HomeMy WebLinkAbout10-Parks and Recreation
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCn.. ACTION
Dept:
Date: July 26, 2001
Subject: Resolutions applying for
grant funding for two programs -
Robertl.z'berg-Harrls Urban Open
Space and Recreation Program and
the Per Capita Grant Program.
From: John Kramer, ActIng Director
Parks, Recreation &
Community ServiCeS
MlCC Meeting Date:
Synopsis of Previous Council ActIon:
5/12/01 - Resolution 2001-113 adopted authorizing the Mayor or her designee to
execute an application for grantfunds.
Recommended Motion:
Adopt resolutions
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Contact person:
Rill U_yhrsan
Phone: !in~1
Supporting data attached: YAII Ward: various
FUNDING REQUIREMENTS: Amount: na
Source: (Acct. No.)
(6""'" nAc:~riptinn)
Finance:
Council Notes:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACnON
Staff Report
Subject:
Two resolutions of the City of San Bernardino authorizing the Mayor or her designee to
apply for grant funding under the Safe Neighborhood Parks, Clean Water, Clean Air, and
Coastal Protection Bond Act of 2000 (Proposition 12) for two programs: the Roberti-
Z'berg-Harris Urban Open Space and Recreation Program and the Per Capita Grant
Program.
Background:
On May 12,2001, the Mayor and Council adopted Resolution 2001-113. This resolution
authorized the Mayor to execute an application for grant funds and approved a
recommended spending plan of $2.2 million from Safe Neighborhood Parks, Clean Water,
Clean Air, and Coastal Protection Bond Act of2oo0 (Proposition 12) which Included the
Per Capita Grant Program and the Robel"tl-Z'berg-Harris Urban Open Space and
Recreation Program.
To submit the application for the funding, however, the State requires that two separate
resolutions be adopted by the City, one for each program. Once the Mayor and Council
adopt these two resolutions applying for the grant funding, the depal"tment will request
that formal contracts be prepared and, shol"tly thereafter, can request up to 10% advance
to start the design process.
Rather than reiterate the specifics of the two programs, attached for your review is the
Initial staff repol"t which accompanied the May 12 resolution and describes the programs,
their focus, funding mechanisms and City Park and Recreation projects for which the
funding wUl be used.
Flnaneiallmpact:
None
Recommendation:
Adopt resolutions.
CkTY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Annie F. Ramos, Director
Dept: Parks, Recreation & Community Services Dept.
Subject:RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR OF
THE CITY OF SAN BERNARDINO OR HER
DESIGNEE TO EXECUTE AN APPLICATION FOR
GRANT FUNDS FROM THE SAFE
NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN
Am, AND COASTAL PROTECTION BOND ACT OF
2000 (Proposition 12).
Date: April 23, 2001
Synopsis of Previous Council Action:
None
Recommended motion:
Adopt Resolution
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Signature
Contact person:
Bill Meyrahn
Phone: 384-5032
Supporting data attached: Staff Report & Resolution
Ward: Varies
$2,232,729 (grant proposed funding)
Amount: *$232,589 (City match for Roberti-Z'Berg)
FUNDING REQUIREMENTS:
Source: (Acet. No.) -Park Construction Fund (100%) over the next 6 years
(Acct. Description)
Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino or
her designee to execute an application for grant funds from the Safe Neighborhood Parks, Clean
Water, Clean Air, and Coastal Protection Bond Act of 2000 (Proposition 12).
Backl!round:
The Safe Neighborhood, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000,
responding to the recreational and open-space needs of a growing population and expanding
urban communities, is intended to revive state stewardship of natural resources by investing in
neighborhood parks and state parks, clean water protection and coastal beaches and scenic areas.
The 2000 Bond Act includes three categories of grants for support of parks and recreation at the
local level: (1) per capita block grants, (2) specified grants, and (3) competitive grants. The Per
Capita I funds are allocated to cities and districts other than a regional park district, or regional
open space district. The Per Capita II funds are allocated to small cities and districts providing
park and recreation services in urbanized areas with less than 200,000 in population.
Per Capita I and II grant funds can be used for the acquisition, development, improvement,
rehabilitation, restoration, enhancement, and interpretation of local park and recreation lands and
facilities, including renovation of recreation facilities conveyed to local agencies resulting from
the downsizing or decommissioning of federal military installations.
The City of San Bernardino's allocation was based on its 186,400 residents (Dept. of Finance
Population as January I, 2000). The State of California Park and Recreation Department has
designated their city Per Capita I allocation to be $6.43 per person and $2.64 per person for their
Per Capita II allocation. Therefore, our projected grant allocation for Per Capita I is $1,199,000
(186,400 x $6.43) and $491,400 (186,400 x $2.64) under Per Capita II, for a projected allotment
of$I,690,000 (Rounded per State Parks Department).
The City's Roberti-Z'berg-Harris per capita allocation is projected to be $542,729 (186,400 x
$2.91).
With a projected budget of $2,232,729 ($1,690,000 Per Capita and $542,729 Roberti-Z-Berg
Harris), the Parks, Recreation & Community Services Department plans to cluster their proposed
projects under this grant program to maximize its savings in the bidding process. The list below
was developed by the Parks & Recreations staff and has been reviewed and approved by the Park
& Recreation Commission and discussed with the Common Council during a luncheon workshop
on March 7, 2001. This discussion allowed the department to add "pocket parks", stage area for
Anne Shirrells Park, and trees at various sites. The proposed grant categories will include the
following:
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· New restroom & remodeling of existing restrooms
· Surfacing materials and new playground equipment at eleven park sites
. Recreation facility improvements
· Landscaping - trees, picnic shelters, and "pocket parks".
· Cash match for UP ARR grant
· Contingency funds
Staff is recommending the following spending plan from its grant allocation:
Proposed New or Remodel (ADA) Restrooms ($370.0001
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Construct new restroom at Meadowbrook Park
Construct new restroom at Mill Center Park
Construct new restroom at Perris Hill Park
Remodel restroom facility at Blair Park
Remodel restroom facility at Roosevelt Bowl
$ 95,000.
$ 95,000.
$120,000.
$ 30,000.
$ 30,000.
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ProlJosed New PlaVflround Eauipment & Surfacinfl (ADA) ($739.260)
New playground equipment/surfacing at the following parks:
. Meadowbrook Park $ 54,250.
. Mill Center $ 63,250.
. Nunez Park $ 64,635.
. Nicholson Park $ 46,000.
. Hudson Park $136,500.
. Speicher Park $ 77,000.
. Newberry Park $ 47,375.
. Anne Shirrells Park $146,625.
. Encanto Park $ 15,750.
. Lytle Creek Park $ 56,375.
. Tom Gould Park $ 31,500.
Proposed Faci/itv Improvements ($476.700)
Install Bleacher Units at the following locations:
. Meadowbrook
. Palm Field
. Delmann Heights
. Perris Hill
$ 10,000.
$ 10,000.
$ 15,000.
$ 6,700.
Repair/replace fencing and backstops at the following locations:
. Wildwood/Elks Field $ 50,000.
· Encanto Park $ 20,000.
· Guadalupe Field $ 15,000.
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Resurface Gym Floor at Hernandez Center $ 10,000.
Install anti-slip surface at Jerry Lewis Swim Center $ 20,000.
Resurface Entrance area at Nunez Park $ 25,000.
Upgrade ballfield lighting at Blair Park $225,000.
Re-roof shade structure /restroom at Hudson Park $ 10,000.
Construct 12' x 24' stage for Anne Shirrells Park $ 60,000.
Proposed Develomnent of Five "Pocket Parks ". New Picnic Shelter. & Trees
($190. OOO!
· Develop 5 pocket park sites (citywide).
Each site will include irrigation, landscaping, and
green belts, and be up to an one-acre in size $ I 00,000.
· Construct new picnic shade structure at
Littlefield Shultis $ 40,000.
. Purchase up to 400 24"/36" boxed trees
to be planted system-wide $ 50,000.
Staff is also recommending that Mayor and Common Council allocate $150,000 from these
funds to use as its required cash match in its application for up to a $500,000 Urban Parks And
Recreation Recovery Program (UPARR) federal grant from United States of Interior - National
Parks Service.
A contingency fund of$74,180 or 3% is also being recommended to handle any unforeseen price
increases.
Guidelines will be developed by State Department of Parks and Recreation for this program that
will include application forms and required documentation. The City must execute their
contracts with the State Department of Parks and Recreation by June 30, 2003 (three years from
the initial appropriation date) and complete their planned projects by June 30, 2008.
Financial Impact:
The City will be required to provide a 30% local cash match of $232,589 to cover its projected
Roberti-Z'Berg Harris block grant allocation. These funds will be budgeted from the Park
Construction Fund Account (Fund 243) with annual installments of $38,765 for the next six
years.
Recommendation:
Adopt Resolution
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RESOLUTION NO.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING .THE
2 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
AN APPLICATION FOR GRANT FUNDS FROM THE SAFE NEIGHBORHOOD
3 PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT
4 OF 2000 (pROPOSITION 12).
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7
WHEREAS, the Legislature and Governor of the State of California have approved a
8 grant for the project shown above; and
WHEREAS, the California Department of Parks and Recreation has been delegated the
9
10 responsibility for the administration of the grant project, setting up necessary procedures; and
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12
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WHEREAS, said procedures established by the California Department of Parks and
Recreation require the Grantee to certifY by resolution the approval of application(s) before
submission of said application(s) to the State; and
WHEREAS, the Grantee will enter into a contract with State of California for subject
14 project(s);
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Proposed New or Remodel (ADA) Restrooms
Proposed New Playground Equipment & Surfacing (ADA)
Proposed Facility Improvements
Proposed Development of Five "Pocket Parks", New Picnic Shelter and
Trees
Cash match for Urban Parks & Recreation Recovery Program (UP ARR)
Federal Grant
Contingency Fund
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NOW, THEREFORE, BE IT RESOLVED that the City of San Bernardino
1. Approves the filing of an application for local assistance for the above project(s)
to be funded from the Safe Neighborhood Parks, Clean Water, Clean Air, and
Coastal Protection Bond Act of2000; and
2. Certifies that City of San Bernardino understands the assurances and certification
in the application form; and
3. Certifies that City of San Bernardino has or will have sufficient funds to operate
and maintain the project(s); and
4. Certifies that City of San Bernardino has reviewed and understands the General
Provisions contained in the Project Contract shown in the Procedural Guide; and
26
Appoints the Director of Parks, Recreation & Community Services Department as agent to
27 conduct all negotiations, execute and submit all documents including, but not limited to
28 applications, agreements, payment requests and so on, which may be necessary for the
completion of the aforementioned project(s).
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
1 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
AN APPLICATION FOR GRANT FUNDS FROM THE SAFE NEIGHBORllOOD
2 PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT
3 OF 2000 (pROPOSITION 12).
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
4
5 and Common Council of the City of San Bernardino at a
Meeting,
, 2001, by the following vote to
day of
AYES
NAYS
ABSTAIN ABSENT
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23 Approved as to form
And Legal content:
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Rachel G. Clark, City Clerk
,2001.
The foregoing resolution is hereby approved this
day of
JUDITH V ALLES, MAYOR
City of San Bernardino
James F. Penman
City Attorney
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By:
3. -QI dlb -Reso. Granl-Safe Neighborhood
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY
4 FOR GRANT FUNDS FOR THE ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE
AND RECREATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS,
5 CLEAN WATER, CLEAN Am, AND COASTAL PROTECTION BOND ACT OF 2000
6 (PROPOSITION 12).
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
WHEREAS, the people of the State of California have enacted the Safe Neighborhood
Parks, Clean Water, Clean Air, and Coastal Protection Bond Act 2000 which provides funds for
10 the Roberti-l'berg-Harris Open Space and Recreation Program; and
11 WHEREAS, the Legislature of the State of California has enacted the Roberti-l'berg-
12 Harris Open Space and Recreation Program, which provides funds to certain political
13 subdivisions of the State of California for acquiring lands and for developing facilities to meet
urban recreational needs; and
14
WHEREAS, the California Department of Parks and Recreation has been delegated the
15
responsibility for the administration of the grant program, setting up necessary procedures; and
WHEREAS, said procedures established by the California Department of Parks, and
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17 Recreation require the Applicant's Governing Body to certifY by resolution the approval of the
18 City to apply for the Roberti-l'berg-Harris allocation; .
NOW, THEREFORE, BE IT RESOLVED that the City of San Bernardino
19
20 I. Approves the filing for local assistance funds from the Roberti-l'berg-Harris Urban Open
21 Space and Recreation Program under the Safe Neighborhood Parks, Clean Water, Clean Air,
and Coastal Protection Bond Act of2000; and
2. Certifies that City of San Bernardino has or will have sufficient funds to operate and
maintain the Project( s); and
3. Certifies that City of San Bernardino has reviewed, understands and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
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Appoints the Director of Parks, Recreation and Community Services as agent to conduct all
negotiations, execute and submit all documents including, but not limited to applications,
agreements, payment requests and so on, which may be necessary for the completion of
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY
FOR GRANT FUNDS FOR THE ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE
AND RECREATION PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS,
CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000
(pROPOSITION 12).
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
Meeting,
, 2001, by the following vote to
thereof, held on the
wit:
day of
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2001.
JUDITH VALLES, MAYOR
City of San Bernardino
Approved as to form
And Legal content:
James F. Penman
City A omey
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RESOLUTION NO.
1
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY
FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE
3 SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL
4 PROTECTION BOND ACT OF 2000 (pROPOSITION 12).
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alternatives to social problems; and
10 WHEREAS, the California Department of Parks and Recreation has been delegated the
11 responsibility for the administration of the grant program, setting up necessary procedures; and
12 WHEREAS, said procedures established by the California Department of Parks and
13 Recreation require the governing body to certify by resolution the approval of the Grantee to
apply for the Per Capita Allocation, and
14
WHEREAS, the Grantee will enter into a Contract with State of California for subject
15 Project(s);
16 NOW, THEREFORE, BE IT RESOLVED that the City of San Bernardino
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Approves the filing for local assistance funds from the Per Capita Grant Program under
the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act
of 2000; and
Certifies that City of San Bernardino has or will have sufficient funds to operate and
maintain the Project(s); and
Certifies that City of San Bernardino has reviewed, understands and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
Appoints the Director of Parks, Recreation and Community Services as agent to conduct
all negotiations, execute and submit all documents including, but not limited. to
applications, agreements, payment requests and so on, which may be necessary for the
completion of project( s).
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY
FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE
SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL
PROTECTION BOND ACT OF 2000 (pROPOSITION 12).
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a Meeting,
thereof, held on the day of , 2001, by the following vote to
wit:
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN ABSENT
The foregoing resolution is hereby approved this
day of
,2001.
JUDITH VALLES, MAYOR
City of San Bernardino
Approved as to form
And Legal content:
James F. Penman
City Attorney
By:
,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ - '" --0 \ Item #
Vote: Ayes \- '\ Nays-e-
1 D 4 Resolution # 2Ccll - 2"'14
Abstain kJ Absent -6-
Change to motion to amend original documents:
Reso. # On Attachments: /
Contract term:
NulINoid After: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
fI
Date Sent to Mayor: 'k' - t - () \
Date of Mayor's Signature: Y-9-0 I
Date of Clerk/CDC Signature: ~ - '1 -C \
Reso. Log Updated:
Seal Impressed:
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Date Memo/Letter Sen
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
ttached:
Date Returned: -
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Yes /" No By
Yes No ./ By
Yes No ~ By
Yes No v By
Yes No / By
Copies Distributed to:
City Attorney /
Parks & Rec. ,/"
Code Compliance
Dev. Services
EDA
Finance
MIS
Police
Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: f'<<I
Date: ~-q -(j l
Revised 01/1210 I
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): S-~'" -0\ Item # 106 Resolution #
Vote: Ayes \-1 Nays -e Abstain.er
Change to motion to amend original documents:
?<XJ\-z4S
Absent e
Reso. # On Attachments: ,,/'
Contract term:
NullNoid After: -
Note on Resolution of Attachment stored separately: --=
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W /COUNTY By:
r-r
Date Sent to Mayor:
Date of Mayor's Signature:
~~"'-O\
g---q-Ol
~~q-o I
Reso. Log Updated:
Seal Impressed:
./
,/
Date of Clerk/CDC Signature:
Date Memo/Letter Sent or Igna
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
ched:
See Attached:
Date Returned: -
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Yes ,/" No By
Yes NO-L By
Yes No~ By
Yes No /BY
Yes No _ By
Copies Distributed to:
City Attorney t/
Parks & Rec. ,/'
Code Compliance
Dev. Services
EDA
Finance
MIS
Police
Public Services
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: 1\11"
Date: Y -<4 -C) I
Revised 01/12/01