HomeMy WebLinkAbout30-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
OR j':, 1'.'v'~L
Subject: Resolution authorizing the execution of a
purchase order to Bejac Corporation for the furnishing
and delivery of one (1) Gehl Skip Loader (Steer 5635
DXT) with trailer and attachments.
Dept: Public Services
Date: June 13, 2001
Council Meeting Date:
June 18,2001
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt resolution
~~
Lynn Merrill
Contact person:
Don Johnson
Phone:
5220
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
$46,633.13
Source:
635-341-5701
Motor Vehicles
Finance
Council Notes:
h JIK./ilI-
Agenda Item NO.~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of a purchase order to Bejac Corporation for the furnishing and
delivery of one (1) Gehl Skip Loader (Steer 5635 D XI) with trailer and attachments.
BACKGROUND
The Public Services Street Division provides concrete repair throughout the City and is in need of a
replacement for Truck No.451, a John Deere backhoe, which has surpassed its economical life and is
becoming an economic burden to maintain. Staff is requesting approval to purchase one (1) Gehl Skip
Loader with 1,900 -2,200 lb. capacity for removal of damaged concrete within the City's easements.
With the purchase of the skip loader, a trailer and attachments are included, The attachments are one
(1) Gehl CP 424 Breaker; a 72"sweeperwith self contained debris bucket of 24" and 72"carbide pick;
and a 20- gallon water tank mounted on the roof with installed plumbing and power cables. TIlls skip
loader is equipped with a breaker for the removal of damaged concrete and asphalt. A hydraulic cold
planer and sweeper broom are also attached and would be utilized in the restoration of damaged asphalt
concrete on City roadways.
The City of Chino purchased a skip loader, as above referenced, from Bejac Corporation in September
2000 and has had satisfactory performance from the equipment. The City of Chino received four (4)
bids and Bejac Corporation submitted the lowest and best bid. The City of San Bernardino received a
memo from Bejac Corporation (Exhibit 1) offering a purchase of a Gehl Skip Loader, including trailer
and attachments, for all prices and terms as listed in their bid to the City of Chino, totaling $46,633,13.
TIlls offer is valid through September 11, 2001 with a proposed delivery date of thirty (30) days upon
receipt of the purchase order. Section 3.04.010 paragraph B.2 of the Municipal Code allows an
exemption for purchases through any advantageous governmental contract approved by the Council.
Therefore, staff is recommending and requesting approval of a piggyback purchase in the amount of
$46,633.13.
FINANCIAL IMPACT
Funding for this equipment is available in the Public Services Motor Vehicle Account No.635-341-
5701.
RECOMMENDATION
Adopt resolution
MAY,!HJfJilfRII OJ:JU ~ejac i:orporaliDn
Memo
~
From the desk of.. ,
Jcc SchIcfor
TorriIory Maaaaer
ScjIc~.
56? S. v.. SUM" Suect
p'-'llo. CA 9:l671l
7141~Z8~Z24
F""'~n-?431
Im;1I4\!!;~J1
p, ~~l!U'Jl
Exhibi t 1
'T.-iX;,.";:;:;)!:'.,CiiY:Cif;san;'BemarCtinor1fiMi'j~;J;om!t':i!'~'0
"".:~,9:"~';"""'~'~'4""~ ""~~~' ..".'oi"": "I"~ ,,,,.'11.;../'.,,, r~,)j<'r~r~'~llf.,'-'"
]~~~~,:~~!~:l'~!i~~~.~:.~{}~~,ry~i:~:~\}~~t~V~~~I~f~;~!~~~~~~h:
:D8te~'~:,",:C'~, M8Y!i!f':~OO11;;'~"~i!~~:1 ~:~;.\g~"~,,.:~~,~,t:~:~~,,'~-~"f.X;~e~'
Bejac Corporation wiU honor the pricing that
was offered to the City of Chino for the
purchases that they made on 9/11/00 until
9111/0 1 (ODe year total).
They purr.h...~ the foUowing:
GehI skip steer 5635 DXT
Sweeper
Gebl bTeaker CP424
-pranIllll'
Trailer
Dynapac CC 142
Trailer
*plus tax
$19,712.00.
$ 2,782.00*
S 6,039,00*
$10,250.00*
$ 4,496,00*
$41,242,00*
S 4,496.00*
Please call me with any questions-
~15fl{jf2001 "3: 14
309-591002>)
909 5910020
CIn OF CHINO
PAGE 01/01
PURCHASE ORDER .
CITY OF CHINO \\ "1 /~ /'
MalllnvoiQ4lsTo: '.~/..,....i'\ 1\.-i1f
Finance Dept. Attn:A/P 0V
P,O, BOX 667
CHINO. CALIFORNIA 91708-0667
(909)627-7577
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UPERVISOR'S 'fP1lG.y~L
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SUBMITTED BY
PURCHASING COPY
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Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING lHE
EXECUTION OF A PURCHASE ORDER TO BEJAC CORPORATION FOR lHE
FURNISHING AND DELIVERY OF ONE (1) GEHL SKIP LOADER (STEER 5635
DXT) WIlH TRAILER AND ATTACHMENTS.
BE IT RESOLVED BY lHE MAYOR AND COMMON COUNCIL OF lHE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Bejac Corporation has offered a purchase of one GehI Skip Loader,
including trailer and attaclunents; pursuant to this determination the Purchasing Manager is
authorized and directed to issue a purchase order to Bejac Corporation for a total amount not to
exceed $46,633.13. Such award shall only be effective upon the issuance of a Purchase Order,
SECTION 2. The authorization to execute the above referenced is rescinded if it is not
issued within sixty (60) days of the passage of this resolution,
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June 13,2001 :#30
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING TIlE
EXECUTION OF A PURCHASE ORDER TO BEJAC CORPORATION FOR THE
FURNISHING AND DELIVERY OF ONE (1) GEHL SKIP LOADER (STEER 5635
DXT) WITII TRAILER AND ATTACHlVIENTS.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
.
Common Council of the City of San Bernardino at a
meeting thereof, held on
6 the
day of
,2001, by the following vote, to wit:
Council Members:
Ayes
Nws
Abstain
Absent
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
McCAMMACK
Rachel Clark, City Clerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
, 2001.
Approved as to form and
Legal content;
James F. Penman, City Attorney
Judith Valles, Mayor
City of San Bernardino
BY: ~A>v, '9 ~
()
June 13, 200 1
2
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): (,,-\ '6-01 Item # 2:1:.) Resolution #
Vote: Ayes ( 'S 5 ~ I Nays -0r Abstain.G-
I I
Change to motion to amend original documents;
'ZCD 1- 26'1
Absent
21 <1
Reso, # On Attachments:
Contract term; -
NullNoid After; (",0 0"75/ <;;:-1"1-01
,
Note on Resolution of Attachment stored separately: --=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor; ~'2,y 0\
Date of Mayor's Signature; (;". L\-" I
Date of Clerk/CDC Signature: <,:" Z'Z -0\
Reso. Log Updated:
Seal Impressed:
v
Date Memo/Letter Sent for Signature;
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
e Attached;
See Attache
Date Returned:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No By
Yes No ~ By
-
Yes No ,/ By
-
Yes No / By
Yes N07 By
Copies Distribnted to:
City Attorney ,,/
Parks & Rec.
Code Compliance
Dev. Services
EDA
Finance
,/
MIS
Police
Public Services ,/
Water
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ""I Date: "'(;;;sfc.::. I
Revised 0 I / 12/0 I