date: August 29,2001
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Synopsis of previous Council Action:
September 5, 2000 Mayor and Common Council approved $149,000 in Fine Arts funding.
November 15, 1999 Mayor and Common Council approved $149,000 in Fine Arts funding.
October 7, 1998 Mayor and Common Council approved $149,000 in Fine Arts funding.
October 20, 1997 Mayor and Common Council approved $149,000 in Fine Arts funding.
Recommended Motion:
MAYOR AND COMMON COUNCIL
ADOPT RESOLUTIONS
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Signature
Contact person:
Charles Bradlev
Phone
5133
Supporting data attached:
ves
Ward:
FUNDING REQUIREMENTS: Amount:
$149.500
Source:(Acct. No,) 001-091-5185 - $79.500
001-092-5186 - $70.000
(Acct. DescriDtion) FINE :"RTS ?..
Finance~h0 ~
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Council Notes:
'Va,o J> 2<:D\- dr,4,-;:If/4.L~~-Jq3
Agenda item NO'~
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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Fine Arts Commission Funding awards for Fiscal Year 2001-2002
Background: Twelve organizations submitted grant appliCations requesting Fine Arts grants in
the amount of$322,121 for the 2001/2002 Fiscal Year. A total of $149,500 was budgeted for FY
01/02,
The deadline for submission of grant applications was July 16, 200 I. Copies of the applications
were sent to members of the Fine Arts Commission for review prior to the interviews, Oral
interviews were held with the applicants on July 31st and August 1st, The Fine Arts
Commissioners met on the afternoon of August I, 2001 and made final recommendations of the
Fine Arts funding.
The Fine Arts Commission was charged with making difficult decisions about how to effectively
allocate the limited funds budgeted for the promotion of Arts and Culture in the City of San
Bernardino, The following is the recommendation of the Fine Arts Commission for the Fiscal
Year 2001/2002 Fine Arts Awards:
Requested Recommended
1. Canto Bello Master Chorale - $25,014 $14,000
2. Inland Dance Theatres, Inc.- $20,000 $10,000
3, Junior University of San Bernardino, Inc. - $11,950 $7,500
4, San Bernardino-Riverside Counties District
Metropolitan Opera Auditions - $3,000 $3,000
5, Prime Time Choraliers - $2,409 $1,000
6, San Bernardino Valley Community
Concert Association - $21,340 $11,000
7, Sinfonia Mexicana Society - $41,339 $22,000
8. Sturges Family Playhouse - $18,451 $8,000
9. CSUSB Foundation,
Coyote Conservatory for the Arts - $4,890 $3,000
Inland Empire Symphony Association - $82,523 $70,000
The Inland Empire Symphony Association did not go through the competitive
process because it was included as a budget line item. However, it is included in
this item for Council approvaL
Total recommended Fine Arts Awards - $149,500
The Fine Arts Commission will be allocating the $50,000 identified as for "Art in Public Places"
program in October, 2001.
Financial Impact: The recommended awards total $149,500, the amount budgeted for Fine Arts
in Fiscal Year 2001/2002.
Recommendation: Adopt Resolutions
Synopsis: Inland Empire Symphony Association
The Inland Empire Symphony Association's 2001-2002 season will be
its nnd which makes our symphony one of the oldest in California. This
year Maestro Carlo Ponti, Jr. joins the symphony as principal conductor.
Maestro Ponti will be conducting a wide range of musical repertoire.
The Inland Empire Symphony Association has encouraged music in our
schools through their docents at the local school programs. The presence
of a symphony orchestra promotes cultural benefits and stimulates
economic growth.
. Estimated Attendance - 27,500
. Number of Performances -17
. Estimated Costs........... ...$433,470.00
. Estimated Income........ ....$350,947.00
. Grant requested was for. ....$82,523.00
. Grant award recommended.$70,000.00
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTION
OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Inland
Empire Symphony Association, a copy of which is attached hereto marked Exhibit "A"
and incorporated herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
(---. is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
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passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTIOl"
OF ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof: held on the
_ day of
,2001, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
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MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F,
City Att "
By:
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Inland Empire Symphony Association, a non-
profit organization, referred to an "Organization"
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The parties agree as follow:
1.
Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
11 Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein_ The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE I";~.;l,:
EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTION OF ,EE ~~,s
AND CULTURE.
budget for the 2001-02 fiscal year, the total sum or
$70,000.00 dollars, to cover the costs per Fine Arts
grant application agreement.
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6 3. Use of Funds. The funds paid to Organization
shall be used solely ror the purposes set forth in
7 Paragraph 1 and in strict compliance with the provisions
8 set rorth in the agreement. No deviation from the
agreement shall be made without the expressed approval or
9 the City of San Bernardino_ Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
returned to City by Organization.
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4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by the
City or its officers or agents. Failure to submit the
financial records in accordance with this section will
result in the Organization reimbursing the City.
5. Hold Harmless. Organization covenants and
agrees to defend, indemnify, and hold harmless the City
and its employees and agents from all liabilities and
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE IKLAKC
EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTION OF THE ARTS
AND CULTURE.
expenses (including counsel fees), suits or losses
5 however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and a~~
6 operations under this agreement. Payments hereunder are
7 made with the understanding that the City is not involved
in the performance of services or other activities of
8 Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services_ The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as Ucounsel feesH
for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assignment. Orga.nization shall not assign
its interest in this Agreement without the prior written
approval of City.
8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTION OF THE ARTS
AND CULTURE.
Agents and employees, Organization and its agents
performing act covered by this Agreement from the c~alms
for property damage for personal injury, including death,
as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence_
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(b)
less than
person on
Property Damage Insurance_ In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAN2
EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTION OF T~E AR~S
AND CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
As to Organization:
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Mayor's Office
11 City of San Bernardino
Mark Edwards, president
Inland Empire Symphony
Association
362 West Court Street
San Bernardino, CA. 92401
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300 North "On Street
13 San Bernardino, CA. 92418
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE =~~AKS
EMPIRE SYMPHONY ASSOCIATION FOR THE PROMOTION OF THE AR7S
2 AND CULTURE.
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CITY OF SAN BERNARO=KC
Judith Valles, Mayor
9 ATTEST:
Rachel G. Clark, City Clerk
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r-- and legal content:
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ORGANIZATION
15 James F. Penman
16 City Attorney
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
1. Applicant Organization (Name, Address, etc.)
Inland Empire Symphony Association
362 W. Court Street
San Bernardino, CA 92401
Telephone No. <.sta..2) 1R1-'ilRR
Non-Profit LD. No. 95-6153923
Number of Years in Existence 36 years
II. Contact Penon: Mar],. "rl~'ilrrl",
Title: President
Telephone No.: ~ 7Q,-07.00
Ill. Protram Category Under which Support is Requested:
Mll!::;("," -.>
IV.
Period of Support Requested:
Prom: Q-1- ?001 Through
(Starting)
8-31-2002
(Ending)
v.
Program Description:
The mission of the San Bernardino Symphony Orchestra is to present
symphonic music of the highest professional caliber to San Bernardino
audiences. Our program for the year will include'the following:
a. Five season series symphonic programs of classical music, presented
at the California Theatre of Performing Arts;
b. One 4th of July performance of popular and patriotic music, outdoors
at Seccombe Lake Park (a free public concert);
c. One performance (the only Southern California performance) by the
Russian National Orchestra. The July 29th performance will be at the
California Theatre;
d. One special June 2002 concert featuring a fusion of jazz and
symphonic music, with the Symphony Orchestra and jazz great Keiko Matsui.
Venue is the California Theatre;
e. Six performances in December, of the Nutcracker ballet, in conjunc-
tion with the Inland Empire Dance Company, also at the California Theatre;
f. Orchestral support for Canto Bello Chorale, Riverside Master >
Chorale, Cal State San Bernardino recitals, and docent music programs
in the schools; and
g. The Symphony runs the Guthrie Music Rental Library. No part of the
grant monies will be spent on Library operations.
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VI.
Estimated number of persons expected to benefit from this program:
a) Number of persons by paid attendance: 15 000
b) Number of persons by complimentary ~ssion: -12 , 500
c) Nwnber of performances scheduled: 17
d) Total attending all performance (a plus b): 77. c;nO
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VII. Need Statement:
Symphonic and classical music are essential elements of any community
which claims to embrace cultural values. A full cultural pallet, includ-
ing symphonic music, is absolutely essential' if a community is going to
attract new businesses and business people into the community. Addition-
ally, the cultural quality of our next generation, our children, is
significantly and positively influenced by exposure to symphonic and
classical music.
While various types of music are performed in San Bernardino by for-
profit and non-profit organizations, symphonic music, due to its
comple~ty and expense of production, is presented by only one"profes-
sional organization in the City, the San Bernardino Symphony Orchestra.
Even orchestras i<< the State's largest cities, including San Francisco,
Los Angeles, and San Diego, cannot cover production costs through
. ticket sales alone. All professional orchestras rely upon,~upport of
government and business. This is all the more the case in San Bernardino,
where demographics dictate that symphonic and classical music must
receive financial support from the community if it is to be retained as
part of the cultural life of the community.
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VIII. Intended Results:
Our intended results are simple: increase the number of people in
San Bernardino exposed to symphonic and classical music and,
increase the quality of that experience for each member of the
audience. These simple goals, however, will have far reaching
secondary results, including:
a. Improving the quality of life in San Bernardino
b. Improving the City's image to those looking in, and
c. Fostering interest in and support for other cultural
activities and institutions.
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IX. Total anticipated expenses for this period:
C Staff Costs:
Salary & Wages
Full Time (# Full Time Employees 2 ) $ 45.480.
Part Time (# Part Time Employees 1 ) $ 6.000.
Payroll Taxes (all categories) $ 5,150.
Fringe Benefits:
Medical $ 0
Pension $ 0
Other $ 0
Professional Benefits:
Union Dues $ III
Subscriptions $ III
Other $ 0
Continuing Education:
Full Time Employees $ 0
. Part Time Employees $ 91
Travel (all categories) $ 0
Professional Fees/Consultants $ III
Contract Employees:
Salary & Wages
C Full Time (# Full Time Employees III ) $ 0
Part Time (# Part Time Employees 70 ) $lIl0 47"
.
Payroll Taxes (all categories) $ 17,400
Fringe Benefits:
Medical $ III
Pension $ R 70"
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Other $ 91
Professional Benefits:
Union Dues $ h Q4"
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Subscriptions $ 16
Other $ 0
Continuing Education:
Full Time Employees $ 91
Part Time Employees $ 91
Travel (all categories) $ ? 000
.
Professional Fees/Consultants $ 76,345.
Administrative Costs:
Rent:
Office Space $ 10.850.
perfonnance $ III
Storage $ 91
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Maintenance
Security
Insurance:
Office
Programs
Utilities
Equipment
Supplies & Materials
Printing/Copying:
Office
Programs
Other
Telephone/FaxlInternet Services
PostagelDelivery Services:
Office
Programs
EvaJtuation/Compliance Services
Outstanding Loan Payments
Other: (identify, be specific)
nnuort-iC!;n']
Music Durchase. rental
Piano mover/tuner
Set up, set down
Transportation
Licenses, fees
Credit card and bank fees
Interest
Miscellaneous
TOTAL EXPENSES
5
$ 1 .875.
$ gl
$ 1R'i
$ <; A~I:\
.
$ III
$ III
$ 4 , 1 'i0
$ SOD.
$ A 471;
.
$ III
$ ;1 . Q7'i
$ 1 . <;<;n
$ 1 1nn
.
$ III
$ 10.000.
$ 1 .975.
$ ;1 , 47'i
$ ;1 , 400
1,500.
1,000.
4.,.610.
2;; 050.
13,000.
8,585.
$ .4~l..47n.
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X. Total anticipated income for this period:
Performances:
Subscription
Special Performances
Contracted Performances
$ 75.000
$
$~~~ h~lnw - Local Arts Orgn
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
1. r.i'l] sti'ltF. Si'ln Rprni'lrninn $ 7.500.
2. Redlands Bowl $ 43,000.
3. city of San Bernardino Parks & Rec $ 17,000.
4. Inland Dance Theater $ 48,872.
Gifts and Grants
Government Grants:
Federal $ 0
~re $ 0
COUBty $ ~
City $ 70 000
Foundation $ . 0
Corporate $ 0
Federated Campaigns (United Way, etc.) $ 0
Individual $ 1 1 0 0 0
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
1.
2.
3.
Funds from Support Groups
Loans
Advertising Sales
ProductlPublication Sales
Other
011
$
$
$
$
$
'ill 000
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5.200.
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11,175.
TOTAL INCOME
$ 350,947
XI. Amount requested from the San Bernardino Fine Arts Commission:
a)
b)
c)
d)
Total Expenses (Section IX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$ 433.470.
$ 1";0 947
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$ ~? I;?~
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19 %
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XII. Future Objectives:
C What are your contacts and goals for supplemenW funding?
The Symphony already has in place substantial fund raising activities
which provide more monies than the City of San Bernardino Fine Arts
grant and ticket sales combined. We, of course, intend to retain all
of the successful activities of dur current program. However, we also
intend to expand upon those efforts through a variety of newprograms,
including:
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a. An after concert cocktail party (or afterglow) on September 22nd
hosted by Nolan Miller and attended by his guest, Sophia Loren. Unlike
our usual afterglows, this will be a more formal affair, requiring
payment of an admission price;
b. A "high dollar" private dinner with Sophia Loren for a small
number of Symphony supporters;
c. Special concerts featuring fusions of symphonic and other music
genres, such as the June 2002 concert featuring Keiko Matsui and the
SymphoAyOrchestra, which is expected to be both an artistic and
financial success;
d. Additional advertising and fund raising programs outside of our
core-audience area, taking advantage of the celebrity status of our new
conductor, Carlo Ponti, Jr.;
e. Expanding our programs to other areas, to decrease per-performancE
cost and to increase ticket sales. For instance, we are currently
offering our services in playing the Nutcracker ballet to other dance
companies and communities which present the ballet with recorded music.
We are also seeking to do second performances or "run_outs" of our
series concerts in other communities.
f. Adding, as soon as financially practicable, a professional funds
development staff person to assist in applying for additional grants
and soliciting corporate sponsorships.
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XIII. Provide a briefhistorylbackground of the organization:
The Inland Empire Symphony Association (IESA) is the presenter of the
San Bernardino Symphony Orchestra, now in it's 73rd season.
In 1929 the San Bernardino Symphony was founded by Maestro James K.
Guthrie, a nationally recognized conductor and local community leader,
who created an organization that has been the creative focus for San
Bernardino. Maestro Guthrie also compiled a rental library that is
still used extensively by colleges and symphonies. He donated this
valuable asset to the San Bernardino Symphony.
In 2001, following two acclaimed performances as guest conductor,
Maestro Carlo ponti, Jr. joined the San Bernardino Symphony Orchestra
as its Music Director and Conductor. In addition to the San Bernardino
Symphony, Maestro Ponti is Associate Conductor of the Russian National
Orchestra. Maestro Ponti follows Stewart Robertson, who conducted for
11 years.
The IE~A additionally promotes community involvement in the arts by
providing the orchestra for the annual community production of the
Nutcracker and by including the California State University Symphonic
Choir in the season's program. The Southern California Youth and
Orchestral High School Symphonies have also been included' in past
programm. These events attract thousands of children to our presenta-
tions.
In 1985 the IESA began a concert series by Mexican composers and
performed blfMexican artists. These presentations are the only such
concert series in the world. These programs are now presented by the
IESA in conjunction with Sinfonia Mexicana, an af,filiated organization.
These musical concerts are performed in the historically designated
and beautiful California Theatre for the Performing Arts. The theater,
formerly designed for films, has been modified to accommodate symphonic
works and light opera productions.
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CERTIFICATION:
Project Officer: Miilrlr Ed....,rn'"
Telephone No,: 909 381 5388
Board President (or Authorized Signatory)
Telephone No,:
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30. Ann Harris, 28154 Saguaro Way, Highland, CA, 663-1044, RDA Admin City ofSB, 1 yr
31. Edward Hill, 1752 Lomas Privadas, San Bernardino, CA, 882-0080, Real Estate Developer, 17 yrs
32. Evelyn Hill, 1752 Lomas Privadas, San Bernardino, CA, 882-0080, Community Volunteer, 17 yrs
33. Judith Hubert, 879 El Camino Road West, San Bernardino, CA, 883-0100, Attorney, 5 yrs
34. Mark Johnson, 1820 E. Highland Ave, San Bernardino, CA, 882-2921, Pastor, 2 yrs
35. Marilyn Karnig, 3284 Parkside Dr, San Bernardino, CA, 886-7284, Community Volunteer, 4 yrs
36. David Kennedy, 505 E. Ralston Ave, San Bernardino, CA, 882-1093, Accountant, 8 yrs
37. Bill Lemann, 215 N. D St, San Bernardino, CA, 889-3691, Attorney, 17 yrs
38. Lori Martin, 159 Pinehurst Ct, San Bernardino, CA, 883.1276, Community Volunteer, 6 yrs
39. Tim Martin, 159 Pinehurst Ct, San Bernardino, CA, 883-1276, Vice Principal, 6 yrs
40. Marg.\J;ret Matich, 1245 Norman Rd, Colton, CA, 825-9100, Community Volunteer, 17 yrs
41. Mike"Maudsley, 33 San Juan Dr, Rancho Mirage, CA, 760-324-7288, Insurance Broker, 18 yrs
42. Mildred McKim, 450 W. 25th St, San Bernardino, CA, 882-4324, Educator, 16 yrs
43. Norine Miller, 3145 Peppertree Ln, San Bernardino, CA, 883-3359, Fmr Councilwoman, I yr
44. Patrick Morris, 695 Maywood Ave, San Bernardino, CA, 883-4177, Judge, 12 yrs
45. Louis Pelini, 659 E. Avery, San Bernardino, CA, 883-3367, Ret Cty Schools Admin, II yrs
46. Jerry Peterson, 1422 Henrietta, Redlands, CA, 793-8636, Computer Ex, 19 yrs
47. Frank Plash, PO Box 2909, San Bernardino, CA, 883-9848, Musicologist, 25 yrs
48. Lynda Savage, 3126 Valencia Ave, San Bernardino, CA, 882-7649, School Board Trustee, 17 yrs
49. Philip Savage, 600 N. Arrowhead Ave, San Bernardino, CA, 884-2117, Attorney, 17 yrs
50. George Schnarre, PO Box 3028, San Bernardino, CA, 883-8671, Realtor, 5 yrs
51. Michele Tacchia, 431 W. 24th St, San Bernardino, CA, 882-4939, Educator, 4 yrs
52. Judith Valles, 3096 Broadmoor, San Bernardino, CA, 882-3604, Mayor City of SB, 16 yrs
53. Gregory Yaros low, 3911 Carmelina St, San Bernardino, CA, 887-0261, Cantor, 6 years
9A
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Inland Empire Symphony Association
07/13/01 Balance Sheet
As of June 30, 2001
C Jun 30, '01
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ASSETS
Current Assets
CheckinglSavings
Guthrie Library Checking 781.68
Line of Credit Checking -527.76
Petty Cash 5.00
Symphony Checking 13,537.13
Total CheckinglSavings 13,796.05
Accounts Receivable
Accounts Receivable 26,374.48
Accounts Receivable - Guth... 637,02
Barter Receivable - Sympho... 7,204.84
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Total Accounts Receivable 34,216.34
it; Other Current Assets
Prflpaid Expenses - RNO 1,207.00
Prepaid Expenses - Season 195.21
Total Other Current Assets 1,402.21
Total Current Assets 49,414.60
Fixed Assets
C Office Equipment 35,510.92
Accum Deprec - Office Equip... -33,559.00
Total Fixed Assets 1,951.92
Other Assets
Guthrie Sheet Music Library 370,621.18
Total Other Assets 370,621.18
TOTAL ASSETS 421,987.70
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 4,604.82
Total Accounts Payable 4,604.82
Other Current Liabilities
Deferred Contract Revenue 8,435.00
City of SB Loan 154,387.75
Deferred Income
Sept 22, 2001
Opening Dinner 5,225,00
Sept 22, 2001 - Other 275.00
C Total Sept 22, 2001 5,500.00
Unaudited-internally generated for management purposes only Page 1
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07113/01
Inland Empire Symphony Association
Balance Sheet
As of June 30, 2001
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Jun 30, '01
200112002 Season 50,575.15
Russian Concert 4,605.00
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Total Deferred Income 60,680.15
Due to Guild 100.00
Alan Gresham Loan 5,000,00
Chuck Obershaw Loan 31,000.00
Line Of Credit 52,098.16
Payroll Liabilities 20,727.66
Union Dues Orchestra 242.31
Total Other Current Liabilities 332,671.03
Total Current Liabilities 337,275.85
. Total Liabilities 337,275.85
Equity ~,
General Fund Balance 155,170.65
Sinfonia Fund Balance -6,268.65
Net Income -64,190.15
Total Equity 84,711.85
TOTAL LIABILITIES & EQUITY 421,987.70
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Unaudited-internally generated for management purposes only
Page 2
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07/13101
Inland Empire Symphony Association
Profit & Loss
July 2000 through June 2001
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Jul '00 - Jun '01
~
Ordinary Income/Expense
Income
Allocated Season Tickets
Single Tickets
Board Dinner Revenue
Board Dues
Contract Concerts
Credit Card Process Fee
Donations
Grant Income
Allocated Program Ads
Guild Contrib - New Year
Guthrie Library Music Rental
Miscellaneous Income
Music in Schools
Total Income
Cast of Goods Sold
Electric
Guthrie Expense
Advertising
Artist
Concert Insurance
Concert Pictures
Conductor
Guthrie Help
Guthrie Payroll
Hotel
Miscellaneous
Music PurchaselRental
Musicians Schools
Orchestra
Parking
Payroll Taxes
Paychex Fee
Phone
Photographer
Piano MovefTune
Pension Expense
Printing Costs
Printing Music
Program Book/Flyers
Rent
Repair & Main!.
Set UplDown
Stage Hands
StoragelMusic
Supplies
Tapes
Travel
Truck
Union Dues
UPS Guthrie
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Total COGS
Unaudited-internally generated for management purposes only
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49,224.00
26,945.99
135.00
4,805.00
132,098.52
1,820.01
12,352,50
65,500,00
5,009.00
33,000.00
7,218.43
10,168,32
2,912,00
351,188.77
623.56
189.23
3,777,73
8,000,00
144.17
70.00
28,000.00
367.50
5,964.97
575.38
888,18
2,423.91
2,912.00
195,425.72
188.26
19,754,15
482.86
794.28
230.00
2,716.36
10,246,54
346.99
601.00
11,537.25
9,300.00
338.69
1,487.18
6,075.10
2,186.05
894.09
820.00
2,850,00
663.40
7,754.54
1,525.72
330,154.81
Page 1
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07/13101
Inland Empire Symphony Association
Profit & Loss
July 2000 through June 2001
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Gross Profit
Expense
Advertising - Admin
Bank Charges
Credit Card Fees
General Printing
Insurance
CHUBB Insurance
Liability
Workers Camp
Insurance - Other
Total Insurance
LicenseslFees
Miscellaneous Expense
Office Salaries
Office Supplies
PayChex
Payroll Taxes - Office
Personal Property Taxes
Postage and Delivery
US Postmaster
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Total Postage and Delivery
Presentation
Receptions
Referral Fee
Repair & Maintenance
Telephone
Travel Expense
Web Site
Uncategorized Expenses
Total Expense
Net Ordinary Income
Other IncomelExpense
Other Income
Interest Income
Other Income
Sinfonia Concert Exp Reimb
Sinfonia Overhead
Total Other Income
Other Expense
Interest Expense
Net Barter
Penalties
Total Other Expense
Net Other Income
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Net Income
Unaudited-internally generated for management purposes only
Jul '00 - Jun '01
21,033.96
4,749.00
67.98
3,100.54
822.49
1,083.00
1,565.83
3,507.05
75,00
-~--,~
6,230,88
4,220.63
5,567.11
42,146.45
2,928.07
2,340.80
3,145.86
107.70
1,773.00
1,773,00
247.25
112.43
605.50
1,538.27
3,347.07
1,001.98
213.00
0.00
84,266.01
-63,232.05
308.11
1,117.77
3,520.84
7,000.00
--
11,946.72
11,236.32
1,287.60
380.90
12,904.82
-958.10
-64,190.15
Page 2
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Inland Empire Symphony Association
Financial Statement
2000-2001 Fine Arts Grant
The 2000-2001 Fine Arts grant moneys of$65,500 were used to offset musicians' salaries, payroll
taxes and conductor costs as listed below:
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Musicians & Conductor
. Salaries. Taxes
Allocated
Grant
Concert Date
October 21, 2000 $24,008 $13,100
C November 18,2000 $24,465 $13,100
January 20,2001 $19,411 $13,100
March 10, 2001 $23,105 $13,100
April 7, 200 I $33,301 $13,100
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Synopsis: Canto Bello Master Chorale
The Canto Bello Master Chorale a San Bernardino based organization
continues to rise in popularity.
Citizens of a variety of ages and professions are part of this chorale
presenting a repertory of classic choral works.
The Chorale accompanying Orchestra is the San Bernardino Symphonic
Orchestra and a good networking system is in effect.
. Estimated Attendance - 8,000
. Number of Performances - 3 major, 14 minor
. Estimated Costs........... ...$102,714.00
. Estimated Income........ ....$77 ,700.00
. Grant requested was for.. ...$25,014.00
. Grant award recommended.$14,000.00
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RESOLUTI '--0.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE CANTO BELLO MASTER CHORALE FOR THE PROMOTION OF
ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Canto Bello
Master Chorale, a copy of which is attached hereto marked Exhibit "A" and incorporated
herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage ofthis resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE CANTO BELLO MASTER CHORALE FOR THE PROMOTION OF
ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof. held on the
_ day of
.2001, by the following vote. to wit:
7 Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
C. 14 ANDERSON
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MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"CityH and the Canto Bello Master Chorale, a non-profit
organization, referred to an "OrganizationH
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A. Organization has requested financial
9 Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposalH) approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
The parties agree as follow:
1.
Recitals.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
Payment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
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Mayor's
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO MASTER CHORALE FOR THE PROMOTION OF THE ARTS AND
CULTURE.
budget for the 2001-02 fiscal year, the total sum of
$14,000.00 dollars, to cover the costs per Fine Arts
5 grant application agreement.
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3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
10 returned to City by Organization.
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4. Accounting. Within 20 days after the
12 completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
13 an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
14 by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
15 by Organization in such manner as to permit City to
16 easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
17 inspection at any time during the business day by
City or its officers or agents. Failure to submit
18 financial records in accordance with this section
result in the Organization reimbursing the City.
the
the
will
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covenants and
harmless the City
liabilities and
5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
21 and its employees and agents from all
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CAKTO
BELLO MASTER CHORALE FOR THE PROMOTION OF THE ARTS ANC
CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing OUe of
the use or receipt of the funds paid hereunder and all
operationi under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
11 behalf of the City shall be considered as "counsel feesH
for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
14 hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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7. Assiqnment. Organization shall not assign
21 its interest in this Agreement without the prior written
approval of City.
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8. Insurance. Organization shall take out and
aintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO MASTER CHORALE FOR THE PROMOTION OF THE ARTS AN]
2 CULTURE.
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Agents and employees, Organization and its agents
5 performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
6 as well as from claims for property damage which may
arise from Organization's or its agents' operation
7 hereunder, whether such operations be by Organization or
8 its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
9 such insurance shall be as follows:
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(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
14 less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
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(cl Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state la~ if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
21 insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
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(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CK~TC
BELLO MASTER CHORALE FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
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As to City:
As to Organization:
Mayor's Office
City of San Bernardino
300 North "DR Street
San Bernardino, CA. 92418
Howard Knowlton, president
Canto Bello Master Chorale
P.O. Box 1627
San Bernardino, CA. 92402
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
23 DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CANTO
BELLO MASTER CHORALE FOR THE PROMOTION OF THE ARTS A~C
CULTURE.
CITY OF SAN BERNARDINO
Judith Valles, Mayor
ORGANIZATION
12 Approved as to form
and legal content:
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15 City Atto p.ey
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
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I. Applicant Organization (Name, Address, etc.)
r:::lntn 'RP.:l 1 r""') M~!=:t.p.r Mlnrale
pn<<t Off; rP Rnx 16'J.7
q;;:ln ~rn;:arA; nn. r~. Q?40?
Telephone No, ( 909) 825-0589
Non-Profit I.D. No. 9788765
Number of Years in Existence 20 years
II. Contact Person: Janie Lynch
Title: Secretary
Telephone No.: ~ 867-2053
III. Program Category Under which Support is Requested:
MllR;r
IV.
Period of Support Requested:
From: Seotember 2001 Through
(Starting)
June 2002
(Ending)
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V.
Program Description:
The Canto Bello Mast<< Ch<X1l1e is a growing ensemble ch<X1l1e that provides a varied and dynamic repertoI'y of
classical ch<X1l1 works to the community of San Bernardino as well as the surrounding Jnland Empire communities.
As an organization, the Ch<X1l1e strives to promote the arts in San Bernardino. while offering an opportunity for
local talent to flourish through musical stage perfonnances. The Canto Bello Master Chorale has an ambitious
schedule planned for the coming season, including 3 major productions and 14 minor events.
The Canto Bello Master Chorale is constantly working to improve ita performance presentatioo. By hiring top
soloists in the Inland Empire we have enhanced OW' performance level and will cootinue to partner with
professional soloists in the coming season. Through our own efforts, as well as collaborations with the San
Bernardino Symphony, San Bernardino Valley College. CSUSB/IE Symphonic Choir, the California Elementary
Magnet School fur the Arts, the Clairemont High School Honors Choir, and other community musical
organizations, we have built a strong reputation for quality performances. We will cootinue to provide a diverse
program of musical entertainment to meet the varied and changing needs fur the arts in our couununity.
The Canto Bello Master Chorale has increased its efforts in advertising and fund raising and continues to strive to
improve its funding base and its name recognition. The Chorale proposes to increase its audience base through the
use of professional marketing and ticket sales in the upcoming season. With the increased promotion of our events
we hope to reach a much broader segment of the population, and help to expand our community's recognition and
appreciation of the arts.
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VI.
Estimated number of persons expected to benefit from this program:
a) Number of persons by paid attendance: I;oon
b) Number of persons by complimentary admission: -2000
c) Number of performances scheduled: 3 maior, 14 minor
d) Total attending all performance (a plus b): 8000
VII. Need Statement:
For many years, the Canto Bello Master Chorale has provided quality entertainment to a diverse
population in the San Bernardino COIl\mWlity. Though the Chorale has produced concerts that offered a wide
range of musical selections, the audience base has typically been comprised of adults, and more specifically, the
elderly. We recognize a need to broaden our audience base, and hope to target the youth population as well as the
hispanic commWlity throogh increased collaboration this season.
The growing youth population in San Bernardino is reflected in the addition of a new high school and junior
high school within the city, to be completed in the near future. The city school district's support of cultural
programs, naming the California Elementary School as a magnet school for the arts suggests a demand for quality
artistic programs to be oftered fur youth, The Canto Bello Master Chorale hopes to target this population dming
the coming season by increased collaboration with local youth vocal organizations, including California School,
and by offering free admission fur children Wlder 12 years to all concerts this season. The Chorale feels these
efforts will encourage youth and young liunilies to participate.
The hispanic community in San Bernardino has always had a high emphasis on culture and the arts. The
Canto Bello Master Chorale proposes to broaden its audience base through collaborations with local hispanic
organizations in the coming season. The Chorale has been approached by the Mexican Consolate and the Inland
Empire Hispanic Chamber of Commerce to co-host a musical event during the coming season, which suggests a
need fur increased opportunities in the arts within the city's hispanic population.
The Canto Bello Master Chorale, with additional funding, will be able to reach a wider audience through
increased collaboration with other organizations this year. We have planned an exciting calendar of events fur the
season which will hOpefully conclude with a stadium concert that will partner several invited choruses and a full
orchestra with the Chorale to perform the Verdi Requiem. We believe a strongly supported choral organization,
which hires the resident symphony. is a necessity. The San Bernardino Symphony charges us the same union rates
as any other hiring organization, so this is a major expense when we hire an orchestra, The support of the local
symphony, though costly, will nol only enhance our own events, but will in turn increase the recognition of the arts
in the local community, as well as in the entire Inland Empire.
The Canto Bello Master Chorale, with additiooal funding, will be able to broaden it's audience base
through increased advertising and promotion. A larger audience base will not only increase the appreciatioo for the
arts in the community, but will also strengthen the Chorale's recognition locally. The increased name recognition
will help us to achieve a greater funding base, which in turn will enable the Chorale to increase the number of
performances and repertory.
The Canto Bello Master Chorale, with additional funding, will be able to ensure that we have a consistent
level of expertise in conductor, accompanist and soloists, which will help to strengthen OlD' recognitioo in the San
Bernardino performing arts community, and help to sustain the reputation we have built.
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VIII, Intended Results:
The Canto Bello Master Chorale anticipates a broader audience base with expanded collaboration.
Additional funding through the Fine Arts Grant Program will help the Chorale to achieve the ambitious goals it
has set for the coming season. Collaborations with local youth organizations are planned for December of this year,
The Chorale's participation in "Lights Around The World", and collaborations we anticipate for our own
Christmas Concert will encourage participation from children and young fiunilies. The Canto Bello Master
Chorale also intends to offer free admission to children under the age of 12 for all concerts during this season.
Grant fimding will help to subsidize the cost of this venture. The Chorale expects that these efforts to target the
youth in the community will fuster an increase in our audience base, benefiting approximately 500 children in the
community.
The Canto Bello Master Chorale hopes to broaden its audience base by targeting increased collaboration
with the hispanic community. The Chorale has tentatively scheduled a September Mariachi Concert and will
collaborate with local hispanic musicians. Preliminary discussions have also taken place with the Mexican
Consolate and the Inland Empire Hispanic Chamber of Commerce to co-host with the Chorale a production of Las
Posadas in December at the Orange Show. We anticipate that approximately 500 participants will benefit from
these productions.
With the requested funding, the Canto Bello Master Chorale will not only be able to provide the additional
programs described above, but will also be able to increase its advertising budget which wilI benefit the entire
community. Additional fimding will help us to provide proper remuneration for our conductor, and will help to
ensure that the level of expertise ofleadership, accompanist and soloists will remain high. The Canto Bello Master
Chorale will be able to promote the performing arts of San Bernardino throughout the surrounding communities of
the Inland Empire.
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IX. Total anticipated expenses for this period:
.- Staff Costs:
'- Salary & Wages
Full Time (# Full Time Employees ) $
Part Time (# Part Time Employees ) $
Payroll Taxes (all categories) $
Fringe Benefits:
Medical $
Pension $
Other $
Professional Benefits:
Union Dues $
Subscriptions $
Other $
Continuing Education:
Full Time Employees $
Part Time Employees $
Travel (all categories) $
Professional Fees/Consultants $
Contract Employees:
Salary & Wages
C Full Time (# Full Time Employees ) $
Part Time (# Part Time Employees 2 ) $ 12.000
Payroll Taxes (all categories) $ 0
Fringe Benefits:
Medical $
Pension $
Other $
Professional Benefits:
Union Dues $
Subscriptions $
Other $
Continuing Education:
Full Time Employees $
Part Time Employees $
Travel (all categories) $
Professional Fees/Consultants $ 32.000 ,.
Administrative Costs:
Rent:
Office Space $ 2,400
Performance $ 6.000
1'''''.."..... Storage $ 564
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Maintenance $
- Security $ 2.7')0
'-' Insurance:
Office $
Programs $ 1.000
Utilities $
Equipment $ 25.000
Supplies & Materials $ 3.500
Printing/Copying:
Office $ 2.000
Programs $ 2.000
Other $
Telephone/Fax/Intemet Services $ 500
Postage/Delivery Services:
Office $ 700
Programs $ 1.000
Evaluation/Compliance Services $
Outstanding Loan Payments $ 800
Other: (identify, be specific)
Advertisinq $ 6.000
Food & Beveraqe $ 5.000
I"'" $
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TOTAL EXPENSES
$ 102,714
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X, Total anticipated income for this period:
Performances:
Subscription
Special Performances
Contracted Performances
$ 40,000
$
$
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
I. $
2. $
3. $
~ $
Gifts and Grants
Government Grants:
Federal $
State $
County $
Gty $
Foundation $
Corporate $ , 7 .000
Federated Campaigns (United Way, etc.) $ 5,700
Individual $ 'i .000
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
1.
2.
3.
Funds from Support Groups
Loans
Advertising Sales
Product/Publication Sales
Other
$
$
$
$
$
1n.nOQ
TOTAL INCOME
$ 77.700
XI. Amount requested from the San Bernardino Fine Arts Commission:
a)
b)
c)
d)
Total Expenses (Section IX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$ 102,714
$ 77,700
$ ?'i.0l4
7.4
%
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XII.
Future Objectives:
What are your contacts and goals for supplemental funding?
The Canto Bello Master Chorale intends to seek a highly motivated and enthusiastic individual to handle
marketing, sponsor recruitment, and ticket sales for the organization, It is the Chorale's intention that through this
individual's professional efforts they will increase interest in the organization, increase participation at events, and
increase financial support from the local business community. Some projects would include:
o Fonn alliances with local newspaper, radio, and television agencies, as a representative of the
organization, for increased publicity opportunities.
o Offer suggestions on additional publicity for events and fund-raisers.
o Draft a "corporate Sponsor Program" for approval by the board, that describes various levels of
sponsorship including suggested dollar values and accompanying recognition package fur each level.
o After board approval of the "Corporate Sponsor Program", recruit local and regional businesses for
involvement in the program.
o Handle all ticket sales fur events and fund raisers, with the exception of those distributed by the board.
Additional funding from the Fine Arts Grant Program will help us to initiate this program through contract
payments to the individual. Once the program is in place, the increased fund-raising this individual will generate
will continue to support the position in the future.
In addition to this new marketing plan, the Canto Bello Master Chorale intends to seek additional grant funding
through County, State, Federal and Private programs fur the coming season and future years. It is our hope that
with an increased funding base through grants, and a more professional fundraising enterprise for continued
support, the Chorale will continue to expand opportunities for participation in the arts in San Bernardino and the
surrounding communities.
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XIII. Provide a brief historylbackground ofthe organization:
History of Canto BeDo Master Chorale
The Canto Bello Chorale was fOlmded in the Spring of 1982 by then Director/Conductor Refugio (Ernie) Gomez
and a small group of fifteen singers who wanted to keep alive the perfurmance of choral works by major
composers, as well as, good choral singing for smaller ensembles. The Canto Bello Master Chorale has presented
the works of Bach, Beethoven, Brahms, Durufle, Faure, Gounod, Handel, Haydn, Mozart, Puccini, Rutt<<,
Schubert, Bruckner and Vivaldi as well as many others. The Canto Bello Chorale always strives to bring together
the best in soloists and orchestra, We hire the Inland Empire Symphony for many of our concerts and also
regularly perfurm on the symphony's season, Our soloists are area residents who have performed for many major
forums including the Los Angeles Opera, The Canto Bello Master Chorale continues to grow as a performing
organization. Last season the chorale had 42 members and anticipates continued growth this season. The Canto
Bello Master Chorale has a continuing commitment to provide the City of San Bernardino and the Inland Empire
with the best in choral performance.
E. Earl Richards IT - Conductor
In 1983, Mr. Richards received a Grade VIll Diploma in piano performance and theory from the Royal School of
Music in London, England, then earned a Bachelor of arts in Business Administration from Lorna Linda
University, followed by a Master of Music in Choral Conducting from the University ofCaliti:>mia, Los Angeles,
where he was teaching assistant to Donald Neuen, Director of Choral Activities.
He founded and directed the Omni Chorale in Riverside. For three years, he served as assistant conductor for the
Riverside Master Chorale. In 1997, he assisted Frank Feta with choral and instrumental rehearsals for the musical
production of"Mame" at the Summer Redlands Bowl. The next two years he spent as Director of Vocal Studies foc
the Milwaukee High School of Arts in Wisconsin where he was responsible for choral groups, opera wockshop, and
a vocal jazz ensemble, as well as writing the Year 2000 High School Vocal Music Curriculuro for the Milwaukee
Public School District.
Presently Mr. Richards is the vocal arts instructor at Claremont High School in charge of three choirs and two
musical theater groups. Mr. Richards assumed his duties with the Canto Bello Master Chocale on JanlW')' 8, 200 \.
CERTIFICATION, ~
Project Officer: " ,/ ..{ Title Secretary
To''I'OOoo No.' '909' 8~ "'" . 7/14/01 ~
Board President (or Authorized Signatory) ~1Jd/1../j K pf,,;fH~
~ ' ~
Telephone No.: ~ /-0/ 74-0 Date 7/14/01
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Executive Board, Officers and Board of Directors members.
(Include names, addresses, telephone numbers, position held on board of directors, occupation and
years served on board of director ofthis organization)
Canto Bello Master Cborale - Board of Directors 2000-2001
president
Howard Knowlton
Clinical Psychologist
1251 E. Lugonia, #91
RedIands, CA 92374
(909) 793-0430
Board Member - 3 years
Vice President - External
Y oma C1eeves
Retired Administrator
26284 Orchid Dr.
fligJ>laM, CA 92346
(909) 864-0381
First year as a Board Member
Vice President - Internal
Barbara Cruickshank
Outreach Services Coordinator
29343 Clearview Ln.
Fig}lland, CA 92346
(909) 864-0683
First year as a Board Member
Secretary
Janie Lynch
Golf Course Supervisor
1648 Morgan Rd.
San Bernardino, CA 92407
(909) 887-2053
First year as a Board Member
Treasurer
Florence Littlefield
Retired ~ered Nurse
758 W. 24 Street
San Bernardino, CA 92405
(909) 882-7146
Board Member - 10 years
Parliamentarian
Anna Marie McAfee
Registered Nurse
2827 Ladera Rd.
San Bernardino, CA 92405
(909) 881-1181
Board Member - 6 years
Conductor
E. Earl Richards II
26565 Orange Ave.
Redlands, CA 92373
(909) 335-2286
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Canto Bello Master Chorale
Financial Summary - 2000-2001 Concert Season
Expenditures:
Administrative
PhOne/Fax/Internet
Loan Payments
Rent - Concert Facilities
Rent - Rehearsall=acilities
Rent - Storage Facilities
Music
Postage
Printing
Advertising
Insurance
Food & Beverage
Equipment RentallRepair
Supplies & Materials
Soloists
Musicians
Employee Salaries
$279.56
$480.00
$3.570.00
$2.535.00
$1.600.00
$651.00
$1.195.34
$660.00
$1.958.47
$2,402.61
$310.04
$598.01
$754.00
$60.95
$4.200.00
$3.962.50
$8.000.00
Total Expenditures
$33.217.48
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Income
Fundraisers
DueslMusic
DonationS
Grants
Ticket Sales
Interast Income
Program Advertisements
Loans
$4.943.26
$2,050.50
$4.045.00
$10.000.00
$11.460.00
$23.52
$405.00
$800.00
Total Income
$33.727.28
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Canto Bello Master Chorale
Fine Arts Grant Disbursements 2000-2001
$4000 was received from the San Bernardino Fine Arts Commission for general Chorale
functions and administrative needs. Funds were disbursed as fullows:
Salaries (Administrative Cost)
Rent (Sturges Auditorium)
Soloists (Grand Night Concert)
Advertising (Grand Night Concert)
Printing (Grand Night Concert)
Postage (Grand Night Concert)
Music (Grand Night & Christmas Concerts)
Concert Insurance (partial payment)
$1000.00
$ 740.00
$ 500.00
$ 715.95
$ 274.76
$ 462.00
$ 281.22
$ 26.07
$4000.00
Total Disbursed
$6000 was received from the San Bernardino Fine Arts Commission for an Opera event.
A production of "La Boheme" was conducted on Saturday, March 31,2001 at the Sturges
Center Auditorium. Funds were disbursed as follows:
Soloists
Musicians
Stage Director (partial payment)
$2800.00
$2512.50
$ 687.50
$6000.00
Total Disbursed
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Synopsis: Inland Dance Theatres Inc.
The Inland Dance Theatre will present the 26th production of Tchaikowsky's Nutcracker
Ballet on December 6-9,2001 at the California Theatre.
During these past 25 years over 100,000 school children have viewed with delight a live
ballet.
Both cast and audience is drawn from the Inland Empire. Special rates are given to youth
and low-income families. The Nutcracker Ballet has become an established holiday
tradition in the City of San Bernardino.
. Estimated attendance - 7,500
. Number of performances - 5
. Estimated costs - $115,750.00
. Estimated income - $95,750.00
. Grant requested - $20,000.00
. Fine Arts Commission recommends - $10,000.00
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL Of THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE INLAND DANCE THEATRES, INC. FOR THE PROMOTION OF ARTS
AND CULTURE
1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof. held on the
_ day of
,2001, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
<:: 14 ANDERSON
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MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By:
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AGREEMENT
Fine Arts Funding
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
~City" and the Inland Dance Theatres, Inc., a non-profit
organization, referred to an ~Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
9 Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter ~the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
14 financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
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Payment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
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Mayor's
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE IN~AND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3
4 budget for the 2001-02 fiscal year, the total sum of
$10,000.00 dollars, to cover the costs per Fine ArLs
5 grant application agreement.
6 3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
7 Paragraph 1 and in strict compliance with the provisions
8 set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
9 the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
10 returned to City by Organization.
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4. Accounting. Within 20 days after the
12 completion of the event, the Organization shall submiL LO
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
covenants and
harmless the City
liabilities and
5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
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charges,
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
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expenses (including counsel fees), suits or losses
5 however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
6 operations under this agreement. Payments hereunder are
7 made with the understanding that the City is not involved
in the performance of services or other activities of
8 Organization. Organization and its employees and agents
are independent contractors and are, not employees or
9 agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
10 members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel feesH
11 for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
14 notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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7. Assignment.
its interest in this
approval of City.
Organization shall not assign
Agreement without the prior written
8. Insurance. Organization shall take out and
aintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
2 DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
3 CULTURE.
4
5 Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
6 for property damage for personal injury, including death,
7 as well as from claims for property damage which may
arise from Organization's or its agents' operation
8 hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
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(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
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(b)
less than
person on
Property Damage Insurance'. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such poI icy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE IN~AND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as fol1ows:
10 As to City:
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Mayor's Office
12 City of San Bernardino
300 North ftD" Street
13 San Bernardino, CA. 92418
As to Organization:
Jean Roche, President
Inland Dance Theatres, Inc.
P.O. Box 3691
San Bernardino, CA. 92413
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11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE INLAND
DANCE THEATRES, INC. FOR THE PROMOTION OF THE ARTS AND
CULTURE.
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CITY OF SAN BERNARDINO
Judith Valles, Mayor
ATTEST:
10 Rachel G. Clark, City Clerk
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Approved as to form
14 and legal content:
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James F. Penman
City Atto ney
By:
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ORGANIZATION
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PERFORMING ARTS - GRANT APPLICATION FORM
CITY OF SAN BERNARDINO - FINE ARTS COMMISSION
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I. Applicant Organization (Name, Address, etc.)
Inland Dance Theatre's Inc.
P.O. Box 3691
San Bernardino 92413
Telephone No. (909) 783-4824
Non-Profit I.D No. 07033047
Number of years in existence 25
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II. Contact Person: Jean Roche
Title: President
Telephone No.: (909) 783 -4824
Ill. Program Category Under which Support is Requested:
Dance
IV. Period of Support is Requested:
September 8, 2001 through December 9,2001
Program Description:
Inland Dance Theatre's Inc. (IDT) will present the 26th production of Tachaikowsky's
Nutcracker Ballet with the San Bernardino Symphony to the community of San
Bernardino and surrounding areas, drawing an audience from diverse groups of people.
The performances will be December 6, 7, 8, and 9th at the California Theatre of
Performing Arts. During the past 25 years over 100,000 school children have attended
the Nutcracker Ballet. We are happy to be able to continue to bring a live performance of
the Ballet and Symphony into the lives of the children.
We keep the quality of this production at a high level. This year we intend to bring
Jennifer Blake a local dancer, who now performs with the San Francisco Ballet back to
perform the role of Sugar Plum Fairy. Our Desire is to encourage our young dancers and
inspire them to a higher performance level. The opportunity to work with a local person,
who is now a professional, will provide tangible evidence that dedication and work help
achieve goals.
Both of our cast and audience is drawn from the diversified community of the Inland
Empire. Many residents are on some type of state or federal aid and would not be able to
attend or perform in Nutcracker Ballet if we did not provide a special rate for the youth
and underwrite performance costs. This exposes youth from disadvantaged families to
the enrichment of the arts. For many families the Nutcracker is an established Holiday
tradition. We hope to increase our audience each year by special outreach programs in
the schools and communities.
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VI. Estimated number of persons expected to benefit from this program:
A) Number of persons by paid attendance: 6.500
ill Number of persons by complimentary admission: 1.000
C) Number of performances scheduled ~
.ill Total attending all performance (a plus b) 7.500
VIII. Need Statement
It is our intent to inspire enthusiasm for dance, music, and theatre in the community by
exposing the youth in the Inland Empire to these art forms. Each year the cast of the
Nutcracker Ballet is comprised of 98% local talent of all ages, ethnicity and social-
economic background. This exposure to the arts is essential to the quality and vitality of
the Inland Empire. Such opportunities would be vastly reduced without the
Nutcracker Ballet performance.
Our website has been in existence for two years and has been another avenue of
advertising our performance to the community. As we become more proficient we will
add the audition forms and electronic tickets to our site.
As in past years several of our company dancers are performing in Junior University
programs, Redland Festival Ballet and school shows. Their past Nutcracker experience
has provided these dancers with experience and opened new venues of performing to
them.
We are proud that many of our previous company members are enrolled in dance
programs in universities such as VCLA and VCR.
C VIII. Intended Results:
It is our intent to inspire enthusiasm for dance, music and theater in the community by
exposing the youth in the Inland Empire to these art forms. Each year the cast of the
Nutcracker Ballet is comprised of 98% local talent of all ages, ethnicity and socio
Economic background. This exposure to the arts is essential to the quality and vitality of
the Inland Empire. Such opportunities would be vastly reduced without the Nutcracker
Ballet Performances.
Our website has been in existence for two years and has been an avenue of advertising
our performance to the community. As we become more proficient we will add the
audition forms and electronic tickets to our site.
As in past years several of our company dancers are performing in Junior
Universities productions, Red1and Festival Ballet and school shows. These dancers
past Nutcracker experience has provided these dancers these dancers with experience ana
opened new venues of performing to them
We are proud that three of our company members are enrolled in the dance programs
At the University of California Irvine. One of our dancers is teaching Ballet at UCLA
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Staff Costs:
Salary & Wages
Full Time (# Full Time Employees
Part Time (# Part Time Employees
Payroll Taxes (all categories)
Fringe Benefits:
Medical
Pension
Other
Professional Benefits:
Union Dues
Subscriptions
Other
Continuing Education:
Full Time Employees
Part Time Employees
Travel (all categories)
Professional FeeslConsultants
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Contract Employees:
Salary & Wages
Full Time (, #Full Time Employees)
Part Time (#Part Time Employees
Payroll Taxes (all categories)
Fringe Benefits:
Mediacal
Pension
Other
Professional Benefits:
Union Dues
Subscription
Others
Continuing Education
Full Time Employees
Part time Employees
Travel (all Categories)
Professional Fees/Consultants:
Administrative Costs:
Rent:
Office Space
Performance Space
Storage
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nla
$ nla
nla
nla
nla
nla
nla
nla
nla
nla
nla
nla
nla
$27.550
$1.760
na
na
na
na
$200
na
na
$1,000
$700
Company Classes
Flights for Guest art
na
$2,400
$11,765
$2,400
Auditionlrehearsal Spa
C Maintenance $2,100
Secuity
Insurance
Office
Programs $750
Utilities
Equipment
Supplies & Materials $3.050
Printing/Copying:
Office $2,220
Programs $4,500
Other
T elephone/F ax/I nternet/Services: $200
Postage/Delivery Services:
Office $400
Programs
Evaluation/Compliance Services
Outstanding Loan Payment $0
Other (identify be specific)
Orchestra $39,530
California Theatre Rental $11.765
Advertising $3.500
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TOTAL EXPENSE $115.750
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X. Total anticipated income for this period:
Performances:
Subscription
Special Performances
Contracted Performances
18000
51250
Identify other local arts organizations. which pay you fees to use your services and amounts paid.
1
2
3
4
Gifts and Grants
Government Grants:
Federal
State
County
City
Foundation
Corporate
Federated Campaigns (United Way, etc)
Individuai
(Please Identify any individual who will give more than
$5,000 in the funding period)
1
2
3
Funds from Support Groups
Loans
Advertising Sales
Product/Publication Sales
Other
TOTAL INCOME
20000
8000
3000
2000
6000
7500
115750
XI. Amount requested from the San Bernardino Fine Arts Commission:
a) Totai Expenses Section IX.)
b) Totai Income (Section X)
c) AMOUNT REQUESTED (a minus b)
d) Percent of Budget
115750
95750
20000
20.88%
NU:rCRACKER c}.1X/ BUDGET
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BUDGET 2001 BUDGET 2000 ACTUAL 2000 BUDGETED 2001 ACTUAL 2001
ORCHESTRA :541,000.00 $49,500.00 $39,500.00
TAPE $250.00 $0.00 $250".00
STANDS & CHAIRS $200.00 $200.00 $200.00
ARTISTIC DIR. REHEARSAL $7,000.00 $7,000.00 $7,000.00
GUEST ARTISTS $6,600.00 $7,600.00 $8,600.00
HOUSING GUEST ARTIST $200.00 $0.00 $200.00
TRANSPORT GUEST ARTIST $300.00 $0.00 $500.00
COMPANY CLASSES $800.00 $800.00 $1,000.00
STAGE MANAGER $950.00 $950.00 $950.00
CALIFORNIA THEATRE $11,580.00 $11,580.00 $11,765.00
STAGE HANDS AND LIGHTING $10,500.00 $11,000.00 $11,500.00
RENT AUDITIONS & REHEARSAL $2,400.00 $2,400.00 $2,400.00
SET REPAIR & MAINTENANCE $500.00 $538.00 $900.00
SET & COSTUME STORAGE $1,200.00 $1,200.00 $1,200.00
GROSH DROPS $800.00 $850.00 $800.00
OTHER DROPS $800.00 $900.00 $950.00
PROP RENTALS & STORAGE $600.00 $400.00 $600.00
DRY ICE $400.00 $784.00 $450.00
MOVE SETS $400.00 $200.00 $500.00
NEW COSTUMES $1,000.00 $1,200.00 $1,000.00
COSTUMES REPAIR/MAIN $1,000.00 $800.00 $1,200.00
SEAMSTRESS $1,200.00 $1,000.00 $1,200.00
COSTUME RENTALS $800.00 $480.00 $600.00
CLEANING COSTUMES $1,000.00 $975.00 $1,000.00
MAKE-UP $350.00 $245.00 $300.00
STAGE SUPPLIES $250.00 $355.00 $350.00
ADVERTISING $4,000.00 $5,800.00 $3,500.00
ALL PRINTING $1,000.00 $1,200.00 $1,000.00
ART/PHOTOGRAPHY $1,200.00 $850.00 $850.00
PHOTOGRAPHY $700.00 $600.00 $1,200.00
PRINT TICKETS $150.00 $0.00 $200.00
INSURANCE $750.00 $730.00 $750.00
OFFICE SUPPLIES $500.00 $300.00 $300.00
POSTAGE $300.00 $450.00 $400.00
TICKET & STAFF $2,500.00 $1,210.00 $2,500.00
CITY PERMITS . $200.00 . $125.00 $125.00
CAST FLOWERS & GIFT $300.00 $800.00 $800.00
PARTY FOOD/CAST $1,000.00 $1,100.00 $800.00
FUNERALS/HOSP.ETC $500.00 $200.00 $200.00
DUES $200.00 $200.00 $200.00
MISC. SWEETS/CANDY $2,500.00 $3,500.00 $3,510.00
THEATER PROGRAMS $3,000.00 $4,444.00 $4,500.00
TOTAL EXPENSES $110,880.00 $122,466.00 $115,750.00 $0.00
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INCOME BUDGET 2000 ACTUAL 2000 BUDGET 2001 ACTUAL 2001
PUBLIC TICKETS SALES $40,000.00 $33,726.00 $39,250.00
SCHOOL PARTICIPATION $16,500.00 $15,350.00 $18,000.00
FRIDAY SHOW $12,000.00 $10,595.00 $12,000.00
FOUNDERS MONEY $4,000.00 $1,100.00 $3,000.00
REGISTRATION FEES $6,000.00 $3,500.00 $7,500.00
CANDY SALES $2,500.00 $6,083.00 $5,000.00
PROGRAMSrr-SHIRTS $1,000.00 $2,736.00 $500.00
THEATRE SALES $2,500.00 $2,746.00 $500.00
GRANTS/MUSIC/ARROWHEAD $4,000.00 $5,000.00 $8,000.00
SB FINE ARTS COMMISSION $25,000.00 $15,550.00 $20,000.00
ADS $9,500.00 $9,500.00 $2,000.00
TOTAL INCOME $123,000.00 $105,886.00 $115,750.00 $0.00
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XII.
Future Objectives:
What are your contacts and goals for supplemental funding?
We are committed to finding ways to fund our performances through aggressive fund
raising projects such as: 1) presenting special performances for target groups (such as
Youth organizations, senior citizen groups, or church groups in the area); 2) requesting
grants from large corporations; and 3) increasing publicity to improve attendance. We
have sent out fund raising letters to major companies in the area.
Weare rnuch stronger this year. Most of the plans for the production are being placed in
motion with eight board members in attendance at most meetings. Because of this
strength, we look forward to producing many quality ballet performances in the future.
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X 111. Provide a Brief Historylbackground of the organization
The Nutcracker Ballet was first presented in 1976 by Judy Knoerr. This
production was the combined efforts of the San Bernardino Valley Community
Concert Association, the City Unified School District and numerous volunteers.
The First Production was performed to tape music. The next year we put together
our own orchestra under the direction of James Guthrie. In 1977 we started
Community Arts Productions, a community based non-profit corporation. We are
proud to say we have been able to hire the San Bernardino Symphony for the past
several years to provide orchestration for us.
In 1987 we changed the name of Community Arts Productions to Inland Dance
Theatre's Inc. to reflect the other communities that we serve.
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The generosity of individuals, organizations, governmental agencies and other
businesses has enabled Inland Dance Theatres, Inc. to assemble productions far
beyond the scope of most companies. Our goal remains the same today, as it was
when the first Nutcracker was produced. We strive to bring quality performances
to the community and to brighten the lives of school children from diverse
backgrounds that might never have a chance to see a live performance or cultural
event of this nature without assistance.
CERTIFICATION:
Project Officer: Jean Roche Title: President
Telephone No.: 909 783-4824 ye: ~/Ol
Board president~ Authorized ~ilnato _jJ, ..1. ,/
Telephone No.: tJII ~/.3-.ltz-'1
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Executive Board, Officers and Board of Directors Members
(Jncll1!l~ names, addresses, telephone numbers, position held on board of directors,
occupation and years served on board of director of this organization)
Aldape, Annette Board Member 10 Years 1160 E. 28Th Street
Teacher San Bernardino, 92404
909883-21664
Amendt, Tony Advertising 15 Years 515 Iris Street
For shows Redlands, 92373
Manager 909 793 1272
Darlene Blake Treasurer 10 Years 5961 Rogers Lane
Manager Dance San Bernardino 92404
Studio 909 862 0640
Evans, Lynette Board Member 6 Years 2843 Fremontia
Radiologist San Bernardino 92404
909 883 2861
Easley, Steve Board Member 2 Years 1235 Hemlock
C Business Owner San Bernardino 92404
909 884-5280
Fugate, Wayne Board Member 4 Years 6359 Azalea Ave
Computer Programmer San Bernardino 92407
909 884 2631
Klars, Mariane Board Member 1- Year 1050 W Marshall Blvd
Teacher San Bernardino 92405
909 882 6239
Newman, Evie Secretary 4 Years 1213 Anthony Street
Teacher Redlands, 92374
Choreographer 9097947975
Toney, Leah Board Member 4 Years 995 W. 59th Street
Office Administrator San Bernardino 92409
909 886 9090
.,.",........
\,...
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Quiggle, Kevin Board Member 1 Year
Business Owner
Roche, Jean President lOT 12 Years
Supervisor Auto Club
Bethel Guardian/Deputy
Grand Guardian Job's
Daughters
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4674 N Sepulveda
San Bernardino, 92405
9098862173
22392 Ladera Street
Grand Terrace. 92313
909 783-4824
Synopsis: Junior University of San Bernardino, Inc.
Junior University of San Bernardino, Inc. began in 1962 as a Children's summer
activity in the backyard of Robert Henleys' home.
Junior University's productions moved to a larger venue in 1965 - The Perris Hill
Park Bowl.
Each June many hundreds of children and adults participate in open auditions. A
cast of 65-80 are selected. Ages range from 10 years and older. The season opens
in mid-July for a 14 night run.
Free tickets are provided, to Goodwill Industries, Hill Acres Children's Home,
Center ofIndividuals with disabilities and other City Institutions.
Estimated attendance -14,000
Number of performances -14
Estimated costs - $128,170.00
Estimated income - $116,220.00
Amount requested - $11,950.00
Fine Arts Commission recommends - $7,500.00
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL Of THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE JUNIOR UNIVERSITY OF SAN BERNARDINO, INC. fOR THE
PROMOTION OF ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof: held on the
_ day of
,2001, by the following vote. to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
C 14 ANDERSON
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MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By.
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
nCity" and the Junior University of San Bernardino, Inc.,
a non-profit organization, referred to an nOrganization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter nthe proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
14 financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JU~IC~
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
budget for the 2001-02 fiscal year, the total sum of
$7,500.00 dollars, to cover the costs per Fine Arts grant
5 application agreement.
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3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
10 returned to City by Organization.
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4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
14 by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
covenants and
harmless the City
liabilities and
5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
21 and its employees and agents from all
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
5 however occurring, or damages arising or growing OUe of
the use or receipt of the funds paid hereunder and all
6 operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
7 in the performance of services or other activities of
8 Organization. Organization and its employees and agents
are independent contractors and are not employees or
9 agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assignment. Organization shall not assign
its interest in this Agreement without the prior written
21 approval of City.
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8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
2 UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
3 THE ARTS AND CULTURE.
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5 Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
6 for property damage for personal injury, including death,
as well as from claims for property damage which may
7 arise from Organization's or its agents' operation
8 hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
9 either Organization or its agents, and the amounts of
such insurance shall be as follows:
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la) public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
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(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
Ic) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
21 of subrogation under such poI icy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
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(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIGK
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
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As to City:
As to Organization:
Mayor's Office
11 Ci ty of San Bernardino
Jerry Long, President
Junior University of San
Bernardino, Inc.
P.O. Box 6471
San Bernardino, CA. 92412
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300 North aD" Street
San Bernardino, CA. 92418
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
18 document or instrument, the terms and conditions of this
Agreement shall prevail.
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12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE JUNIOR
UNIVERSITY OF SAN BERNARDINO, INC. FOR THE PROMOTION OF
THE ARTS AND CULTURE.
CITY OF SAN BERNARDINO
Judith Valles, Mayor
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11 ATTEST:
12 Rachel G. Clark, City Clerk
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C ORGANIZATION
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15 Approved as to form
16 and legal content:
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James F. Penman
18 City Attorney
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
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I. Applicant Organization (Name, Address, etc.)
Junior University of San Bernardino, Inc.
PO Box 6471
San Bernardino CA 92412
Telephone No. (909) 889-0833
Non-Profit I.D. No. D-0496913
Number of Years in Existence Thirty-nine
II. Contact Person: Jerry Lona
Title: President
Telephone No.: ~ 864-7289
III. Program Category Under which Support is Requested:
Theater
IV.
Period of Support Requested:
From: 01/01/2002 Through
(Starting)
12/31/2002
(Ending)
V.
Program Description:
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Junior University Musical Theatre will provide.the
residents of San Bernardino and the Inland Empire with a
William R. Dixon original adaptation of 'Snow White.' This
musical theater work, including a live orchestra, will
involve over 200 young people in all aspects of production.
This show, last performed in 1989, has been a favorite with
audience. It is a perfect way to celebrate our fortieth
anniv~rsary.
Junior University's General Manager, Jeff Grande, will
oversee all expenditures of funds for this program. Brian
Sandahl, Creative Director, will control the artistic
aspects of the production.
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Open auditions will be held the first two Saturdays in May,
with rehearsals starting right after Memorial Day. We
anticipate an audience of over 14,000 people will attend
our production over a fourteen-night run, from July 19
through August 3. An entire family can attend our show for
only twelve dollars. The low ticket prices afford a live
musical experience to a diverse cross-section of the
cOllUllunity.
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VI.
Estimated number ofpenons expected to benefit from this program:
a) Number of persons by paid attendance: 13,300
b) Number of persons by complimentary admission: 700
c) Number of performances scheduled: 14
d) Total attending all performance (a plus b): 14,000
VII. Need Statement:
Junior University intends to meet the following needs of the
local San Bernardino area.
Provide a forum for approximately 200 local children and
adults to perform in an educational environment under
professional direction in music, drama, dance, and
stagecraft. Junior University offers the exposure to live
theater that has been cut from many school programs. The
number of qualified young people at auditions is evidence of
the reduction in school musical activities.
Provide wholesome entertainment specifically designed to
encourage family attendance. Offer the experience of
quality musical theater, with a live orchestra, to a segment
of the community that can not afford 'professional' prices.
Wholesome entertainment and special family ticket pricing
combine to make a Junior University production enjoyable for
the entire family. The number of families attending our
productions provides the best proof of the need for
affordable family entertainment.
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VllI. Intended Results:
The arts are an essential part of a community's well-being.
It is important that all social and economic segments have
accessibility to the arts. Junior University strives to
reach everyone.
Funding from our community partners has allowed us to donate
tickets to a wide range of organizations. Past
beneficiaries are Goodwill Industries, San Bernardino City
Parks and Recreation Department, Center for Individuals with
Disabilities, Easter Seal after-school program, Hillview
Acres Children's Home, Childhelp USA and San Bernardino
Adult School Developmentally Disabled. In 2001, JU provided
the County of San Bernardino Department of Children Services
100 reduced-rate family tickets for their foster parent
program.
The 'family ticket' is a Junior University exclusive in the
Inland Empire. For twelve dollars the entire family, two
adults and their children under 18 years, can attend the
show. This is a benefit for those larger families .that
would today pay $40 just to see a movie. JU continues a
program of providing coupons good for two free youth
admissions with a paid adult ticket. This program extends
the family entertainment opportunity to the single-parent
households. .
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The success of our efforts to provide accessible theater can
be measured by the number of people attending and the
average cost per person. In 2000 there were 16,795
attending at an average cost of $3.32 per person.
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IX. Total anticipated expenses for this period:
Staff Costs:
C Salary & Wages
Full Time (# Full Time Employees 0 ) $ 0.00
Part Time (# Part Time Employees 0 ) $ 0.00
Payroll Taxes (all categories) $ 0.00
Fringe Benefits:
Medical $ 0.00
Pension $ 0.00
Other $ 0.00
Professional Benefits:
Union Dues $ 0.00
Subscriptions $ 0.00
Other $ 0.00
Continuing Education:
Full Time Employees $ 0.00
Part Time Employees $ 0.00
Travel (all categories) $ 0.00
Professional Fees/Consultants $ 1,400.00
Contract Employees:
Salary & Wages
Full Time (# Full Time Employees 0 ) $ 0.00
C Part Time (# Part Time Employees 0 ) $ 0.00
Payroll Taxes (all categories) $ 0.00
Fringe Benefits:
Medical $ 0.00
Pension $ 0.00
Other $ 0.00
Professional Benefits:
Union Dues $ 0.00
Subscriptions $ 0.00
. Other $ 0.00
Continuing Education:
Full Time Employees $ 0.00
Part Time Employees $ 0.00
Travel (all categories) $ 0.00
Professional Fees/Consultants $ 39.130.00
Administrative Costs:
Rent:
Office Space $ 0.00
Performance $ 0.00
Storage $ 11,520.00
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Maintenance $ 1,650.00
Security $ 6,520.00
Insurance:
C Office $ 0.00
Programs $ 2,900.00
Utilities $ 560.00
Equipment $ 3,500.00
Supplies & Materials $ 21,850.00
Printing/Copying:
Office $ 0.00
Programs $ 9,150.00
Other $ 0.00
T elephone/FaxlIntemet Services $ 1,025.00
PostagelDelivery Services:
Office $ 0.00
Programs $ 800.00
Evaluation/Compliance Services $ 350.00
Outstanding Loan Payments $ 0.00
Other: (identify, be specific)
Advertisinq / PR $ 7 ,895..00
Concession / Sale Items $ 13,920.00
Bowl / Staqe Improvements $ 6,000.00
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TOTAL EXPENSES
$128,170.00
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X. Total anticipated income for this period:
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Performances:
Subscription
Special Performances
Contracted Performances
$ 46,650.00
$
$
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
1. NONE $
2. $
3. $
4. $
Gifts and Gnnts
Government Grants:
Federal $ 0 . 00
State $ 0 . 00
County $ 0.00
City $ 0 . 00
Foundation $ 8,000.00
Corporate $ 9,000.00
Federated Campaigns (United Way, etc.) $ 0.00
Individual $ 9,700.00
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
1. NONE
2.
3.
Funds from Support Groups
Loans
Advertising Sales
ProductlPublication Sales
Oili~ (Interest, sub-rent)
c
$ 0.00
$ 0.00
$ 11,500.00
$ 26,670.00
$ 4,700.00
TOTAL INCOME
$ 116,220.00
XI. Amount requested from the San Bernardino Fine Arts Commission:
c
a)
b)
c)
d)
Total Expenses (Section IX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$ 128,170.00
$ 116,220.00
$ 11,950.00
9.3%
Page 6
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XII. Future Objectives:
What are your contacts and goals for supplemental funding?
The Board of Directors is continually exploring additional
sources to offset budget expenses. Our goal is to keep
ticket prices from increasing. There is a wide range of
donation options provided. These include the cast bowl-a-
thon, individual donations, program advertisements, and
corporate sponsors. Thirty-six percent of our 2000 income
came from donations. The corporate sponsor program, started
in 1993, has brought in over $110,000. Past Sponsors
include: Edison International, The Thomas J. Long
Foundation, Wal-Mart Foundation, Bank of America Foundation,
The Kenneth T. & Eileen L. Norris Foundation, Fieldstone
Foundation, Prime-Line Products Co., TRW Foundation, Wells
Fargo Foundation, Arrowhead Credit Union and San Manuel Band
of Mission Indians. We continue to add to the list.
In December of 2000, Junior University launched the William
R. Dixon Memorial Endowment Fund. The purpose of this fund
is to preserve, protect and produce the original works of
William R. Dixon. Our plan for the endowment is to develop
a strong base of community support and then to reach out to
major corporate and private foundations. We anticipate use
of the endowment interest in two to three years. The
endowment will help Junior University and other theater
groups offset the costs of producing a Billy Oixon musical.
The Board of Directors strongly believes that adherence to
our budget is a critical element to sustainability. While
Junior University strives to produce a quality show, we will
not take on the burden of debt.
The Fine Arts Commission's continual emphasis on the need
for the arts in a healthy community is key to helping Junior
University. Your help is needed to inform the city
government, the businesses and individuals of the importance
of the arts in San Bernardino. With this help, our job of
expanding our support base is made easier.
Page 7
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XIII. Provide a brief historylbackground ofthe organization:
Junior University began in 1962 as a children's summer
activity in the backyard of Robert and Barbara Henley. One
hundred and fifty people saw the first show. Since 1963,
Junior University's musical shows have been original
adaptations of familiar children's stories written and
scored by William R. Dixon. In 1965 the Henleys with
William and Patricia Dixon formed a non-profit corporation.
That year, the popular productions found a home at Roosevelt
Bowl in San Bernardino's Perris Hill Park. A full orchestra
composed of local musicians and students was added in 1968.
In 1994 Mr. Dixon passed away. Junior University continues
our summer family tradition by updating shows from 25
original musicals written by William R. Dixon. These
musical adaptations are based on classic fairy tales or
children's stories and are all targeted for a family
audience.
For almost forty years, Junior University has provided San
Bernardino and the Inland Empire the best family
entertainment while offering an exciting and educational
experience for young people. Cast members range from 9
years old to beyond college age, with teenagers as the
majority. Because Junior University is such a large
commitment in both time and energy, it often involves the
entire family. The rewarding learning experience is a
wonderful opportunity for new friendships in addition to
providing a stepping stone for those interested in
professional and community theater.
CERTIFICATION:
lM=,J...Gc-.. ,...
Project Officer: -
Telephone No.: (909) 887-8118
Board President (or Authorized Signatory)
Telephone No.: (909) 393-9353
Page 8
Executive Board, Officen and Board of Direeton memben.
(Include names, addresses, telephone numbers, position held on board of directors, occupation and
years served on board of director of this organization)
C Member Position Years Occupation / Address Phone No.
Chris Allmon 16 Store Manager, Long's Drug Stores
551 Gladiola St, Hemet CA 92545 652-6759
Leonard Anderson 6 High School Principal, Retired
3850 Atlantic Ave #193, Highland CA 92346 862-4056
Roger Biddick 10 Programmer, Prime-Line Products Inc
5405 N Industrial Parkway, San Bemardino CA 92407 887-8118
David Bowers 12 Owner, DaLin Communications
54320 Adams Ave, Murrieta CA 92562 461-0884
Jack Butler 8 Assistant Manager, Capital Lumber
28822 Glenheather Dr, Highland CA 92346 864-2870
Rochelle Campbell Vice Pres 13 Counselor, San Bemardino Adult School
1200 North E Street, San Bernardino CA 92405 388-6000
Patricia C. Dixon 37 Retired, Ass't. Dept. Admin., Kaiser Permanente
583 Gray St, Colton CA 92324 889-1269
Maggie Foss 33 Educational Programs Coordinator
1794 Sonora Ave, San Bernardino CA 92404 883-3787
Gary Geis Arts Chair 12 Teacher, California School
4875 N Acacia Ave, San Bernardino CA 92407 882-1047
Jeff Grande Gen. Mngr. 19 VP MIS/Operations, Prime-Line Products Inc
5405 N Industrial Parkway, San Bernardino CA 92407 887-8118
Pat Kikuchi 3 Title One Elementary Teacher
PO Box 33, Running Springs CA 92382 867-2122
Judy King Secretary 3 Secretary, County of San Bernardino
412 W Hospitality Ln, San Bernardino CA 92415 891-3506
Mary Kintner 19 Homemaker
C 17903 Via La Cresta, Chino Hills CA 9]709 393-9353
Robert Kintner Treasurer 26 Cash Office Administrator, TJ Maxx
17903 Via La Cresta, Chino Hills CA .-91709 393-9353
Dan Kuhn 16 ATM Technician, Chris Williams & Associates
2354 Harrison St, San Bernardino CA 92404 881-3239
Alice Lakes-Anderson 8 Consultant, California Services
PO Box 2895, San Bemardino CA 92406 883-2134
Jerry Long, President 13 Retired, Area Manager, Southem Calif Edison Co.
25726 Segundo Ct, San Bemardino CA 92404 864-7289
Ken Mosteller 3 Maintenance Supervisor, City of San Bernardino
6405 Briarwood Court, San Bernardino CA 92407 880-1406
Pat Pavlian 8 Mortgage Broker, Arrowhead Capital Mortgage
7582 Canyon Oak Dr, Highland CA 92346 862-3892
Paul C. Reed 16 Minister of Missions, Immanuel Baptist Church
7686 Alta Vista, Highland CA 92346 748-7899
Bob Ritter 5 Attornx,Gresham,Savage,NOlan & Tilden, LLP
600 N rrowhead Ave #300, San Bernardino CA 92401 884-2171
Manuel Salinas 8 Principal, California School
2699 North California St, San Bernardino CA 92407 880-6600
Brian D. Sandahl 22 Art Director, The Walt Disney Company
1361 S Country Glen Way, Anaheim Hills CA 92808714-280-8381
Jack Schmitz 8 Owner, Schmitz Photography
1592 North D St, San Bemardino CA 92405 888-3514
Phill Smith 8 Senior Account Rep, Kelco
1651 Humphry Place, Escondido CA 92025 760-480-6485
Steve Sutherland 16 Owner, Fun Corner
426 W Baseline, San Bemardino CA 92410 885-7648
Lilah Walz I Fiscal Clerk, County of San Bernardino
C 5312 N Pershing, San Bernardino CA 92407 886-9631
Robb Zinn 10 Pastor, Immanuel Baptist Church
7267 Seville St, Highland CA 92346 425-8589
Page 9
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...~inanc;i(;lI.~t(;ltElr1lEl.~~...(I(;l.~t..c;()r1lpIEltEl...YEl(;l~)....................... ... ..... .......
rrAB!Bi!_v.mp~i
2000
.-'-...-'-'.--.-..-.--..-,-.................-'.-.-.-.-'..-.--..-.-....,.........-'.-.,.-'.-.,......
,...................."',...,."",.,. '.'"
i...iii9~i.
SHOW INCOME
Ticket Sales
Concessions
Program Advertising
Miscellaneous Sales
SUBTOTAL
$54,705.45 $40,800.00 $13,905.45. 34.1
$21,520.50 $13,800.00 $7,720.50 55.9
$10,710.00 $11,500.00 ($790.00) -6.9
$11,520.00 $6,570.00 $4,950.00 75.3
$98,455.95 $72,670.00 $25,785.95 35.5
NON-SHOW INCOME
Previous Year $245.00 $0.00 $245.00
Individual Donations $11,864.24 $8,700.00 $3,164.24 36.4
Corporate Sponsors $16,500.00 $17,000.00 ($500.00) -2.9
City Grant $10,000.00 $10,000.00 $0.00 0.0
Sub Leasing Storage Space $7,326.00 $6,800.00 $526.00 7.7
Equipment Rental $0.00 $0.00 $0.00
Interest, Savings Accounts $3,033.33 $2,100.00 $933.33 44.4
Christmas Carol $1,917.25 $0.00 $1,917.25
SUBTOTAL $50,885.82 $44,600.00 $6,285.82 14.1
TOTAL INCOME
$149,341.77 $117,270.00
$32,071.77
27.3
Page 10
2000 Financial Statement (last complete year)
~I_iilill'i.l!i<e_f
PRODUCTION STAFF & ORCHESTRA
Royalties $5,500.00
Production Staff Stipends $8,037.87
Orchestra Expenses $14,642.82
SUBTOTAL $28,180.69
c
SCENERY / TECHNICAL
Scenery
Costumes and Makeup
Technical
SUBTOTAL
c
OTHER SHOW EXPENSES
Advertising / Public Relation
Security
Printing (Programs, Posters, Tickets)
Facilities
Concession / Sales Items
Sales Incentives
Miscellaneous
SUBTOTAL
NON-SHOW EXPENSES
Previous Year
General Manager Stipend
Storage Facilities
Insurance
Accounting Fees
Telephone
General Office Expense
Christmas Carol
SUBTOTAL
SPECIAL PROJECTS
Floor Project
Bowl Improvements
SUBTOTAL
$23,697.73
$6,977.69
$4,186.69
$34,862.11
$5,500.00
$8,130.00
$13,600.00
$27,230.00
$22,600.00
$7,000.00
$5,200.00
$34,800.00
$0.00
$92.13
($1,042.82)
($950.69)
($1,097.73)
$22.31
$1,013.31
($62.11)
0.0
1.1
-7.7
-3.5
-4.9
0.3
19.5
-0.2
$5,307.52 $6,395.00 $1,087.48 17.0
$5,799.61 $5,600.00 ($199.61) -3.6
$7,059.20 $6,900.00 ($159.20) -2.3
$1,665.19 $2,425.00 $759.81 31.3
$17,469.98 $10,895.00 ($6,574.98) -60.3
$1,365.13 $1,400.00 $34.87 2.5
$605.97 $850.00 $244.03 28.7
$39,272.60 $34,465.00 ($4,807.60) -13.9
$0.00 $0.00 $0.00
$500.00 $500.00 $0.00 0.0
$15,930.01 $15,800.00 ($130.01) -0.8
$2,290.00 $2,100.00 ($190.00) -9.0
$300.00 $350.00 $50.00 14.3
$882.00 $750.00 ($132.00) -17.6
$738.94 $825.00 $86.06 10.4
$9,834.09 $0.00 ($9,834.09) 0.0
$30,475.04 $20,325.00 ($10,150.04) -49.9
$10,000.00
$3,000.00
$13,000.00
$0.00
$450.00
$450.00
($10,000.00)
($2,550.00)
($12,550.00)
TOTAL EXPENSES
c
$145,790.44 $117,270.00 ($28,520.44) -24.3
Page 11
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,.....
'-
Project Funding Report 01/01/01 - 07/07/01
~.i_iM&ilI~
2001
...,.-..-.-.,...,-,-'.'....'.'-.....-.,---..',.,.',.'.'"-"-'.
~~;I
SHOW INCOME
Ticket Sales
Concessions
Program Advertising
Miscellaneous Sales
SUBTOTAL
NON-SHOW INCOME
Previous Year
Individual Donations
Corporate Sponsors
City Grant
Sub Leasing Storage Space
Equipment Rental
Interest, Savings Accounts
SUBTOTAL
$2,046.00 $48,600.00 ($46,554.00) -95.8
$371.00 $19,000.00 ($18,629.00) -98.0
$8,035.00 $11,500.00 ($3,465.00) -30.1
$1,646.00 $7,670.00 ($6,024.00) -78.5
$12,098.00 $86,770.00 ($74,672.00) -86.1
$0.00
$8,604.00
$1,000.00
$7,500.00
$738.00
$0.00
$1,607.28
$19,449.28
$0.00
$9,500.00
$19,700.00
$7,500.00
$8,500.00
$0.00
$2,255.00
$47,455.00
$0.00
($896.00)
($18,700.00)
$0.00
($7,762.00)
$0.00
($647.72)
($28,005.72)
-28.7
-59.0
-9.4
-94.9
0.0
-91.3
TOTAL INCOME
$31,547.28 $134,225.00 ($102,677.72) -76.5
The Fine Arts Grant for our 2001 production provided Junior University with the needed
capital to pay for the construction of our scenery and costumes. The grant money comes
in before the bulk of our ticket and advertising income.
Page 12
2001 Project Funding Report 01/01/01 - 07/07/01
~~IiI.iil.rtle~
PRODUCTION STAFF & ORCHESTRA
Royalties
Production Staff Stipends
Orchestra I Music Expenses
SUBTOTAL
c
SCENERY I TECHNICAL
Scenery
Costumes and Makeup
Technical
SUBTOTAL
OTHER SHOW EXPENSES
Advertising I Public Relation
Security
Printing (Programs, Posters, Tickets)
Facilities
Concession I Sales Items
Sales Incentives
Miscellaneous
SUBTOTAL
NON-SHOW EXPENSES
Previous Year
General Manager Stipend
Storage Facilities
Insurance
Accounting Fees
Telephone
General Office Expense
SUBTOTAL
SPECIAL PROJECTS
Bowl Improvements
Stage Improvement
SUBTOTAL
$0.00
$330.00
$0.00
$330.00
$5,500.00
$8,130.00
$14,100.00
$27,730.00
$5,500.00
$7,800.00
$14,100.00
$27,400.00
100.0
95.9
100.0
98.8
$17,504.23
$3,053.52
$0.00
$20,557.75
$25,100.00
$7,000.00
$4,500.00
$36,600.00
30.3
56.4
100.0
43.8
$7,595.77
$3,946.48
$4,500.00
$16,042.25
$2,068.10 $7,845.00 $5,776.90 73.6
$0.00 $6,100.00 $6,100.00 100.0
$235.07 $7,100.00 $6,864.93 96.7
$781.30 $2,450.00 $1,668.70 68.1
$3,932.85 $13,900.00 $9,967.15 71.7
$215.00 $1,400.00 $1,185.00 84.6
$283.88 $950.00 $666.12 70.1
$7,516.20 $39,745.00 $32,228.80 81.1
$0.00 $0.00 $0.00
$500.00 $500.00 $0.00 0.0
$8,641.32 $16,200.00 $7,558.68 46.7
$572.00 $2,300.00 $1,728.00 75.1
$300.00 $350.00 $50.00 14.3
$603.91 $750.00 $146.09 19.5
$449.50 $800.00 $350.50 43.8
$11,066.73 $20,900.00 $9,833.27 47.0
$0.00
$0.00
$0.00
$0.00
$9,250.00
$9,250.00
100.0
$0.00
$9,250.00
$9,250.00
TOTAL EXPENSES
70.6
$39,470.68 $134,225.00
$94,754.32
Page 13
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL Of THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE SAN BERNARDINO-RIVERSIDE COUNTIES DISTRICT
METROPOLITAN OPERA AUDITIONS FOR THE PROMOTION OF ARTS AND
CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereoL held on the
_ day of
,2001. by the following vote. to wit:
AYES
NAYS
ABSTAIN ABSENT
Council Members:
ESTRADA
LIEN
MCGINNIS
13 SCHNETZ
14 SUAREZ
15
16
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19
20
2001.
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
21
22
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24 Approved as to
Form and legal content:
25
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27
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Judith Valles. Mayor
City of San Bernardino
By:
2 .
21 Mayor's
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the San Bernardino-Riverside Counties Cis~ric~
Metropolitan Opera Auditions, a non-profit organiza~ion,
referred to an "Organization"
The parties agree as follow:
1. Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
Payment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO-RIVERSIDE COUNTIES DISTRICT METROPOLITAN OPERA
3 AUDITIONS FOR THE PROMOTION OF THE ARTS AND CULTURE.
4
budget for the 2001-02 fiscal year, the total sum of
$3,000.00 dollars, to cover the costs per Fine Arts grant
application agreement.
6
7
5
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
8 Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
9 agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
10 by June 30, 2002, and any unexpended funds shall be
11 returned to City by Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
14 said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
15 accordance with generally accepted accounting principles
16 by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
20
covenants and
harmless the City
liabilities and
5. Hold Harmless. Organization
21 agrees to defend, indemnify, and hold
and its employees and agents from all
22 charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO-RIVERSIDE COUNTIES DISTRICT METROPOLITAN OPERA
AUDITIONS FOR THE PROMOTION OF THE ARTS AND CULTURE.
5 expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
6 the use or receipt of the funds paid hereunder and all
7 operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
8 in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
11 behalf of the City shall be considered as Rcounsel feesH
for the purposes of this paragraph.
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10
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
14 hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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7. Assignment.
its interest in this
approval of City.
Organization shall not assign
Agreement without the prior written
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8. Insurance. Organization shall take out and
aintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO-RIVERSIDE COUNTIES DISTRICT METROPOLITAN OPERA
AUDITIONS FOR THE PROMOTION OF THE ARTS AND CULTURE.
Agents and employees, Organization and its agents
6 performing act covered by this Agreement from the claims
7 for property damage for personal injury, including death,
as well as from claims for propert~ damage which may
8 arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
9 its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
10 such insurance shall be as follows:
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25
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(al Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(cl Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shal1 require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE S;'J,
BERNARDINO-RIVERSIDE COUNTIES DISTRICT METROPOLITAN OPS?A
AUDITIONS FOR THE PROMOTION OF THE ARTS AND CULTURE.
9. Obligation. Organization hereby convenants
5 that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
6 binding obligation of the organization.
7
10. Notices. All notices herein required shall be
8 in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
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As to City:
Mayor's Office
11 City of San Bernardino
12
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300 North nD" Street
14 San Bernardino, CA. 92418
As to Organization:
Gwendolyn Roberts
San Bernardino-Riverside
Counties District
Metropolitan Opera
Auditions
1898 Genevieve Street
San Bernardino, CA. 92405
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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CITY OF SAN BERNARDINO
Judith Valles, Mayor
ATTEST:
10 Rachel G. Clark, City Clerk
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ORGANIZATION
Approved as to form
14 and legal content:
15
16 James F. Penman
City Attorney
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19 By:
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
C I. Applicant Organization (Name, Address, etc.)
SAN 6~"NARDINO - RIVERSIDE COUNTIES DISTRICT METROPOLITAN OPERA AUDITIONS
1898 ~enevieve Street
San aernardino, CA 92405
Telephone No. (309) 883-7671
Non-Profit J.D. No. Document from U.S. Treasury attached
Number of Years in Existence 4'? "I""T"'1
.
II. Contact Person: ~i::..5s Gwendol vn Roberts
Title: DISTRICT DIRECTOR
Telephone No.: (3:19) 883-7671
III. Program Category Under which Support is Requested:
r~SIC - VOCAL Co~PETITION
IV.
Period of Support Requested:
From: JUNE 1, 2001 Through
(Starting)
~lAY 31, 2002
(Ending)
V.
Program Description:
QISTRICT AUDITIONS TO 8E HELD OCT08ER 7, 2001
AT STURGES CENTER FOR FINE ARTS, 1:30 P. ~.
~lASTER CLASS TO 8E HELD OCTOBER 14, 2001
THE-PURPOSE OF THE NATIONAL COUNCIL OFTHEr-.1ETROPoUT,'\N OPERA IS TO:
I. Find exceptibnally talented opera singers and to assist in
their development.
2. To discover new talent for the Metropolitan Opera.
3. To search for possible participants in the young Artist Develop-
ment Program of the Metropolitan Opera Association.
4. To give singers an opportunity to be heard and encouraged
in their careers.
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A special aspect of this program is the contacts with producers and
directors for programing vocal concerts and appearances with orchestras
and production e~ents thus giving the singers experience in performin~
and encouragement for furthar development and progress in meaningful
cereers.
The Metropolitan Opera Auditions is not a performing group. We do not
put on a performance for which we saIl tickats. The Auditions is just that_
an audition of young singers competing for awards and an opportunity to
proceed to Regional Auditions. The public is encouraged to attend to give
the people of our community an opportunity to hear the talent that is
availablE, and to provide an audience for the singers giving them the
f~eling of relating to listeners. Ple3se refer to the listing of somE
of th8 singers who have been winners in our District and are now having
i~~Drtant pror~ee1onal careers inspired by the encouragemen"Gf "ne ~uoitions.
.,
SUP~LEMENT TO PAGE #1
TRE'ASURY DEPARTMENT
WASHINCTON
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proao"t..d.~ that you. arot ..x..mpt 1'roct F..d'..r..l lnooce tax =d.... the
proTia1on.. or ...otlo<1 101(6) or the Intanu,l :=:"V,""lU" Cod..- (63. ..
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1noom.. u:l..... you oh&n~. ~~~ ohAraot.... or your orr.&nl~Lt10n. ~~. '_~
~:: ~~.'~~.: -~ pur..o.... Cor vmiol\ you ........ or.;a.n1u.d.. or your JIl';thcrd of: ~p..rL- ~: ;\.
UO<1. .IoJl.y ..uoh ohenc.... .hould. be r"po..t..d 1:Amedi...t..ly.to th.. -~ .
_ '~:~~'.~. oo11oo;tor-' or 111t..=&l r..vonue rOr:fOur cii..t.p:it;. in. ord...r- ~"at' ,J ..'
t ~~-;.'" tn~~r .rJ:e.."I; _upon :fOW"' "':<"flpt: status II1ay be ~..to~i.n..~ F ::._ .: .-
. -' - ' 'tl\.. ."xlStllptlo<1 ..videno..d. by this- l.tt',u" roi"'te'- _pe01t'i':.fly .
., . . to F.d.ru j,noome ta;; but a1::0" UJY' organj. :..~"n' TttU.oh j,. OJ:eCq."I; .
...: 1"1'6", suoh tcc una... the pro..1..iona o/." ..oot10n lU1. or tlto IAtern&l..: ':
..::::~ . Sev..nu.. Code ,'al.o i.. ontitl.d. to oX"~'Pt10n 1:':0= th.. CLpitu . -I ' .
'.::'-:-;~ ::. ..took tax pureuo.nt t~ th..' up..ou .t'roTi~ion.. or ...ot10n 1z01 f ..:r..--
. ."'.'_ C.j(l)..oL' the rnt.er::&1 I:ovenu.. Cooe. you ~ll Dot b.o:'roqu1r..d ~.. :.-
:~","'r.:_.., to l"U" o""pit.l ..t~ok.ta.J: r..turn~ /."or futur" y...rs ..0 lont.. .~(..~
:.;~::'. 1:."10 ..xemption 1"rolll 1,,,00C1e tax j,.. err..ot1Te. . "t. :.;,.
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.:.}~~:~\:~ : ....ri~~~t~~b~~~~ t:~~l;o n~~u i~~:m~e~~a~;~l:.~:..;h:n~o:r~'1;n: 'f~: .
:'-i.:.:.:;.. '.. extent proTided by &oot10n Z~(o) UJd ('I) or the Intor::al RaniulS ;~. ';."
~ :0:-.::. ::...: . Code. :.~.:~:
. 'ft~~~t~::: .1':... o"ll..ot::l" or i::.t,r.lC rev..nue tar' ~0W" district is bo.. .i;. ~
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'~--.'., i"G advi..ed. ot: thi, aotion.
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By d~r..otlo<1 or tho Co~-is&iou..r.
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v1.
Estimated number of persons expected to benefit from this program:
200 - 300 PUBLIC PLUS 18 ~ 20 sinoers most benefited
a) Number of persons by paid attendance: 200 - 300 ( INCLUDES
b) Number of persons by complimentary admission:-3.Q SINGERS /!.
c) Number of performances scheduled: TWO - AUDITIONS /!.
. MAS TER
d) Total attending all performance (a plus b): 380
BUFFET RECEPTI
THEIR
ACCOMPANISTS
CLASS
VII. Need.Statement; .
. . - DUE. XU THE: FACT- .tHAT- EACH OISTRICT-IS REQUIRED TO FINANCE ITS OWN NEEDS
FOR AWARDS AND ADMINISTRATION, WE NEED FUNDS FOR:
1. Awards for 1st., 2nd, 3rd, 4th, 5th place winners.and for Study Awards.
2. Many of'our expenses this year will be'increased. We need funds to
pay rent of auditorium at Sturdes for .the Recital Hall and other
facilities~ and at San Bernardino Valley College for the Master Class;
Stage Hands (required by aUditorium); an $1,000,000 Insurance for
liability. (required'by the City); Accompanists; printing of Letterheads,
envelo~es, Programs, Brochures,Applications~ Postage; Office Supplies;
Printing for Singers and Judges; 'Telephone calls; refreshments for
Reception during Judges deliberations; for our Master Class the
following week; etc.
3~. We need funds for the expenses of'the singers who are sent to the
Regional Auditions in Los Angeles, as they are required to stay in the
Hotel for one or two nights due to Regional Schedule, and each District
takes their winners to dinner.
4.. Attached is a listing of many of the singers who have been District
Winners and what they are now doing professionally. Most of the singers
are singing activalYi but this list is just the ones who are singing
professionally in opera and concert. ~E ARE PROUD THAT ONE OF OUR
· WINNERS, KEVIN BELL, WAS CHOSEN AS A NATIONAL WINNER AND IS NOW SINGING
ROLES WITH MAJORlOPERA COMPANIES, SUCH AS NEW YORK CITY OPERA, CHICATO
OPERA. DAN HENDRICKS HAS HAD HIS OEBUT WITH NEW YORK CITY OPERA, CHICAGO
LYRIC OPERA, SAN FRANCISCO OPERA, BALTIMORE OPERA, ARIZONA OPERA, AND
OTHERS. PLEASE NOTE THE FINE SUCCESS THAT OTHERS LISTED ARE NOW HAVING.
CAMELIA VOIN PLOSCARIU, ONE OF OUR WINNERS HAS SINCE WON FIRST PLACE
IN THE PALM SPRINGS YOUNG ARTIST OPERA GUILD COMPETITION: SECOND PLACE
IN THE REGIONAL "MET" AUDITIONS: FIRST PLACE IN THE NATIONAL ASSOCIATION
OF TEACHERS OF SINGING YOUNG ARTIST AUDITION: HAS SUNG THE ROLE OF ROSINA
IN"L I ELISIR 0 I AMORE" WITH THE BUCHAREST OPERA: WAS SELECTED A FINALIST
IN THE REGIONAL AUDITIONS IN LOS ANGELES, AND RECEIVED A i45DO SCHOLAR-
SHIP AWARD.
5. We will be holding a Master Class for all singers in the District on
October 7th" at San Bernardino Valley College with a major Vocal Authorit'
as a Clinician, thus giving our singers added assistance in preparing for
the Regional Auditions in Los Angeles. The winners of these Regional
Auditions will go to New York to compete in the National Finals and
Winners Concert on the stage of the Metropolitan Opera House.
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VIII. Intended Results:
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Winners fro~ these District Auditions go to Los Angeles to compete
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in the Regionel Auditions where they will place according to the decision
of the Regional Judges. The winners of the Regional Auditions go to
New York to compete in the National Auditions and th~ Winners Concert
on the stage of The Metropolitan Opera.
Also our singers can be engaged for local programs and musical events,
and are often engaged for programs in other Southern California Areas.
The training needed for preparation of these auditions and the
experience of singing for the judges and receiving their verbal critiques
are extremely valuable for their continued study.
In addition, the Master Class which is held one week later is part-
icularly valuable for the further development of the singers. The Master
Class Clinician whom I always engage is someone of extended professional
experience and reputation.
ATTACHED ARE TH8EE SHEETS LISTING SOME OF THE SINGERS WHO HAVE WON
OUR OISTRICT AUDITIONS AND TELLING WHAT THEY ARE NOW DOINS PROFESSIONALLY.
THESE ARE ONLY SOME OF THE SINGERS WHO HAVE PARTICIPATED IN THE PAST AND
GIVES AN IDEA OF THE REAL RESULTS OF THIS PROGRAM.
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IX. Totalll.l1ticipll!e(Le!PJlns~~ for this period:
Staff Costs:
( Salary & Wages
Full Time (# Full Time Employees ) $
Part Time (# Part Time Employees ) $
Payroll Taxes (all categories) $
Fringe Benefits:
Medical $
Pension $
Other $
Professional Benefits:
Union Dues $
Subscriptions $
Other $
Continuing Education:
Full Time Employees $
Part Time Employees $
Travel (all categories) $
Professional Fees/Consultants $
Contract Employees:
Salary & Wages
Full Time (# Full Time Employees ) $
C Part Time (# Part Time Employees ) $
Payroll Taxes (all categories) $
Fringe Benefits:
Medical $
Pension $
Other $
Professional Benefits:
Union Dues $
Subscriptions $
Other $
Continuing Education:
Full Time Employees $
Part Time Employees $
Travel (all categories) FOR JUDGES, CLH;ICIi'.i~ $ 150.00
Professional Fees/Consultants $ 950.00
Administrative Costs:
Rent:
Office Space $
Performance .D.r~D i"'i/'..STEFi CLi~SS $ 799.00
Storage $
r -more-
,-.
Maintenance $
Security $
Insurance:
C Office $
Programs $ 125.00
Utilities $
Equipment Fiano $ 150.00
Supplies & Materials $ 350;013
Printing/Copying:
Office $ 250.00
Programs $ 425.00
Other $
TelephonelFaxlInternet Services $ 345.00
PostagelDelivery Services:
Office $ 438.00
Programs $
Evaluation/Compliance Services $
Outstanding Loan Payments $
Other: (identify, be specific)
.'\WARD5 $ 3,000.00
H080itali ty - ~lJf:fet $ 1,156.00
HC5pi tditv - hotel, etc. for 8ingers-L ..c,.$ 538.00
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TOTAL EXPENSES
$ 8,575.00
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X. Total anti~!pated income for this period:
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Performances:
Subscription Singers Reg. Fees
Special Performances
Contracted Performances
200.00
$
$
$
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
1. $
2. $
3. $
4. $
Gifts and Grants
Government Grants:
Federal $
State $
County $
City Fine Arts $
Foundation $
Co~ornre $
Federated Campaigns (United Way, etc.) $
Individual $ 2,600.00
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
I.
2.
3.
Funds from Support Groups for Awards
Loans
Advertising Sales
Product/Publication Sales
Other - i'Jliscellan2DUS
???
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$
$
$
$
$
2.1 nn rln
20.00
TOTAL INCOME
$
5,576.00
XI. Amount requested from the San Bernardino Fine Arts Commission:
a) Total Expenses (Section IX) $ 8,576.00
b) Total Income (Section X) $ 5,576.00
c) AMOUNT REQUESTED (a minus b) $ 3,000.00
,,- d) Percent of budget 33Yz %
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FINANCIAL STATEMENT
FOR FISCAL YEAR ENDING"~UNE 3D, 2001
INCOME:
<:: DONATIONS FOR AWARDS
DONATIONS FOR GENERAL EXPENDITURES-ADMINISTRATION
ADMISSIONS FOR BUFFET RSCEPTIDN
REGISTRATION FEES
l'iISCELLANEOUS
TOTAl.. INCOME:
EXPENDITURES:
$ 3.000.00
3,140.00
655.00
200.00
20.00
$ 7,016.00
699.00
250. DO
495.49
150.00
300.00
r~ONE
NONE
NO~JE
r,ONE
rmNE
43B.DO
NONE
124.02
NONE
17.50
40.00
3,050.00
RENTAL OF AUDITORIUM AND MASTER CLASS ROOM
ACCOMPANISTS FEES
PRINTING
JUDGES TRAVEL EXPENSES
MASTER CLASS CLINICIANS
PUBLICITY - DONATED BY SUN COMPANY
USHERS, BOX OFFICE, TICKET TAKERS (HANDLED BY BOARD MENB.)
TICKET PRINTING - DONATED BY CHORALE
TEMPORARY CLERICAL HELP - DONATED
MOVING PIANO TO STAGE - ONE TINE DONATION
POSTAGE
MATERIALS AND OFFICE"SUPPLIES - ONE TIME DONATION
INSURANCE FOR ~l,OOO,OOO.QO LIABILITY
TELEPHONE - DONATED
SPECIAL OFFICE EX8ENSE
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mSCELLANEOUS
AWAROS
HOSPITALITY
HOSPITALITY
- ACCOMMODmrIDOm FOR CONTESTANTS
AT REGIONAL AUDITIONS IN LOS ANGELES
- BUFFET RECEPTION
TOTAL EXPENDITURES
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"-"" .532.10-
1,015.54
fi 7,271.61
X b
REPORT OF USE OF FUNDS GRANTED FROM SAN BERNARDINO FINE ARTS COMMISSION 2000-2001
FOR FISCAL YEAR JULY 1, 2000 TO JUNE 30, 2001
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EXPENDITURES F8R AUDITIONS
c
RENTALS OF AUDITORIUM AND MASTER CLASS ROOM
ACCOMPANISTS FEES
PRINTING
JUDGES TRAVEL EXPENSE
I~STER CLASS CLINICIAN
PUBLICITY ~ DCNATEO BY SUN COMPANY
USHERS, BOX OFFICE, TICKET TAKERS (HANDLED BY BOARD MEMB.)
TICKET PRINTING - DONATED BY CHORALE
TEMPORARY CLERICAL HELP - DONATED - ONE TIME DONATION
MOVING PIANO TO STAGE - ONE TIME DONATION
POSTAGE
MATERIALS AND OFF,ICE,SUPPLIES - ONE TIME DONATION
INSURANCE FOR $1,000,000.00 LIABILITY
TELEPHONE - ONE TIME DGNATION
SPECIAL 06FICE EXPENSE
STAGE HANDS AND STAGE PRooERTIES
HOSPITALITY - ACCOMMODATIONS FOR CONTESTANTS
AT REGIONAL AUDITIONS IN LOS ANGELES
HOSPITALITY - BUFFET RECEPTION
MISCELLANEOUS
AWARDS FOR AUDITIONS
TOTAL EXPENDITURES~OT INCLUDING DONATIONS SPECIAL)
B~ ANONYMOUS INOI~IOUALS
LESS AMOUNT FOR AWARD"" PAID FROM [ARANT
AWARD PAID FROM .RANT
TOTAL FOR AWARDS
LESS AMOUNT PAID ON ADMINISTRATIVE EXPENSES FROM GRANT
TOTAL AMOUNT OF GRANT
BALANCE TO BE COVERED BY OTHER GRANTS
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$ 699.00
250.00
495.49
150.00
300.00
NONE
NONE
NONE
NONE
NONE
~3e.oo
NO~JE
124.02
1,ONE
17.50
150.26
532.70
1,015.54
40.00
3,000.00
7,271.60 7,271.60
900.00
400.00
900.00 - -- --
2,100.00
$3,00(1.00
114,271. 60
.
XII. Future Objectives:
c
What are your contacts and goals for supplemental funding?
SINCE THIS ~ILL BE THE 42nd YEAR OF THE METROPOLITAN OPERA AUDITIONS
IN THE SAN BERNARDINO AREA, we must pursue vigDrous~y the friendly contacts
of support groups in the area.~hD have supported us, for the purpose of
securing recognition of the extra important service that this prDgram
provides.
lhese days, young singers have to be in a program like.~his to start
a career which which isa very difficult professiDn tD begin and:to .seoure
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the vast support needed.
We plan tD. cDntett banks, clubs, service c~ubs, educatiDnal centers,
merchandise companies, and variDus corporatiDns, as ~ell as man~ individ-
ualsrequesting support.. we have been very.successful in developing sUPPDrt
amon~ people who are opera lovers and who also wish to help young singers.
We hope to continue our efforts in these areas with emphssis on the nurnbar
we have bean conducting the auditions, and with listing recognition of
of young artists who have been fDrmer winners and their success2si8~SC8
since winning our auditiDns. (Plaase see the listing attached at the back
of this file.
These Quditions are cDnducted in 50 Districts:,and 16 Regions thrDugh-
the.United States. ThsseSan Bernardino AuditiDns are a part of that
vast program. Weare very.prDud of our successes during these years.
Former .NatiDnal Coum;il.AuditiDn particip.ants represent a. cbliJli;ee
sample of impDrtantartists appearing Dn the "Met" stage today. For
example -just to. name. a f.aw who hava been. winners and are famous now _
Ren!O!e Flaming,. Ben Heppner,..Thomas Hampson, Deborah Voigt, Veronica
Villaroel, Sandra Radv~npvsky are all headline singers today. Ue have
been fortunate. to have two.Df.our singers go sl1~he way to New York,
and meny of our winners are successfully pursuing fine careers.
1"
WE WANT TO SUPPORT THEM AND THDSE NEW VOICES THAT ARE STILL OUT THERE
WAITING TO BE DISCOVERED. M~D RH!~r'I!3ER_lH.a.T IT. ALL STARTS HERE AT OUR
SAN BERNARDIND DISTRICT LEVEL.
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XIII. Provide a briefhistorylbackground ofthe organization:
The Western Region, one of sixteen, includes the 'states of Celifornia
CArizoiia, and Nevada. These states' are divIded into Districts: five in Calif-
fornie, ene in A'dzi:ma, and .Southern Jlievada, :. Each. District is headed by a .
District Director. . . .-..... ..,
.. ... "'rhe.'f1rst'Reglana!" lliiilltions'were-held lii.t.h 1956-k957 season, when the
Regioii. .wBsi:ii:ldedtii tHe' CouiicUfs National 'Prograiri.. Mario and. Ruth 'Cliarrilee, who
for .many 'years .were. cri'''tIiEi.-roster''-of.'pHiicipEi1 stara ortlie .Metropolitan Opera,
were asked to. undertake' .the!"' task' .~f organiZing the RegiDn~' They asked Miss
Gwendolyn Rbberts to work with them to assist in setting up the structure for
the Auditions. .. .
The. first Auditions were hsld. dn December '7, B, 14, 15, 1957, in Hancock
Audi torium .bf tlie University of Southern' Californie.'. . The FinBls 'were held in
santef8arbara at The Music 'Academy of the West. Hundreds of )/oices were heard
and man\! fine. voipes were discovered. .
. The."frrst Winners were GracEi 8Liinbrj/, Mary' Costa', .and Alfred Jensen,.
(deceesed);",,'Ttie role of' winning singers through the years has included some of the
most outstanding singer~ of our time.
In 1959-1960; Gwendolyn Roberta was.asked to form a District for San
Bernardino and 'Riverside' Counties, as'.well' as' to continue to serve on the Regional
Auditions... This .was-done 'and.tHe..AiJi:lltiorll,i'"fiel1e. been held every' year since that
time" in San, Bernardino, under. her supervision, and many fine singers have been
given the opportunity to' be heard in this manner.
.. .' Wihnersfrcm the 'Oistrict ere" selectEid to proceed. to the Regional Audi';.
~ons wHere. singers'"ere selected. to. .go further. "iii.'the lIlilticII1el Auditions. A number
singers" from. this District"Have receive.d further recognition.: Armando Sierra,
nor, went to .the !'legion wliere he .won ami .was. aelected. to' .go to. the National .
.Audi~ions, 'winning an' impar~ant iward; Karen posten; Soprano, wen on'to sing with
the New 'fork: City"Opera; M:V He.l~R"D. Mezzo Soprano, won second and third place
awards at the Regional Ls.v ;..DEi. a 'Ban,' .Sbpri3no, 'won. substantial scholership
at the. .Aegional Level;'" 'Keven" 8e11, . Bass-ElarItohe,. .won' the Regional Competition and
was sent ti:i"the National. Audi tions.,wes. e' winner and. 'sang' on the stage of the
Me1;ropol1 tan opara Ha.use.'- had '"a".debut Eit. the NeiiJ"York' 1::1 ty .Opera and 1s nOW singing
a full schedule of lead1ng'rqles with a 'number' of.opera companies; Alajandro
. Guarrero, haa.sung~ith"tha Inland Empirs'symphcny'and.with the Western Opera
Theater.... 'DaliieI"Hendrickii. . TeMor'," had- his"debLitwi tti the"New York: City Opera
and is noi.l ilinging leading roles.oat'1;fi8 San . FranCisco' Opera. and inajor opera companies
'around the world. . Read more about. this. in. the extra sheet. you have bean' given.
CERTIFICATION:
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Project Officer:
Telephone No.:
Board President (or Authorized Signatory)
Telephone No,: 1f~3-7{P '7{
Title iJ~j j)~
Date
~eL~~/tt4/~-<k
Date A o.i;'T
Executive Board, Officers and Board of Directors members.
(Include names, addresses, telephone numbers, position held on board of directors, occupation and
years served on board of director of this organization)
C Dist::-1.c1: Director
Gwendolyn Roberts
1896 Genevieve St.
,
Sen Bernerdino, CA 92405
863-767l
Assist. Dist. Dire.
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Mrs. Art Hc~inster
3621 Hemlock Or.
San Berneraino, CA. 924Q4
864-5425
" TREASURE;:;
Theodore F. Irmscher
Mrs. Iven Krutsch
Mrs. Anthony Scle~eni
Mrs. Glen .Johnson
Mrs. Deris Strigla
Hr. Tedd Smith
C Hr. Jack Lopez
Mrs.. Thecdore Irmscher
Hrs. Robert McKim
Miss Betty Jackson
Mrs. Kleus Kuehn
. 2909 N. .0. Street
Sen Barnerdino, CA 92405
25460 Pumelo
San Bernardino, CA 92404
9056 Spahn CT.
Fantene, CA. 92335
I
1352 Prospect Dr.
Radlends, CA 92373
4662 N. Waodbend Lene
Sen Bernardino, CA 92407
1658 Lugo Street"
San Bernerdino, CA 92404
5720 Dogwood
San 6ernardino, CA 92404
2909 N."O" street
San Be rnerdino , CA 92405
450 West 25th st.
San 8ernerdino, CA 924U5
230 Vplenc1.a Ave.
Riel to, CA 92376
4051 Shehan Lllne
San Bernardino, CA 92404
882-6196
..
863-7525
823-5251
~
792-8279
863-1856
666-2618
866-7370
662-6196
682-4324
820-2025
666-1.293
Or. Ernest Garcia
3660 ill. .::!uniiJar
San Bernardino, C~ 92404
179 East Ralston
San 8ernar:::lino, CA 92"04_
5945 Orange Knoll
San Bernardino, CA 92"04
Sturges Center ~cr Fine Arts
760 N. "E" St::-eet
San EernCgdinc, CA 92410
864-3446
Mr. Frsnk Plesh
863-9848
Mrs. Haclyn Abbott
662-0724
Mr. Harald Luther
384-5415
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List Board of Directors and Officers
(Include na:es, addresses and phone numbers)
<::Mrs. Lorna Kenney
Mrs. Melvin Osbern
3296 Sreadmeer Slvd. 886-2480
San Bernardino, CA 92404
21015 Stratford 862-9113
Highland, CA 92.346
P. o. Sex 4119 331-4318
Slue Jay, CA 32311
1498 Sreokside, #102 335-8905
Red1and:s, CIl 92.373
11880 Arlis Or. 310-1055
Grand Terrace, CIl 92.324
1294 Puma1e street 886-6913
San Sernardine, CA 92404,
642 Se. Eucalyptus 814-6158
Rial to ,. CA 92376
3179 Selvedere Ave. 864-1911
Highland, CIl 9234.6
622 E. Avery 883-9521
San Bernardine, CPo 92404
Or. Amanda Sue Rudisill
Miss Linda Tegen
Miss Linda Costelle
Marge Wilson
Mrs. .Gwen Hubbs
Mrs. Sandra Saum
Mr. Rebert Rutherford
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Synopsis: Prime Time Choraliers
The Prime Time Choraliers was formed in 1986 by Mrs. Millie Marshall
and was an outgrowth of American Association of Retired Persons. The
organization provides an opportunity to senior citizens to enjoy and
share their love of music and performing with many groups in San
Bernardino. The ages of it's members range from 55 to 89.
Citizens of a variety of backgrounds are part of this choir presenting a
varied repertory of musical performance.
. Estimated Attendance - 1,500
. Number of Performances - 20
. Estimated Costs........... ...$3,859.00
. Estimated Income........ ....$1,450.00
. Grant requested was for.. ...$2,409.00
. Grant award recommended.$l,OOO.OO
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RESOLUTION NO. ..
RESOLUTION OF THE MAYOR AND COMMON COUNCIL Of THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE PRIME TIME CHORALIERS FOR THE PROMOTION OF ARTS AND
CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Prime Time
Choraliers, a copy of which is attached hereto marked Exhibit "A" and incorporated
herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMEl\'T
WITH THE PRIME TIME CHORALIERS FOR THE PROMOTIOl\' OF ARTS AND
CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof. held on the
_ day of
.2001. by the following vote. to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
13 SUAREZ
14 ANDERSON
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MCCAMMACK
. City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By:
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AGREEMENT
Fine Arts Funding
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THIS AGREEMENT is entered into between the C=TY OF
SAN BERNARDINO, a municipal corporation, referred to as
"CityH and the Prime Time Choraliers, a non-profit
5 organization, referred to an "OrganizationH
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The parties agree as follow:
1.
Recitals.
A. Organization has requested financial
9 Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
11 (hereinafter "the proposalH) approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
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2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
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4 budget for the 2001-02 fiscal year, the total sum of
$1,000.00 dollars, to cover the costs per Fine Arts grant
5 application agreement.
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3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
9 the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
10 returned to City by Organization.
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4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
14 by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
15 by Organization in such manner as to permit City to
16 easily trace the expenditures of the funds. AIl books and
records of Organization are to be kept open for
17 inspection at any time during the business day by
City or its officers or agents. Failure to submit
18 financial records in accordance with this section
result in the Organization reimbursing the City.
the
the
will
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5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
and its employees and agents from all
charges,
covenants and
harmless the City
liabilities and
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PPIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
expenses (including counsel fees), suits or losses
5 however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
6 operations under this agreement. Payments hereunder are
7 made with the understanding that the City is not involved
in the performance of services or other activities of
8 Organization. Organization and its employees and agents
are independent contractors and are not employees or
9 agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
10 members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
11 for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
7. Assignment.
its interest in this
approval of City.
Organization shall not assign
Agreement without the prior written
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8. Insurance. Organization shall take out and
aintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
5 Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
6 for property damage for personal injury, including death,
as well as from claims for property damage which may
7 arise from Organization's or its agents' operation
8 hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
9 either Organization or its agents, and the amounts of
such insurance shall be as follows:
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(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
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(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
21 of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
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(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE PRIME
2 TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
3 CULTURE.
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9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the crganization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
City of San Bernardino
300 North "Off Street
San Bernardino, CA. 92418
Jack Henley,President
Prime Time Choraliers
337 West 40~ Street
San Bernardino, CA. 92407
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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3 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
4 TIME CHORALIERS FOR THE PROMOTION OF THE ARTS AND
CULTURE.
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PRIME
CITY OF SAN BERNARDINO
Judith Valles, Mayor
11 ATTEST:
12 Rachel G. Clark, City Clerk
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ORGANIZATION
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I. Applicant Organization (Name, Address, etc.)
The Prime Time Choraliers
337 W. 40th Street
San Bernardino. CA 92407
Telephone No. (909) 883-8827
Non-Profit I.D. No. 95-6000-772
Number of Years in Existence 16
II. Contact Person: Jack Henlev
Title: Vice President
Telephone No.: (909) 883-8827
III. Program Category Under which Support is Requested:
Music
IV.
Period of Support Requested:
From: September L 2001
(Starting)
Through June 30. 2002
(Ending)
V.
Program Description:
One portion of this multiple instruction asks for a one-sentence summary of this
applicant's entire program.
This is an attempt to meet that condition: The Prime Time Choraliers consists of a
group of senior citizens whose average age is seventy-four. This group likes to sing to other
groups who like to hear the songs we like to sing to them. In that context we proudly lay
claim to lots of "repeat business."
As in the past, the requested funds will be spent to rent such essentials as a "home"
or "headquarters" where we rehearse once a week (at least), and of recent months, paying
for what we'll describe as our "newly acquired hired help"--our accompanists.
We believe that the general thrust of what our organization is about, and the "detail"
asked for in instruction V can best be provided by the material under the following
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numbered instructions and by the attached flyers, advertisements and programs you have
asked us to submit.
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VI.
Estimated number of persons expected to benefit from this program:
a) Number of persons by paid attendance: 250
b) Number of persons by complimentary admission: 1250
c) Number of performances scheduled: 20
d) Total attending all performance (a plus b): 1500
VII. Need Statement:
The "need(s)" of the community for the kind of entertainment provided by our
organization is perhaps best illustrated by the increasing number of unsolicited requests for
our "product." In the early 90's, our "bookings" amounted to only four or five a year. As
the years wore on, contacts with our "agent," Eloise Maurer, have progressively increased to
the point where we put on eighteen to twenty performances over a ten-month period.
That portion of instruction VII which asks the applicant to "reflect the cultural need( s)
of a particular target grouP. or grOUPS" is something of a puzzle, in that setting forth and
then evaluating the cultural needs of such diverse audiences as the youngsters at Anderson
School, the patients of the Veterans Hospital, and the attendees at the Mayor's Prayer
Breakfast presents the applicant with a tri-partite problem involving three separate
abstractions.
In this context, we can only tell you that the kids at Anderson like us (and we like them)
and want us back, as do the Veterans. With regard to the Mayor's Prayer Breakfast, we
were reliably informed that Mayor Minor wanted another engagement but left office before
he could arrange it.
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VIII.
Intended Results:
As stated under instruction V, "Proiect Description." above, results, will in terms of
dollars, "impact" the entity to which we pay rent for our "Home," or "Headquarters" at
the Latter Day Saints Church at 3680 Waterman Avenue, San Bernardino, California.
The administrators at this institution are .very generous landlords who provide us
with a large recreation room, complete with chairs and tables, and a very necessary
piano for only $700.00 for the past year.
As to any monies that might be "left over," the residue will probably be used to
defray some of the items under instruction IX "Total Anticipated Expenses." Such items
include supplies such as musical arrangements (SATB); together with concert expenses
(security guards and sound technicians) and accompanists.
Set forth below are the "target groups" we intend to "benefit," i.e., sing for. At this
point, it is worth noting that this is a list of "probables" rather than "sure things":
San Bernardino Elks Club, San Bernardino Community Hospital Auxiliary, San
Bernardino Retired Teachers, Bank of America Retirees, San Bernardino Woman's
Club, San Bernardino Light House for the Blind, San Bernardino Retired Employees,
Fontana Woman's Club, Braswell's (Redlands), Adult Day Care (patton), and Immanuel
Baptist Church (Highland).
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IX. Total anticipated expenses for this period:
C Staff Costs:
Salary & Wages
Full Time (# Full Time Employees.JL) $ We have no paid staff
Part Time (# Part Time Employees~ $ nJa
Payroll Taxes (all categories) $ nJa
Fringe Benefits:
Medical $ nJa
Pension $ nJa
Other $ nJa
Professional Benefits:
Union Dues $ nJa
Subscriptions $ nJa
Other $ nJa
Continuing Education:
Full Time Employees $ nJa
Part Time Employees $ nJa
Travel(allcategorie~ $ nJa
Professional Fees/Consultants $ nJa
Contract Employees:
Salary & Wages
Full Time (# Full Time Employees ) $ nJa
C Part Time (# Part Time Employees ) $ nJa
Payroll Taxes (all categories) $ nJa
Fringe Benefits:
Medical $ nJa
Pension $ nJa
Other $ nJa
Professional Benefits:
Union Dues $ nJa
Subscriptions $ nJa
Other $ nJa
Continuing Education:
Full Time Employees $ nJa
Part Time Employees $ nJa
Travel (all categories) $ nJa
Professional Fees/Consultants $ nJa
Administrative Costs:
Rent:
Office Space $ 700
Performance $ nJa
Storage $ nJa
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Maintenance $ n/a
Security $ n/a
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Office $ n/a
Programs $ n/a
Utilities $ n/a
Equipment $ n/a
Supplies & Materials $ 300 (music)
Printing/Copying:
Office $ 34
Programs $ n/a
Other $ n/a
Telephone/Fax/Internet Services $ n/a
PostagelDelivery Services:
Office $ n/a
Programs $ n/a
Evaluation/Compliance Services $ n/a
Outstanding Loan Payments $ n/a
Other: (identify, be specific)
2 accomoanists $ 2500
Concert exoenses $ 200
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TOTAL EXPENSES
$ 3859
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X. Total anticipated income for this period:
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Performances:
Subscription
Special Performances
Contracted Performances
$_n/a
$ 350
$ 350
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
1. n/a $
2. $
3. $
4. $
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Gifts and Grants
Government Grants:
Federal $ n/a
S~re $ ~
County $ n/a
City $ n/a
Foundation $ n/a
Corporate $ n/a
Federated Campaigns (United Way, etc.) $ n/a
Individual $ n/a
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
1. n/a
2. n/a
3. n/a
Funds from Support Groups
Loans
Advertising Sales
ProductlPublication Sales
Other
$
$
$
$
$
n/a
n/a
n/a
n/a
800
TOTAL INCOME
$ 1450
XI. Amount requested from the San Bernardino Fine Arts Commission:
a) Total Expenses (Section IX) $ 3859
b) Total Income (Section X) $ 1450
c) AMOUNT REQUESTED (a minus b) $ 2409
^"'- d) Percent of budget 60 %
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XIT. Future Objectives:
What are your contacts and goals for supplemental funding?
Our plans and goals for supplemental funding center around our relatively recent practice of
charging our "public" for our performances. As outlined above, under instruction X, "Total
Anticipated Income," this breaks down into an honorarium of $100 for a performance by the entire
group, $50 for the men's chorus and $50 if the women perform separately. If in 2001-2002 the
number of performances increase, our supplemental income should rise accordingly.
We have never held a ticket sale for our yearly concert, since we wanted to make the concert
a "friends and family" event, with donations accepted at the door.
Our average age, together with occasional enforced absences for health reasons, has tended
to mute our enthusiasm for seeking corporate/foundation/federal funding.
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Provide a brief historylbackground of the organization:
In the beginning* , a group of senior citizens (yes, even then) with varied
musical backgrounds who were members of Chapter 2083 of AARP, met at the
Congregational Church on North Sierra Way in San Bernardino. Circa 1985, these
people began to sing for their own pleasure, and occasionally that of others, and
began to call themselves the "Silver Swingers."
In 1986 The Silver Swinger leadership-mainly represented by Millie
Marshall, since deceased-asked Frank Lindgren, the retired Director of Fine Arts
for the San Bernardino School District to direct the group which was to assume the
title of The Prime Time Choraliers.
As the years wore on, this relatively small family of San Bernardino people
was augmented by singers from Redlands, Loma Linda, Highland, Colton, and other
cities.
As might be guessed from our average age, there is ;heavy attrition within
the rank<lhl~ofthe membership. And while we know that the number of songs we
sing, and the number of people we sing to continues to increase, we acknowledge the
obvious fact that we can't go on as individuals forever. But we believe just as
strongly that we can survive as a group, and continue to enjoy ourselves and
continue to confer pleasurable entertainment upon others.
*to borrow from the Book of Genesis
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Financial Report
2000-2001
Date Event Income EXDenses
7/1/00 Beginning Balance $2,590.00
7/15/00 San Bernardino Elks Club for 6/14/00 $ 50.00
Grant-San Bernardino Fine Arts $1,000.00
9/30/00 Member Dues $ 720.00
12/4/00 San Bernardino Community Hospital Auxiliary $ 50.00
12/5/00 San Bernardino Retired Teachers $ 100.00
12/15/00 B of A Retirees $ 85.00
4/11/01 San Bernardino Woman's Club $ 100.00
5/7/01 San Bernardino Community Hospital Auxiliary $ 50.00
5/20/01 Prime Time Concert Donations $ 211.00
5/26/01 San Bernardino Light House for the Blind $ 50.00
6/14/01 San Bernardino Elks Club $ 50.00
6/18/01 San Bernardino Retired Employees $ 100.00
Donations outside San Bernardino $ 80.00
Subtotal: $5,246.00
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Supplies and Printing $ 30.00
Donation to church for use $ 700.00
Gratuity to accompanist $1200.00
Gratuity to 2nd accompanist $1225.00
Christmas Gratuity- 2 directors/2 accompanists $ 225.00
Subtotal: $3380.00
Subtotals: $5246.00
3380.00
6/30/01 Balance on Hand $1866.00
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CERTIFICATION:
Title Vice President
Date
Date
Executive Board, Officers and Board of Directors members.
(Include names, addresses, telephone numbers, position held on board of directors, occupation and
years served on board of director of this organization)
Lou Beemer- President
855 Cedar Ave
Redlands, CA 92373
Phone: (909) 792-1088
Jack Henley- Vice President
337 W 40th Street
San Bernardino, CA 92407
Phone: (909) 883- 8827
Frieda Cilluffo
16860 Slover Ave #22
Fontana,CA 92339
Phone: (909) 823-5913
Margaret Laird- Treasurer
6573 Merito PI
San Bernardino, CA 92405 Phone: (909) 889-1675
Eloise M. Maurer- Program Coordinator
3835 Del Rosa Ave
San Bernardino, CA 92404
Phone: (909) 883-2343
Betty Preston- Historian
3078 Serrano Rd
San Bernardino, CA 92405
Phone: (909) 886-6538
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Synopsis: San Bernardino Valley Community
Concert Association
The San Bernardino Valley Community Concert Association is in its
63rd year and still brings to the City of San Bernardino, at affordable
prices, some of the greatest artists of the world.
The San Bernardino Valley Community Concert Association make
tickets available for students, seniors and special needs persons thus
encouraging exposure to the fme arts.
. Estimated Attendance - 10,000
. Number of Performances -7
. Estimated Costs......... .....$87,350.00
. Estimated Income........ ....$66,000.00
. Grant requested was for... ..$21 ,350.00
. Grant award recommended.$11,000.OO
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~(Q)\?V
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE SAN BERNARDINO V ALLEY COMMUNITY CONCERT ASSOCIATION
FOR THE PROMOTION OF ARTS AND CULTURE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with San
Bernardino Valley Community Concert Association, a copy of which is attached hereto
marked Exhibit "A" and incorporated herein by references as fully as though set forth at
length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE SAN BERNARDINO V ALLEY COMMUNITY CONCERT ASSOCIATION
FOR THE PROMOTION OF ARTS AND CULTURE
1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a
meeting thereof. held on the
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_ day of
,2001, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
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ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By:
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AGREEMENT
Fine Arts Fundinq
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THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the San Bernardino Valley Community Concert
5 Association, a non-profit crganization, referred to an
"Organizationll
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The parties agree as follow:
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Recitals.
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A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
2 BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FOR THE
3 PROMOTION OF THE ARTS AND CULTURE.
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budget for the 2001-02 fiscal year, the total sum of
5 $11,000.00 dollars, to cover the costs per Fine Arts
grant application agreement.
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3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
8 Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
9 agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
10 by June 30, 2002, and any unexpended funds shall be
11 returned to City by Organization.
4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
13 the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
14 said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
15 accordance with generally accepted accounting principles
16 by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
17 records of Organization are to be kept open for
inspection at any time during the business day by
18 City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
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covenants and
harmless the City
liabilities and
5. Hold Harmless. Organization
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and its employees and agents from all
charges,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
2 BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
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5 expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
made with the understanding that the City is not involved
in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
11 behalf of the City shall be considered as "counsel feesH
for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
14 hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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7. Assignment. Organization shall not assign
21 its interest in this Agreement without the prior written'
approval of City.
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8. Insurance. Organization shall take out and
aintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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2 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
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(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
21 Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
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(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SAN
BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
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As to City:
As to Organization:
Mayor's Office
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Robert A. Rutherfurd
president
San Bernardino Valley
Community Concert
Association
P.O. Box 377
San Bernardino, CA. 92404
12 City of San Bernardino
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300 North nD" Street
14 San Bernardino, CA. 92418
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11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shal1 not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
25 DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SA;;
BERNARDINO VALLEY COMMUNITY CONCERT ASSOCIATION FOR THE
PROMOTION OF THE ARTS AND CULTURE.
CITY OF SAN BERNARD:NC
Judith Valles, Mayor
ATTEST:
Rachel G. Clark, City Clerk
ORGANIZATION
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16 James F. Penman
City Attorney
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By:
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I. Applicant Organization (Name, Address, etc.)
San Bernardino Valley Community Concert Association
P. O. Box 377
San Bernardino, CA 92402
Telephone No. (909) 885-7969
Non-Profit I.D. No. 95-2159433
Number of Years in Existence 63
II. Contact Person: Robert A. Rutherfurd
Title: President
Telephone No.: (909) 883-9521
III. Program Category Under which Support is Requested:
Theater
IV.
Period of Support Requested:
From: July 1, 2001 Through June 30, 2002
(Starting) (Ending)
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V.
Program Description:
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In the fall of 2001 and the spring of 2002 tho San Bomardino Valley
Community Concert Association will continue its long service to San Bernardino by
presenting five performing arts programs for the general public and at least two
educational concerts for students from local schools.
The five main presentations will have wide appeal. Thuringer Salonquintett,
a chamber music group from the former East Germany, has performed in top
concert venues worldwide and on National Public Radio's "Performance Today."
The passionate and beautiful pianist Christiana Pegoraro is acclaimed as one of
today's best interpreters of Cuban and Latin-American music. The African-
American operatic tenors comprising "Three Mo' Tenors" sing in a wide variety of
musical styles, and we are eager to present them in San Bernardino. The folk
dance company Frula performs energetic and athletic dances from the former
Yugoslavia and surrounding countries. Jazz trumpeter Joe Burgstaller has
performed worldwide and has made many recordings. He is also a dedicated
music educator, carrying on the traditions of the "Rafael Mendez Project" in
memory of the legendary Mexican trumpeter. We will present the main series and
the Joe Burgstaller youth concert at the California Theatre. Sturges Center will be
the site for at least one additional youth concert (program to be determined). Our
admission prices continue to be very affordable. Youth concerts are a public
service, without charge to the schools or students. We also provide free admission
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VI. Estimated number of persons expected to benefit from this program:
a) Number of persons by paid attendance: 7,000
b) Number of persons by complimentary admission: _3,000
c) Number of performances scheduled: 7
d) Total attending all performance (a plus b): 10,000
VII. Need Statement:
San Bernardino's Mayor and Common Council deserve great praise for all
they have done to preserve the California Theatre, our premiere venue for
performing arts presentations. This superb and historic theater will continue to be
the site for a wide variety of live entertainment. The City's preservation and
development of the Sturges Center is also very foresighted. Communities are
gauged by the quality and variety of their fine arts programs. San Bernardino will
reap great rewards from continued support and nourishment of the performing arts.
The San Bernardino Valley Community Concert Association is proud to be
one of the key organizations meeting the need of San Bernardino residents for
quality live performances. We are unique among local fine arts groups in the
variety of our presentations-from solo to ensemble, instrumental to vocal, tap to
ballet, classical to contemporary. Our programs are a fitting complement to the
recently upgraded California Theatre. Our presentations help to make our
community a more desirable place for individuals and businesses to locate.
Our Association traditionally offered its main series only to season
subscribers, and the programs were mostly "serious" music. Many subscribers
were quite happy with that arrangement and were reluctant to see it change. But
with our limited success in filling the California Theatre, and with repeated deficits
eating away our financial reserves, change was inevitable. In recent yearo, duo in
part to encouragement from the Fine Arts Commission, we have made significant
and positive Changes. Our programming has greater variety. Our season includes
presentations with special appeal to various segments of the general population,
without any sacrifice in quality. Season subscriptions remain our most important
income source, but we also sell tickets for single concerts. We have experimented
with special pricing for couples and families. Last season, for the first time, we
purchased paid newspaper advertising for the Golden Dragon Chinese Acrobats.
We were pleased with the results. We again lost money, but our deficit was smaller
than some we have sustained in the past, and we learned valuable lessons.
We will continue to review, evaluate and improve our operations. Meeting the
perceived performing arts needs of the San Bernardino community and meeting our
Association's budgetary needs are parts of a seamless whole. As the attendance
and revenues from paying members and ticket purchasers increase, we remain
committed to broadening the cultural horizons of approximately 2,000 San
Bernardino students at youth concerts and prOViding about 1,000 complimentary
tickets to regular concerts for students, senior citizens and others.
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VIII. Intended Results:
Nothing on television, film or audio recording matches the immediacy and
excitement of a live performance by an accomplished artist. Nothing enriches the
life of a community like the regular exposure of its people to such performances.
Our Association has a proven record of presenting quality live entertainment in San
Bernardino, and it will continue to do so. We have contracted for another great
season, and we are in the midst of our subscription drive. Those commitments
have been made willingly, in faith that our efforts will continue to be supported. We
know how much concertgoers enjoy our programs. We intend to attract the
attention of many more people in San Bemardino and the surrounding
communities. We intend to end our status as a "best kept secret." We intend to
sell 7,000 paid admissions at the California Theatre and to expose talented
performers to the widest possible audience. We intend to achieve a balanced
operating budget and at the same time continue to offer free youth programs and
free tickets to students. We will use our best efforts to make good on all of these
intentions. We do not intend to fail. But in order to succeed, we need the support
and assistance of others who believe in what we are doing. Specifically, we must
have continued grant funding from the City. We believe our programs deserve that
funding, and we require the support of the Fine Arts Commission in obtaining it.
For the coming season, we have incrementally increased the prices of
season SUbscriptions and single concert tickets. Those prices continue to be a
great bargain, but we are committed to keeping them as affordable as possible.
Budgeting for expenses is fairly straightforward, but it includes some rude shocks.
The Redevelopment Agency has increased its charge for each use of the California
Theatre from $1,760 to $2,685. For our five concerts, that increases our costs by
$4,625, which is a big jolt to the expense side of our budget. Nevertheless, we
intend to budget $5,000 for paid advertising, up from last year's $900 expenditure.
We plan to buy newspaper ads for each performance and to continue to seek as
much free coverage as possible. The biggest budget challenge is estimating
income and predicting the effect of the changes we are making. We have tried to
be both optimistic and realistic. We now have one full fiscal year's experience with
a computerized bookkeeping system (QuickBooks Pro). The reports it generates
are useful tools in evaluating and refining our operations. We will continuously
review performance quality, subscription and single ticket sales, complimentary
ticket distribution, and attendance.
We are confident that the Fine Arts Commission agrees that the Concert
Association's program is essential to San Bernardino's cultural life. We ask the
Commission to continue to help us to remain viable, so that we may continue
providing unique concerts at very affordable prices and providing free youth
concerts and free tickets to our paid performances for students, senior citizens and
others.
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IX. Total anticipated expenses for this period:
Staff Costs:
C Salary & Wages
Full Time (# Full Time Employees ) $
Part Time (# Part Time Employees 1 ) $ 10,400
Payroll Taxes (all categories) $ 900
Fringe Benefits:
Medical $
Pension $
Other $
Professional Benefits:
Union Dues $
Subscriptions $
Other $
Continuing Education:
Full Time Employees $
Part Time Employees $
Travel (all categories) $
Professional Fees/Consultants $
Contract Employees:
Salary & Wages
Full Time (# Full Time Employees ) $
C Part Time (# Part Time Employees ) $
Payroll Taxes (all categories) $
Fringe Benefits:
Medical $
Pension $
Other $
Professional Benefits:
Union Dues $
Subscriptions $
Other $
Continuing Education:
Full Time Employees $
Part Time Employees $
Travel (all categories) $
Professional Fees/Consultants $
Administrative Costs:
Rent:
Office Space $ 2,400
Performance (theater and pianos) $ 17,000
Storage $
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Maintenance (office equipment) $ 600
Security $
C Insurance:
Office $ 350
Programs $ 800
Utilities $
Equipment (office equipment depreciation) $ 1,500
Supplies & Materials $ 600
Printing/Copying:
Office $
Programs $ 4,000
Other $
Telephone/FaxlInternet Services $ 2,000
Postage/Delivery Services:
Office $
Programs $ 1,500
Evaluation/Compliance Services $
Outstanding Loan Payments $
Other: (identify, be specific)
Performing Artists $ 30,000
Stagehands $ 6,000
Advertising/Promotion $ 5,000
C Flowers for stage $ 600
Refreshments for performers $ 300
Service Fees and Permits (ASCAP, BMI) $ 600
Bank Charges (mostly for Visa/MC) $ 700
Second Youth Concert $ 1,000
Kick-off Luncheon $ 800
Metropolitan Audition Award $ 300
TOTAL EXPENSES
$
87,350
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x. Total anticipated income for this period:
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Performances:
Subscription (incl. single concert sales) $
Special Performances $
Contracted Performances $
55,000
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
1. $
2. $
3. $
~ $
Gifts and Grants
Govermnent Grants:
Federal $
State $
Counry $
C~ $
Foundation $
Corporate $
Federated Campaigns (United Way, etc.) $
Individual $ 8,000
(Please identify any individua1(s) who will give more than
$5,000 in the funding period)
1.
2.
3.
Funds from Support Groups $
Loans $
Advertising Sales $
Prod~~b~ationSales $
Other (interest) $ 3,000
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TOTAL INCOME
$
66,000
XI. Amount requested from the San Bernardino Fine Arts Commission:
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a)
b)
c)
d)
Total Expenses (Section IX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$
$
$
87,350
66,000
21,350
24%
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XII. Future Objectives;
C What are your contacts and goals for supplemental funding?
Together with continuing to offer quality performances and educational
programs, a top priority is to achieve a balanced financial operation. In recent
years many pressures--6ocial, cultural and economic-have eroded the once self.
sustaining financial status of the Association. To counteract this we are:
· Reviewing ticket structure and prices.
· Making serious efforts to increase subscription and ticket sales.
· Requesting sustaining gifts from our members.
· Enlarging public exposure through increased advertising.
· Soliciting corporate and public gifts and grants.
We know that the Fine Arts Commission has recommended that we
undertake fund raising events. The fundraisers that have recently been proposed or
attempted have not come to fruition. It seems that most of the available volunteer
time is currently consumed In selling subscriptions, seeking sustaining donations
and running our regular program. That work generates the bulk of our revenues,
and we fear that we may impair it by diverting volunteers to other activities. But we
recognize that there may be fundraising events that would benefit our organization.
We will try to organize ourselves to identify promising fund raising ideas and carry
them out, without impairing our core program.
It will be very helpful if the Fine Arts Commission can provide assistance in
locating sources of grants and in preparing effective funding applications.
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XIII. Provide a brief history/background of the organization:
The San Bernardino Valley Community Concert Association is proud that the
2001-2002 season will be its 63rd year of serving San Bernardino and neighboring
communities. From simple recitals with refreshments in private homes to world.
class productions in the California Theatre, the history of our association has been
the presentation of numerous concerts to thousands of patrons and students.
Among the wide variety of talented performers have been Nelson Eddy, Isaac Stern
and, more recently, the Limeliters. For years an annual presentation was the Los
Angeles Philharmonic, often with a student concert. Much more can be said about
the history of our Association. We will be happy to provide more historical
information and copies of historical materials if they will be useful to the Fine Arts
Commission.
When adults say, "That was a wonderful evening of entertainment," and
students remark, "I have never been to a concert before," we are proud of our past
efforts to enlighten and entertain - and we hope to continue this tradition for many
years to come.
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CERTIFICATION:
Project Officer: ~1"1'A~ J ~ e~ I J ~ Title: Office Manager
Toni F. Collins
Telephone No.: (909) 885-7969 i/ / 9~te: JU. Iya, 2001
Board President (or Authorized Signatory): i~ ~ ~:M'L..t
Robert A. Rutherfurd
Telephone No.: (909) 883-9521 Date: Julya. 2001
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Executive Board, Officers and Board of Directors members.
(Include names, addresses, telephone numbers, position held on board of directors, occupation and
C years served on board of director of this organization)
Please see next page.
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Cash Basis
San Bernardino Valley Community Concert Association
Balance Sheet
As of June 30, 2001
,.-
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Jun 30, 01
ASSETS
Current Assets
Checking/Savings
10010 . Business Bank (main checking) 23,706.84
10020 . B. of A. (merchant checking) 3,226.78
10050. Wond Savings (CD-general) 1,596.19
10060 . Jackson Federal (CD-reserve) 39,444.52
10070 . Washington Mutual (CD-capital) 11 .442.42
10150 . Petty Cash 50.00
---
Total Checking/Savings 79,466.75
Total Current Assets 79,466.75
Fixed Assets
10500 . Furniture and Equipment 700.00
10510 . Office Copier
10511 . Cost 1,993.00
10512. Accumulated Depreciation (798.00)
Total 10510 . Office Copier 1,195.00
10520 . Printer & Cable
10521 . Cost 125.84
10522. Accumulated Depreciation (25.17)
C Total 10520 . Printer & Cable 100.67
10530. Computer Desk
10531 . Cost 175.22
10532 . Accumulated Depreciation (25.03)
Total 10530 . Computer Desk 150.19
10540' Software
10541 . Cost 374.06
10542 . Accumulated Depreciation (124.68)
Total 10540 . Software 249.38
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Total Fixed Assets 2,395.24
Other Assets
11000 . Credit Balance-Bond Copy 215.50
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Total Other Assets 215.50
TOTAL ASSETS 82,077.49
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Cash Basis
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San Bernardino Valley Community Concert Association
Balance Sheet
As of June 30, 2001
LIABILITIES & EQUITY
Equity
30000 . Opening Sal Equity
30010 . Unrestricted
30001 . Prior Unrestricted balance
30002 . Adj Capital Fund balance
30003 . Adj Memorial Fund balance
Total~10'Unrestricwd
30020 . Capital Fund (Restricted)
30030 . Memorial Fund (Restricted)
Total 30000 . Opening Bal Equity
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
13
Jun 30, 01
77,711.44
467.98
277.90
78,457.32
11,395.10
136.91
89,989.33
(7,911.84)
82,077.49
82,077 .49
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San Bernardino Valley Community Concert Association
Income & Expense
July 2000 through June 2001
Cash Basis
Ordinary Income/Expense
Income
40000 . Program Income
40100 . 2000-2001 Season
40110 . Season Subscriptions
40111'lndividualSubscriptions
40112. Family Subscriptions
Total 40110 . Season Subscriptions
40120 . Single Concert Sales
40121 . Black Mountain ChONS 9/19/00
40121.1 . Single Seat
40121.2' Couple
40121.3' Family
40121.4' Unspecified
Total 40121 . Black Mountain Chorus 9/19/00
40122 . Saarinen/Dubois 11/1/00
40122.1' Single Seat
Total 40122 . Saarinen/Dubois 11/1/00
40123 . Jan Jiracek 1/26/01
40123.1' Single Seat
40123.2' Couple
Total 40123 . Jan Jiracek 1/26/01
40124' Limeliters 2/2/01
40124.1 . Single Seat
40124.Z . Couple
40124.3 . Family
Total 40124 . Limeliters 2/2/01
40125. Golden Dragon Acrobats 414101
40125.1 . Single Seat
40125.2 . Couple
40125.3 . Family
40125.4 . Unspecified
Total 40125 . Golden Dragon Acrobats 414101
Total 40120 . Single Concert Sales
Total 40100 . 2000.2001 Season
40200 . 2001.2002 Season
40210 . Season Subscriptions
40211' Individual Subscriptions
40212. Family Subscriptions
Total 40210 . Season Subscriptions
14
Jul '00 - Jun 01
13,215.50
870.00
14,085.50
45.00
460.00
80.00
512.50
1,097.50
85.00
85.00
185.00
125.00
310.00
300.00
430.00
60.00
790.00
505.00
1,707.50
1,532.50
1,370.00
5,115.00
7,397.50
21,483.00
18,435.00
935.00
19,370.00
San Bernardino Valley Community Concert Association
Income & Expense
July 2000 through June 2001
Cash Basis
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Jul '00 - Jun 01
40220 . Single Concert Sales
40223 . Three Mo' Tenors 1/8/02
40223.2 . Couple
40223.3 . Family
Total 40223 . Three Mo' Tenors 1/8/02
35.00
450.00
485.00
Total 40220 . Single Concert Sales
50010 . Kickoff Luncheon Receipts
Total 40200 . 2001-2002 Season
485.00
524.00
20,379.00
41,862.00
Total 40000 . Program Income
60000 . Contributions
60100' Donations/Sustaining
60300 . Memorials
60400 . Non-cash Donations
Total 60000 . Contributions
61000 . Grants Received
62000 . Special Events Income
65000 . Interest
67000 . Miscellaneous Income
Total Income
15
6,702.50
25.00
500.00
7,227.50
13,000.00
50.00
4,083.32
50.00
_.~-
66,272.82
San Bernardino Valley Community Concert Association
Income & Expense
July 2000 through June 2001
,."'"
Cash Basis
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Jul '00 - Jun 01
Expense
70000 . Management and General
70100. Payroll Expenses
70110. Salaries
70120 . Taxes
Total 70100 . Payroll Expenses
70200 . Office Rent
70300. Telephone
70400 . Postage and Delivery
70500 . Supplies
70600 . Insurance
70610 . Workers' Compo Insurance
70620 . Bond
70640 . Liability Insurance
Total 70600 . Insurance
70700 . Repairs and Maintenance
70800 . Depreciation Expense
Total 70000 . Management and General
80000 . Program Expense
80100 . Performing Artists
80101 . 2000-2001 Season
80102' 2001-2002 Season
Total 80100 . Performing Artists
80200 . Theater Rental
80201 - 2000-2001 Sea..on
80202 . 2001-2002 Season
Total 80200 . Theater Rental
80300 . Stagehands
80301 . 2000-2001 Season
Total 80300 . Stagehands
80400 . Advertising/Promotion
80401 . 2000-2001 Season
80402. 2001-2002 Season
Total 80400 . Advertising/Promotion
80500 . Equipment Rental
80501 . 2000-2001 Season
Total 80500 . Equipment Rental
80600 . Flowers
80601 . 2000-2001 Season
Total 80600 . Flowers
10,250.00
1,356.57
11,606.57
2,600.00
728.08
1,287.00
509.82
203.72
100.00
760.00
1,063.72
565.00
573.88
18,934.07
17,750.00
9,875.00
27,625.00
8,800.00
1,000.00
9,800.00
5,229.26
5,229.26
838.76
90.30
929.06
2,565.00
2,565.00
605.86
605.86
16
Cash Basis
San Bernardino Valley Community Concert Association
Income & Expense
July 2000 through June 2001
c
Jul '00 - Jun 01
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80700 . Refreshments
80701 . 2000-2001 Season
Total 80700 . Refreshments
80800 . Printing/Reproduction
80801 . 2000-2001 Season
80802 . 2001-2002 Season
Total 80800 . Printing/Reproduction
80900 . Refunds
80901 . 2000-2001 Season
Total 80900 . Refunds
81000 . Service Fees
81001 . 2000-2001 Season
Total 81000 . Service Fees
81100 . VIsa/MC Charges
81101 . 2000-2001 Season
81102. 2001-2002 Season
Total 81100 . Visa/MC Charges
81200 . Other Bank Charges
81201 . 2000-2001 Season
81202. 2001-2002 Season
Total 81200 . Other Bank Charges
81300 . Youth Concerts
81301 . 2000..2001 Season
Total 81300 . Youth Concerts
81400 . Kick-off luncheon
81401 . 2001-2002 Season
Total 81400 . Kick-off luncheon
282.05
282.05
1,704.17
2,087.74
3,791.91
90.00
90.00
585.68
585.68
491.17
225.39
716.56
10.00
30.00
40.00
1,880.00
1,880.00
774.21
774.21
Total 80000 . Program Expense
86000 . Grants Made
86001 . Met Auditions Award
Total 86000 . Grants Made
87000 . Miscellaneous Expenses
Total Expense
54,914.59
300.00
300.00
36.00
74,184.66
Net Ordinary Income
(7,911.84)
--_.._-~-~---_._.-
Net Income
(7,911.84)
'-
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Income and Expense by Month
July 2000 through June 2001
$ in l,OOO's
C20
,..-
"-
15
10
5
o
JwOO SepOO
AugOO
NovOO JanOl
OctOO DecOO
MarO 1 MayO 1
FebOl AprOl JunO 1
.Income
~Expense
Income Swnmary
Jwy 2000 through June 200l
.40000. Program Income %63.17
~61000. Grants Received 19.62
.60000. Contributions 10.91
18165000 . Interest 6.16
11I67000 . Miscellaneous Income 0.08
.62000. Special Events Incom.e____J!.Q~
Total $66,272.82
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By Account
18
Income and Expense by Month
July 2000 through June 200l
$ in 1,000's
C20
\",...
15
10
5
o
JulOO SepOO NovOO JanOl
AugOO OctOO DecOO
MarOl MayO 1
FebOl AprOl JunO 1
"'--
Expense Summary
July 2000 through June 2001
.80000 . Program Expense
~70000. Management and General
.86000 . Grants Made
l:ill87000 - Mi:lccllancous Expenses
Total
.Income
I!l&lExpense
%74.02
25.52
0.40
0.05
------.----.--...
$74,184.66
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By Account
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ANALYSIS AND COMMENTS CONCERNING
FINANCIAL STATEMENTS AND BUDGET
This attachment relates to our year-end financial statement (pages 12-17) and
to our proposed budget for 2001-02 (summarized at pages 4-6, in our responses to
questions IX, X and XI).
The General Instructions require that we provide both a "current financial
statemenf' and, as a prior recipient of a Fine Arts grant, a "detailed financial
statement explaining the use of the funds granted." We believe our year-end
financial statement (pages 12-17) for the fiscal year just concluded (July 1, 2000
through June 30, 2001) meets both of those requirements.
The year-end Balance Sheet (pages 12-13) is a snapshot in time showing our
financial condition as of June 30, 2001. The Income and Expense statement for the
fiscal year July 1, 2000.June 30, 2001 gives a detailed picture of the sources of our
income (pages 14-15) and the objects of our expenditures (pages 16-17) for the
year. Our income and expenses by month are also depicted in the graphs on pages
18 and 19.
Our $7,911.84 operating deficit for 2000-01 is reflected in both the "bottom
line" of the Income and Expense statement (page 17) and in the reduction of
"Equity" near the end of the Balance Sheet (page 13). We sustained operating
deficits of $12,731 in 1997-98, $13,960 in 1998-99 and $9,000 in 1999-2000. When
one considers that we received a one-time donation of $10,000 in 1999-2000 and
that our Fine Arts grant was reduced from $16,000 in 1999-2000 to $13,000 in 2000-
01, we think it is a significant accomplishment that we managed to continue a
downward trend in operating deficits.
Our Balance Sheet shows that we had $79,466.75 in "current assets" (cash or
cash equivalents) as of June 30, 2001 (page 12). Of that amount, the use of
$11,532.01 was restricted (page 13, accounts 30020 and 30030). The Income and
Expense statement shows that $20,379.00 represented income already received for
the 2001-02 season (account 40200 on pages 14-15). We are contractually
obligated for a large part of the projected costs of the 2001-02 season. Although
we have prepaid $9,875 for performing artists (account 80102, page 16) and $1,000
for theater rental (account 80202, page 16), we remain heavily obligated for the
coming season. The low point in our current asset balances was reached in April,
not at the end of our fiscal year. The fluctuation in monthly income and expenses
is shown in the graphs on pages 18 and 19.
For an organization such as ours, the separation of expenses into
"Management and General" (account 70000, page 16) and "Program Expense"
(account 80000, pages 16-17) is somewhat artificial. Unlike many other nonprofits,
we operate only one overall program-our concert season, including the youth
concerts. Hence, virtually all of our expenses are in furtherance of that one
"program." But the information returns we must file with the taxing authorities
require us to make such a breakdown, so our Income and Expense statement is
designed to reflect it.
The $13,000 Fine Arts grant we received for our 2000-01 fiscal year appears
on our Income and Expense statement as account 61000 (page 15). As we
proposed in last year's grant application, we used the grant in support of our 2000-
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01 concert season, including five main concerts and our two free youth concerts.
The five main concerts, presented at the California Theatre, were the Black
Mountain Male Chorus of Wales, the Saarinen/Dubois tenor and pianist duo, the
pianist Jan Gottlieb Jiracek, the folk singers "The Limeliters" and the Chinese
Golden Dragon Acrobats. Those performers were described in detail in the
brochure accompanying last year's application. The two free student concerts,
presented at Sturges Center, featured Carl Schafer's jazz group. Mr. Schafer's
presentation was designed as a history of jazz. The musical selections were
interspersed with Mr. Schafer's commentary about how jazz developed. The youth
concerts were extremely well received, and we received a large number of
appreciative cards and letters from the students afterward. Our expenditures in
support of those concerts are set forth in our Income and Expense statement, at
pages 16-17.
We have set forth the essential elements of our proposed budget for 2001-02
in our responses to questions IX, X and XI (pages 4-6). All that remains is to assign
those amounts to specific account numbers in our bookkeeping system.
21
Synopsis: Sinfonia Mexicana Society
The City of San Bernardino is indeed fortunate in having many citizens of diverse
cultures and faiths.
1) The Sinfonia Mexican Society was organized in 1984 under the auspicious
of the San Bernardino Symphony Orchestra with the purpose of creating
community awareness and appreciation of the classic music of Mexican
composers.
2) Later a new popular component Mariachi, the folk music of Mexico was
introduced with great success.
3) In 1997 a Mariachi Youth instructional program was developed which
continues to enroll youth between 8-17 years of age.
. Estimated Attendance - 4,000
. Number of Performances - 3
. Estimated Costs.........$150,639.00
. Estimated income......$109,300.00
. Grant requested.........$41,339.00
. Fine Arts Commission recommended....$22,000.00
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RESOLUTION NO.
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2
3
4
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6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE SINFONIA MEXICANA FOR THE PROMOTION OF ARTS AND
CULTURE.
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SECTION I.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with Sinfonia
Mexicana, a copy of which is attached hereto marked Exhibit "A" and incorporated
herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage ofthis resolution.
III
III
III
III
III
III
III
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28
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMEl'\T
2 WITH THE SINFONIA MEXICANA FOR THE PROMOTION OF ARTS AND
CULTURE
3
4
I HEREBY CERTlFY that the foregoing Resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a
meeting thereof: held on the
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26 By:
_ day of
,2001, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
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AGREEMENT
Fine Arts Funding
3
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"City" and the Sinfonia Mexicana, a non-profit
5 organization, referred to an "Organization"
6
7
8
4
The parties agree as follow:
1.
Recitals.
A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
11 Organizations as set forth Organization's grant proposal
(hereinafter "the proposal") approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
14 financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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10
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
2. Payment. Upon presentation of a claim to the
Mayor's Office, City shall pay to Organization from the
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2
3
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
4 budget for the 2001-02 fiscal year, the total sum of
$22,000.00 dollars, to cover the costs per Fine Arts
5 grant application agreement.
6 3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
7 Paragraph 1 and in strict compliance with the provisions
8 set forth in the agreement. No deviation from the
agreement shall be made without the expressed approval of
9 the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
10 returned to City by Organization.
11
4. Accountinq. Within 20 days after the
12 completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
13 an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
14 by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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20
the
the
will
5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
and its employees and agents from all
charges,
covenants and
harmless the City
liabilities and
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2
3
4
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
expenses (including counsel fees), suits or losses
5 however occurring, or damages arising or growing OUe of
the use or receipt of the funds paid hereunder and all
6 operations under this agreement. Payments hereunder are
7 made with the understanding that the City is not involved
in the performance of services or other activities of
8 Organization. Organization and its employees and agents
are independent contractors and are not employees or
9 agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel feesN
for the purposes of this paragraph.
10
11
12
13
14
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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7. Assignment. Organization shall not assign
its interest in this Agreement without the prior written
21 approval of City.
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8. Insurance. Organization shall take out and
aintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE SINFONIA
2 MEXICANA FOR THE PROMOTION OF THE ARTS AND CULTURE.
3
4
Agents and employees, Organization and its agents
5 performing act covered by this Agreement from the claims
for property damage for personal injury, including death,
6 as well as from claims for property damage which may
arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
7
8
9
10
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
11
12
13
(b)
14 less than
15 person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
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(cl Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
As to City:
As to Organization:
Mayor's Office
Anthony Bocanegra,
president
SINFONIA MEXICANA
362 West Court Street
San Bernardino, CA. 92401
12 City of San Bernardino
300 North "0" Street
13 San Bernardino, CA. 92418
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11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
DATED:
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE
SINFONIA MEXICANA FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
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CITY OF SAN BERNARDINO
Judith Valles, Mayor
ORGANIZATION
James F. Penman
City Atto ney
By:
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Commission
I. Applicant Organization (Name, Address, etc.)
Sinfonia Mexicana
362 West Court street
San Bernardino, CA 92404
Telephone No. ~ 381-5388
Non-Profit I.D. No. 95-6153923 (San Bernardino Symphony)
Number of Years in Existence 16 years
II. Contact Person: Anthony Bocanegra
Title: President
Telephone No.: ~ 381-5388
III. ilI'rogram Category Under which Support is Requested: Music
."
IV.
Period of Support Requested:
From~ Se1J1;-.-1, 2001 Through
(Starting)
Aug. 30, 2002
(Ending)
V.
Program Description:
The Sinfonia Mexicana proposes to present three distinct and culturally relevant Hispanic
inspired programs at the historic California Theatre of Performing Arts in San Bernardino. The
concert programs noted below will be shown on the following dates:
. On December 1,2001, the Sinfonia's traditional "Fiesta Navidad" (Christmas Festival), will be
performed by Mariachi Los Camperos de Nati Cano,
. On March 7, 2002, in conjunction with the San Bernardino Symphony Orchestra, three of Mexico's
premiere tenors will perform,
. On May 4,2002, Concerto Para Las Madres (Mother's Day Concert) Mariachi Reyna de Los Angeles
and Mariachi Sol de Mexico de Jose Hernandez will perform.
The Sinfonia Mexicana's three wonderful and innovative programs will draw an estimated
audience of 4,000. Sinfqnia plans to provide 400 free tickets to targeted low-income youth. To
be sure, the general public shall be both entertained and educated with Sinfonia's unique musical
and cultural performances.
For sixteen years, the Sinfonia has brought an array of musical talent to the Inland Empire
communities. As we begin the new millennium, arts programs throughout the country are many
times the last on the priority list for public or private funds. Yet, inspite of limited funds, the
Sinfonia has continually succeeded, against the odds and with only volunteers, to bring classical
music programs to the Inland Empire communities that showcase the diverse cultural traditions
of Mexico.
Sinfonia Mexicana members assist with all aspects of program planning and production. The
program committee selects the music genre and artists. Tony Bocanegra coordinates logistics and
negotiates contracts with artists, theatre personnel and other matters. Robin Cochran reviews all
contracts and serves as technical and legal advisor.
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VI.
Estimated number of persons expected to benefit from this program:
a) Number of persons by paid attendance: :3,600
b) Number of persons by complimentary admission: 400
c) Number of performances scheduled: 3
d) Total attending all performance (a plus b): 4.000
VII. Need Statement:
Recent census demographics revealed an upsurge in the Hispanic population. They
comprise approximately 40% of residents in the greater San Bernardino area. The city is a
dynamic and ethnically diverse community comprised of almost 200,000 people. The region is
projected to add more people than any other metropolitan region in the country by 2005. In the
past five years, the Hispanic population in the Inland Empire has grown by 19% and it is
projected to grow another 17% by 2002. California's changing demographics require that we as
a community value the ethnic diversity within our communities. Cultural factors, such as,
beliefs, values, and traditions, must be considered when addressing the cultural health of our
communities and the Sinfonia Mexicana programs addresses these needs.
. Latinos, as an emerging market, need to be cultivated to more fully support and enjoy the
fine musical and cuttural contributions presented by Sinfonia Mexicana. They are still an
untapped resource. Demographically, Latinos are a young population and very family-oriented.
The mariachi concert traditionally involves local children in the production, particularly the
''posadas'' scene. Family members, of course attend to support their children. These activities
engender appreciation of their culture. Indeed, there is a need in the local Latino community for
new audience cultivation to instill greater understanding and appreciation of fine classical music,
particularly the exquisite Mexican symphonic compositions. It is estimate that 70 to 80% of the
audience will be comprised of Latino families.
To be sure, the arts provide a competitive advantage to the community. This philosophy
certainly applies to the culture of San Bernardino County. Over the last 16 years, Sinfonia
Mexicana has inspired state-of-the-art musical innovation. Mexican classical concerts generally
are more expensive to produce because of the extraordinary orchestra-related expenses. The
complexity of the rich score-driven compositions, coupled by the San Bernardino Symphony
Orchestra member's unfamiliarity with the music, require three rehearsals (instead of the usual
two) for an optimal performance.
The Sinfonia Mexicana has demonstrated over the past 16 years that it can produce
quality musical programs that are enjoyed by the entire community. Yet, the cost of orchestra
concerts are expensive and produced at a loss. The Sinfonia, in partnership with the Fine Arts
Commission, proposes to combine resources from successful Mariachi concerts and the FA
Commission grant to achieve several important objectives; one, produce a classical concert; two,
maintain the ticket price at an affordable cost; and third, share the cost of production. In meeting
these objectives, the Fine Arts Commission of San Bernardino will ensure that our communities
enjoy a yearlong program of some of the finest Classical and Mariachi music
A study commissioned by the California Arts Council analyzed the positive impacts that
the arts have on its citizens and found that nonprofit arts organizations contribute positively to
our economic growth and job creation. Research clearly shows that the arts (in addition to the
aesthetic value added) are also a significant industry when viewed in economic terms, as well as
a strong partner in economic development. "The arts enrich our community in a tangible sense.
Nonprofit arts organizations contribute to their cities' economic growth and job creation," The
Arts: A Competitive Advantage for California, KPMG Peat Marwick, 1994.
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VIII. Intended Results:
Sinfonia's three wonderful and innovative programs will be received by approximately
4,000 persons. Approximately 1,000 n~w audience members and 3,000 repeat Sinfonia devotees
will benefit by participating in these dynamic presentations highlighting the diverse cultural
traditions of Mexico. Indeed, there is a growing body of classical music that great numbers of the
local Latino community are not aware exists. Sinfonia plans to provide 400 free classical concert
tickets to targeted low-income youth. To be sure, the general public shall be both entertained
and educated with Sinfonia's unique musical and cultural performances, programs that impart
phenomenal crossover appeal.
With the assistance of the City of San Bernardino Fine Arts Commission, the Sinfonia
Mexicana plans three distinct and culturally relevant Latino-inspired programs at the historic
California Theatre of Performing Arts in San Bernardino on December 1, 2001,the Sinfonia's
traditional "Fiesta Navidad" (Christmas Festival), will be performed by Mariachi Los Camperos
de Nati Cano. On March 9, 2002, in conjunction with the San Bernardino Symphony Orchestra,
three of Mexico's primer tenors will perform. On May 4,2002, celebrating Mother's Day,
performing will be Mariachi Reyna de Los Angeles and Mariachi Sol de Mexico de Jose
~ernandez.
The Fiesta Navidad will feature Mariachi Los Camperos led by Nati Cano. Mariachi Los
Camperos is noted for demanding musical arrangements that highlight the individual skills and
voices of the players. The ensemble employs the finest musicians from Mexico and the United
States and has performed for audiences throughout the United States and Canada. Nati Cano,
Musical Director for Los Camperos, was honored with a "National Heritage Fellowship" by the
National Endowment for the Arts in 1990. Mariachi Los Camperos was one of the mariachis
that collaborated on Linda Ronstadt's phenomenal best seller, "Canciones de Mi Padre." They
continue to raise the mariachi tradition to new heights, with an ever-growing following of
Hispanic and non-Hispanic listeners and admirers. Their contributions to the musical life of Los
Angeles and the entire southwest will remain for generations to come.
The Tenor Classical Concert with the San Bernardino Svmohonv Orchestra will
showcase the talents of three nationally known Mexican tenors, Alberto Angel "El Cuervo",
Valente Pastore and Umberto. These tenors have performed in both Mexico and the United
States. Most recently, they performed at the Orleans Hotel in Las Vegas. For their performance
in San Bernardino, they will be performing such classics as "Amor Tibieta" de Fedora, "E
Lucevan Le Stelle" de Tosca, "Recondita Armonia" de Tosca, "La Donna e Mobile" de
Rigoletto, "Una Furtiva Lagrima" de Lelisir Damore and "la fleur que tu ma avais jetee" de
Carmen.
The Concerto Para Las Madres (Mother's Dav Concert) will include two outstanding
mariachi groups. The first, Mariachi Reyna de Los Angeles, is a group of beautiful young
charro-suited women, who are currently making mariachi purist squirm and the rest of us cheer,
wildly. Yet, while Mariachi Reyna de Los Angeles is a tradition-breaker, they are also the
keepers of the flames of mariachi tradition America's first all-female mariachi group stays true
to their music and creative spirits, mixing recognized masterpieces of mariachi with some
popular cover tunes
The second, Mariachi Sol de Mexico de .Jose Hernandez under the leadership of Jose
Hernandez, is the only mariachi in the world that performs in the classical music circuit. He has
taken his innovative talents on the road, performing in New Mexico, Denver, Sacramento, San
Francisco, with the Inland Empire Symphony Orchestra and with the Los Angeles .Philharmonic
The growing success of Mariachi Sol de Mexico demonstrates that mariachi music is now part of
the international music mainstream.
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C IX. Total anticipated expenses for this period:
Staff Costs:
Salary & Wages
Full Time (# Full Time Employees~ $ -0-
Part Time (# Part Time Employees~ $ -0
Payroll Taxes (all categories) $ -0
Fringe Benefits:
Medical $ -0
Pension $ -0
Other $ -0
Professional Benefits
Union Dues $ -0
Subscriptions $ -0
Other $ -0
Continuing Education
. Full Time Employees $ -0
Part Time.Employees $ -0
Travel (all categories) $ -0
Professional Fees/Consultant $ -0
Contract Employees
C Salary & Wages
Full Time (# Full Time Employees~ $ -0-
Part Time (# Part Time Employees~ $ -0
Payroll Taxes (all categories) $ -0
Fringe Benefits:
Medical $ -0
Pension $ -0
Other $ -0
Professional Benefits
Union Dues $ 175
Subscriptions $ -0
Other $ -0
Continuing Education
Full Time Employees $ -0
Part Time Employees $ -0
Travel (all categories) $ -0
Professional Fees/Consultant $ 95.170
Administrative Cost
Rent:
Office Space $ 21.000
Performance $ 6.180
Storage $ -0
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Maintenance $ -0
C Security $ -0
Insurance:
Office $ -0
Programs $ -0
Utilities $ -0
Equipment rental $ 750
Supplies & Materials $ -0
Printing/Copying:
Offi ce $ -0
Programs $ 4.840
Other $ 624
TelephonelFax/Intemet Services: $ 200
Postage/Delivery Services:
Office $ 1.200
Programs $ -0
Evaluations/Compliance Services $ -0
&ttstanding Loan Payments $ -0
Other: (identify, lie specific)
Ad Sales commission $ 1.100
Artist Lodging/Meals $ 2.600
Sound System Rental $ 5.250
Light/Sound $ 4.500
C Backdrops/Scenery $ 700
Box Office $ 150
Librarian $ 250
Recording $ 600
Piano tuning $ 250
Hospitality $ 600
Advertising Cost $ 3.000
Miscellaneous $ 1.500
TOTAL EXPENSES $ 150,639
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X. Total anticipated income for this period:
Performances:
Subscription
Special Performances
Contracted Performances
$ -0-
$ 100,000
$ -0-
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
l. none at this time $
2. $
3. $
4. $
Gifts and Grants
Government Grants:
Federal $ -0-
State $ -0-
County $ -0-
City $ -0-
Foundation $ -0-
Corporate $ - 0-
Federated Campaigns (United Way, etc.) $ -0-
Individual $ -0-
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
l.
2.
3.
Funds from Support Groups
Loans
Advertising Sales
Product/Publication Sales
Other
.
-0-
-0-
7.000
2,300
-0-
$
$
$
$
$
TOTAL INCOME
$ 109,300
XI. Amount requested from the San Bernardino Fine Arts Commission:
a)
b)
c)
d)
Total Expenses (Section IX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$ 150.639
$ 109.300
$ 41.339
27.4 %
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XlI. Future Objectives:
What are your contacts and goals for supplemental funding?
Sinfonia Mexicana Board of Directors has taken steps to develop the infrastructure
necessary for long term program development and financial stability. The Sinfonia is in the
process of securing its non-profit 501 (c) (3) status and has begun a proactive approach to fund
development. The Sinfonia's fund development plan is to secure foundation funding to develop
the administrative infrastructure necessary to successfully establish a viable non profit
organization (the Sinfonia is currently under the auspices of the Inland Empire Symphony
Association, which serves as its fiscal agent). The strategic fundraising plan includes requesting
financial support from direct mail donor solicitations (including past supporters), proposals to the
California Arts Council, U. S Council for the Humanities, foundations, and major corporations.
We have already identify a group offoundations in California that will support organizational
development activities for art related organizations. Proposal requests are now being developed
that range from $10,000 to $250,000 for multi-year grants. With the continued assistance of the
Fine Arts Commission, it is the intent of the Sinfonia Mexicana to transition into a strong
cultural arts organization with a stable financial base, paid staff and quality programming that
supports th' organizations mission.
In keeping with a diversified funding base special events are being considered, such as,
an annual installation-of-officers dinner/dance, annual golf tournament with a musical theme and
chartered bus trips to the fabulous Palm Springs Follies as "fun"raisers
Sinfonia' s marketing plan includes a creative multi-media promotion and advertising
campaign for its concerts. For example, the San Bernardino Sun Newspaper has agreed to
provide wide coverage of Sinfonia Mexicana concert programs. Volunteers will conduct live
public service radio announcements and will participate in telemarketing of tickets and program
ads. As a volunteer group comprised of local civic leaders and others, Sinfonia is responsible for
fund raising, program development, coordination, marketing and promotions. Representatives of
Sinfonia serve on IESA' s governing board and~A-FepFesentatives serve on Sinfonia' s
planning committee. Moreover, the Consul of Mexico continues to be an active participant. The
friendship between music aficionados, Drs. Ernie & Dorothy Garcia and Maestro Mateo Oliva of
the University of Veracruz at Xalapa developed into a beneficial collaboration which resulted in
the imminent world premier in San Bernardino of Maestro Oliva's just-completed symphonic
composition of traditional Veracruz folkloric. Last year's mariachi concert at the California
Theatre was very successful and received a great deal of publicity (Mayor Judith Valles sang
beautifully with the mariachi). They performed to a delighted sold-out house, as did the Vicki
Carr concert at Cal State S.B. in 1997. .
Support from the City of San Bernardino began at the" $10,000 level in 1990 and
increased to $12,500 (95,96,97); $15,000 (98); $18,000 (99). The Calif Arts Council awarded a
$25,000 challenge grant in 1987; $5,200 (97); and $2,500 (98). Other major grants include:
Florentino Garza, $10,000 (92); Southern Calif Edison Foundation, $2,500(99); Pac Bell,
$7,000 (99); Arrowhead Credit Union, $2,000 (99). Other contributors have included Hispanic
Recognition Council; Lorna Linda University; Mervyns, Arco Foundation, San Bernardino
County Management Services and Florentino Garza. The S.B. Sun consistently provides inkind
support. While ticket sales are normally robust for the mariachi concerts ($38,000 average),
sales have been underdeveloped in the past for the classical concerts ($l4,000 average) and with
the Fine Arts Commission's support we will begin to address this issue.
Sinfonia has received numerous commendations and public recognition for being at the
forefront of presenting the positive cultural and musical traditions of Mexico. With the financial
support of t~e FA Commission it will continue to be at the forefront.
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XIII. Provide a briefhistorylbackground of the organization:
The Sinfonia Mexicana's mission is to promote cultural awareness and appreciation of
Mexico's fine classical music. The Sinfonia's musical art programs demonstrate the music of
Mexico which rivals classical music throughout the world and provides a venue for harmonious
coexistence and greater understanding of our cultural diversity.
In 1985, serious advocates of classical Mexican music formed the Sinfonia Mexicana
under the auspices ofthe Inland Empire Symphony Association. Today, the Sinfonia Mexicana
is the only group of its kind in the United States to promote classical music composed by
Mexican composers. Although much is known and appreciated about Mexico's folk art and
music, virtually little is known about the wealth of symphonic music written by Mexican
Composers within the last century. Sinfonia was the first group in the United States established
primarily to promote cultural awareness and appreciation of Mexico's fine classical music.
The Sinfonia has introduced to Southern California a series of highly acclaimed concerts
over the past 16 years. Since 1985, Sinfonia has presented Mexican classical music featuring
guest conductors and artists from Mexico and sponsored special performances such as:
. In 1985, engaged Abraham Chavez, Director of the EI Paso Symphony as guest conductor, and
Miguel Alcazar, world class guitarist and flutist,
. In 1986, Maria Teresa Rodriguez, member of the faculty of the National Conservatory and of the
Escullb Superior de Musica in Mexico City, exhibited her extraordinary musical talent as guest
pianist,
. In 1987, Carlos Prieto, world renown cellist, played Concerto For Violoncello by Ricardo Castro,
. In 1988, the prestigious Orquestra Sinfonica Nacional de Mexico performed,
. In 1990, a tribute to the great Mexican composer of romantic ballads, Agustin Lara,
. In 1993, Sinfonia added an annual concert featuring the world-renowned premiere Mariachi Sol de
Mexico de Jose Hernandez,
. In 1996, Maestro Enrique Arturo Diemecke was introduced to the San Bernardino concert
community, taking full command of the orchestra, Maestro Diemecke provided concert-goers with
an electrifying performance,
. Mexico's premier Mariachi Sol de Mexico de Jose Hernandez, blending mariachi artistry with
symphonic orchestra performers in 1994 ,
. In 1997, Vikki Carr was gave a superb perfornlance at CSUSB's Coussoulis Arena, and
. In 1998, a concert celebrating Mexico's traditional Christmas posadas was presented to the Mariachi-
loving community for the first time.
. In 1999, audiences were delighted with Maestro Diemecke and the Orquestra Sinfonica Nacional de
Mexico, as the paid tribute to two of Mexico's greatest composers, Carlos Chavez and Silvestre
Rueveltas,
. In 2000, hosted the Sinfonica Juvenil de Tijuana, in their Mozart at the Border tour,
This is a partial listing of the concerts produced by the Sinfonia Mexicana Society and
demonstrates the great success these volunteers have had in bring classical music to the
community. Please refer to the attached news articles and programs which reflect the success of
our programming. The Sinfonia Mexicana is considered the foremost organization in the region
to help promote Mexican musical arts.
CERTIFICATION:
Project Officer: Anthonv Bocanegra
Telephone No.: 909 381-5388
Board President (or Authorized Signatory)
Telephone No.: 909 381-5388
Title President
/ Date
Date
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Executive Board, Officers and Board of Director members.
(Include names, addresses, telephone numbers, position held on board of directors, occupation
and years served on board of directors of this organization)
Officers
President - Anthony Bocanegra, 1370 Oak St., Redlands, CA, 793-5888, Retired, 13 yrs
Vice Pres. - Jesse Valenzuela, 2643 W. William St., Banning, CA, 849-3929, Field Rep, 8 yrs
Secretary -Robin Cochran, 3456 Parkside Dr., San Bernardino, CA88l-8862, Attorney, 3 yrs
Treasurer-Glendy Avila, P.O. Box 208, Highland, CA, 795-1764, Soc. Servo Counselor, 10 yrs
Historian - Maria Lopez, 471 W. 25th St., San Bernardino, CA, 886-l637, Acct. Exec., 3 yrs
Parliamentarian - Mary 1. Chavez, 1864 Evelyn Cr ., Colton, CA, 884-3841, Secretary, 15 yrs
Directors
I. Alo"io,Marie, 3064 N. LeRoy St., San Bernardino, CA, 886-3608, retired, 5 years.
2. Arias, Sophie, 2055 N. Central Ave., #9-H, Highland, CA, 863-1988, Exec. Sec., 4 years
3. Avila, Glendy ."
4. Ayala, Elva R., 22236 Cardinal St., Grand Terrace, CA, 783-2736, Case Worker, 1 year
5. Bobbitt, Evelyn, 2265 Cordillera Ave., Colton, CA, 824-8613, Fiscal Clk., 2 years
6. Bocanegra, Anthony
7. Bocanegra, Gloria, 1370 Oak St., Redlands, CA, 793-5888, Account Supvr., 16 years
8. Calderon, Maurice, 202 Airport Dr., San Bernardino, CA, 793-7256, Vice Pres., 5 years
9. Clark, Rachel, 169 S Sierra Way, San Bernardino, CA, 338-7589, City Clerk, 2 years
10. Chavez, Mary,
II. Cochran, Robin,
12. Cochran, Lee, 3456 Parkside Dr., San Bernardino, CA 881-8862, Retired, 1 years
13. Enciso, Alfredo, 637 N. Mt. Vernon, San Bernardino, CA, 888-2791, Bus. Owner, l5 years
14. Estrada, Esther, 531 Tiajuana St., San Bernardino, CA, 338-7589, City Council, 2 years
15. Gomez, Graciano, 1265 E. Shamrock St., San Bernardino, CA, 884-1649, Publisher, 15 years
16. Gomez, Trini, 1265 E. Shamrock St., San Bernardino, CA, 884-1649, Publisher, 15 years
17. Gonzalez, Oscar c., 635 e. Evans St., San Bernardino, CA, 889-7065, Retired, 2 years
18. Guzman, Martha, 16838 Ivy St., Fontana, CA, 829-1777, Acc't Exec., 8 years
19. Lopez, Maria
20. Mata, Esther, 930 Edgehill Rd., San Bernardino, CA, 886-7423, Exec Sec., 16 years
21. Miranda, Linda, 11774 Bostick Ave., Colton, CA, 433-0259, Special Ass't, 3 years
22. Orona, Cecilia, 17227 Tulluck St., Fontana, CA, 822-1422, Case Worker, 5 years
23. Salgado, Juan Jose, 532 N. D. St., San Bernardino, CA, 889-9837, Mex. Consulate, 2 years
24. Sanchez, Manny, 73-221 Highway Ill, Palm Desert, CA, 760-773-6600, Engineer, 5 years
25. Schnepp, Mary, 1110 Devonshire Blvd., San Bernardino, CA, 886-4448, Bus.Owner, 5 years
26. Valles, Judith, 3096 Broadmoor, San Bernardino, CA, 882-3604, Mayor, 15 years
27. Valenzuela, Jesse
28. Vasquez, Frances, 10436 Allenby St., Riverside, CA 687-6190, Field Rep, 13 years
9
Peforming Arts - Grant Application
Sinfonia Mexicana Proposed Budget
C August 1, 2001 - July 31, 2002
Income Fiesta Navidad Tenor Concert Mother's Day Concert Annual Total
Ticket Sales $ 35,000 $ 20,000 $ 45,000 $ 100,000
Reserve $ $ $ $
Grants $ $ $ $
Contributions $ $ $
Advertising $ 2,500 $ 1,500 $ 3,000 $ 7,000
Sales Program Bk, $ 800 $ 500 $ 1,000 $ 2,300
$
Total Income $ 38,300 $ 22,000 $ 49,000 $ 109,300
Expenses
Artist Fees $ 17,500 $ 23,000 $ 24,000 $ 64,500
concert coordinator $ $ 1,000 $ 500 $ 1,500
Orchestra $ 23,600 $ 23,600
Stage Manager fee $ 250 $ 250 $ 250 $ 750
Stage H:i\ds/loaders $ 1,500 $ 1,520 $ 1,800 $ 4,820
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ASCAP Fees $ $ 175 $ 175
SB Symphony Admin fee $ 7,000 $ 7,000 $ 7,000 $ 21,000
Theater Penonnance Rental $ 2,060 $ 2,060 $ 2,060 $ 6,180
Music Rental $ 500 $ 500
Truck Rental $ 250 $ 250
C Program Bk Printing $ 1,500 $ 1,200 $ 2,140 $ 4,840
Ticket Printing $ 208 $ 208 $ 208 $ 624
Phone/Faxes $ $ 200 $ $ 200
Bulk Mail/Postage $ 400 $ 400 $ 400 $ 1,200
Ad Sales commission $ 400 $ 300 $ 400 $ 1,100
Artist Lodging/Meals $ 500 $ 1,600 $ 500 $ 2,600
Sound System Rental $ 2,600 $ $ 2,650 $ 5,250
LighUSound $ 1,500 $ 1,500 $ 1,500 $ 4,500
Backdrops/Scenery $ 200 $ $ 500 $ 700
Box Office $ 50 $ 50 $ 50 $ 150
Librarian $ 250 $ 250
Recording $ 200 $ 200 $ 200 $ 600
Piano tuning $ 250 $ 250
Hospitality $ 200 $ 200 $ 200 $ 600
Advertising Cost $ 1,000 $ 1,000 $ 1,000 $ 3,000
Miscellaneous $ 500 $ 500 $ 500 $ 1,500
Total Expenses $ 37,568 $ 67,213 $ 45,858 $ 150,639
Net Income/(Ioss) $ 732 $ (45,213) $ 3,142 $ (41,339)
Grant Request to
cover shortage $ f41.339\
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Current Financial Statement
of
The Sinfornia Mexicana
11
07/13/01
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Sinfonia Mexicana Society
Balance Sheet
As of June 30, 2001
ASSETS
Current Assets
Checking/Savings
Sinfonia Checking
Total Checking/Savings
Total Current Assets
11\
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Dec 1, 2001
_, Total Other Current Liabilities
Total Current Liabilities
Total Liabilities
Equity
General Fund Balance
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
12
Jun 30, '01
36,075.84
36,075.84
36,075.84
36,075.84
1.060.00
1,060.00
1,060.00
1,060.00
-6,268.65
41 ,284.49
35,015.84
36,075.84
Sinfonia Mexicana Society
07/08/01 Profit & Loss
C July 2000 through June 2001
Jut '00 - Jun '01
Ordinary Income/Expense
Income
Advertising Income 3,670.00
Allocated Grant Revenue 36,000.00
Dinner 1,950.00
Donations 5,630.55
Follies 2,469.00
Handling Charges 757.50
December 9, 2000 32,856.53
May 12, 2001 46,624.00
Member Fee, 2001 565.00
Miscellaneous Income 269.50
Program Ads 3.885.00
Program Income 490.00
Single Tickets 0.00
Table Sponsor 3,240.00
Ticket Revenue 0.00
Totattncome 138,427.08
Cost of Goods Sold
Ad commission 419.25
Adm Cost 14,640.02
C Alrfareltravel 4,488.37
Artists Fee 39,755.00
Conductor fee 3,000.00
Coordinator 500.00
Dinner Expense 4,678.43
EDA 300.00
Flowers 20.00
Lodging/Food 1,556.89
Miscellaneous Expense 3.189.52
Outside Ads 150.00
Outside Services 200.00
Postage 952.71
Printing 1,755.69
Program book 6,741.05
Sound 5,900.00
Stage Manager/Hands/Loaders 8.040.51
Theater Rental 4,120.00
Union Dues 33.95
Total COGS 100,441.39
Gross Profit 37.985.69
Expense
Credit Card Fees 1,086.85
Dues and Subscriptions 631.68
Follies Expense 1,500.00
. Mariachi Youth 500.00
"- Mayor's Breakfast 150.00
Miscellaneous 0.00
....
07/08/01
Sinfonia Mexicana Society
Profit & Loss
July 2000 through June 2001
,-
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Office Supplies
Professional Fees
Uncategorized Expenses
Total Expense
Jul '00 - Jun '01
81.13
2,000.00
0.00
5,949.66
32,036.03
Net Ordinary Income
Other Income/Expense
Other Income
Prior Year Adjustment
Interest Income
Total Other Income
Other Expense
Concert Expense Reimb
Total Other Expense
12,518.71
250.59
12,769.30
Net Other Income
3,520.84
3,520.84
9,248.46
41,284.49
Net Income
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07/13/01
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Sinfonia Mexicana Society
Profit & Loss by Class
July 2000 through June 2001
15th Anniversary
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TOTAL
07/13/01
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Sinfonia Mexicana Society
Profit & Loss by Class
July 2000 through June 2001
Ordinary Income/Expense
Income
Advertising Income
Allocated Grant Revenue
Donations
Handling Charges
May 12, 2001
Program Income
Total Income
Cost of Goods Sold
Ad commission
Adm Cost
Artists Fee
Flowers
Miscella,lIeous Expense
Outside Ads
Postage
Printing
Program book
Sound
Stage Manager/Hands/Loaders
Theater Rental
Union Dues
Total COGS
.
Gross Profit
Expense
Credit Card Fees
Mariachi Youth
Miscellaneous
Professional Fees
Total Expense
Net Ordinary Income
Other Income/Expense
Other Income
Interest Income
Total Other Income
Net Other Income
Net Income
5-12-01 Concert
TOTAL
3,125.00 3,125.00
14,667.00 14,667.00
1,000.00 1,000.00
562.50 562.50
46,624.00 46,624.00
490.00 490.00
66,468.50 66,468.50
262.50 262.50
7,000.00 7,000.00
23,500.00 23,500.00
20.00 20.00
526.83 526.83
150.00 150.00
6.79 6.79
153.05 153.05
2,139.64 2,139.64
3,650.00 3,650.00
1,843.88 1,843.88
2,060.00 2,060.00
33.95 33.95
---- ---------- - ----------
41,346.64 41,346.64
---~------_._- - --------
25,121.86 25,121.86
726.86 726.86
500.00 500.00
45.52 45.52
500.00 500.00
1,772.38 1,772.38
23,349.48 23,349.48
37.78
37.78
37.78
37.78
37.78
37.78
23,387.26
23,387.26
16
Sinfonia Mexicana Society
07/08/01 Profit & loss by Class
- July 2000 through June 2001
~ Administrative TOTAL
Ordinary Income/Expense
Income
Donations 715.00 715.00
Handling Charges 2.50 2.50
Member Fee, 2001 565.00 565.00
Miscellaneous Income 269.50 269.50
Total Income 1.612.00 1.612.00
Cost of Goods Sold
Adm Cost 640.02 640.02
Miscellaneous Expense 120.17 120.17
Postage 783.00 783.00
Printing 559.95 559.95
Total COGS 2.103.14 2.103.14
Gross Profit -491.14 -491.14
Expense
Credit Card Fees 45.57 45.57
Dues and Subscriptions 104.50 104.50
Mayor's Breakfast 150.00 150.00
Miscellaneous -903.98 -903.98
C Office Supplies 81.13 81.13
Professional Fees 1.500.00 1.500.00
Total Expense 977.22 977.22
Net Ordinary Income -1,468.36 -1.468.36
Other Income/Expense
Other Income
Prior Year Adjustment 12.518.71 12.518.71
Interest income 212.81 212.81
Total Other Income 12,731.52 12.731.52
Net other Income 12.731.52 12.731.52
Net Income 11,263.16 11,263.16
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Sinfonia Mexicana Society
07/08/01 Profit & Loss by Class
July 2000 through June 2001
-
'- December 9, 2000 TOTAL
Ordinary IncomelExpense
Income
Advertising Income 545.00 545.00
Allocated Grant Revenue 6,666.00 6,666.00
Handling Charges 190.00 190.00
December 9, 2000 32,856.53 32,856.53
Program Ads 500.00 500.00
Ticket Revenue 0.00 0.00
Total Income 40,757.53 40,757.53
Cost of Goods Sold
Ad commission 156.75 156.75
Adm Cost 7,000.00 7,000.00
Artists Fee 14,655.00 14,655.00
Coordinator 500.00 500.00
Postage 162.92 162.92
Printing 733.45 733.45
Program book 1,108.91 1,108.91
Sound 2,250.00 2,250.00
Stage Manager/Hands/Loaders 4,405.51 4,405.51
Theater Rental 2,060.00 2,060.00
Total COGS 33,032.54 33,032.54
C Gross Profit 7,724.99 7,724.99
Expense
Credit Cerd Fees 314.42 314.42
Dues and SUbscriptions 527.18 527.18
Miscellaneous 423.80 423.80
Total Expense 1,265.40 1,265.40
Net Ordinary Income 6,459.59 6,459.59
Net Income 6,459.59 6,459.59
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07/13/01
C
Sinfonia Mexicana Society
Profit & Loss by Class
July 2000 through June 2001
Ordinary Income/Expense
Income
Allocated Grant Revenue
Program Ads
Single Tickets
Total Income
Cost of Goods Sold
Airfareltravel
Artists Fee
Conductor fee
LodgingfFood
Miscellaneous Expense
Outside Services
0Ii Program book
Stage M3:!,ager/HandsfLoaders
Total COGS
Gross Profit
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Net Ordinary Income
Other IncomefExpense
Other Expense
Concert Expense Reimb
Total Other Expense
Net Other Income
Net Income
c
October 21, 2000
14,667.00
3,385.00
0.00
18,052.00
4,488.37
1,600.00
3,000.00
1,556.89
817.77
200.00
3,492.50
370.00
15,525.53
2,526.47
2,526.47
3,520.84
---~-_._-,.-
3,520.84
-3,520.84
-994.37
20
TOTAL
14,667.00
3,385.00
0.00
18,052.00
4,488.37
1,600.00
3,000.00
1,556.89
817.77
200.00.
3,492.50
370.00
15,525.53
2,526.47
2,526.47
3,520.84
3,520.84
-3,520.84
-994.37
07/13/01
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Sinfonia Mexicana Society
Profit & Loss by Class
July 2000 through June 2001
July 30, 2000
TOTAL
Ordinary Income/Expense
Income
Donations 3,850.55 3,850.55
Total Income 3,850.55 3,850.55
Cost of Goods Sold
EDA 300.00 300.00
Miscellaneous Expense 1,446.60 1,446.60
Stage Manager/Hands/Loaders 1,421.12 1,421.12
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Total COGS 3,167.72 3,167.72
Gross Profit 682.83 682.83
~ . Net Ordinary Income 682.83 682.83
Net Income -' 682.83 682.83
---- -
21
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Detailed financial narrative explaining the use of funds provided the prior program year.
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Sinfonia Mexicana
of the Inland Empire Symphony Association
City of San Bernardino Fine Arts Commission Grant for Fiscal year 2000 - 2001
The grant was utilized to cover a portion of the artist fees.
1. Grant Disbursement Report
Amount of Grant, $18,000 - FY 2000 - 2001
Expenditures:
Christmas Concert -12/9/00 - Artist Fees
~
Mother's Day COJlcert - 5/12/01 - Artist Fees
$ 5,000.00
$ 13.000.00
Total Fine Arts Commission Grant
$ 18,000.00
23
< I .<
....... """ -I
San=: CA 924()1
909-381-5388
. . 909-381-5380
Pn,elfted by the llllmul Empire Symphony As,ociDtWn
Carlo Ponti, Jr.
Music Director, Conductor
Mark Edwards
President
May 29,2001
.
. Dear Sinfonia Mexicana Supporter,
,>
c
The purpose of this letter is to advise you that the Inland Empire Symphony AssoJ<iation, DBA
the San Bernardino Symphony, is the fiscal agent for the Sinfunia Mexicana. The Inland Empire
Symphony Association (Symphony) is a <:;a1ifornia non-profit corporation and the Sinfonia
Mexicana functions as a separate committee of the Symphony. The Symphony's tax identification
. number is 95-6153923.
If you have any questions concerning the foregoing, please do not hesitate to contact me at (909)
3981-5388.
Cordially,
7YJ~ d- ~~"I=
Mary ~clinepp
First Vice President
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Attachments referred to in Section XIII, page 8, final paragraph.
News Articles, Programs, advertisement and flyers
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Synopsis: Sturges Family Playhouse
The Sturges Family Playhouse was founded in 1988 by the Hlebasko Family to provide quality
Children's Community Theater at affordable prices, with the emphasis on versatile family
entertainment in the downtown area.
The Sturges Family Playhouse was adopted as the "Resident Children's Playhouse" at Sturges
Center for the Fine Arts and provides a diversified culturally mixed performance attendance
venue especially from the downtown based community families.
. Estimated attendance - 5,300
. Number of performances - 37
. Estimated costs - $72,551.13
. Estimated income - $54,100.00
. Grant requested - $18,451.13
. Fine Arts Commission recommends - $8,000
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RESOLUTION No.
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6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE STURGES FAMILY PLAYHOUSE FOR THE PROMOTION OF ARTS
AND CULTURE.
7
8
SECTION 1.
The Mayor of the City of San Bernardino is hereby
9 authorized and directed to execute on behalf of said City an Agreement with Sturges
10 Family Playhouse, a copy of which is attached hereto marked Exhibit "A" and
11 incorporated herein by references as fully as though set forth at length.
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25 III
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SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to .the agreement fail to execute it within sixty (60) days of the
passage ofthis resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE STURGES FAMILY PLAYHOUSE FOR THE PROMOTION OF ARTS
AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof. held on the
_ day of
,2001, by the following vote. to wit:
Council Members:
AYES
NAYS
ABSTAlN
ABSENT
ESTRADA
LlEN
MCGlNNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES
25 City An
26 By:
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY OF
SAN BERNARDINO, a municipal corporation, referred to as
"CityH and the Sturges Family Playhouse, a non-pro~it
organization, referred to an "OrganizationH
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6
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The parties agree as follow:
Recitals.
1.
A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter "the proposalH) approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
shall govern the uses of the funds provided herein. The
14 financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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B. The expenditure is for valid municipal public
purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
Payment. Upon presentation of a claim to the
Office, City shall pay to Organization from the
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Mayor's
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES
FAMILY PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND
CULTURE.
4 budget for the 2001-02 fiscal year, the total sum of
$8,000.00 dollars, to cover the costs per Fine Arts grant
5 application agreement.
6 3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
7 Paragraph 1 and in strict compliance with the provisions
8 set forth in the agreement. No deviation from the
agreement shall be made without the. expressed approval of
9 the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
10 returned to City by Organization.
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4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
said event as it relates to the fund which were provided
14 by the City. Financial records shall be maintained in
accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
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5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
21 and its employees and agents from all
charges,
covenants and
harmless the City
liabilities and
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1 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES
FAMILY PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND
2 CULTURE.
3
4
expenses (including counsel fees), suits or losses
5 however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
6 operations under this agreement. Payments hereunder are
7 made with the understanding that the City is not involved
in the performance of services or other activities of
8 Organization. Organization and its employees and agents
are independent contractors and are not employees or
9 agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
10 members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
11 for the purposes of this paragraph.
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13
6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
hereunder for any reason by mailing a ten-day written
14 notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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o 7. Assignment.
2 its interest in this
21 approval of City.
Organization shall not assign
Agreement without the prior written
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8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE STURGES
FAMILY PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND
CULTURE.
4
5 Agents and employees, Organization and its agents
performing act covered by this Agreement from the claims
6 for property damage for personal injury, including death,
7 as well as from claims for property damage which may
arise from Organization's or its agents' operation
8 hereunder, whether such operations be by Organization or
its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
such insurance shall be as follows:
9
10
11
(a) Public Liability Insurance. In an amount not
less that $1,000,000 for irjuries, including, but not
12 limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
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(b)
less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state la~ if the funds provided
hereunder are to paid as salary to any employee of
Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE S,uRG~S
FAMILY PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND
CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
9
10
As to City:
As to Organization:
Mayor's Office
11 City of San Bernardino
300 North ~Dff Street
12
San Bernardino, CA. 92418
Randy Hlebasko, Founder
Sturges Family Playhouse
6080 Buchanan Street
San Bernardino, CA. 92404
13
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
23 DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE S~URGES
FAMILY PLAYHOUSE FOR THE PROMOTION OF THE ARTS AND
CULTURE.
CITY OF SAN BERNARDINO
Judith Valles, Mayor
ATTEST:
Rachel G. Clark, City Clerk
ORGANIZATION
12
13 Approved as to form
,r-- and legal content:
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16 City Attorney
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18 By:
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PERFORMING ARTS - GRANT APPLICATION FORM
City of San Bernardino - Fine Arts Com.......
100".. 1. Applicant OrgaDization (Name, Address, etc.)
~TURGES FAMILY PLAYHOUSE
6080 Bl,ICHANAN ST
SAN BERNABDINO CA 92404
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Telephone No. (909) 864-5241
Non-Profit 1.D. No. 33-0073908
Number of Years in Existence Four (4)
n. Contact Person: Randv Hlebasko
Title: Founder/Producer
Telephone No.: (909) 864-5241
m. Program citegory Under which Support is Requested:
THEATRE
IV.
Period of Support Requested:
From: Seol. 1. 2001 Through
(Starting)
AUQ. 31. 2002
(Ending)
v.
Program Description:
"
THE STURGES FAMILY PLAYHOUSE, having completed four years of quality
Community Musical Theatre and Family Entertainment to San Bernardino, is moving
forward with higher quality productions, expanded target audiences, and accessability to
most socio-economic individuals and families in San Bernardino. With a focus on both
educational and artistic offerings, the Sturges Family Playhouse will commence their
season with "THE SOUND OF MUSIC", followed by the beloved children's classics,
"HEIDI" and "THE SECRET GARDEN". Each production offers a school matinee with
comprehensive educational packets for teachers and parents.
NEW this season will be a children's publiC performance and school matinee of the
internationally acclaimed "Parachute Express". In addition, THE STURGES CENTER
HONORS, now an annual event, will acknowledge the accomplishments and contributions
of local community members and organizations who advocate and support the performing
arts. Sturges Family Playhouse's most outstanding performers, technical crew, and staff
achievements will also be honored.
Finally, our summer show will be a family favorite, 'STATE FAIR", featuring perhaps
one of our largest all age casts ever!
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VI. Estimated nWDber of persons expected to benefit from this program:
a) Number of persons by paid attendance: 5.300
_ b) Number of persons by complimentary admission: 500
~ c) Number of performances scheduled: 37
d) Total attending all performance (a plus b): 5.800
VII. Need Statement:
\...
The infusion and availability of performing arts in any community fill the great need for
culture and joy in one's life. An essential balance is achieved with programs such as THE
STURGES FAMILY PLAYHOUSE, offering training and an opportunity to perform for all
ages. This benefits an all age audience as well. The need fOr quality life community
theatre and family entertainment at affordable prices is just minutes from home, and made
possible by the Sturges Family Playhouse. .
The "magic" of quality musical theatre is nothing less than awesome. Our target
audience groups ~ now expanding from children and families to experienced theatre
goers and performing veterans. Also outstanding educational programs that coordinate
with California state mandates of peer performances and curriculum elements offered by
the Sturges Family Playhouse delight educators and student audiences. The
overwhelming need for our youth to feel good about themselves, make wise choices, and
have a "connection" (which we provide through involvement in our theatre). Is definitely
part of the "need" for our program. CHILDREN WHO HAVE BEEN LABELED .
ELSEWHERE (ADO, LH, PHYSICALLY HANDICAPPED, AND SOCIALLY
MALAD~USTED) THRIVE IN THE PERFORMING ARTS.
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The Playhouse fills a need to showcase local performers and enhance the arts in the
downtown area. Versatile show selections in addition to educational offerings and special
events fill the on-going need for uplifting entertainment, learning experiences, and strong
"m~ssage" productions.
The need for "under-served" to be involved with the arts is crucial. Those who have
little or no opportunity to enjoy the aura of musical theatre are the very ones we invite to be
our guests...and sometimes, our performers II Child Help Village (abused children), Option
House (domestic violence shelter), Pediatric Wards, and disabled seniors and others all
love to see a wonderful production, and then meet the cast, get a tour of the backstage,
and receive complimentary refreshments.
Our productions are geared toward families in many ways:
...Show selection, Early curtain time (7:00 pm), Length of production, and Affordable
ticket prices.
Our vision is to offer outstanding, unique, and solid programs. The Sturges Family
playhouse plans on being a "comerstone" in local theatre for years to come.
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VllI. Intended Results:
,-,
Intended results for this season at the Sturges Family Playhouse include:
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. Continued quality musical theatre in downtown area
. Strong connection with community members and Sturges Family Playhouse
. Partnerships with schools, organizations enhancing each production
. Increased numbers of children and families involved in and attending shows
. Impact City of San Bernardino with our contribution to the performing arts
How exciting to begin our fifth year in community theatre, collaborating with a high profile
fine arts commission, mayor, and common council! The experience of either performing
and/or watching live theatre is often life changing. Careers, educational goals, and
dreams can be realized through involvement in community theatre. Supplementing
declining arts programs in the schools, and injecting the downtown area with community
theatre in addition to sports venues, businesses, and eateries, fills a great need in San
Bernardino in becOming a-mecca of entertainment offering a constant variety of events and
activities to enjoy.
New intended results will align with the new vision statement established by the Fine
Arts Commission, setting the pace for networking, partnership, and cooperative interaction
and sharing within the arts community in San Bernardino.
,.._ Bringing outstanding productions to downtown San Bernardino at a community theatre
""'" level allows the participation of all ages, ethnic groups, different levels of ability to all come
together for a particular good, following the Sturges Family Playhouse productions, involve
the youth tend to f\ock to their drama and choir departments at school. They have
discovered they can be "stars", and commence using their new born talents. Local
performers enjoy honing their skills, advancing in roles and abilities, and applying their
confidence and stage presence to other aspects of their lives.
Another important result of our program will be achieved by providing a "full service
theatre" for our community, offering careful and versatile show selection to entertain and
uplift the diverse and unique cultural population of San Bernardino.
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IX. Totalanticipaced expeases for tJaiI period:
,-. Staff Cosa:
"-' Salary & Wages
Full Time (# Full Time Employees ) $ 0
Part Time (# Part Time Employees ) $ 7.900.00
Payroll Taxes (all categories) $ 0
Fringe Benefits:
Medical $ 0
Pension $ 0
Other $ 0
Professional Benefits:
Union Dues $ 0
Subscriptions $ 0
Other $ 0
Continuing Education:
Full 'Iime Employees $ 0
Part Time Employees $ 0
Travel (all categories) $ 0
Professional Fees/Consultants $ 0
Contract Employees:
Salary & Wages
Full Time (# Full Time Employees ) $ 0
Part Time (# Part Time Employees . ) $ 11.485.00
C Payr~ITaxes(allc~gorie~ $ 0
Fringe Benefits:
Medical $ 0
Pension $ 0
Other $ 0
Professional Benefits:
Union Dues $ 0
Subscriptions $ 0
Other $ 0
Continuing Education:
Full Time Employees $ 0
Part Time Employees $ 0
Travel (all categories) $ 0
Professional Fees/Consultants $ 450.00
Administrative Costs:
Rent:
Office Space $ 0
Performance (Royalties) $ 11.300.00
Storage $ 2.496.00
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Maintenance (Copier) $ 800.00
~-. Security $ 0
"'- InslU'llllce:
Office $ 0
Programs $ 1.520.13
Utilities $ 0
Equipment $ 3.750.00
Supplies & Materials $ 20.350.00
Printing/Copying:
Office $ 1.900.00
Programs $ 3.552.00
Other (Marketing) $ 5.500.00
Telephone/Fax/Internet Services $ 868.00
PostagelDelivery Services:
Office $ 680.00
Programs $ 0
Evaluation/Compliance Services $ 0
Outstanding Loan Payments $ 0
Other: (identiiY, be specific)
$ 0
$ 0
$ 0
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TOTAL EXPENSES
$ 72.551.13
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X. Total anticipated income for this period:
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Performances:
Subscription
Special Performances
Contracted Performances
$ 30.500
$ 0
$ 7.500
Identify other local arts organi7ations, which pay you fees to use your services and amounts paid.
I. None $ 0
2. $ 0
3. $ 0
4. $ 0
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Gifts and Grants
Govermnent Grants:
. Federal $ 0
~re $ 0
County $ 0
City $ 0
Foundation $ 0
Corporate $ 2.500.00
Federated Campaigns (United Way, etc.) $ 0
Individual $ 1.000.00
(please identify any individual(s) who will give more than
$5,000 in the funding period)
I. None
2.
3.
Funds from Support Groups (Guild)
Loans
Advertising Sales
ProductlPublication Sales
Other (FundraiseIS)
$
$
$
$
$
4.000.00
o
1.600.00
o
7.000.00
TOTAL INCOME
$ 54.100
XI. Amount requested from the San Bernardino Fine Arts Commission:
c
a)
b)
c)
d)
Total Expenses (Section IX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$ 72.551.13
$ 54.100.00
$ 18.451.13
25 %
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XII. Future Objectives:
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What are your contacts and goals for supplemental funding?
Our current contacts and goals for supplemental funding include two major volunteer
efforts at the Califomia Speedway, Route 66 non-profit booth, and guild sales. Increased
advertising and grant requests/underwriting will hopefully prove fruitful this season.
In the hopes in implementing the new MISSION AND VISION STATEMENTS of the City
of San Bernardino's FINE ARTS COMMISSION, we have added new objectives to create
partnerships with arts programs, schools and businesses that will best serve and enhance
the cultural arts needs of San Bernardino.
Our immediate goal is to become increasingly self-sustaining and high profile as a
community performing arts organization and resource by:
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. Increasing communication through mailing list
. Creating season ticket packages
. Continuing show selection that will showcase children in addition to all age
cast
. Creating two additional fund raisers that will increase funds and visibility in
the city
. Increasing advertising and marketing through budget adjustments
. Securing underwriting, corporate donors/sponsors, and grants
. Creating partnerships that will benefit all involved
We plan to expand the profile and fund-raising abilities of our guild. and secure corporate
sponsors to underwrite productions, thus ensuring solid profits, which we split with Sturges
Center for the Fine Arts. Donations from arts patrons, and local organizations and
businesses will assist us in staying in the black as we always have done.
The Fine Arts Commission is an essential part of our future objectives with their newly
amended purpose and involvement in the success of the arts programs within San
Bemardino.
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XIll. Provide a briefhistorylbaeqroud ofdae orpDization:
The Sturges Family Playhouse founders, Randy and Linsay Hlebasko wrote a proposal
for a resident musical theatre to be at the Sturges Center for the Fine Arts in May of 1997.
At that time, the San Bernardino Civic Light Opera had dissolved and the California
Theatre was dark most of the time. The Hlebaskos had been offering arts programs
involving children for the previous nine years including, "Kids Up" at cable access
television, Carousel Mall Children's Theatre, parks and recreation groups at Norton Air
Force Base. They thought a family playhouse at the Sturges Center, in the downtown
area would be perfect.
The Sturges Center Foundation under the direction of Thelma Press, Sturges General
Manager Charles Bradley and Sturges Theatre Manager Harald Luther all praised the
idea, and the Hlebaskos began to recruit a volunteer staff, Lindsay began writing the script
and score for an original adaptation of Heidi, and Randy financed the project out of pocket.
Heidi opened in,October of 1977, followed by "The Wizard of Menlo Park", "Beauty and
the Beasf, "WheriVou Fracture a Fairy Tale", "The Best of Friends", "The Princess and
the Pea", The Pirates of Penzance", "Bye, Bye, Birdie","TheVelveteen Rabbif, and the
most recent production of "Saturday's Warrior".
The Playhouse is known for there entertaining school matinees and educational packets
along with fine family entertainment at affordable prices for the public. Networking with the
community is a priority and the Playhouse is a sponsor of the Miss San Bernardino
Pageant; the City of Readers, and member of the Chamber of Commerce. The Playhouse
often supplies complimentary entertainment for civic and special events. Participation in
parades, at schools allows the PlayhOUse to feel like a member of the San Bernardino
Family.
Now beginning its fifth season, the Playhouse remains a member of the Inland Theatre
League and Southern California Musical Alliance, both of which recognize excellence in
artistic and technical performance.
CERTIFICATION:
Project Officer: RandolDh T. Hlebasko
Telephone No.: (909) 864-5241
Board President (or Authorized Signatory)
Telephone No.: (909) 864-5241
Title Producer
Date 7-16-01
~ 'Z1Jf:.I~_
Date 7-16-01
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EUC1dive....... Oflh 1 . Mdlleud of"IC'I"J~l'IJ! '1"
(IDelude nIlMefI, Iddrcml.1elt.pb0a6 numhen. pcliidoIl beId on boerd of di.ectors, occupllion 8Dd
years served on boIId of director of this OI'p"i-nw)
,.-
'- Randolph T. Hlcbasko, Prcsidentl~FoUDder, Educator, 4 years
6080 Buchanan 8t
San Bernardino CA 92404 (909) 864-5241
Gloria Graham, Vice President, Author, 2 years
2889 Ridgeview Rd
Highland CA 92346 (909) 864-1995
Vicki Benedict, Secretary, Hair Dresser, 2 years
2917 Mojave Ct
Highland Ca 92346 (909) 862-2198
Tammy Dulaney, Historian, Educator, 2 years
5095 N. Lugo Ave .-
San Bernardino CA 92404 (909) 882-5775
Tami Hlebasko, Member at Large, Guest Services Coordinator-Calif Speedway, 4 years,
7237 Perris Hill Rd
San Bernardino Ca 92404 (909) 884-7687
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Lindsay Hlebasko, Co-Founder/Member at Large, PlaywrigbtlPerforming Arts Instructor, 4 years
6080 Buchanan St
San Bernardino Ca 92404 (909) 864-5241
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DI..u_.eNT OP PRBVIOUS ..,.NT......AWAllDl!D PALL 2.000
r- P..... TIle "n .......rdlno ..... Arts CoMmission.......
~
AMOUNT OF GRANT: $5,000
H_rtfelt thanks for your much appreciated support!
The grant of $5,000 was distributed mostly to the largest
production for our season, 'BVI! BYE BIRDIE" for royalties
($1300), Sets & Props for same show ($1100) and Costumes
($1700 for dyer 300 costumes"
Also, one of our orIgina' production casts of , -wHEN YOU
FRACTURe A FAIRY TALE" was enabled to produce a CD
recording of the original score for that show, and made It
ayailable to schools, the cast and the public.
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TOTALS FOR GRANT DISBURSEMENT BREAKDOWN
Bye Bye Birdie ROYALTIES
$1300
Bye Bye Birdie seTS I PROPS
$1100
Bye Bye Birdie COSTUMES
$1700
Fracture RECORDING I CD
$ 900
$5000
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Sturges Family Playhouse
Financial Report
- Beginning Balance: $3,789.17 (6-30-00)
INCOME:
Ticket Sales: $17,477.00
Grants: $ 5,00.00
Donations: $ 9,158.00
Guild: $ 3,807.50
Advertisement: $ 828.00
Refund: $ 378.50
Rental: $ 2,310.00
TOTAL; $38,959.00
EXPENSES:
Admin/Office: $ 5,356.53
Equipment: $ 1,500.00
Production Costs: $ 12,293.96
TOTAL: $33,811.12
- Ending Balance: $8,937.05
"""
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Synopsis: CSUSB Foundation, Coyote Conservatory
For the Arts
The CSUSB Foundation, Coyote Conservatory for the Arts is a new
children's organization, created to provide to the children of the City of
San Bernardino a safe, enjoyable and diverse environment to explore the
various aspects of the arts.
Young citizens of a variety of ages and backgrounds are part of this
conservatory with programming that includes visual arts, puppetry,
creative drama, acting, dance, musical theatre and theater crafts.
The Puppetry Place will have emphasis on creating and performing with
puppets.
. Estimated Attendance - 2,100
. Number of Performances - 12
. Estimated Costs.......... ....$29,188.00
. Estimated Income........ ....$24,298.00
. Grant requested was for.. ...$4,890.00
. Grant award recommended.$3,000.00
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RESOLUTION NO.
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6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE CSUSB FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS
FOR THE PROMOTION OF ARTS AND CULTURE.
SECTION I.
The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an Agreement with CSUSB
Foundation, Coyote Conservatory for the Arts, a copy of which is attached hereto marked
Exhibit" A" and incorporated herein by references as fully as though set forth at length.
SECTION 2.
The authorization to execute the above referenced agreement
is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the
passage ofthis resolution.
III
III
III
III
III
III
III
III
III
'- 14 ANDERSON
15 MCCAMMACK
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
WITH THE CSUSB FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS
FOR THE PROMOTION OF ARTS AND CULTURE
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereot: held on the
_ day of
. 200 I. by the following vote. to wit:
AYES
NAYS
ABSTAIN ABSENT
Council Members:
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
City Clerk
The foregoing resolution is hereby approved this
day of
2001.
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Judith Valles. Mayor
City of San Bernardino
Approved as to
Form and legal content:
By:
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CC~Y OF
SAN BERNARDINO, a municipal corporation, referred co as
ftCityN and the CSUSB Foundation, Coyote Conservatory for
the Arts, a non-profit organization, referred to an
"Organization"
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5
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The parties agree as follow:
Recitals.
1.
A. Organization has requested financial
Assistance from City for fiscal year 2001-02, in order to
assist in defraying the expense of certain concerts,
shows, festivals, or events of activities sponsored by
Organizations as set forth Organization's grant proposal
(hereinafter ftthe proposalN) approved by the Fine Arts
Commission of the City. A copy of said proposal is on
file in the Mayor's Office of Cultural Affairs. The terms
of the proposal are incorporated herein by reference and
14 shall govern the uses of the funds provided herein. The
15 financial assistance provided for this agreement is made
on a one-time only basis, and receipt of said funds shall
not imply a continuing obligation of the City beyond the
terms of this Agreement.
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16
17
B. The expenditure is for valid municipal public
18 purpose, to wit: for the promotion of art appreciation in
San Bernardino, as more fully set forth in the proposal
submitted by Organization.
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2. Payment. Upon presentation of a claim to the
21 Mayor's Office, City shall pay to Organization from the
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<I
AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CSUS2
FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS FOR THE
PROMOTION OF THE ARTS AND CULTURE.
5
6
7
budget for the 2001-02 fiscal year, the total sum of
$3,000.00 dollars, to cover the costs per Fine Arts grant
application agreement.
3. Use of Funds. The funds paid to Organization
shall be used solely for the purposes set forth in
Paragraph 1 and in strict compliance with the provisions
set forth in the agreement. No deviation from the
9 agreement shall be made without the expressed approval of
the City of San Bernardino. Said funds shall be expended
by June 30, 2002, and any unexpended funds shall be
returned to City by Organization.
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4. Accounting. Within 20 days after the
completion of the event, the Organization shall submit to
the Mayor's Office, with copy to the Director of Finance,
an accounting of the actual expenditures connected with
14 said event as it relates to the fund which were provided
by the City. Financial records shall be maintained in
15 accordance with generally accepted accounting principles
by Organization in such manner as to permit City to
easily trace the expenditures of the funds. All books and
records of Organization are to be kept open for
inspection at any time during the business day by
City or its officers or agents. Failure to submit
financial records in accordance with this section
result in the Organization reimbursing the City.
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the
the
will
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5. Hold Harmless. Organization
agrees to defend, indemnify, and hold
and its employees and agents from all
charges,
covenants and
harmless the City
liabilities and
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CS0S3
FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS FOR THE
PROMOTION OF THE ARTS AND CULTURE.
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
6 the use or receipt of the funds paid hereunder and all
operations under this agreement. Payments hereunder are
7 made with the understanding that the City is not involved
8 in the performance of services or other activities of
Organization. Organization and its employees and agents
are independent contractors and are not employees or
agents of the City in performing said services. The
costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on
behalf of the City shall be considered as "counsel fees"
for the purposes of this paragraph.
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6. Termination. City shall have the right to
terminate this Agreement and any funding remaining unpaid
14 hereunder for any reason by mailing a ten-day written
notice to Organization and this agreement shall terminate
ten days after the mailing of such notice. In event this
16 Agreement is terminated for reasons of improper use of
funds or use of funds for any purpose other than those
authorized, any unexpended portion of funds provided by
City shall be returned to City. In addition, Organization
shall reimburse to City any funds expended which were
used for any purpose other than those authorized under
this Agreement.
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7. Assignment. Organization shall not assign
21 its interest in this Agreement without the prior written
approval of City.
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8. Insurance. Organization shall take out and
maintain during the life of this Agreement such public
liability and property damage insurance, naming the City
as additional insured, so as to insure City, its elective
and appointive boards, commissions, officers,
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2 AGREEMENT RE: THE CITY OF SAN BERNARDINO AND
FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS
PROMOTION OF THE ARTS AND CULTURE.
THE CSUSB
FOR THE
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Agents and employees, Organization and its agents
6 performing act covered by this Agreement from the claims
7 for property damage for personal injury, including death,
as well as from claims for property damage which may
8 arise from Organization's or its agents' operation
hereunder, whether such operations be by Organization or
9 its agent or by anyone directly or indirectly employed by
either Organization or its agents, and the amounts of
10 such insurance shall be as follows:
11
(a) Public Liability Insurance. In an amount not
12 less that $1,000,000 for injuries, including, but not
limited to, death, to any person, and subject to the same
limit for each person, in an amount not less than
$100,000 on account of anyone occurrence.
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(b)
15 less than
person on
Property Damage Insurance. In an amount not
50,000 for damage to the property of each
account of an occurrence.
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(c) Workers Compensation. Organization shall
provide worker compensation insurance in the amount
required by state law if the funds provided hereunder are
to be paid as a salary to any employee of organization.
Organization shall provide worker compensation insurance
in the amount required by state law if the funds provided
hereunder are to paid as salary to any employee of
21 Organization. Organization shall require that all rights
of subrogation under such policy of workers compensation
insurance shall be waived as to City. City shall be set
forth as a additional named insured in each policy of
insurance provide hereunder.
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(d) The Certificate of Insurance furnished to the
City shall require the insurer to notify the City of any
change or termination in the policy.
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE C5J52
FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS FOR THE
PROMOTION OF THE ARTS AND CULTURE.
9. Obligation. Organization hereby convenants
that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a
binding obligation of the organization.
10. Notices. All notices herein required shall be
in writing and delivered in person or sent by certified
mail, postage prepaid addressed as follows:
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As to City:
As to Organization:
Mayor's Office
11 City of San Bernardino
Margaret Perry, Chair
CSUSB Foundation, Coyote
Conservatory for the Arts
5500 University Parkway
San Bernardino, CA. 92407
12
300
13 San
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North "0" Street
Bernardino, CA. 92418
11. Entire Agreement. This Agreement and any
other documents of instruments attached hereto or
referred to herein integrate all terms and conditions
16 mentioned herein or incidental hereto, and supersede all
negotiations and prior writing in respect to the subject
matter hereof. In the event of conflict between the terms
conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this
Agreement shall prevail.
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12. Non-Discrimination. Organization agrees that
for the term of this Agreement it shall not discriminate
21 in employment recruitment, hiring, admission practices,
advertising or in an other manner on the basis of race,
color, creed, religion, national origin, sex, physical
handicap, or marital status.
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DATED:
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AGREEMENT RE: THE CITY OF SAN BERNARDINO AND THE CSuSS
FOUNDATION, COYOTE CONSERVATORY FOR THE ARTS FOR THE
PROMOTION OF THE ARTS AND CULTURE.
CITY OF SAN BERNARJI~O
Judith Valles, Mayor
ATTEST:
Rachel G. Clark, City Clerk
ORGANIZATION
13 Approved as to form
f~ and legal content:
\...... 14
15 James F. Penman
16 City Att
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18 By:
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PERFORMING ARTS - GRANT APPLICATION FORM '
City of San Bernardino - Fine ArtsCommission
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L Applicant Organization (Name, Address, etc.)
CSUSB Foundation,CoyoteConserv~tory for tIle IlPts
5500 Uni ver.sitr ?k,r;r
Ss.n llsrnill'dino, CA 90407
Telephone No.lm) 880-'i87Q
Non-Profit I.D. No. 95-6067343
Number of Years in Existence Foundation 30 years, Conservatory 6 months
II. Contact Person: Margaret Perry
Title: Department of Theatre Arts Chair
Telephone No.: (909) 880-5879
III. Program Category Under which Support is Requested: .
Theatre. , '
IV.
Period of Support Requested:
Prom: Sept 2001 . Through
(Starting)
July 2002
i (Ending) .
Program Description:
:-"
The Coyote Conservatory for the Arts is a space where large numbers of children will.gather
together in a safe, enjoyable and diverse environment to explore various aspects of the arts,
improving their self esteem and increasing their chances for academic success, Conservatory
programing includes a wide variety of opportunities in visual arts, puppetry, creative drama,
acting, dance, musical theatre, creative writing, theatre crafts, vocal and instrumentai instruction.
Conservatory actiVities include after-school sessions, Saturday workshops and "field trips" that
adhere to the guidelines established by the California State Standards for the Visual and
Performing Arts while providing activities supplemental to existing arts offerings in our city
schools,
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One unique part of the CiJ'nservatory is the Puppet Place and it is for that particular program that
we are seeking funding from the Commission, Physically, the Puppet Place is a construction
laboratory and rehearsal space, Programmatically, it's a place where kids will get to make lots of
. different kinds of puppets , Children (and the adults who accompany them) . will learn how to
perform with puppets and create scripts for puppet plays, They will study the history and diversity
of puppet traditions from around the world, Participant to work continually on a variety of
individual and small group projects. As a primary activity in the upcoming year, Puppet Place
participants will develop and produce a new performance piece drawn from children's stories of
our "Local Heros," The show will tour to local schools in addition to a weekend of public
performances,
VI.
Estimated number of persons expected to benefit from this program:
a) Number of persons by paid attendance: 2000
b) Number of persons by complimentary admission: 100
c) Number of performances scheduled: . 12 -
d) Total attending all performance (aplus b): 2100
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VII. Need Statement:
While unveiling the results of the two year, nation-wide study "Gaining the Arts Advantage," US
Secretary of Education Richard Riley stated the report proved, "Eclucation in the arts is essential
if our young people are going to succeed. and contribute to what Federal Reserve Chairman Alan
Greenspan describes as our 'economy of ideas,' an economy fueled by imaginative, flexible, and
tough- minded thinking. The arts uniquely nurture that ability." James Catterall's landmark
analysis of the Department of Educations NELS:88 database of25,000 students demonstrated
emphatically that students with high levels of arts participation out perform students who have not
been exposed to the arts by virtually every measure. The College Board Profile of SAT and
Achievement Test takers, 1995 showed that scores for students who studied the arts for 4 or
mote years were 59 points higher on the verbal and 44 points higher on the math porticinson the
SAT than the scores of students with no experience in the arts.
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Study after study has documented the very real benefits of arts education and yet the majority of
our local elementary and middle schools do not have vital arts course work as an integral part of
the curriculum. Coyote Conservatory for the Arts is an attempt to fill that void. The Puppet
Place has been created in the firm be!iefthat a unique approach to a traditional idea holds
tremendous opportunity for allowing arts education to positively affect our children.
Puppetry is a wonderful artistic endeavor for children and a lot of fun for adults. Activites are
designed to meet four key objectives:
Artistic perception- pmcessing-sensory information through elements unique to the arts.
Creative expression- producing works in the arts, either by creating them or by
performing original or@stingworks.
Historical and cffltural context- understanding and appreciating the arts in the time and
place oftheir creation.
Aesthetic valuing-- analyzing, making informed judgements, and pursuing meaning in the
arts.
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The Puppet Place, while-sponsored by the Cal State Department of Theatre, is a unique
community driven project that is not directly related to college course work or the campus
production program. It is a rather large risk to start so ambitious a project off campus but we feel
strongly that the best place for the program is iJi the heart of San Bernardino's business and civic
core.. The benefits of being downtown, central to the children who stand to gain the most from
arts activities, are numerous. Unfortunately, expenses that might have been covered on campus
(such as utilities, etc.) must come out of the program operating budget, in addition to all of the
usual operational and production costs associated with such a project. In order to share the
experience with as many children as possible, we will offer ongoing Puppet Place activities at a
nominal fee, with scholarships (already funded) available to those who need them. The "Local
Heros" production will be revenue generating but, as is typically the case with performing arts,
will not recover all of it's expenses'at the ticket prices our community can support.
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VIII. Intended Results:
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The primary objective of the Puppet Place Project are to use Discipline Based Arts Education
for under-served and!or at risk young people that will increase awareness, knowledge, skills, and
understanding of and through the arts.
Specific goals for the participants are:
Increase and! or strengthen their knowledge and skills in the arts.
,Use the arts to express their ideas and feelings.
Increase their interest in learning, both in the arts and generally.
Expand their awareness cl'the iiiverse i;ultures -of this 1Uld uther countries.
Improve social interaction and their ability to relate to others.
Participatemore activelym their-oommunity.
Performance is an important aspect of the project. In addition to classes and workshop the
project will produce a fully stage puppet play based on San Bernardino's history as seen through
the stories of significant people. The production will tour city schools and be preformed
publically downtown.
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TOTAL EXPENSES
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$2.9. 188
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X. Total anticipated income for this period:
Performances:
Subscription
Special Performances
Contracted Performances
$
$ 6,500
$ 1,000
Identify other local arts organizations, which pay you fees to use your services and amounts paid.
I. $
2 $
3. $
~ $
Gifts and Grants
Government Grants:
Federal $
State $_u...198 _
County $ .
City $
Foundation $ 'i,om
Corporate $
Federated Campaigns (United Way, etc.) $
Individual $
(Please identify any individual(s) who will give more than
$5,000 in the funding period)
I.
2.
3.
Funds from Support Groups $
~~ $
Advertising Sales $
ProductlPublication Sales $
~cr $
TOTAL INCOME
$2,4,298
.."-
/
,~
--------------------------------------------
.'
XI. Amount requested from the San Bernardino Fine Arts Commission:
a)
b)
c)
d)
Total Expenses (Section lX)
Total Income (Section X)
AMOUNT REQUESTED (a minus b)
Percent of budget
$ 29,188
$ <::4,<::~8
$ 4,890
17 %
,
'.... ~I "
,~
........
-
,
"-
XII. Future Objectives:
What are your contacts and goals for supplemental funding?
The Coyote Conservatory is actively seeking funding from a variety of public and private sources
and has recently submitted grant requests to the US Department of Education and JustiCe. City
and County Schools are highly supportive of the project and we are currently investigating cost
sharing possibilities with them.
The Conservatory hopes to generate revenue through the programs it offers with an eye to
becoming at least 70% self supporting within three years. Commission support during this
inaugural years will be particularly helpful in getting us started toward that goal.
The Puppet Place program plans to expand by working with the San Bernardino International
Council on activities based on the puppet traditions from our sister cities as well as those
heritages being kept alive by private citizen here in the city.
In general the Conservatory hopes to expand all of it's art programs by generating cross discipline
projects. The Puppet Place, due to it's visual art and performance art components, will playa
major role'in that expansion.
.
."
'\
,
. .
,
XIII. Provide a briefhistorylbackground ofthe organization:
"",,~
-"
CSUSB Department of Theatre Arts
The Theatre Arts major is a practical liberal arts degree.. The diverse nature of theatre explores
expressions of human interactions and conflict. This study develops intellectual awareness about
the human condition. it helps develop skills for working as a theatre artist and as an individual
who understands team work. Liberal studies majors will benefit from a departmental philosophy
that good theatre training is also excellent teacher training. Many courses in the department have
no prerequisites, and they will help liberal studies students to prepare for Career~ in elementary
and high~ school teaching.
The Theatre Arts Department season includes three or four main stage plays and several lab
productions during the academic year. Lab productions may be student directed/designed. The
department maintains two touring groups: The Imagination Players, an elementary school tour;
and the Sun Tour, multiethnic theme plays for high school and community college students.
While there are many acting opportunities, CSUSB also boasts an award-winning technical
program. Several design students have placed well in regional and national competition at
KC/ACTF and USITT conferences. Theatre students are encouraged to work with faculty as
assistant directors, designers stage managers, and in theatre administration. Theatre faculty
encourage highly motivated and qualified students to develop their own creative efforts~ New
student scripts and innovative approaches to theatre are strongly encouraged. Theatre arts majors
,..... choose a concentration in one of six areas once they have completed a common core of courses:
'-' acting, design/technical, dramatic literature, drama education, dance, or musical theatre. Also
offered is a Children's Theatre Certificate Program.
The Coyote Conservatory
The goal of the Conservatory Project has been conceived as a way to bring the University and
Community together to collaborate in a sustainable program contributing to downtown
revitalization. We hope to reate opportunities for students to excel in the performing arts,
improving their self esteem and increasing their preparedness for higher education.
Conservatory programing will focus on a wide variety of opportunities in puppetry, creative
drama, acting, dance, musical theatre, creative writing, theatre crafts, vocal and instrumental
instruction.
.'!;
-
Project Officer:
Telephone No.: V-
Board President (or Authorized Signatory
Telephone No.: 9'10 - S-foo
~~
Date 711{P/~1
CERTIFICATION:
'-
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.
- f,.
Executive Board, Officers and Board of Directors members.
, (Include names, addresses, telephone numbers, position held on board of directors, occupation and
years served on board of director of this organization) ,
..-
'"',
The Coyote Conservatory is a new organization. The Conununity Advocacy Board was formed
between March and June 2001, so all members are serving for their first year.
Dr. Loren Filbeck (president)
Professor of Music and Associate Dean Of the College of Arts and Letters, CSUSB
5430 Electric Ave.
San Bernardino, CA 92407
880-5800
Ms. Armalyn De La 0
Coordinator of Visual and Performing Arts, San Bernardino City Unified School District
1444 Keystone Dr.
San Bernardino, CA 92407
381-1288
c
Mr. Juan Delgado
Poet and Professor of English, Special Assistant to the Provost, CSUSB
3115 North G St.
San Bernardino, CA 92407
880-7109
Dr. Ernie Garcia
Downtown Business Owner (Ernie's ESt. Grill, etc.)
3660 N. Juniper
San Bernardino, CA 92404
864-3446
Mr. Farron Roberts
Downtown Business Owner (phenix Information Center)
992 Yucca
Rialto, CA 92376
383-2329
"
',:
Mr. Jesse Viscaino
Business and Conununity Liaison, Jobscorp - San Bernardino
4683 N. Persian
San Bernardino, CA 92407
887-6305
c
Ms. Cathy Olguin
Conununity Activist, Inland Empire Congregations United for Change
3541 Stage Lane
San Bernardino, CA 92404
862-6907
,>
"" .,
ACORD.. CERTIFICATE OF LIABILITY INSURANCE page 1 of 2 I DATE
11/05/2001
PRODUCER 1177-559-6769 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGIfTS UPON THE CERTIACATE
Willi. North America. Inc. . Kegiocal Cart cent.r HOLDER. THIS CERTIACATE DOES NOT AMEND, EXTEND OR
11201 H. 'l'at\Ull Boulevard ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Suit. 300
phoenix. AZ 85028 INSURERS AFFORDING COVERAGE
INSURED POUDdation for California Stat. UDiveraity at San at. C~n..tion Inauranca PuDd (35076-900
5500 UDiverdty ..rJa.ay INSURER B:
San aernardiZlO. (~A 92'07
INSURER C:
INSURER 0:
, INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWlTHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAING THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
m POLICIES. AG REGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlD CLAIMS. ~
II TYPEOFINSURANCE POUCYNUMBER PO CYEFFECTlVE EXPIRA N UMITS
t-!!--ENeRAL UABlUTY EACH OCCURRENCE S
COMMERCiAl GENERALUABlLITY FIRE DAMAGE 1.6.1\\1 one lire) S
I CLAIMS MADE 0 OCCUR MEO EXP (Anvone oerson) S
f- PERSONAL & ADV INJURY $
I- GENERAl AGGREGATE $
nN'LAGG:nE~:- APrlSIPER: PRODUCTS. CQMP/OP AGG $
POUCY P LOC
~OM08ILEUABlUTY COMBINED SINGLE LIMIT $
ANY AUTO (Eaaccident)
f-
f- ALLOWNED AUTOS BODilY INJURY
$
- SCHEDULED AUTOS (Per person)
- HIRED AUTOS BODILY INJURY
$
NON.()WNED AUTOS (Per accident)
-
- PROPERTY DAMAGE $
(Peraccidenl)
~"'GE UABIUTY AUTO ONLY. EAACCIDENT $
ANY AUTO OTHER THAN EAACC $
AUTO ONLY: AGO $
~~ss UABIUTY EACH OCCURRENCE $
OCCUR 0 CLAIMS MADE AGGREGATE $
$
R DEDUCTIBLE $
RETENTION $ $
A WORKERSCOM~nONAND 4692901 07/01/2001 07/01/2002 X I T'Xli~u'-lltf I 10Jlt-
EMPLOYERS' UABlUTY 1 ooo_nno
E.L. EACH ACCIDENT $
E.L.OISEASE.EAEMPLOYEE S loon 000
E.L. DISEASE - POLICY LIMIT $ 1 nno nnn
OTHER
DESCRIPTION OF OPERAllOHSILOCATIONSNEHICLESlEXCLUSIONSADDED BY ENDORSEMENTISPEClAL PROV~IONS
RB. Grant .810889 c~ote conservatory in the Arts
9-/76/ {?&:5J"; )(;01- ;;Jq?
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CERTIFICATE HOLDER I I ADDITIONAL INSURED: INSURER LEITER: CANCELLATION 10 Day. IIOII~.-~ of pnmu.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRAnoN
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL .!!.- DAYS WRmEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHALL
Kayor' a Office IMPOSE NO OBLIGATION OR LJA.8lUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
City of San Bernar41no REPRESENTATIVES.
Attnl 1Iichelle Taylor
POBox 1318 I ?}EO"EPRESEHTAT1VE ~~s.J~~ and In.urance Servic
San IBernardino, CA 92418 Cert'9Jll16 ~ CACORDCORPORATION1~8
ACORD 25-S \1/97) Coll:261349 'l'p1.28068
COVERAGES
. (
.
,
.
Palle 2 of 2
IMPORT ANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and tha certificate holder, nor does "
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-S (7/97)
Coll:261349 Tpl:28068 Cert:952116
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
""
P.O. Box 1318' San Bernardino' CA 92402
300 North "0" Street. San Bernardino' CA92418-0001
909.384.5002' Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
September 26,2001
Mark Edwards
Inland Empire Symphony Association
362 West Court Street
San Bernardino, CA 9240 I
Dear Mr. Edwards,
At the Mayor and Common Council meeting of September 17, 2001, the City of San Bernardino
adopted Resolution 2001-284 - Resolution authorizing the execution of an agreement with the
Inland Empire Symphony Associationfor the promotion of arts and culture.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402. as soon as possible.
Please retain a copy of the agreementfor your files.
Please be advised that the resolution and agreement will be null and void. if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
. I) I j i.. ,+".,.
." . J,'..~., : C.
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' Respect for Human Dignity' Honesty
OFFICE OF THE CITY CLERK
RAcHEL G. CLARK, C.M.C. . CITY CLERK
,,,
P.O. Box 1318. San Bernardino. CA92402
300 North "0" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration ~ivision: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
September 26, 2001
Howard Knowlton, President
Canto Bello Master Chorale
P.O. Box 1627
San Bernardino, CA 92402
Dear Mr. Knowlton,
At the Mayor and Common Council meeting of September 17, 2001, the City of San Bernardino
adopted Resolution 2001-285 - Resolution authorizing the execution of an agreement with the
Canto Bello Master Chorale for the promotion of arts and culture.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
'. ..' '"'
. I F ~ .~ I.' . ~..'\
, 'A( .,.;. .
Michelle Taylor '
Senior Secretary
;
.~ -iI-,-...
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY CLERK'S OFFICE
RAcHEL G. CLARK, CM.C. - CITY CLERK
P.O. Box 1318 . San Bernardino' CA 92402
300 North "d.. Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.sanMbernardino.ca.us
SM
September 26, 2001
.lean Roche. President
Inland Dance Theatres, lnc.
P.O. Box 3691
San Bernardino, CA 92413
Dear Ms. Roche,
At the Mayor and Common Council meeting of September 17,2001, the City of San Bernardino
adopted Resolution 2001-286 - Resolution authorizing the execution of an agreement with the
Inland Dance Theatres. Inc., for the promotion of arts and culture.
Enclosed is one (I) original agreement. Please sign in the appropriate location and retum the
original agreement to the City Clerk's Office, Attn: Michelle Taylor. P.O. Box 13l8, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
;)('.'" (:' ;."t:
Michelle Taylor
Senior Secretary
r
c'
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY CLERK'S OmCE
RACHEL G. CLARK, C.M.C. . CITY CLERK
P.O. Box 1318. San Bernardino. CA92402
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
'"
September 26, 2001
Jerry Long. President
Junior University of San Bernardino. lnc.
P.O. Box 6471
San Bernardino. CA 92412
Dear Mr. Long,
At the Mayor and Common Council meeting of September 17,2001, the City of San Bemardino
adopted Resolution 2001-287 - Resolution authorizing the execution of an agreement with the
Junior University of San Bernardino. Inc.. for the promotion of arts and culture.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of'the agreement for your lUes.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
" ,
{/
.' . ~
."' f. : ~,'
. - ... ~:;I..
,. .
,.l~ -
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY CLERK'S OFFICE
RACHEL G. CLARK, CM.C. - CITY CLERK
s~.,
P.O. Box 1318. San Bernardino. CA92402
300 North "0" Street. San Bernardino. CA92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
September 26. 2001
Gwendolyn Roberts
San Bernardino-Riverside Counties
District Metropolitan Opera Auditions
1898 Genevieve Street
San Bernardino, CA 92405
Dear Ms. Roberts,
At the Mayor and Common Council meeting of September 17,2001, the City of San Bernardino
adopted Resolution 2001-288 - Resolution authorizing the execution of an agreement with the
San Bernardino-Riverside Counties District Metropolitan Opera Auditions/or the promotion of
arts and culture.
Enclosed is one (l) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michel!e Taylor, P.O. Box 13l8, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreementfor your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16, 2001.
If you have any questions. please do not hesitate to contact me at (909)384-5002.
Sincerely,
-/};', _~~ I.: ,-':,' t
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY CLERK'S OFFICE
RACHEL G. CLARK, CM.C. - CITY CLERK
P.O. Box 1318. San Bernardino. CA 92402
300 North "0" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax; 909.384.5158
Business Registration Division; 909.384.5302
Passport Acceptance Facility; 909.384.5128
www.ci.san-bernardino.ca.us
"
September 26, 2001
Jack Henley, President
Prime Time Choraliers
337 W. 40th Street
San Bernardino, CA 92407
Dear Mr. Henley,
At the Mayor and Common Council meeting of September 17,2001, the City of San Bernardino
adopted Resolution 2001-289 - Resolution authorizing the execulion of an agreement with the
Prime Time Choraliers.for the promotion of arts and culture.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bemardino, CA 92402, as soon as possible.
Please retain a copy o(the agreementfi>r yuurfiles.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
" l" ,: -"'_.: .f.,t,
Michelle Taylor'
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
AooPTIlD SHARED VALUES: Integrity. Accountability' Respect for Human Dignity' Honesty
CITY CLERK'S OFFICE
RACHEL G. CLARK, C.M.C. . CITY CLERK
P.O. Box 1318. San Bernardino. CA92402
300 North "D" Street. San Bernardino. CA92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
"
September 26, 200 I
Robert A. Rutherfurd. President
San Bernardino Valley Community Concert Assoc.
P.O. Box 377
San Bernardino. CA 92404
Dear Mr. Rutherfurd,
At the Mayor and Common Council meeting of September 17,2001, the City of San Bernardino
adopted Resolution 2001-290 - Resolution authorizing the execution of an agreement with the
San Bernardino Valley Community Concert Association for the promotion of arts and culture.
Enclosed is one (l) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreementfor your jiles.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16, 2001.
If you have any questions. please do not hesitate to contact me at (909)384-5002.
Sincerely,
/(.:(:, . ",f
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY CLERK'S OFFICE
RACHEL G. CLARK, C.M.C.. CITY CLERK
P.O. Box 1318. San Bernardino. CA 92402
300 North "0" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
0"
September 26, 2001
Anthony Bocanegra, President
Sinfonia Mexicana
362 W. Court Street
San Bernardino. CA 9240 I
Dear Mr. Bocanegra,
At the Mayor and Common Council meeting of September l7, 200l, the City of San Bernardino
adopted Resolution 2001-291 - Resolution authorizing the execution of an agreement with the
Sinfonia Mexicana for the promotion of arts and culture.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318. San
Bernardino. CA 92402. as soon as possible.
Please retain a copy afthe agreement for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
[fyou have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
/! >,'. f~' ~;_ (
Michelle Taylor
Senior Secretary
.'
6--
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY CLERK'S OmCE
RACHEL G. CLARK, C.M.C. - CITY CLERK
P.O. Box 1318 - San Bernardino - CA92402
300 North "D" Street- San Bernardino - CA 92418-0001
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
SM
September 26.2001
Randy Hlebasko. Founder
Sturges Family Playhouse
6080 Buchanan Street
San Bernardino, CA 92404
Dear Mr. Hlebasko,
At the Mayor and Common Council meeting of September 17, 2001. the City of San Bernardino
adopted Resolution 2001-292 - Resolution authorizing the execution of an agreement with the
Sturges Family Playhouse for the promotion of arts and culture.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor. P.O. Box l3l8, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement.for your files.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 16,2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
(, 1.- ( : ( , ,
Michelle Taylor
Senior Secretary
-/(""," lC..
I'
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability - Respect for Human Dignity - Honesty
CITY CLERK'S OFFICE
RACHEL G. CLARK, C.M.C. . CITY CLERK
'"
P.O. Box 1318. San Bernardino. CA 92402
300 North "0" Street. San Bernardino. CA92418.ooOl
909.384.5002. Fax: 909.384.5158
Business Registration Division: 909.384.5302
Passport Acceptance Facility: 909.384.5128
www.ci.san-bernardino.ca.us
September 26,2001
Margaret Perry, Chair
CSUSB Foundation, Coyote
Conservatory for the Arts
5500 University Parkway
San Bernardino, CA 92407
Dear Ms. Perry,
At the Mayor and Common Council meeting of September 17, 200 l, the City of San Bemardino
adopted Resolution 2001-293 - Resolution authorizing the execution of an agreement with the
CSUSB Foundation, Coyote Conservatory for the Arts for the promotion (!f arts and culture.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office. Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please retain a copy of the agreement.for your.files.
Please be advised that the resolution and agreement will be null and void if not exccuted
within 60 days, or by Nove,mber 16, 2001.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
/ J (~,( /.;' 1 \-~~,/ ,. \ t
Michelle Taylor'
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 1, 2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-284 - Inland Empire Symphony Association
CC:
Finance
Attached is a copy of the executed agreement with the Inland Empire Symphony Association for
the promotion of arts and culture. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October I, 2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-285 - Canto Bello Master Chorale
CC:
Finance
Attached is a copy of the executed agreement with the Canto Bello master Chorale for the
promotion of arts and culture. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice MemOfandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 11,2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-286- Inland Dance Theatres, Inc.
CC:
Finance
Attached is a copy of the executed agreement with the Inland Dance Theatres, Inc., for the
promotion of arts and culture. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 5, 2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-287 - Junior University of San Bernardino, Inc.
CC:
Finance
Attached is a copy of the executed agreement with the Junior University of San Bernardino, Inc.,
for the promotion of arts and culture. The original agreement is on file in the City Clerk's
Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 3, 2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-288 - San Bernardino-Riverside Counties District
Metropolitan Opera Auditions
CC:
Finance
Attached is a copy of the executed agreement with the San Bernardino-Riverside Counties
District Metropolitan Opera Auditions for the promotion of arts and culture. The original
agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October I, 200 I
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-289 - Prime Time Choraliers
CC:
Finance
Attached is a copy of the executed agreement with the Prime Time Choraliers for the promotion
of arts and culture. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 3,2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-290 - San Bernardino Valley Community Concert Assoc.
CC:
Finance
Attached is a copy of the executed agreement with the San Bernardino Valley Community
Concert Association for the promotion of arts and culture. The original agreement is on file in
the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 3, 2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-291 - Sinfonia Mexicana
CC:
Finance
Attached is a copy of the executed agreement with Sinfonia Mexicana for the promotion of arts
and culture. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 1,2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-292 - Sturges Family Playhouse
CC:
Finance
Attached is a copy of the executed agreement with the Sturges Family Playhouse for the
promotion of arts and culture. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandwn
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 4,2001
TO:
Charles Bradley
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-293 - CSUSB Foundation, Coyote Conservatory for the Arts
CC:
Finance
Attached is a copy of the executed agreement with the CSUSB Foundation, Coyote Conservatory
for the Arts, for the promotion of arts and culture. The original agreement is on file in the City
Clerk's Office.
If you have any questions, please call me at ext. 3206.
/"0... the foundation
FOR THE CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO
October 2, 2001
City Clerk's Office
Attn: Michelle Taylor
P.O. Box 1318
San Bernardino, CA 92402
RE: Resolution2001-293
FOUNDATION
OFFICE
Enclosed is the original signed Resolution 2001-293 Agreement between the
City of San Bernardino and the Foundation for California State University
San Bernardino. Resolution is the Coyote Conservatory for the Arts.
The Foundation has requested a certificate of insurance with the City of San
Bernardino listed as additional Insured. They will be sending an original to
your attention.
(909) 880-5918
If you have any questions, please feel free to contract the Foundation Grants
& Contracts Office at (909) 880-5929.
Enclosure
Cc: M. Perry
5500 UNIVERSITY PARIfiNAY, SAN BERNARDINO, CAUFORNIA 92407-2397
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): q / n ,J 0 \ Item #
Vote: Ayes /- 3,5-<" Nays fd-
Change to motion to amend original documents: -
I 'I A Resolution # '2.00 \ - 7_'ii<\-
Abstain .G Absent 4 I f)
Reso. # On Attachments: L Contract term: -
Note on Resolution of Attachment stored separately: -==--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W /COUNTY
Date Sent to Mayor: ~
Date of Mayor's Signature: G\ - ;}. \ -0 I
Date ofClerk/CDC Signature: <1- d- \ -0 ,
Date Memo/Letter Sent for Signature: ---.9 - ;;l. 6 - () I
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
NuIVVoidAfter:(.,O OA-,S I'I-Ir..-Ol
I
By: -
Reso. Log Updated:
Seal Impressed:
./
,/
See Attached: L Date Returned: \ b - \ -0 \
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
Yes ,/ No By
-
Yes No-L By
Yes No~ By
Yes No~ By
Yes No / By
EDA
Finance v-" MIS
mAtO/'S OffiCE
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: fYY\
Date: \c::,-\-()\
Revised 01/12/01
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # 1'\ e, Resolution #
Vote: Ayes 1- ~ I '" - <'p Nays..e- Abstain--e-
Change to motion to amend original documents:
'2.-C:OI-;) ~.5
Absent 4,"1
.
Reso. # On Attachments: L Contract term: -
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ~
Date of Mayor's Signature: ~
Date ofClerk/CDC Signature: ~
NullNoidAfter: ("C1 0A1s, J /1-1(,-0 I
I
By: -
Reso. Log Updated: V
Seal Impressed: .,I
Date Memo/Letter Sent for Signature: q \~l 0 ,
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: .,/ Date Returned: ~
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
Yes / No By
Yes No ..L By
Yes No -----L By
Yes NOLY
Yes No By
EDA
Finance'/ MIS
rn P<f{}l:5 Office.;
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~ Date: ~
Revised 01/12/0 1
'. '
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
II c... Resolution # /.00 \- L~(."
Abstain e--- Absent ~1 '1
Meeting Date (Date Adopted): ~ Item #
Vote: Ayes 1-~15-<" Nays Fr
Change to motion to amend original documents:
Reso. # On Attachments:
./
Contract term: -
Note on Resolution of Attachment stored separately: -==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: OJ ~ 0 ,
Date of Mayor's Signature: ~
Date ofClerklCDC Signature: ~
Date Memo/Letter Sent for Signature: 9 ~ 0)
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
NullNoid AftedoO DAt::, 111- I b-b\
I
By: ~
Reso. Log Updated: V
Seal Impressed: v-"
See Attached: ./' Date Returned: Ie ~ /I-C \
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney'/ Code Compliance
Dev. Services
Parks & Rec.
Public Services
Water
Police
Notes:
Yes ,/' No By
Yes No-L By
Yes No ~ By
Yes No ~ By
Yes No ./ By
-
EDA
Finance v'
MIS
Others:
m Pl-JM I \ O(f\r E
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: 0'"\...
Date: )tl-\ \-01
Revised 01/12/01
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item #
Vote: Ayes 1- ~ I ") -<.:, Nays.G
Change to motion to amend original documents:
n D Resolution # Zoo 1- z;g f)
Abstain B Absent 4. 1
Reso. # On Attachments:,/' Contract term: -
Note on Resolution of Attachment stored separately: -=
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ~ I "ll 0 I
Date of Mayor's Signature: ~
Date of Clerk/CDC Signature: ~
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
q~ 1'1)
See Attached: L Date Returned: I 0- S~O \
,
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney .,/
Parks & Rec.
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
NulVVoid After: 100 DA-1S ) 11- Ib -01
I
By:
Reso. Log Updated: ,./
Seal Impressed: ,/'
Yes ,/ No By
Yes No -L- By
Yes No -.L By
Yes No ,/ By
Yes No/ By
EDA
Finance'/ MIS
m,/-fJ/'1 oFftc.c
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: -D1L-
Date: In-')-(J(
Revised 01/12/01
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item #
Vote: Ayes 1 -:\ S -(., Nays.e
Change to motion to amend original documents:
'2tD \- 2~~
Absent 4 I f)
Ii E.. Resolution #
Abstain ..er
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 9 ~ 0 I
Date of Mayor's Signature: ~
Date ofClerk/CDC Signature: ~
Date Memo/Letter Sent for Signature:
0, \d:k>--/ () I
See Attached: ,,/ Date Returned: I~ I?,J 0 ,
, (
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
NullNoid After: <00 [)A.,,\ /1/- I b~O I
I
By: -
Reso. Log Updated: ./
Seal Impressed: ,,-/
Yes ,/ No By
Yes No--.L- By
Yes No ---L- By
Yes No 1"- By
Yes No By_
EOA
Finance'/ MIS
Others: ~ n, ~ offiCE:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.l
Ready to File: l!'lL.. Date: .
Revised 01/ 12/0 I
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~
Vote: Ayes 1-316-<" Nays
Change to motion to amend original documents: -
Item #
nF
e-
Abstain
Resolution #
'Zco\-2A
Absent 4. 'I
,
c;:::r
Reso. # On Attachments: V Contract term: -
Note on Resolution of Attachment stored separately: -===---
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: q 4:U b \
Date of Mayor's Signature: '1\)\ \ ()j
Date of Clerk/CDC Signature: q \.;)\ \01
Date Memo/Letter Sent for Signature: q I;) {, J 01
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
NulVVoid After: (,,(') OAt.'::, J 11-1"'-01
I
By: -
Reso. Log Updated: ,/
Seal Impressed: V
See Attached: ,./' Date Returned: /0/ II <'II
, I
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney V
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
Yes~ No By
Yes No ----<.L- By
Yes No -./-- By
Yes No --L By
Yes No /' By
EDA
Finance V MIS
m~()('\ ()H1U
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~ Date: ~
Revised 01/12/01
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # I', <; Resolution # '2.C()I- '290
Vote: Ayes 1-3)5-<" Nays 0 Abstain e- Absent L'.\"
Change to motion to amend original documents: -
Reso. # On Attachments:,/' Contract term: -
Note on Resolution of Attachment stored separately: -==--
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: Cj lJjJ () I
Date of Mayor's Signature: ~
Date of Clerk/CDC Signature: ~
Date Memo/Letter Sent for Signature: q I ;) '" I 0,
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45tb day:
NulVVoid After: Coo D"1s J R -16-61
By: -
Reso. Log Updated: .,/
Seal Impressed: I/'
See Attached: ~ Date Returned: 1 (3 - ~ -(') ,
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney -r/"
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
Yes--.L No By
Yes No-L By
Yes No---L By
Yes No ----L... By
Yes No / By
EDA
Finance t/ MIS
fY1 ~ tv ~ Cffi. cE-
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: mi
Date: 10- :z,-ol
Revised 01/12/0 I
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # 1'1 H
Vote: Ayes 1-~5-(", Nays-e--
Change to motion to amend original documents:-
Resolution # 2. CD /- 2-9 I
Abstain ..G- Absent 41 '1
Reso. # On Attachments: v"" Contract term: -
Note on Resolution of Attachment stored separately: -==--
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: q I, cr I 0 I
'~
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Date Memo/Letter Sent for Signature: ---=tj ;).Co 10 1
I
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
NullNoid After: 100 DA-;.s. J I/-)~ \;))
I
By:
Reso. Log Updated: v'
Seal Impressed: v"
See Attached: / Date Returned: It')-~-C''>\
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney V
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
Yes / No By
Yes No ---L By
Yes No ---.L... By
Yes NO/ By
Yes No By
EDA
Finance ./ MIS
Others: ~O{~ OfWE
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: \'Yr\
Date: 10-:'-01
Revised 01/12/01
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
MeetingDate(DateAdopted):~\'\ \01 Item # \i.I. Resolution# --z.OOI-Zq2.
Vote: Ayes \-3, S-t;.. Nays -e- Abstain ~ Absent "'Ij l
Change to motion to amend original documents: -
See Attached: ...-/ Date Returned: 10-1-0 \
See Attached:
See Attached:
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -'==--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
01
Date Memo/Letter Sent for Signature: q ~ G I
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
NulVVoid After: ba D~~ I iI-/ (, --(0)
I
By: -
Reso. Log Updated: ,/
Seal Impressed: .,/
Yes v' No By
Yes No~ By
Yes No~ By
Yes NO-9 By
Yes No B
EDA
Finance V MIS
mfl-.{6r l\Offtrt;
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ml"
Date: ICJI-O\
Revised 0 II 12/0 1
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # 1l"J
Vote: Ayes 1-3/ S -<.. Nays.B-
Change to motion to amend original documents: -
Resolution # 260(-- 29..'2..
Abstain .-0 Absent 4- I '/
Reso. # On Attachments:'/ Contract term: -
Note on Resolution of Attachment stored separately: =---
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
NulVVoid After: loo D~ \ J /I ~ I b -(:, I
By: -
Date Sent to Mayor: ~
Date of Mayor's Signature: ~ Of
Date of Clerk/CDC Signature: ~
Date Memo/Letter Sent for Signature: q ~\ 0 I
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Reso. Log Updated: -/
Seal Impressed: ,/'"
See Attached: 1/" Date Returned: ~
See Attached:
See Attached:
Request for Council Action & Staff Report Attached: Yes 1
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No -L By
No -L By
No ~ By
No ~ By
Copies Distributed to:
City Attorney ,/
Parks & Rec.
Finance /' MIS
Others: rnrryor ~~ ('FA c.E
Code Compliance
Dev. Services
EDA
Police Public Services
Water
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~
Date: to-4-a\
Revised 01/12/01