HomeMy WebLinkAbout10-Human Resources
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
EDWARDS,RAYA
Subject:
REORGANIZATION OF PUBLIC
WORKS DMSION - DEVELOPMENT
SERVICES DEPARTMENT
Dept:
HUMAN RESOURCES
JUNE 5, 2001
CFi/G/j'wAL
Date:
Synopsis of Previous Council Action:
On June 20,2001, the Personnel Committee recommended this item fur approval,
~econvnended MotIon:
1. Delete position of Survey Party Chief, Range 2409, $3,414 - $4,149/month.
2. Delete position of Maintenance Worker II, Range 1319, $2,179 - $2,649/month.
3. Upgrade position of Survey Party Technician II, Range 1336, $2,372 - $2,883/montb, to
Engineering Assistant I, Range 1374, $2,867 - $3,485/month.
4. Upgrade position of Engineering Aide, Range 1326, $2,256 - $2, 743/month, to
Engineering Assistant I, Range 1374, $2,867 - $3,485/month.
5. Upgrade position of Account Clerk II, Range 1287, $1,858 - $2,258/month, to Account
Clerk III, Range 1316, $2,147 - $2,609/month.
6. Upgrade position of Engineering Assistant III, Range 1423, $3,660 - $4,449/month, to
Engineering Associate, Range 2448, $4,147 - $5,040/month,
7. Upgrade position of City Engineer, Range 4555, Step 16, $8,185/month, to Deputy
Director/City Engineer, Range 4565, Step 16, $8,604Imonth.
8. Add one (1) position of Senior Engineer, Range 4505, $5,510 - $6,697/month.
9, Add one (1) position ofTraffic Signal Electrician II, Range 1376, $2,896 - $3,520/month.
10, Add one (I) position of Secretary, Range 1307, $2,052 - $2,495/month.
11. Direct the Human Resources Department to update Resolution 6413, Sections Ten,
Eleven and Fourteen, and Resolution 97-244, to reflect these Part~~ns. <-
Si9nat~
AntacI Person:
Ed Raya
Phone:
384-5161
iupporting Data Allached:
:UNDING REQUIREMENTS:
Yes
Ward:
Amount:
$83,217
Source: (Acct No)
(Acct Description)
Finance:
(p /lJD!tJI_
b/tL19
::Wncil Notes:
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Staff is recommending a reorganization plan for the Public Works Division of the Development
Services Department.
BACKGROUND:
The proposed staff changes will allow the Division to continue improving the quality of service
to the development community as well as continue the Division's focus on accelerating the
delivery of projects in the Capital Improvement Program (CIP). The specific reorganization
involves:
Deletions:
Vacant Survey Party Chief - The department is proposing the deletion of this vacant
position, Currently, the department has two (2) Survey Party Chief positions budgeted.
Each Survey Party Chief supervises a separate crew. One of the Survey Party Chief
positions has been vacant fur approximately two months, During this time, the crews
have been consolidated into one crew and supervised by the rel}\8ining Survey Party
Chief. The operation has functioned well with this arrangement. The department is
requesting authority to delete this position and use the funds to help offset the addition of
staff in more critical areas.
Maintenance Worker II - The department is also recommending the deletion a
Maintenance Worker II position as a means of partially funding the additional staff in
critical areas. The Signing and Striping crew currently has a vacant Lead Maintenance
Worker position. The department is conducting an internal promotion from the ranks of
the Maintenance Worker II's, Upon completion of the promotional process, there will be
a vacant Maintenance Worker II position. The process which the crews use to complete
the street striping was recently changed include the use of thermoplastic paint. This
process creates a longer lasting street marking which should result in less frequent
restripping, thus allowing the department to eliminate this vacant position without any
impact to this operation and redirect resources into other more critically needed areas,
U D2rades
Survey Party Technician II to ED2inee~ Assistant I - Due to staffing shortages, the
current Survey Party Technician n has been handling the duties of Engineering Assistant
I for approximately 12 months. During this time, the survey function which had
previously been handled by two crews has been consolidated into one crew and has
operated effectively, At this time, it has been determined that the needs of the
department require additional Engineering staff. The employee in the current Survey
Party Chief position meets the minimum qualifications and will be provisionally placed
into the Engineering Assistant I position in accordance with Civil Services Rules,
EDllineerim! Aide to En!,ineer~ Assistant I - The Engineering Aide is currently weant.
The department fuels that a higher level of technical knowledge is necessary to assist in
processing the increased volume of projects, The department will conduct a full
recruitment to fill the newly created position.
Account Clerk II to Account Clerk ill - The division currently bas a filled Account Clerk
II and is requesting an upgrade to an Account Clerk ill to support the accelerated Capital
Improvement Program (CIP) and associated increase in workload. The position bas the
critical responsibility of timely processing of progress payments/pay estimates to
contractors for CIP projects, documentation of change orders to contracts, preparation
and assembly of documentation fur purchase orders fur contract awards, compiling data
on informal bids and tracking of chargebacks fur staff time spent on CIPs, This position
will also be responsible fur preparation of timely billings to outside agencies for traffic
signal maintenance agreements and tracking of outstanding invoices, The employee in
the current Account Clerk II position meets the minimum qualifications and will be
provisionally placed into the Account Clerk ill position in accordance with Civil Service
Rules.
Enaineering Assistant ill to En~ineerinl! Associate - The Engineering Assistant ill
position is currently vacant and staff is recommending an upgrade to Engineering
Associate level position. This upgrade is necessary in order to attract candidates skilled
and experienced enough to administer the traffic model and to adequately review traffic
studies, In addition, there is a signifieant increase in activity on federaVstate aid
applications now being handled by the Traffic Engineering Division, which has resulted
in very positive resuhs fur the City, There is also a high level of cooperation and
coordination with Caltrans and SANBAG staff required on transportation related
planning issues. Examples of such projects include CETAP (Riverside/San Bernardino
County transportation corridor activities) and the planning associated with projects on the
1-215 and Route 30 Freeways and the conceptual design of the freeway interchanges.
The department will conduct a full recruitment to fill this position.
Citv En~ineer to Denutv Director/City Engineer - The Engineering Division bas seen a
large increase in the amount and value of Capital Improvement Projects (CIP) in the past
two years and will see a dramatic increase in the upcoming fiscal year, The responsibility
for the design, engineering and construction of these projects rest with the City Engineer.
The nature of these projects require that the City Engineer work closely with elected
officials, City departments, community representatives and other government
organizations, In addition, the City has experienced a dramatic increase in federal and
state aid due in large part to the support provided by the Engineering Division. Given the
increased emphasis in this area, we are recommending a title and salary adjustment which
reflects duties and responsibilities of the position.
Additions:
Senior Engineer - The City currently bas one (l) Senior Engineer position filled. This
position oversees approximately ten major projects. Staff is recommending the addition
of another Senior Engineer to divide responsibility for major projects with the existing
position. In addition, this new position will spend time on overseeing the major projects
in the community, which are being administered by SANBAG and/or Cahrans and which
will have a tremendous impact on the future of the City. These projects include the
Route 30 (210) and 1-215 Freeways, 1-10 and Tippecanoe Interchange projects and the
two AD 2928, $17M Grade Separation. Even projects not directly admin;.nered by the
City require a significant amount of staff time in coordinating with Cahrans and
SANBAG staH: if the City's interests are to be adequately addressed. Staff feels that two
(2) Senior Engineers will provide the City with the ability to insure that its concerns are
addressed. The projects directly adm;n;stered by City staff also require a tremendous
amount of technical administrative staff time. The department will conduct a full open
recruitment to fill this newly created position.
Traffic Electrician II - The Traffic Signal Electrician II position is necessary to help the
Traffic Signal Section implement some of the utility cost saving measures proposed in
the FY 2001-02 Capital Improvement Program (CIP) and maintain an adequate level of
service on overall traffic signal and street light maintenance activities. The overall
staffing in the Traffic Signal Section is well below normal levels, and the resuh is an
inability to do any adequate maintenance on City traffic signals. The department will
conduct a full open recruitment to fill this newly created position.
Secretary - This position is needed to provide administrative support to the City Engineer,
Traffic Engineer and Senior Civil Engineers. Critical tasks which need to be perfurmed
include assistance with preparation of staff reports to the Council, assistance with
preparation of the Capital Improvement Program (CIP) documents, designing furms and
tables and gathering statistics fur progress reports on capital projects, maintaining
calendars and appointment schedules, and providing general secretarial support to Public
Works Division mSllllgement. This position is extremely important in assisting
management staff in keeping track of CIP projects, grantJfunding application deadlines,
contract award staff reports to Council and many routine deadlines. The department will
conduct a full open recruitment to fill this newly created position.
In an effort to provide improved project oversight, it is recommended that the above referenced
position changes be made. These positions when filled will help implement the accelerated
Capital Improvement Program (CIP), including compliance with the funding requirements and
deadlines, overseeing of project design and monitoring of costs in relation to improved
responsibility in the Department Review Process (DRP). Additionally, these changes will
improve customer service and quality control As evidenced by the recent approval of two $17M
grade separation projects in the City of San Bernardino, and staff's request fur reimbursement of
City expenditures ($359,000) related to the Orange Show Road Project, the $IM sound wall
along Route 30 and improved City access related to the proposed freeway improvement projects,
senior level staff time freed up to be utilized on these types of issues can be extremely productive
in furthering the City's ability to capture available funding and ultimately deliver projects to the
field.
FINANCIAL IMPACT
Deletions:
Survey Party Chief
(Range 2409, Step 5, $4,149/mo.)
$4,149 x 12 = $49,788
Benefits 8.084
($57,872)
Maintenance Worker II
(Range 1319, Step 5, $2,649/mo.)
$2,649 x 12 = $31,788
Benefits 6.897
($38,685)
Total Savings: ($96,557)
Upgrades:
Survey Party Technician II to
(Range 1336, Step 5, $2,883/mo.)
$2,883 (Step 5) x 12 =$34,596
Benefits 5.550
($40,146)
Engineering Assistant I
(Range 1374, $2,867 - $3,485/mo.)
$3,161 (Step 3) x 12 = $37,932
Benefits 5.840
$43,772
Cost: $3,626
Engineering Aide to
(Range 1326, Step 5, $2,743/mo.)
$2,743 (Step 5) x 12 = $32,916
Benefits 7.046
($39,962)
Engineering Assistant I
(Range 1374, $2,867 - $3,485/mo.)
$3,010 (Step 2) x 12 = $36,120
Benefits 7.328
$43,448
Cost: $3,486
Account Clerk II to
(Range 1287, Step 5, $2,258/mo.)
$2,258 (Step 5) x 12 = $27,0%
Benefits 6.096
($33,192)
Account Clerk ill position
(Range 1316, $2,147-$2,609/mo.)
$2,485(Step 4) x 12 = $29,820
Benefits 6.333
$36,153
Cost: $2,961
Engineering Assistant ill to
(Range 1423, Step 5, $4,449/mo.)
$4,449 (Step 5) x 12 =$53,388
Benefits 8.054
($61,442)
Engineering Associate
(Range 2448, $4,147 - $5,040/mo.)
$4,800 (Step 4) x 12 =$57,600
Benefits 9.922
Benefits $67,552
Cost: S6,110
City Engineer to
(Range 4555, Step 16, $8, 185/mo.)
$8,185 (Step 16) x 12 = $98,220
Benefits 14.935
($113,155)
Deputy Director/City Engineer
(Range 4565, Step 16, $8,604/mo.)
$8,604 (Step 16) x 12 = $103,248
Benefits 15.372
$118,620
Cost: S5,465
Total Cost of Upgrades: $21,618
Additions:
Senior Engineer
(Range 4505, $5,510 - $6,697/mo.)
$5,510 (Step 1) x 6 = $33,060
$5,785 (Step 2) x 6 = 34,710
Benefits 16.864
$84,634
Traffic Signal Electrician II
(Range 1376, $2,896 - $3,520/mo.)
$2,896(Stepl)x6= $17,376
$3,040 (Step 2) x 6 = 18,240
Benefits 6.418
$42,034
Secretary
(Range 1307, $2,052 - $2,495/mo.)
$2,052 (Step 1) x 6 = $12,312
$2,155 (Step2 ) x 6 = 12,930
Benefits 6.216
$31,458
Cost of Additions: S158,126
Savings:
Upgrades
Additions:
Total Estimated Cost:
($96,557)
21,648
158.126
S83,217
The total cost of these personnel actions is estimated to be $83,217. The actual cost to the
general fund will be less based on the department's ability to increase "cbargebacks" to the
Capital Improvement Program (CIP) projects, continued increases in engineering fees associated
with land development projects (meant to offset staff costs), and the increased ability to capture
the cost of design, administration and inspection services allowable for federal and state aid
projects that is currently not being expended and passed along to Cahrans and SANBAG. The
exact amount that the department will be able to cbargeback is unknown at this time; however, it
is anticipated that the $27 million Capital Improvement Program (CIP) budget recommended for
FY 2001-02 will provide many opportunities for increased cbargebacks.
RECOMMENDATION
1. Delete position of Survey Party Chief; Range 2409, $3,414 - $4, 149/month.
2. Delete position of Maintenance Worker II, Range 1319, $2,179 - $2,649/month.
3. Upgrade position of Survey Party Technician II, Range 1336, $2,372 - $2,883/month, to
Engineering Assistant I, Range 1374, $2,867 - $3,485/month.
4. Upgrade position of Engineering Aide, Range 1326, $2,256 - $2,743/month, to
Engineering Assistant I, Range 1374, $2,867 - $3,485/month.
5. Upgrade position of Account Clerk II, Range 1287, $1,858 - $2,258/month, to Account
Clerk III, Range 1316, $2,147 - $2,609/month.
6. Upgrade position of Engineering Assistant III, Range 1423, $3,660 - $4,449/month, to
Engineering Associate, Range 2448, $4,147 - $5,040/month.
7. Upgrade position of City Engineer, Range 4555, Step 16, $8,185/month, to Deputy
Director/City Engineer, Range 4565, Step 16, $8,604/month.
8. Add one (1) position of Senior Engineer, Range 4505, $5,510 - $6,697/month.
9. Add one (1) position ofTraffic Signal Electrician II, Range 1376, $2,896 - $3,520/month.
10. Add one (1) position of Secretary, Range 1307, $2,052 - $2,495/month.
11. Direct the Human Resources Department to update Resolution 6413, Sections Ten,
Eleven and Fourteen, and Resolution 97-244, to reflect these particular actions.
HRI Agenda Items.SR.Pub. Works.Reorg
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ENGINEERING ASSISTANT I
(Civil Engineering Division)
JOB DESCRIPTION
Under supervision, to perform entry-level technical engineering work in the design, review
and planning of public works and traffic control projects; to assist in the preparation of
engineering plans and drawings; and, to perform related work as required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general public and City
department staffs.
Prepares simple designs and plans for public improvements, including streets, curbs and
gutters, sewers, storm drains, culverts, traffic signals, sidewalks and buildings; seeks
assistance from and consults with others on difficult engineering problems.
Reviews and checks public works plans for correctness of engineering methods, accuracy
of calculations and conformance with established engineering procedures, referring the
more complex plans to other technicians; draws plans using standard drafting machines;
prepares simple traffic regulatory plans and assists in the preparation of complex traffic
regulatory plans.
Reviews and checks completed designs, specifications, cost estimates, legal descriptions
and related work of consultant engineers involved in municipal projects; prepares maps,
drawings, engineering records and files.
Provides engineering information to contractors, engineers and members of the general
public; prepares reports pertaining to engineering design work; conducts studies for future
projects involving the collection and interpretation of a variety of data necessary to project
conditions and requirements.
Issues public works construction permits and grading permits; composes
correspondence; routinely adheres to and maintains a positive attitude towards City and
Department goals; and performs related work as required.
MINIMUM QUALIFICATIONS
Sixty semester (60) units (90 quarter units) of college-level courses in Civil or General
Engineering; or a certificate as an Engineer-in-Training (EIT); or a Land Surveyor in
Training (LSIT) certificate.
Possession of valid Class "C. California Driver's License is required. For out-of-state
applicants, a valid driver's license is required. A valid Class .C. California driver's license
Page 1 of 2
must be obtained within ten (10) days of apointment (CA Vehicle Code 12405c).
GENERAL QUALIFICATIONS
Knowledae of:
Basic statistics;
Statistical and graphic presentation of materials;
Terminology used in civil and related field and office engineering work;
General engineering symbols;
Principles and practices of cMI engineering;
Intermediate mathematics through trigonometry;
Drafting principles, techniques and eqJ,lipment;
General research, statistical and report writing methods.
Ability to:
Read and understand blueprints, plans and specifications;
Design and draft streets, drainage systems, sewers and other public works
improvements;
Prepare, draft and maintain maps and drawings;
Make mathematical computations quickly and accurately;
Interpret engineering notes accurately;
Operate a vehicle observing legal and defensive driving practices;
Understand and cany out oral and written instructions;
Establish and maintain effective relationships with those contacted in the course of
work;
Retrieve sets of plans from storage area;
Work indoors and out in a variety of environmental conditions;
See in the normal visual range with or without correction;
Hear in the normal audio range with or without correction;
Transport up to 20 Ibs. in the course of work;
Exhibit normal range of body motion.
ORGANIZATIONAL RELATIONSHIPS
The class of Engineering Assistant I (Civil Engineering Division) is the entry level in the
engineering series. Line supervision is received from a professional engineer. Lead
supervision may be received from a higher level technician on assigned projects.
APPROVED: g",~ J2 /~ t.#
Director of Human Resources
DATE:
~II~I
(
CSB APPROVED:
2/13/01
HRlJO:30432.ENGINEERING.ASST.I 0211412001 dp
Page 2 of 2
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ACCOUNTANT III
JOB DESCRIPTION
Under general supervision, performs a variety of professional
municipal accounting work of greater difficulty in the supervision
and maintenance of financial records; is in charge of assigned
functional areas of the accounting system; reviews and signs off on
work assignments for accuracy; and performs related work as
required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general
public and city department staffs.
Organizes and supervises assigned departmental accounting services,
such as general accounting, bank reconciliation and maintenance of
accounts receivables; maintains budgetary and expense controls;
develops and evaluates accounting systems and procedures; conducts
research and provides data for expenditures and cash requirements
and long-term indebtedness.
Participates in preparation of annual budget and revenue
projections; conducts assigned internal audits and special
accounting studies as assigned, including designing the projects,
conducting necessary investigations/research and preparing reports
of findings and recommendations.
Prepares reports and maintains records on the status of operations;
works with consultant auditors, providing requested data, records
and explanation of procedures; reconciles cash receipts to reports
of the City Treasurer; prepares financial statements and reports.
Assists insupervising, training and evaluating personnel; assists
in the administration of service contracts associated with assi9ned
areas of responsibility; assists in the preparation of the City
budget, analyzing budget requests and developing projections and
other budgetary data.
Monitors assigned budget accounts; attends meetings and represents
the department; provides information to and consults with the
public; operates specialized office equipment, such as a
calculator and computer terminal; operates City vehicles.
Routinely adheres to and maintains a positive attitude towards city
and Department goals; and perfo~s related work as required.
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MINIMUM OUALIFICATIONS
Bachelor's degree in accounting, business administration or finance
and 3 years of experience in municipal or commercial accounting
work or California certification as a Certified Public Accountant.
Possession of a valid Class "C" California Driver's License is
required.
GENERAL OUALIFICATIONS
Knowledae of:
principles of municipal accounting:
Business math: ,
Financial analysis and research procedures:
Modern office equipment and procedures:
General principles of supervision and training:
English usage, spelling, grammar, punctuation and report
writing:
Abilitv to:
See in the normal visual range with or without correction:
Hear in the normal audio range with or without correction:
Transport materials and supplies weighing up to 10 pounds;
operate a vehicle observing legal and defensive driving
practices:
Establish and maintain effective relationships with those
contacted in the course of work;
Classify fiscal documents and transactions:
Make arithmetic computations quickly and accurately:
Operate a calculator quickly and accurately:
Operate a computer terminal:
Understand and carry out oral and written instructions:
Perform professional-level accounting of above-average
difficulty;
Read, understand, interpret and apply specific accounting and
fiscal requirements, procedures and policies.
Analyze accounting and auditing problems and develop effective
controls;
Gather, organize and analyze information and arrive at sound
conclusions:
Supervise, assign, train, and plan and direct the work of,
professional accounting and clerical staff.
ORGANIZATIONAL RELATIONSHIPS
The class of Accountant III is the workinq-supervisory class in the
Finance Department professional accountinq series. Supervision is
received from the Accountinq Manaqer or the Director of Finance.
Supervises completion of various projects assiqned to staff.
APPROVED: ~AM/V?A )./;//Jr7)
Director of Personnel
DATB: hA.-l ".//7/2_;/ /~, /997
C.8.B.APPROVED:
2/11/97
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ENGINEERING ASSOCIATE
(Civil Engineering Division)
JOB DESCRIPTION
Under direction, performs responsible engineering work related to the design and
construction of public works projects; supervises the preparation of engineering plans and
drawings; and, performs related work as required.
REPRESENTATIVE DUTIES
Provides courteous and expedient custolTl;r service to the general public and City
department staffs.
Prepares designs and plans for public improvements, such as street paving and widening,
curbs and gutters, sewers, storm drains, culverts, sidewalks and buildings; consults with
other engineers on difficult engineering problems; reviews and checks designs and plans
for correctness of engineering methods, accuracy of calculations and conformance with
established engineering procedures.
Reviews and checks completed designs, specifications, cost estimates, legal descriptions
and related work of consultant engineers doing municipal projects; directs the preparation
and maintenance of maps, drawings, engineering records and files.
Provides engineering information to contractors, engineers and members of the general
public; attends and participates in meetings and conferences with other departmental
administrators, public officials and professional organizations; maintains records;
prepares reports pertaining to engineering design work; operates City vehicles; and
routinely adheres to and maintains a positive attitude towards City and Department goals.
MINIMUM QUALIFICATIONS
Sixty semester units (90 quarter units) of college-level courses in civil engineering.
Bachelor of Science degree in Civil Engineering is highly desirable. A certificate as an
Engineer-in-Training or registration as a Civil Engineer in the State of Califomia is highly
desirable. Three (3) years of recent supervisory-level technical engineering experience
with emphasis in civil engineering or two (2) years of experience at or equivalent to the
level of Engineering Assistant II in the City of San Bemardino.
Possession of a valid Class .C. Califomia Driver's License. For out-of-state applicants, a
valid driver's license is required. A valid Class .C. Califomia driver's license must be
obtained within ten (10) days of apointment (CA Vehicle Code 12405c).
Page 1 of3
-.
GENERAL QUALIFICATIONS
Knowtedae of:
Statistics;
Statistical and graphic presentation of materials;
General research, statistical and report writing methods;
Engineering, economics and project cost/construction estimating;
Tenninology used in civil and related field and office engineering work;
Zoning ordinances, setbacks, tax and improvement easements and
encroachments;
Methods, materials and standard engineering specifications used in the
construction of utility projects; ~
Principles of supervision and training; -
Intennediate mathematics through trigonometry;
Drafting principles, techniques and equipment;
Basic principles and practices of architectural design;
Plan checking methods;
Applicable laws, codes and regulations;
Appropriate safety precautions and procedures.
Ability to:
Read and understand blueprints, plans and specifications;
Evaluate materials, workmanship and construction methods;
Prepare, draft and maintain maps and drawings;
Review and evaluate engineering plans for competency;
Schedule and program work on a long-tenn basis;
Make mathematical computations quickly and accurately;
Interpret engineering notes accurately;
Apply civil engineering principles and practices to the solution of difficult problems
related to the design and construction of public works projects;
Plan, organize, assign and supervise the work of a small group of engineering
technicians;
Prepare clear and concise reports;
Perfonn the more difficult and responsible engineering work of the unit;
Operate a vehicle observing legal and defensive driving practices;
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those contacted in the course of
work;
Climb up and down ladders transporting sets of plans;
Work indoors and out in a variety of environmental conditions including fumes,
dust, noise and temperature changes;
See in the nonnal visual range with or without correction;
Hear in the nonnal audio range with or without correction;
Transport up to 50 pounds in the course of work;
Page 2 of 3
Exhibit normal range of body motion.
ORGANIZATIONAL RELATIONSHIPS
The class of Engineering Associate (Civil Engineering Division) is the working-supervisory
level in the engineering series. Supervision is received from a Senior Civil Engineer.
Supervision is exercised over a staff of Engineering Assistants (Civil Engineering
Division).
APPROVED:
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Director of Human esoUrces
DATE:
V/y'e (
CSB APPROVED:
2/13/01
HRlJob Descriplions:30441.ENGINEERING.ASSOC 02114101 dp
Page 3 of3
CITY OF SAN BERNARDINO
DEPUTY DIRECTOR/CITY ENGINEER (U)
Class specifications are intended to present a descriptive list of the range of duties peiformed by employees in the
class. Specifications are not intended to reflect all duties peiformed within the job.
SUMMARY DESCRIPTION
Under administrative ilirection, assist the department director in, managing, supervising and coordinating
the activities and operations of the Development Services Department. Specifically, responsible for
overall management and supervision of the Public Works Division of the Development Services
Department. Coordinates assigned activities w;th other divisions, departments and outside agencies;
provides highly responsible and complex administrative support to the Director of Development Services;
and performs related work as required.
ORGANIZATIONAL RELATIONSHIPS
The Deputy Director/City Engineer is a division head in the Public Works Division of the Development
Services Department. Works under the supervision of the Director of Development Services. And acts as
director in his absence. Supervises subordinate personnel and activities of the Public Works Division.
REPRESENTATIVE DUTIES
The following duties are typical for positions in this classification. Any single position may not peiform all of these
duties and/or may peiform similar related duties not listed here:
I. Provides courteous and expeditious customer service to the general public and City department staffs.
2. Assumes management responsibility for assigned services and activities of the Public Works Division
including engineering design and contract administration and acts as the department director in the
absence of the Director of Development Services..
3. Manages and participates in the implementation of goals, objectives, policies and priorities for
assigned programs; recommends and administers policies and procedures.
4. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures;
recommends, w;thin departmental policy, appropriate service and staffing levels.
5. Plans, directs, coordinates and reviews the work plan for assigned staff; assigns work activities,
projects, and programs; reviews and evaluates work products, methods and procedures; meets w;th
staff to identify and resolve problems.
6. Serves as a technical advisor to the Mayor, City Administrator, Common Council and department
heads concerning public works systems and engineering proposals and programs.
7. Confers w;th the City Administrator, other departments, outside government agencies and engineers
on policies, programs, procedures and long-range capital improvement programs.
8. Confers with and advises supervisory assistants on problems relating to the design and construction of
public works systems, the interpretation and enforcement of construction codes, the repairing and
maintenance of streets, sewers and storm drains, the securing of rights-of-ways or easements and the
design and operation of traffic and street lighting systems.
9. Confers with subdividers, contractors and engineers on issues relating to subdivision improvements
and public works design and construction; supervises the maintenance of records, official maps and
files; directs the and the formulation of a long-term program of public works improvements.
Page-l
CITY OF SAN BERNARDINO
Deputy Director/City Engineer (Coutiuued)
9. Confers with subdividers, contractors and engineers on issues relating to subdivision improvements
and public works design and construction; supervises the maintenance of records, official maps and
files; directs the and the formulation of a long-term program of public works improvements.
10. Directs the preparation of calls for bids and recommends award of contracts; prepares the five-year
capital improvement program.
11. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training;
works with employees to correct deficiencies; implements discipline procedures.
12. Oversees and participates in the development and administration of the division's annual budget;
participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors
and approves expenditures; implements adjustments.
13. Serves as the liaison for the Public Works Division with other divisions, departments and outside
agencies; negotiates and resolves sensitive and controversial issues.
14. Provides responsible staff assistance to the Director of Development Services.
15. Attends and participates in professional group meetings; stays abreast of new trends and innovations
in the field of engineering design and construction; appears before the general public at conferences,
public hearings, seminars, associations, etc., relating to public works activities.
16. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
17. Routinely adheres to and maintains a positive attitude towards City and Department goals.
18. Performs related work as required.
GENERAL OUALIFICATIONS
Knowled2e of:
Civil engineering principles, practices, methods and procedures involved in the field of municipal
public works;
Principles and practices of office management, administration, supervision, training and public
relations;
Modem office procedures, methods and equipment including computers and related software;
Electrical principles as they relate to buildings, lighting and traffic signals;
Traffic engineering principles and practices;
Basic principles of planning and zoning;
Legal and administrative principles related to municipal public works improvement districts and on
enabling state laws;
City and state building codes;
Common legal descriptions and procedures for the acquisition of real property;
Budget preparation;
NPDES administration;
Pertinent Federal, State and local laws, codes and regulations.
Ability to:
Prepare plans, estimates and specifications for streets, sewers, storm drains, viaducts and other public
projects;
Review and evaluate engineering plans for competency;
Page - 2
CITY OF SAN BERNARDINO
Deputy Director/City Engineer (Coutiuued)
Apply civil engineering principles to the solution of specific engineering problems in the field of
public works;
Supervise and direct a staff of engineers, professional and technical personnel engaged in the field
and office;
Operate a variety of office eqlripment including computers and applicable software applications;
Plan and develop a budget and work program;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective relationships with those contacted in the course of work.
Minimnm Oualifications - Any combination of education and experience that would likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Bachelor's degree in civil engineering, or a closely related field, and seven years of progressively
responsible field and office experience in civil engineering work at the professiona1level, five years
of which must have been at a supervisory level in the management and direction of a variety of public
works activities.
PLUS
License or Certificate:
A California certificate of registration as a civil engineer. Land Surveyor's license is desirable, if
registered after 1982.
Possession of a valid Class "C" California driver's license.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successjUlly peiform the
essential jUnctions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
peiform the essential job jUnctions.
Environment: Normal office setting with some travel to attend meetings.
Phvsica1: Incumbents reqlrire sufficient mobility to work in an office setting and operate office
equipment.
Vision: See in the normal visual range, with or without correction; vision sufficient to read small
print, computer screens and other printed documents.
Bearin!!: Hear in the normal audio range, with or without correction.
APPROVED:
DATE:
Director of Human Resources
CSB APPROVED DATE:
Page - 3
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SENIOR CIVIL ENGINEER
(Capital Projects/Land Development)
JOB DESCRIPTION
Under the direction of the City Engineer, perfonns responsible engineering work involving
the planning, preparation of development conditions, designing, coordinating, scheduling
and construction management of land development or capital improvement projects.
Incumbent is responsible for conditioning new projects, managing plan check, pennit
issuance, inspection and special assignments. Positions in this class may be assigned in
either the Land Development Operations or the Capital Projects section of the Public
Works Division of the Development Services. Department; and, perfonns related work as
required. '
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general public and City
department staffs.
Coordinates and administers all phases of land development and public works
construction projects; manages preliminary development applications; prepares
conditions of approval; provide leadership, management and staff supervision in the
assigned section; participates in budget preparation and monitoring; assists in the
development of project plans; prepares preliminary estimates of project costs and identify
funding sources.
Develops project requirements and task lists; reviews and interprets plans and
specifications; drafts and reviews new City ordinances; coordinates and administers all
phases of City Capital Improvement Projects; administers construction and professional
services contracts; coordinates activities with other City departments, the County and
other governmental agencies.
Manages and directs miscellaneous assignments from the City Engineer; confers with
applicants and agency representatives to identify problems and resolve issues affecting
construction and land developments projects; prepares and presents verbal and written
reports as necessary; represents Division at Commission/special Committee meetings;
fonnulates and presents proposals and recommendations.
Develops Section goals; objectives, policies, procedures and work standards; participates
in departmental administration, planning and training; maintains records and prepares
written reports relating to division activities; assists in supervising, training and evaluating
personnel.
Makes presentations at various public forums; represents the Division at staff meetings,
other agency meetings and with the pl.lblic as required; provides assistance to other
Page 1 of 3
.
public, City staff and other govemmental agencies; plans, organizes, assigns, directs and
reviews the work of staff.
Assists in regional transportation planning; oversees traffic signal design; analyzes traffic
flow date, including speed and volume analysis, accident surveys, parking analysis,
signing and channelization studies and signal coordination; administers the operation,
maintenance and installation of traffic signs and signals; and, performs related duties and
special projects as required.
Routinely adheres to and maintains a positive attitude towards City and department goals.
MINIMUM QUALIFICATIONS
-
Certificate of Registration as a Professional Civil Engineer in the State of Califomia. A
Bachelor's degree in Civil Engineering or a closely related field; and, a minimum of four
(4) years of increasingly responsible professional engineering experience, preferably in a
municipal govemment environment, including two (2) years of supervisory experience.
Ten (10) years of related experience, preferably with a public agency as an advanced-
level Assistant Engineer or above, can be substituted for the Certificate of Registration as
a Professional Civil Engineer in the State of Califomia.
Possession of a valid Class .C. Califomia Drivers' License is required. For out-of-state
applicants, a valid driver's license is required. A valid Class 'C' Califomia driver's license
must be obtained within ten (10) days of appointment (CA Vehicle Code 12405c).
GENERAL QUALIFICATIONS
Knowledae of:
Principles and practices of civil engineering;
Municipal public works administrating;
Planning and design;
Processing of right-of-way acquisitions;
Methods, materials and techniques employed in public works construction;
Project planning and programming;
Environmental engineering and management;
State and federal regulatory agencies, commission policies and procedures for
compliance;
Applicable state, federal land local laws, regulations and technical requirements;
Public contracts Code and Subdivision Map Act;
Standard specifications for Public Works construction;
Principles and practices of organizational management;
Supervisory practices and procedures;
Municipal budgeting procedures;
Personal computers and applicable software;
Effective public relations skills.
Page 2 of 3
Ability to:
Plan and organize work;
Oversee most areas of the land development process;
Manage the completion of projects;
Coordinate the work of architects, engineers, contractors and other consultants;
Administer construction and professional service contracts;
Make design recommendations for capital improvement and land development
projects;
Prepare Capital Improvement Program and bUdgets;
Track projects expenditures;
Analyze and compile technical and statistical infonnation and prepare reports;
Conduct studies, analyze data, ~ draw sound conclusions and make
recommendations;
Prepare applications for state and federal funding for capital projects;
Organize and maintain accurate records of activities and projects;
Prepare and administer an operating budget;
Assist in directing the operations and activities of all public work sections;
Prepare comprehensive verbal and written reports;
Assist in supervising, training and evaluating personnel
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective working relationships with all those contacted in
the course of work;
See in the nonnal visual range with or without correction;
Hear in the nonnal audio range with or without correction;
Exhibit nonnal range of body motion.
ORGANIZATIONAL RELATIONSHIPS
The class of Senior Civil Engineer is the supervisorial management level in the
engineering series. Supervision is received from the Director of Development Services,
City Engineer or designee. Supervision is exercised over professional and
subprofessional civil engineers of the department.
APPROVED:
DATE:
;/3/00
1- .
Resources
CSB APPROVED:
8/8/00
HRlJD:SR.CIVIL.ENGINEER 819100 dp
Page 3 of 3
TRAFFIC SIGNAL BLBCTRICIAN I
JOB DESCRIPTION
Under supervision, to perform entry-level, skilled electrical work
in the installation, maintenance and repair of traffic signal
systems; and to perform related work as required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general
public and City department staffs.
Inspects signal controls and: auxiliary equipment; ,diagnoses
malfunctions; adjust~ and replaces electronic and meQhanical
equipment; repairs" ~eplaces or modifies" signal head components,
controllers, relays; switches, fuses, timers and cabinet parts;
investigates qomplaints and reports of signal malfunctions;
adjusts, repairs or removes defective equipment; makes fieid
repairs of damage~.equipment; replaces lamps in signals and cleans
reflectors on rotating schedule. '
Maintains work records; orders supplies, parts and materials;
assists in testing electronic circuits, tubes, transformers and
other related, equipment; pertormsgeneralelectrical repair work as
assigned; removes and, installs poles and standards; constructs
forms for pole bases; runs conduit; pullS, splices and terminates
wiring; works from ladder or tower trucks.
Operates power tools'commonly used in utility work; takes'action in
emergency situations and power failures; assists in the
construction, installation, maintenance, inspection, diagnosis and
repair of complex' signal devices and systems incorporating
electronic and computerized functions; keeps labor and material
records; operates City vehicles; routinely adheres to and maintains
a positive attitude towards City and Department goals; and performs
related duties as required.
MINIMUM OUALIFICATIONS
Graduation from high school or G.E.D. equivalent and certification
by International Municipal Signal Association (IMSA) Level I, is
required.
Possession of a valid Class C California Driver's License is
required. Ability to obtain a Class B California Driver's License
within 6 months of employment.
GENERAL OUALIFICATIONS
Knowledae of:
Appropriate safety precautions and procedures;
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Shop mathematics applicable to the electrical trade:
Street and highway traffic signal systems:
Basic electrical and electronic theory:
Methods, materials, tools and equipment used in the
installation, maintenance and repair of electrical,
electronic and solid state traffic control devices;
Applicable laws, codes and regulations.
Abilitv to:
See in the normal visual range with or without correction;
Hear in the normal audio range with or without correction;
Distinguish colors visually (especially red/amber/green):
Exhibit normal range.of bpdy motion;
Transport materials and equipment weighing up to 50,pounds;
Work indoors and out in a variety of environmentalc:onditlons
, including very hot; cold or damp weather with exposur$ to
noises, fumes, odors and dust: . .
Climb and work safely at considerable heights above the ground
in high range hydraulic lifts and on ladders;' '"
Operate auxiliary equipment carried on vehicles; . . c,
Work from diagrams, blueprints, pland and specifications;'
Perform shop math;
Estimate materials and labor:
Maintain time and material records:
Use 'electrical tools and instruments in the 'construction,
installation, maintenance and repair of tiafficsiqnil1s;
Make skilled installation and repairs of electrical ,s~qnal
devices; .
Operate a vehicle observing legal and defensive driving
practices:
Understand and carry out oral and written instructions:
Establish and maintain effective relationships with those
contacted in the course of work.
.....
ORGANIZATIONAL RELATIONSHIPS
The class of Traffic Signal Electrician is a journey-level class' in
the electrical series. Supervision is received from a Traffic
Signal Supervisor. Lead supervision may be exercised over
unskilled helpers.
. .
APPROVED: .da4~.4/;"' ..2Ji//./."r')
Director of Personnel
DATB:
A.2AO/93
CSB APPROVED DATB:
JD:30454 TRAFFIC SIGNAL ELECTRICIAN I rm 11/30/93
12/14/93
SBCRETARY
JOB DESCRIPTION
Under general supervision, serves as a secretary to management or
professional staff; performs secretarial and clerical duties of
average difficulty requiring a knowledge of subject matter and
departmental functions; takes and transcribes stenographic notes of
correspondence, reports and business transacted in meetings; and
performs related work as required.
REPRESENTATIVE DUTIES
Provides courteous and expeditious customer service to the general
public and City department staffs.
Takes and transcribes dictation of letters, reports, bulletins and
memoranda; composes letters and notices independently on routine
matters; types letters, manuals, reports, bulletins, manuscripts,
memoranda and other materials from straight copy, rough drafts,
dictating machines, verbal instructions or established procedures;
uses word processors to produce typewritten material; proofreads
documents and reports.
Prepares and/or processes applications, forms, requisitions and
vouchers; maintains petty cash fund and disburses monies; maintains
ledgers and monitors expenditures; maintains inventories and orders
supplies; reviews payroll time reports for accuracy; files
correspondence, reports, bulletins and cards; maintains various
filing systems, schedules and records; logs reports, applications,
plans and/or telephone calls.
Types and issues permits; gathers and compiles routine data; acts
as receptionist; makes appointments and maintains appointment
calendars; initiates and answers telephone calls; interviews the
public or other callers and either furnishes the desired
information or refers callers to proper authority.
Sorts and distributes mail; distributes memoranda and reports;
dispatches messages via radio; makes arrangements for meetings and
conferences; assists in preparation of agendas; attends meetings of
groups, such as staff, commissions and committees and county or
other public agency associations and takes minutes, transcribing
and editing minutes of such meetings; makes travel arrangements;
takes and transcribes dictation of a confidential nature; completes
surveys sent to the city by other agencies; gathers and compiles
data for administrative and public reports, bulletins,
questionnaires and other documents.
\
Prepares complex worksheets and tables from raw data and makes
varied mathematical computations on assembled materials; reviews
various reports for accuracy and completeness; designs forms;
coordinates and supervises the activities of other employees in
clerical operations; occasionally acts as superior's liaison with
elected, appointed and staff officials; operates typewriter, word
processor, computer terminal, duplicator, adding machine,
calculator, dictating transcriber, radio, teletype machine and other
standard office equipment.
Routinely adheres to and maintains a positive attitude towards City
and Department goals; and, performs related work as required.
~
MINIMUM OUALIFICATIONS
Graduation from high school or G.E.D. equivalent and 1 year of
intermediate-level clerical experience. Typing speed of 60 wpm and
stenographic speed or speedwriting of 80 wpm are required.
GENERAL OUALIFICATIONS
Knowledae of:
stenography and machine dictation;
Business telephone etiquette;
English usage, spelling, grammar and punctuation;
Basic mathematics;
Modern office and practices,
receptionist techniques,
office equipment;
Word processing techniques;
Computer terminal operating methods;
Modern secretarial practices and procedures.
including filing systems,
business correspondence and
Abilitv to:
See in the normal visual range with or without correction;
Hear in the normal audio range with or without correction;
Perform clerical and secretarial work of average difficulty
with accuracy and speed;
Establish and maintain indexes and files;
Operate a computer terminal accurately and efficiently;
Read, understand and apply immediately difficult materials;
Independently compose routine correspondence;
perform general word processing;
Maintain the confidentiality of privileged information:
Understand and carry out oral and written instructions;
Establish and maintain effective relationships with those
contacted in the course of work.
2 of 3
ORGANIZATIONAL RELATIONSHIPS
The class of Secretary is the journey-level in the secretarial
series. Supervision is received from a professional or supervisory
staff member or a senior-level secretarial employee.
APPROVED:L5/n.A.-:r QLU ,/),-/ //JY2.J
Director of Personnel
DATB:
';>;:''i ~ /997
C.8.B. APPROVED DATB:
7/8/97
JD:30042 SECRETARY 7/1/97 mw
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