HomeMy WebLinkAbout32-Public Services
\=rfY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Public Services
Date: May 29, 2001
Or' '" ,,, 'L
i:. ,...... i. \11;"1
Subject: Resolution authorizing the execution
of Annual Purchase Orders, with two single year
renewal options, to Fleet Pride and McCray
Enterprises for heavy duty vehicle brake and gear
work, including purchase of various related parts,
From: Lynn Merrill, Director
CouncilDate:June 18, 2001
Synopsis of Previous Council Action
Resolution 98-107
99-73
99-214
2000-202
May 4, 1998
April 19, 1999
August 16, 1999
July 10, 2000
Recommended Motion:
Adopt resolunon
t' ~_M=ill
Contact person:
Don Johnson, Fleet Manager
Phone: 384-5220
Supporting data attached: Staff Report, Resolution
Ward: All
FUNDING REQUIREMENTS:
Source:
$ 130,000
635-341-5173
Outside Vehicle Maintenance
Amount:
Finance
Council Notes:
Agenda Item No..3~
lDJ If) OJ
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of Annual Purchase Orders, with two single year renewal
options, to Fleet Pride and McCray Enterprises for heavy duty vehicle brake and gear WOlK, including
purchase of various related parts.
BACKGROUND
Notices inviting bids for FY 2001/02 annual purchase order for heavy duty vehicle repair, which
includes truck brake and gear work, and other related services, were sent to four (4) vendors, the San
Bernardino Chamber of Commerce and advertised on the Web and in the Sun Newspaper. Bidders
were required to bid on various services and parts for Bid No. F-02-13. Four (4) sealed bids were
received and opened on May 2, 2001. For bid comparison purposes, comparable bid item totals were
compiled for which all bidders submitted prices.
3
4
Franklin Truck Parts
Dieterich International Truck Parks
Fontana
Colton
Comparable Item
Bid Totals
$6,750.13
$8,395.85
($8,311.99@ 1%
bid preference)
Incomplete bids
Does not meet specs
Rank
1
2
List of Bidders
Fleet Pride
McCray Enterprises
Location
Ontario
San Bernardino
The operational requirements of the fleet, vendor capability and vendor backlog dictate the use of
multiple vendors. As such, both vendors are recommended for bid award, with Fleet Pride as primary,
vendor and McCray Enterprises as the secondary vendor. Orders will be directed to these two
vendors according to bid rank; in the event the low bidder on that particular part or service does not
have the ability to perform in a timely manner, the order will then be directed to the other supplier. It
continues to be the policy of the Fleet Division to use local San Bernardino vendors when cost and
availability are consistent with the operational requirements.
FINANCIAL IMPACT
Funding for these purchase orders are contained in the Public Services Department, Fleet Division
Fiscal Year 2001/02 Budget, Outside Vehicle Maintenance account in amount of $130,000.
RECOMMENDATION
Adopt resolution.
...--
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
\ur
r-'
. io.._
r
~~~v
\
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF ANNUAL PURCHASE ORDERS, WITH TWO SINGLE YEAR
RENEWAL OPTIONS, TO FLEET PRIDE AND MCCRAY ENTERPRISES FOR
HEAVY DUTY VEHICLE BRAKE AND GEAR WORK, INCLUDING PURCHASE
OF VARIOUS RELATED PARTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fleet Pride and McCray Enterprises provide heavy duty vehicle brake
and gear work and other related services for the heavy equipment fleet. Pursuant to this
determination and the results of Bid No. F-02-13, the Purchasing Manager is hereby authorized
and directed to i.ssue Annual Purchase Orders, with two single year renewal options, to Fleet Pride
and McCray Enterprises for a total amount not to exceed $130,000, These Annual Purchase
Orders and future year renewal options shall be contingent upon funds being approved in the
City's Budget for this service.
SECTION 2. The authorization to execute the above referenced Annual Purchase
Orders is rescinded if the purchase orders are not issued within si:<ty (60) days of the passage of
this resolution.
I I I I I
I I I I I
I I I I I
IIIII
I I I I I
I I I I I
25 IIIII
26 IIIII
27
28
"'-
\-
June 8, 2000
-:#.3J.
ul/8lo1
,-
t""'~
........
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
C 27
c:
28
I
2
:3
RESOLUTION OF THE CITY OF SAN BERNARDINO AUlliORIZING TIlE
EXECUTION OF ANNUAL PURCHASE ORDERS, WITII TWO SINGLE YEAR
RENEWAL OPTIONS, TO FLEET PRIDE AND MCCRAY ENTERPRISES FOR
HEAVY DU1YVEHICLE BRAKE AND GEAR WORK, INCLUDING PURCHASE
OF VARIOUS RELATED PARTS.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5
6
Common Council of the Gty of San Bernardino at a
meeting thereof, held on
the
day of
,2001, by the following vote, to wit:
7
8 Council Members:
9 ESTRADA
Ayes
N~s
Abstain
Absent
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Gty Clerk
The foregoing resolution is hereby approved this
day of
, 2001.
Approved as to form and
Legal content;
James F. Penman, Gty Attorney
Judith Valles, Mayor
Gty of San Bernardino
BY:
June 8. 2000
2
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): t...,. l ~ - () \ Item # 2>z. Resolution # "GOO \ - ZOO
Vote: Ayes ( ') Nays B Abstain B Absent -G.
Change to motion to amend original documents:
Reso. # On Attachments: - Contract term:
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By:
Null/Void After: (gO OAf~ I <;; - II 'Dj
Date Sent to Mayor: (p -7-0-- 0 \
Date of Mayor's Signature: (",.-~\-<.>I
Reso. Log Updated:
Seal Impressed:
,/
Date of Clerk/CDC Signature:
<O~2. z-o\
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter en on
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
Date Returned:
ee
ed:
Yes ./ No By
-
Yes No .,/ By
Yes No ,/ By
Yes No ~ By
Yes No By_
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413. 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ,/
Parks & Rec,
Code Compliance Dev. Services
Police Public Services.,/' Water
EDA
Finance
./'
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,)
Ready to File: ~ Date: <0 !85/ () I
Revised 01/12/01